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HomeMy WebLinkAboutMinutes - Parks and Recreation Advisory Board - 10/8/2009 10/08/09 Minutes, Parks and Recreation Advisory Board MINUTES ORO VALLEY PARKS & RECREATION ADVISORY BOARD REGULAR SESSION CALLE CONCORDIA CONFERENCE ROOM 680 WEST CALLE CONCORDIA ORO VALLEY, ARIZONA 85704 Thursday, October 8, 2009 CALL TO ORDER: 6:49 p.m. ROLL CALL PRESENT: Lyra Done, Chair Bob DeLaney, Vice-Chair Karen Chatterton, Member Susannah Myerson, Member EXCUSED: Greg Roberts, Member John Scheuring, Member Ali Boelts, Member ALSO PRESENT: Ainsley Legner, Parks and Recreation Director Paula Abbott, Town Council Member Carlos Gutierrez, Park Maintenance Crew Leader Curt Hicks, Police Lieutenant 1. APPROVAL OF SEPTEMBER 8, 2009 REGULAR SESSION MINUTES MOTION: A motion was made by Member Myerson and seconded by Member Chatterton to approve the September 8, 2009 minutes as written. MOTION carried, 3-0. CALL TO AUDIENCE — No speakers. Item 8 was moved before Item 2. 8. REVIEW OF IRONKIDS EVENT AT JAMES D. KRIEGH PARK - DISCUSSION Parks and Recreation Director Ainsley Legner reported that the IronKids event was on October 3, 2009 and October 4, 2009 at James D. Kriegh Park. Ms. Legner discussed the following: - There were approximately 200 participants each day. - The Board is encouraged to attend next year. - IronKids organizing members lived out of state which was a challenge. - Parks and Recreation, Public Works, Police Department, Planning and Zoning and Building Safety all contributed. 1 • 10/08/09 Minutes, Parks and Recreation Advisory Board - Volunteers did a good job keeping the areas clean. Further discussion followed regarding: - Lieutenant Hicks reported that the event was very safe. - Overall public feedback was positive. - A debrief meeting was held which will help to improve the event next year. - This event should be incorporated into the Town's promotional materials because it matches the Town's vision to be community oriented. - Next year, we should strive for more advertising. - There were parking issues. Item 3 was moved before Item 2. 3. PARKS & RECREATION ADVISORY BOARD LIAISON COUNCIL MEMBER REPORT Town Council Member Abbott reviewed the following: - The Town Council accepted the Town Manager's resignation and we are now in a transitional period. Assistant Town Manager Jerene Watson is currently the Acting Town Manager until a contract is finalized. - Council Member Abbott went to Albuquerque for training and visited three skate parks in the area. She has information to share on the skate parks. - October 10, 2009 is the Oro Valley Animal Fair at James D. Kriegh Park. The event is sponsored by the Animal Welfare Alliance of Southern Arizona. The event will provide adoptions, microchipping, vaccinations and licensing. 2. UPCOMING MEETING ANNOUNCEMENTS Chair Done reviewed the upcoming meetings and events. 4. SUPPPORT FOR DEVELOPING A MENU OF RECREATIONAL OPTIONS FOR RESIDENTIAL DEVELOPMENT PLANS - DISCUSSION AND POSSIBLE ACTION Council Member Abbott stated that a few months ago, Bill Adler encouraged the Board to become more active in recreational uses within residential development plans. She stated that she does not know if it would be supported to add an additional advising layer to the process because that takes time and money. She asked the Board to consider providing developers with a menu option for different target groups. Chair Done stated that past Town Manager David Andrews and Town Attorney Tobin Rosen had informed her that this Board is prohibited from working on private park issues. Council Member Abbott stated that she will take this item forward. She would like to have a joint session with Planning and Zoning on this topic. 2 • 10/08/09 Minutes, Parks and Recreation Advisory Board 5. ELECTION OF THE PARKS & RECREATION ADVISORY BOARD CHAIR - DISCUSSION AND POSSIBLE ACTION MOTION: A motion was made by Vice-Chair DeLaney and seconded by Member Myerson to nominate Lyra Done as the Parks and Recreation Advisory Board Chair. MOTION carried, 4-0. 6. ELECTION OF THE PARKS & RECREATION ADVISORY BOARD VICE CHAIR - DISCUSSION AND POSSIBLE ACTION MOTION: A motion was made by Member Myerson and seconded by Member Chatterton to nominate Bob DeLaney as the Parks and Recreation Advisory Board Vice Chair. MOTION carried, 4-0. 