HomeMy WebLinkAboutMinutes - Parks and Recreation Advisory Board - 6/10/2008 MINUTES ORO VALLEY PARKS & RECREATION ADVISORY BOARD REGULAR SESSION DEVELOPMENT SERVICES BUILDING HOPI CONFERENCE ROOM 11000 NORTH LA CANADA DRIVE ORO VALLEY, ARIZONA 85737 TUESDAY,JUNE 10,2008 CALL TO ORDER: 6:31 p.m. ROLL CALL PRESENT: Dennis Ottley, Chair Bob DeLaney, Board Member Robert Evans, Board Member Margot Hurst, Board Member Susannah Myerson, Board Member(Arrived at 6:33 p.m.) Greg Roberts, Board Member EXCUSED: Lyra Done, Vice-Chair STAFF PRESENT: Ainsley Reeder, Parks and Recreation Director 1. APPROVAL OF MAY 13, 2008 REGULAR SESSION MINUTES MOTION: Member DeLaney MOVED to approve the minutes from the May 13, 2008 meeting as written. Member Evans SECONDED the motion. Motion passed, 5-0. CALL TO AUDIENCE: Opened. No speakers. CALL TO AUDIENCE: Closed. 2. PARKS & RECREATION ADVISORY BOARD LIAISON COUNCIL MEMBER REPORT Terry Parish will no longer be the PRAB Council liaison. The Town Council may be appointing a new Council liaison to PRAB at the July 2nd meeting. 3. UPCOMING MEETING ANNOUNCEMENTS • Town Council regular meeting on Wednesday, June 18, 2008 at 7:00 p.m. will include the following items: o Lyra Done and Bob DeLaney's reappointments to PRAB o Robert Evans and Margot Hurst's terms extended by one additional month o Greg Roberts' PRAB term corrected to expire in 2009 instead of 2008 JUNE 10,2008 MINUTES,PARKS AND RECREATION ADVISORY BOARD • Ainsley Reeder will be out of the office June 19, 2008 —June 27, 2008. • The Town Council study session on June 25th at 5:30 p.m. will be regarding development impact fees for Parks and Recreation, Police Department, and Transportation. • Town of Oro Valley offices will be closed for Independence Day on July 4, 2008. • Next PRAB Meeting is scheduled for Tuesday, July 8, 2008 at 6:30 p.m. 4. REMOTE CONTROL MODEL AIRPLANES—DISCUSSION AND POSSIBLE ACTION Ms. Reeder is working to get this item scheduled on a Town Council agenda but due to budget and Council changes it has not yet been placed on an agenda. Ms. Reeder spoke with AMA representative Wes Decou and he will review aerial maps of Town parks and provide feedback. The Board should make a recommendation of a location for the Town Council. Mr. Schumann reported that the Sonoran Flyers Club has been discussing flying at Casas Church and the church agreed to allow the group to use the parking lot to fly. The group went to look at the property to see if it was a feasible flying field. The area they were provided was near the daycare drop off route. The group felt that it is not an area they would like to pursue but they are interested in using the soccer field. The Sonoran Flyers Club is waiting to hear back from the church on the possibility of using the soccer field. Member Myerson asked if the group has spoken to Pusch Ridge Academy as a flying option and they have not contacted anyone regarding that location. 5. NEW BOARD MEMBER APPOINTMENT PROCESS—DISCUSSION AND POSSIBLE ACTION Due to the lack of applicants, Member Hurst and Member Evans were asked to stay on the Board an additional month to allow more time for recruitment. There are currently two applicants. Vice-Chair Done will sit in on the interview process. Members Evans and Member DeLaney offered to sit in on the interview process as alternates. 6. STEAM PUMP RANCH MASTER PLANNING PROCESS—DISCUSSION AND POSSIBLE ACTION The Master Plan is complete and has been approved by the Mayor and Council. Ms. Reeder gave an update on the property: • The Leibers have moved out and staff is in the cleaning process. • Parks and Recreation has taken responsibility for all exterior maintenance. • The Town Manager's Office, Planning & Zoning, and Public Works are working cooperatively to handle the indoor portion. • There are a lot of materials left behind and it will be a significant workload. • Town Council will not likely allocate any additional staff to this project. 