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HomeMy WebLinkAboutMinutes - Parks and Recreation Advisory Board - 8/12/2008 r , AUGUST 12,2008 MINUTES,PARKS AND RECREATION ADVISORY BOARD MINUTES ORO VALLEY PARKS & RECREATION ADVISORY BOARD REGULAR SESSION DEVELOPMENT SERVICES BUILDING HOPI CONFERENCE ROOM 11000 NORTH LA CANADA DRIVE ORO VALLEY,ARIZONA 85737 TUESDAY,AUGUST 12,2008 CALL TO ORDER: 6:35 p.m. ROLL CALL PRESENT: Dennis Ottley, Chair Lyra Done, Vice-Chair Bob DeLaney, Board Member Greg Roberts, Board Member EXCUSED: Susannah Myerson, Board Member STAFF PRESENT: Ainsley Legner, Parks and Recreation Director Sarah More, Planning and Zoning Director ALSO PRESENT: Vince Trinidad, Metropolitan Tucson Convention and Visitor's Bureau(Exited at 8:00 p.m.) Rick Vaughan, Metropolitan Tucson Convention and Visitor's Bureau(Exited at 8:00 p.m.) Debbie Claggett, Trisports.com (Exited at 8:00 p.m.) Julie Hansen, Hilton El Conquistador(Exited at 8:00 p.m.) 1. APPROVAL OF JULY 8,2008 REGULAR SESSION MINUTES MOTION: Member DeLaney MOVED to approve the minutes from the July 8, 2008 meeting as written. Member Roberts SECONDED the motion. Motion passed, 4-0. CALL TO AUDIENCE—Opened. No speakers. CALL TO AUDIENCE—Closed. 2. UPCOMING MEETING ANNOUNCEMENTS 1 r . AUGUST 12,2008 MINUTES,PARKS AND RECREATION ADVISORY BOARD • Arizona Parks and Recreation Association Annual Conference—Boards & Commissions Day is on Wednesday, August 27, 2008. • Town offices will be closed for Labor Day on Monday, September 1, 2008. • Town Council Study Session on Wednesday, September 10, 2008 at 5:30 p.m. There will be discussion on Parks and Recreation user fees. • State of the Town Address and Luncheon is on Thursday, September 11, 2008 from 11:30 a.m. - 1:30 p.m. at the Hilton Tucson El Conquistador Resort. • Ainsley Legner will be out of the office from Monday, October 6, 2008—Friday, October 10, 2008. • Next PRAB Meeting is scheduled for Tuesday, October 14, 2008 at 6:30 p.m. 3. GENERAL PLAN AMENDMENTS/ARROYO GRANDE—DISCUSSION Planning and Zoning Director Sarah More stated that staff is informing the Boards and Commissions of the General Plan amendments and the issue of Arroyo Grande. Ms. More showed a PowerPoint presentation and discussed the following: • General Plan amendment guiding principals. • Current General Plan map and Proposed General Plan map from the Conceptual Land Use Plan. • Proposed Land Use table in acreage and acreage comparison. • Public comments and concerns. • 2008 State Trust Land initiatives for"Preserving Arizona's Land and Water". • Next steps and upcoming dates. During the review of the proposed conceptual plan,Northern Arizona University Game and Fish completed studies and alternative maps have been created based on those studies. The Town met with outside groups such as the Coalition for Sonoran Desert Preservation, University of Arizona scientists, Arizona Game and Fish Department, and the US Forest Service. A new plan will be released in two weeks which will include significantly more open space. It has been a great partnership between Oro Valley, Pima County and State Trust Land. They are working on attaining sustainable community guidelines. Approximately 30% of the 9,000 acres is planned for development. Further discussion followed regarding: • Town Council has adopted a resolution supporting the Sonoran Desert Conservation Plan. By endorsing it does not mean that it is adopted. The conservation land system is the first step and this plan is in compliance with the system. Any additional ideas from Pima County can be incorporated through a public process. • Arizona State Land Department manages the state land for the education trust and their goal is to make money for the trust by urban land planning. • In the future,the plan may extend to Oracle Junction. • The Water Utility planned for this area and it is in the General Plan. It accounts for population growth. 2 I M AUGUST 12,2008 MINUTES,PARKS AND RECREATION ADVISORY BOARD 4. RECREATION CODE AND RECREATION IMPACT FEE UPDATE — DISCUSSION Chair Ottley discussed the need to update the Recreation Code to include more acreage of recreational space per unit. Former PRAB Member Bob Evans has expressed interest in working with Planning and Zoning staff to amend the code. Further discussion followed: • Pima County increased their code to 1 acre per 80 units. • The Parks and Recreation Advisory Board have this issue on their work plan and anticipate working with Planning& Zoning on the issue. • Ms. More expressed interest in working with the Board on this issue and stated that Planning& Zoning staff should be available to assist with this issue after the major General Plan amendment is complete. Chair Ottley requested to move item 8 before item 5. 8. REMOTE CONTROL MODEL AIRPLANES—DISCUSSION AND POSSIBLE ACTION Chair Ottley opened the floor for public comment. Oro Valley resident, Kevin Houser, stated that the hours set for flying at Naranja Town Site are from 6:00 a.m. until 12:00 p.m. which prohibits after school activities from occurring. He requested additional afternoon hours be allowed. Oro Valley resident, Bob Schumann, thanked the Board and Ainsley Legner for assisting in the code change. A portion of the community that was not served is now being served. Chair Ottley stated that this program is in its infancy. The hours to fly may be subject to change after time. There was article in the Explorer which discussed the process and has created public interest. Ms. Legner reported that she and the Town Attorney will meet with the leadership of the Sonoran Desert Flyers tomorrow to go over the usage agreement. Due to the 30 day waiting period for the ordinance to go into effect, the start date is anticipated to be