7. OVERVIEW OF PLANS FOR FOUR (4) GARDENS AT STEAM PUMP RANCH - DISCUSSION The Board discussed the following: - The first harvest is happening now. - The garden is called the three sisters garden and includes corn, squash, and beans. - The beans grow up the corn stalks and the squash leaves keep the soil moist. - There is an article about this garden in the current issue of the Northwest Explorer. - The Historical Society helped to make it a success. - There is an educational book for fourth graders about the garden. - There will eventually be four gardens. 9. UPDATE ON INTERPRETIVE SIGNAGE FOR ORO VALLEY PARKS - DISCUSSION No report. 10. DISCUSSION REGARDING POSSIBLE CHANGES TO THE TENUOUS REFUGE ART AT CANADA DEL ORO RIVERFRONT PARK - DISCUSSION AND POSSIBLE ACTION Ms. Legner reported that she had a site meeting with Parks Manager James Gardner and Artist Matt Moutafis to review what may be done to modify the Tenuous Refuge art. Mr. Moutafis will review all of the historical documents tomorrow and discern what can be done from a structural standpoint. 11. BOARD AND COMMISSION LIAISON REPORTS Item A was moved after Item E. b. VICE-CHAIR DELANEY - TOWN COUNCIL No report. 3 1 . 10/08/09 Minutes, Parks and Recreation Advisory Board c. SUSANNAH MYERSON - PLANNING AND ZONING COMMISSION No report. d. GREG ROBERTS - HISTORIC PRESERVATION COMMISSION No report. e. KAREN CHATTERTON - DEVELOPMENT REVIEW BOARD No report. a. CHAIR DONE - FINANCE AND BOND COMMITTEE - The Finance and Bond Committee will meet on Monday, October 26, 2009. - Current financial statements have not been issued to the Committee. - Final figures prior to the audit are available on the Town's website. 12. PARKS & RECREATION ADVISORY BOARD MEMBER REPORTS Member Chatterton received a call from Lieutenant Hicks who reviewed her presentation on the Fourth of July at CDO Riverfront Park. He agreed that the Town should have an event planned in the future. Council Member Abbott stated that the Town will have an event this year but we are waiting for more information on the budget and from the Southern Arizona Arts and Cultural Alliance before further planning. 13. UPDATE ON DEVELOPMENT REVIEW COMMITTEE MEETINGS - DISCUSSION Ms. Legner reported that this month, two of the four meetings were cancelled due to a lack of business. The two meetings that did take place did not include any business relating to Parks and Recreation. 14. PARKS & RECREATION DIRECTOR'S REPORT - The Library is now officially a Department and Jane Peterson is the Director. - Finance Director Stacey Lemos is the acting Assistant Town Manager to assist Jerene Watson as she is acting Town Manager in the interterm. - The pool was closed early today due to pump issues but it reopened in the afternoon. - The Harvest for Hope event was on October 3, 2009. They doubled their participation this year to 400 participants. Staff will contact the Police to make sure that it is not exceeding the $1,000 threshold which would categorize the event as a community funding event. - There is a data tower request at CDO Riverfront Park. It would include a small supporting ground element. This is a Town Council decision. - Ms. Legner will attend the October 26, 2009 Finance and Bond Committee meeting to discuss facility usage fees. 4 J 10/08/09 Minutes, Parks and Recreation Advisory Board 15. PARKS & RECREATION ADVISORY BOARD CHAIR REPORT Chair Done stated that she has enjoyed her work as Chair of this Board and is up to the challenge of any upcoming budgetary issues. 16. FUTURE AGENDA ITEMS - Four (4) gardens at Steam Pump Ranch. 17. PARKS & RECREATION ADVISORY BOARD TOUR OF TOWN FACILITIES - DISCUSSION AND POSSIBLE ACTION The Board discussed the following: - The Board prefers a Saturday morning date. - Tour hours will be 8:00 a.m. -12:00 p.m. - The tour should end at the Steam Pump Ranch garden with Joyce Rychener. - May bring a sack lunch and eat together at Steam Pump Ranch following the tour. - Meet at Steam Pump Ranch. - Staff will email the Board to determine the best date. 18. SCHEDULING NEXT PARKS & RECREATION ADVISORY BOARD MEETING - DISCUSSION AND POSSIBLE ACTION The next Parks and Recreation Advisory Board meeting is scheduled for November 17, 2009 at 6:30 p.m. in the Hopi conference room. ADJOURNMENT : 8:08 P.M. MOTION: A motion was made by Vice-Chair DeLaney and seconded by Member Myerson to adjourn the meeting at 8:08 p.m. MOTION carried, 4-0. Prepared by: C\Sel-A--L-1-gQ-54-- (111 Danielle Tanner Senior Office Specialist 5