2 JUNE 10,2008 MINUTES,PARKS AND RECREATION ADVISORY BOARD • Parks and Recreation has started with the most important maintenance items such as taking care of the trees which are historic. • The pool has been drained because it was considered a liability. • The Police Department will be in a small portion of the Leiber house for safety purposes. • There was a small fire at the property a couple of months ago which was extinguished quickly. • Council Member Carter has requested that the next Council agenda include an item to discuss the immediate construction of a well site on the property. 7. RECREATION CODE—DISCUSSION AND POSSIBLE ACTION The recreation code was presented to the Town Council and Council Member Parish had an issue with it so this item has been added to the Town Council agenda for a meeting in September. Due to legislation issues, it is critical that the recreation code be expedited. The Town is working on a development impact fees policy which would require, in new developments, a certain amount of money per household to be paid to the Town to be used for improvements and enhancements for recreation and parks in Oro Valley. There is a formula involved calculating the cost of the land and the cost of building the amenities. If the development impact fees pass,they will be a new fund in the budget. Member DeLaney requested that PRAB receive a monthly status update of the impact fee funding and designations for review. 8. BOARD MEMBER REPORTS Member DeLaney conveyed Council Member Parish's appreciation for the Board's support during his 4-year term. Member Hurst stated that the Historic Preservation Commission wrote a letter for the Heritage Fund Grant application. At the June 18th meeting, the Town Council will pass a resolution to ensure the Town's matching funds for both grant applications. The two grants for Steam Pump are 1) Heritage Funds and 2) Transportation Enhancements from ADOT. The grants are approximately $150K each. 9. PARKS & RECREATION DIRECTOR'S REPORT Ms. Reeder reported on the following items: • Parks and Recreation is transitioning to a new computer software system called RecTrac. o WebTrac is the online portion and will allow patrons to register for activities and pay online. o The department is now accepting credit cards. o The soft go live date for WebTrac is early August with a real go live date at the end of August. • 76 patrons attended the National Trails Day hike which is a record high. • Two of the three summer camp sites (Canyon Del Oro and Copper Creek) are full. Wilson school has about 15 spots available each week. • The Pre-Kindergarten program is completely full. 3 JUNE 10,2008 MINUTES,PARKS AND RECREATION ADVISORY BOARD • The James D. Kriegh irrigation project is complete. • The Annual Dive In at the pool will be on Saturday, June 14th. Ms. Reeder distributed the follow up questions from the Council budget review session. Attachment A shows that there is $161K left under in lieu fees. The packet includes a list of unfunded projects. Staff has applied again for Heritage Funds for the dog park. Town Council requested this data but no direction was issued because it was reviewed during a study session. Member Evans suggested having a requirement that in lieu fees be spent in the same area from which the fees were collected. The Board discussed how bed tax funds are dispersed. Approximately 2% goes to the Hilton, 2% goes to Economic Development, and 2% is being banked for Parks and Recreation. A small amount of the budget is coming out of bed tax funds to cover operations and maintenance at Naranja Town Site. Ms. Reeder reminded the Board that a couple of years ago, PRAB came up with a list of recommendations for use of in lieu money and the Council recommended that the money be saved for Naranja Town Site. The Board agreed that this issue should be resurrected. 10. PARKS & RECREATION ADVISORY BOARD CHAIR REPORT Chair Ottley plans to attend the next PRAB meeting but Vice-Chair Done will conduct the PRAB interviews with Member Evans and Member DeLaney as alternates. 11. FUTURE AGENDA ITEMS • In lieu fees • Steam Pump Ranch update • Discussion of future meeting cancellations 12. SCHEDULING NEXT PARKS & RECREATION ADVISORY BOARD MEETING The next PRAB Meeting is scheduled for Tuesday, July 8, 2008 in the Hopi conference room. ADJOURNMENT MOTION: Member DeLaney MOVED to adjourn the meeting at 7:27 p.m. Member Hurst SECONDED the motion. Motion passed, 6-0. Prepared by: Danielle Tanner Senior Office Specialist 4