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HomeMy WebLinkAboutMinutes - Parks and Recreation Advisory Board - 7/8/2008 MINUTES ORO VALLEY PARKS & RECREATION ADVISORY BOARD REGULAR SESSION DEVELOPMENT SERVICES BUILDING HOPI CONFERENCE ROOM 11000 NORTH LA CANADA DRIVE ORO VALLEY,ARIZONA 85737 TUESDAY,JULY 8,2008 CALL TO ORDER: 6:30 p.m. ROLL CALL PRESENT: Dennis Ottley, Chair Lyra Done, Vice-Chair(Arrived at 6:52 p.m.) Bob DeLaney, Board Member Robert Evans, Board Member Margot Hurst, Board Member Susannah Myerson, Board Member Greg Roberts, Board Member STAFF PRESENT: Ainsley Legner, Parks and Recreation Director 1. APPROVAL OF JUNE 10,2008 REGULAR SESSION MINUTES MOTION: Member DeLaney MOVED to approve the minutes from the June 10, 2008 meeting as written. Member Hurst SECONDED the motion. Motion passed, 6-0. CALL TO AUDIENCE: Opened. No speakers. CALL TO AUDIENCE: Closed. 2. PARKS & RECREATION ADVISORY BOARD LIAISON COUNCIL MEMBER REPORT A Parks & Recreation Advisory Board (PRAB) Liaison Council Member has not been assigned at this time. The Town Council may assign a Liaison Council Member at the regular Town Council meeting in September. 3. UPCOMING MEETING ANNOUNCEMENTS • Naranja Town Site Education table at Farmer's Market on July 12th at 8:00 a.m. • Town Council regular session meeting on July 16th at 7:00 p.m. The following items will be discussed: o Budget approval o Remote control airplane ordinance • Town Council retreat on August 1St—August 2nd. JULY 8,2008 MINUTES,PARKS AND RECREATION ADVISORY BOARD • Ainsley Legner out of the office on August 5th—August 8th. • Next PRAB meeting is scheduled for August 12th at 6:30 p.m. • Arizona Parks and Recreation Association (APRA) Annual Conference—Boards and Commissions Day is on August 28th. 4. GENERAL PLAN AMENDMENTS / ARROYO GRANDE — DISCUSSION AND POSSIBLE ACTION This item was tabled until the August meeting. 5. RECREATION CODE AND RECREATION IMPACT FEE UPDATE—DISCUSSION This item was tabled until the August meeting. 6. REMOTE CONTROL MODEL AIRPLANES—DISCUSSION AND POSSIBLE ACTION This item was placed on the July 16th Town Council agenda. Ms. Legner distributed the Council communication for that evening. The packet includes a summary and an ordinance change stating that this activity may take place in designated areas. Naranja Town Site in its current form is a potential designated area. Exhibit A includes a draft of the license agreement to be used between the Town and the groups that would like to take advantage of this opportunity. Ms. Legner and Parks Manager James Gardner met with the Sonoran Desert Flyers and determined the best area at the Naranja Town Site for remote control model airplane flight. They discussed delineating that area if it is approved by Town Council. If the Council does not approve the area, Ms. Legner may enter into an agreement with the groups to fly in another location if available and mutually agreed upon. Naranja Town Site is currently the best option for this type of activity. When dirt moves on the property, the license agreement will be cancelled with 30 days notice. The agreement focuses on Naranja Town Site as the location. The Casas Adobes Church parking lot was not a suitable location and the Sonoran Desert Flyers are waiting for a response from the Church regarding using the soccer field. 7. STEAM PUMP RANCH UPDATE—DISCUSSION Parks and Recreation, Public Works, and Planning and Zoning are working on cleaning the property. They are beginning to remove some of the old appliances. There are several people evaluating the items from a historical perspective. Parks and Recreation is managing the exterior of the property. 8. NARANJA TOWN SITE UPDATE—DISCUSSION Ms. Legner stated that she and an intern with the Communication's Office will be at Farmer's Market providing information on the Naranja Town Site. There was a booth set up at the July 4th event at Canada Del Oro Riverfront Park. Approximately 60 people approached the booth. They are continuing to reach out to the community to provide information. Summer is the slow season with residents on vacation so 2 JULY 8,2008 MINUTES, PARKS AND RECREATION ADVISORY BOARD they will increase pubic education efforts in September. There will be a presentation at the Oro Valley Rotary Club on July 17th. 9. BOARD MEMBER REPORTS No reports. 10. PARKS & RECREATION DIRECTOR'S REPORT Ms. Legner distributed the Council Insight, a monthly report, which highlights issues from each Department for the Town Council's information. Ms. Legner will distribute this document during her report at each meeting. She highlighted a couple of items: • A record 76 hikers attended the National Trails Day this year. • The Pima County bond has been postponed and will not be on the 2008 ballot but it is tentatively planned for the 2009 ballot. Theool was closed on Sunday, June 29th through Thursday, July 3rd due to an equipment p y problem. At the last meeting, Member DeLaney requested the Naranja Town Site donation total. No money has been spent because last fiscal year, the Town Council allocated part of the bed tax for Naranja Town Site so all of the expenditures for signs and site furniture have come out of that fund and not out of the donations fund. No money has been spent yet from the donations fund. 11. PARKS & RECREATION ADVISORY BOARD CHAIR REPORT Bob Evans and Margot Hurst have served on the Board for four years and one month and their terms have expired. Chair Ottley thanked them for their service and dedication. 12. FUTURE AGENDA ITEMS • General Plan Amendments/Arroyo Grande—Discussion and Possible Action • Recreation Code and Recreation Impact Fee Update—Discussion 13. ARIZONA PARKS & RECREATION ASSOCIATION CONFERENCE— DISCUSSION Boards and Commissions Day is Thursday, August 28th. Staff will rent or borrow a van and ride with the Board Members to Scottsdale. The agenda is online and it looks like the Board and Commission members will be grouped together separate from the other attendees. Ms. Legner recommended attending the conference and stated that it is a good way for the Board members to collect the required training hours. Staff will register the Board members who plan to attend. 14. SCHEDULING NEXT PARKS & RECREATION ADVISORY BOARD MEETING AND DISCUSSION OF POSSIBLE MEETING CANCELLATIONS The next scheduled meeting is August 12, 2008 at 6:30 p.m. in the Hopi conference room. 3 JULY 8,2008 MINUTES,PARKS AND RECREATION ADVISORY BOARD The Board decided to cancel the meetings in September and December. ADJOURNMENT MOTION: Vice-Chair Done MOVED to adjourn the meeting at 7:17 p.m. Member Evans SECONDED the motion. Motion passed, 7-0. Prepared by: Danielle Tanner Senior Office Specialist 4