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HomeMy WebLinkAboutMinutes - Parks and Recreation Advisory Board - 5/13/2008 MINUTES ORO VALLEY PARKS & RECREATION ADVISORY BOARD REGULAR SESSION DEVELOPMENT SERVICES BUILDING HOPI CONFERENCE ROOM 11000 NORTH LA CANADA DRIVE ORO VALLEY,ARIZONA 85737 TUESDAY, MAY 13,2008 CALL TO ORDER: At or after 6:28 p.m. ROLL CALL PRESENT: Dennis Ottley, Chair Lyra Done, Vice-Chair(Arrived at 6:29 p.m.) Bob DeLaney, Board Member Robert Evans, Board Member Margot Hurst, Board Member Susannah Myerson, Board Member(Arrived at 6:29 p.m.) Greg Roberts, Board Member (Arrived at 6:33 p.m.) STAFF PRESENT: Ainsley Reeder, Parks and Recreation Director Daniel Sharp, Police Chief 1. APPROVAL OF APRIL 3,2008 STUDY SESSION AND REGULAR SESSION MINUTES MOTION: Member Hurst MOVED to approve the minute from the April 3, 2008 meetings as amended. Member Evans SECONDED the motion. Motion passed, 6-0. CALL TO AUDIENCE: Opened. No speakers. CALL TO AUDIENCE: Closed 2. PARKS & RECREATION ADVISORY BOARD LIAISON COUNCIL MEMBER REPORT No report. 3. SPECIAL EVENTS POLICY—DISCUSSION AND POSSIBLE ACTION Chief Sharp stated that the special events policy issue was first researched by the Police Department. The policy is now being spearheaded by Ainsley Reeder. The Legal Department is currently working on a final draft of the policy. Ms. Reeder stated that they have been working with the Legal, Police, Planning and Zoning and Town Clerk's Department. This item is planned to be discussed with the Town Council in early fall. MAY 13,2008 MINUTES,PARKS AND RECREATION ADVISORY BOARD 4. CONSIDER SELLING OR SERVING ALCOHOLIC BEVERAGES ON TOWN PARK PROPERTIES—DISCUSSION AND POSSIBLE ACTION Chief Sharp stated that this topic was reviewed after a discussion with GOVAC due to their interest in serving alcohol at events on Town park properties. It was indicated that there could be some negative impacts from having alcohol in the parks and if this option is available to GOVAC, it would also need to be available to everyone. The Board discussed the following: • The Board asked if this item may be premature in anticipation of Naranja Town Site. • The City of Tucson had reported revenue of$75K per year for alcohol permits, but the amount would not be as high for the Town because Tucson has so many ramadas comparatively. • Support to permit alcohol has been expressed by patrons renting ramadas and GOVAC. • The initial idea was to limit the alcohol permits to 50 people. It is legal to restrict quantity of people but it could be a problem to control it. • The Town Council had concerns about this item at a past study session. • The ramadas are getting usage now and it may be best to wait and resurrect the issue later, if necessary. • Facilities will drive this issue, such as Naranja Town Site and Steam Pump Ranch. • Alcohol in the park today would cost the Town in Police staffing and liability insurance. MOTION: Vice-Chair Done MOVED that the selling or serving of alcoholic beverages on Town park properties be tabled until it is deemed an item that should be revisited, or at the request of the Town Council. Member Hurst SECONDED the motion. Motion passed, 7-0. 5. UPCOMING MEETING ANNOUNCEMENTS • Town Council Budget Study Session will be on Wednesday, May 14, 2008 at 5:30 p.m. and will include a follow-up discussion from the May 12, 2008 Budget Work Session • Naranja Town Site Presentation on Wednesday, May 14, 2008 at 2:00 p.m. at Sun City Rec Center • Town Council Regular Meeting on Wednesday, May 21, 2008 at 7:00 p.m. will include discussion on accepting the Master Site Plan for Steam Pump Ranch • Office Closed for Memorial Day on Monday, May 26, 2008 • Naranja Town Site Open House will be on Tuesday, June 10, 2008 from 5:00 p.m. until 7:00 p.m. at the Oro Valley Public Library • Next PRAB Meeting is scheduled for Tuesday, June 10, 2008 at 6:30 p.m. in the Hopi Conference Room. 6. REMOTE CONTROL MODEL AIRPLANES—DISCUSSION AND POSSIBLE ACTION Chair Ottley opened the call to audience: Oro Valley resident, Mr. Kevin Houser, stated that he is in support of finding a place for model airplanes to be flown in Town of Oro Valley parks. He would also like the Town Code amended 2 MAY 13,2008 MINUTES,PARKS AND RECREATION ADVISORY BOARD to allow flying. He stated that he is willing to work with PRAB to find a way to make remote control model airplane flying a compatible