Monday, August 18th. 5. IRONKIDS PROPOSAL — PROPOSED SPECIAL EVENT — DISCUSSION AND POSSIBLE ACTION Ms. Legner explained that these types of events do not typically come in front of the Board due to the new Community Funding process. However, events like these may come before the Board in certain circumstances such as the timing of the event. The 3 AUGUST 12,2008 MINUTES,PARKS AND RECREATION ADVISORY BOARD Board is asked to provide a recommendation to the Town Council regarding the event prior to the group approaching the Town Council. Mr. Trinidad with the Metropolitan Tucson Convention and Visitor's Bureau (MTCVB) introduced Senior Vice-President Rick Vaughan with the MTCVB, Debbie Claggett who is a Principal Owner of Trisports.com and Director of Sales and Marketing Julie Hansen with the Hilton El Conquistador. They are partners seeking approval for an IronKids triathlon event to be held in Oro Valley. Twelve cities across the United States are being selected to host this event. Oro Valley is a desirable location due to its natural resources and topography. The group seeks a community to put forth resources and enter into a three year agreement with a bid fee of $9,500. They would like a partnership that would help defray that cost. Factors that would defray the fee are resources from the partners, sponsors, and the Town absorbing costs of vendor permits, Police barricading and traffic control. The host cities will be announced in mid-September. Further discussion followed regarding: • IronKids is a growing, affluent sport and people get children involved. • The core location would be at James D. Kriegh Park with biking and running events beginning and ending at the park. • These events enrich the community and provide economic development. • The event could begin in October 2009. MOTION: Vice-Chair Done MOVED to forward this issue to the Town Council with a favorable recommendation to procure this event in Oro Valley. Member DeLaney SECONDED the motion. Motion passed, 4-0. 6. BUDGET APPROVAL FOR FY 2008—2009—DISCUSSION The budget was approved. Parks and Recreation received a recommendation from the Heritage Grant group and will be recommended for 50% funding for the dog park at Canada Del Oro Riverfront Park. Final approval will be in by mid-September. If approved,the Town will take the $26K from the Heritage Grant combined with approximately $26K from in-lieu fees and complete the project this year. The budget includes $58.6M for the Naranja Town Site in case the bond question passes. 7. GOLD STAR AWARDS FOR PARKS AND AQUATICS DIVISIONS — DISCUSSION Ms. Legner explained that the Town has a recognition program for outstanding performance for employees and two of the Parks and Recreation divisions were nominated and selected last quarter for the awards. Parks received the award for the irrigation implementation system at James D. Kriegh Park. Aquatics received the award 4 AUGUST 12,2008 MINUTES,PARKS AND RECREATION ADVISORY BOARD for the annual Dive-In event. Both divisions were provided a lunch as part of the prize and they were recognized in the "Talk of the Town" employee newsletter. 9. STEAM PUMP RANCH UPDATE—DISCUSSION The fireplace fell off of the 1930's home due to a storm. There were already plans to remove the fireplace. Contractors are working on this issue. Two Heritage Fund Grants are short listed for Steam Pump Ranch. The Oro Valley Historical Society is working to get approval for a pioneer garden on the site. It will be inexpensive to create and maintain. The plan includes four gardens with walking paths. 10. NARANJA TOWN SITE UPDATE—DISCUSSION The Town is continuing pubic education outreach, including the following: • On August 16th, Mary Davis with the Communication's Office will be at the Farmer's Market talking to the public. • There was a presentation to the Rotary Club. • There is an upcoming open house with the Painted Sky PTO. • Two open houses are being planned for the fall. 11. ELECTION OF PARKS & RECREATION ADVISORY BOARD OFFICERS— DISCUSSION Chair Ottley pointed out that the Parks and Recreation Advisory Board procedure states that the Board should elect a new Chair and Vice-Chair at the meeting in September. The September meeting was cancelled this year so a new Chair and Vice-Chair should be elected in October. Dennis Ottley's term ends in June and he would like to step down and assist the new Chair and Vice-Chair with the transition. Council Member Salette Latas will be the interim Town Council Liaison and will attend the Parks and Recreation Advisory Board interviews. 12. BOARD MEMBER REPORTS Vice-Chair Done reported that the Finance and Bond meeting for July was cancelled. The next meeting will be on August 25th. She expressed interest in continuing to serve as the liaison to the Finance and Bond Committee. 13. PARKS & RECREATION DIRECTOR'S REPORT Parks and Recreation staff met with Finance regarding Parks and Recreation user fees to prepare for the September 10th Town Council Meeting. 5 AUGUST 12,2008 MINUTES,PARKS AND RECREATION ADVISORY BOARD 14. PARKS & RECREATION ADVISORY BOARD CHAIR REPORT The Farmer's Market is having a Corn Festival and a Chili Festival soon, both will draw a large crowd. 15. APRA CONFERENCE—DISCUSSION The Arizona Parks and Recreation Association Annual Conference—Boards and Commissions Day will be on Wednesday, August 27th. 16. FUTURE AGENDA ITEMS No items were discussed. 17. SCHEDULING NEXT PARKS & RECREATION ADVISORY BOARD MEETING The next PRAB Meeting is scheduled for Tuesday, October 14, 2008 at 6:30 p.m. in the Hopi conference room. ADJOURNMENT Being that there was no further business before the Board, Chair Ottley adjourned the meeting at 8:21 p.m. Prepared by: Danielle Tanner Senior Office Specialist 6