activity. Oro Valley resident, Mr. Robert J. Schumann, thanked Ms. Reeder for arranging a flight demonstration at West Lambert Park. He stated that it was a small area to fly but he appreciated being able to discuss the issue with several Town officials. Steam Pump Ranch was recommended to the Sonoran Flyers Club as a possible option. The Club looked at the location and made a presentation at the Planning and Zoning Commission meeting. The Planning and Zoning Department does not recommend this venue and the Club continues to search for an area to fly. Mr. Schumann discussed the possibility of selling permits for$15 which could solve the liability issue and provide revenue. The permit could work with a magnetic locking gate and a pass card. The Club could also provide programs teaching youth about the models and the theory of flight which could generate revenue at$5-$10 per person. Chair Ottley closed the call to audience. Ms. Reeder expressed her appreciation to the Sonoran Flyers Club for the demonstration. It was a difficult site for flying the model airplanes due to the topography and vegetation. The Club is looking for a flat open area. Ms. Reeder provided the following information: • Model airplane flying is currently prohibited by Town Code. • The Sonoran Flyers Club could provide insurance, standards and protocol from the AMA. • There are no liability issues if the activity is conducted in a safe and responsible manner. • The industry standard is to have a single use dedicated area for the activity. • The closest place to fly is 15 miles away. • The Sonoran Flyers Club provided the Town with preferred locations and other information. Steam Pump Ranch was their first choice, Naranja Town Site was their second choice with the understanding that construction could begin within a year. The third choice was a soccer field with no one using the area. • Flying is weather dependent. • The group is also considering Casas Adobes Church as a possible venue but they do not have final approval from the church at this time. • The Planning and Zoning Commission had expressed no objection to changing the Town Code and supported the activity. Mr. Schumann explained that there is a possibility that they can use the Casas Adobes Church. They would prefer to fly at the soccer and baseball field rather than the parking lot of the church due to traffic. There is a flying club there on Saturday mornings and the group hopes to provide insurance and fly there every day other than Saturday. The group is waiting for a response from the Church. The Board discussed the following: 3 MAY 13,2008 MINUTES,PARKS AND RECREATION ADVISORY BOARD • Mr. Schumann has information for Ms. Reeder regarding other communities that have this activity concurrent with other activities. • When taking off in a soccer field, the model could go 200 feet away in a cone shape from the soccer field. The area for take off and landing is V2 a soccer field for electric models. • PRAB and Planning and Zoning support the activity but the problem is finding a venue. The Board discussed the possible venues: • West Lambert Lane Park is a possibility in the future as an alternative but it is not in the budget. It could be an ideal location because we can control access, set days for the flyers, and would have limited use on hiking trails. • Access is not controllable at the Naranja Town Site. • CDO Riverfront Park and James D. Kriegh Park are too heavily used. • Steam Pump Ranch is not appropriate because it is a historic site. • Property at Tangerine and First Avenue will not work due to the mountainous terrain. • Pusch Ridge Academy was suggested. • Big Wash may not work because water runs through it periodically. MOTION: Member DeLaney MOVED to amend the Town Code to allow electric model airplane flying and radio control gliders on Town property in designated areas. Member Myerson SECONDED the motion. Motion passed, 7-0. AMENDMENT TO THE MOTION: Member DeLaney MOVED to amend the motion to include radio controlled gliders. Member Myerson SECONDED the amendment. Amendment to the Motion passed, 7-0. 7. PIMA COUNTY BOND ELECTION—DISCUSSION AND POSSIBLE ACTION There have been discussions of the bond being delayed until 2009 due to the economy. They have talked about going ahead with a partial bond for sewer due to serious sewer concerns in Pima County. Ms. Reeder stated that she will email the Board if she gets any definitive information. There is a meeting on Friday, May 16th with the County Advisory Committee. 8. STEAM PUMP RANCH MASTER PLANNING PROCESS—DISCUSSION AND POSSIBLE ACTION Member Hurst stated that the Master Plan was presented to the Historical Preservation Commission (HPC) and they recommended approval of the Master Plan with the following recommendations: • That the admission fees be reviewed. Town Council planned for $105K for operations and maintenance and $60K for an interpretive program within the 2008/09 budget. • That the Town Council assign staff responsible for coordinating the formation of a Friends of Steam Pump Ranch type of organization. • HPC supports the Task Force's decision on the well site and forwards the Oro Valley Water Utility memo to the Town Council for their consideration. The Master Plan Committee decided to put the well on a potential build out as a potential site. Everything the Task Force decided on was for potential uses in the second phase. 4 MAY 13,2008 MINUTES,PARKS AND RECREATION ADVISORY BOARD Ms. Reeder stated that Planning and Zoning, Parks and Recreation, and Public Works have been working together to put a security plan into action and are working with the Police Department for a series of lights, cameras, gates, fencing and signage. Pima County bond money remains and every attempt will be made for transportation enhancement money for historic transportation building and State heritage funding. The Parks and Recreation Department will be assisting the Planning and Zoning Department in submitting those grants. Money from the County will be used for construction to continue the stabilization of the buildings. Sarah More, Planning and Zoning Director, has expressed that there are no opportunities for remote control model airplane flight at Steam Pump Ranch. This is due to serious County restrictions on the property, the historic easement, construction, etc. MOTION: Member Hurst MOVED that PRAB send a letter to the Mayor and Town Council supporting the recommendations made by the Master Plan Task Force for Steam Pump Ranch. Member Roberts SECONDED the motion. Motion passed, 7-0. Member Hurst will draft the letter and Parks and Recreation staff will forward it to the Chair. 9. RECREATION CODE—DISCUSSION AND POSSIBLE ACTION Sarah More has informed Ms. Reeder and Chair Ottley that the Recreation Code is on the Work Plan for Planning and Zoning but it is not a priority. Member Evans recommended that PRAB have representation. 10. BOARD MEMBER REPORTS Member Delaney stated that the user fees were the main topic of discussion at recent Town Council study sessions and work sessions. Vice-Chair Done stated that she attended the all day budget session as the liaison representative to the Finance and Bond Committee. 12. PARKS & RECREATION ADVISORY BOARD CHAIR REPORT Next month will be the last meeting for Bob Evans and Margot Hurst, as their terms are expiring. 11. PARKS & RECREATION DIRECTOR'S REPORT At the Town Council meeting, the user fees item was on the consent agenda for the fee structure philosophy. Council Member Parish felt that having the fee structure based on the benefit to the community was not the right approach and it should instead be based on the cost to the community. Staff will review the literature that we have collected and work with Finance on this item. In the next month or two, Ms. Reeder will bring the issue back to the Council. 5 MAY 13,2008 MINUTES, PARKS AND RECREATION ADVISORY BOARD The Town Clerk's Department has advertised the available positions for PRAB. Interviews will begin in early June and recommendations will be on the Council agenda for approval at the second meeting in June. The new PRAB Members will attend the first meeting in July. 13. FUTURE AGENDA ITEMS The Board discussed the following future agenda items: 1) Parks and Recreation User Fees 2) Remote Control Model Airplanes 3) Steam Pump Ranch Master Planning Process 4) Pima County Bond Election 5) Recreation Code 14. SCHEDULING NEXT PARKS & RECREATION ADVISORY BOARD MEETING The next PRAB regular session is scheduled for Tuesday, June 10, 2008 at 6:30 p.m. in the Development Services Building, Hopi Conference room. ADJOURNMENT Being that there was no further business before the Board, Chair Ottley adjourned the meeting at 7:59 p.m. Prepared by: J ACL-�.-�-�//■` Danielle Tanner Senior Office Specialist r 6