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Home My WebLink AboutMinutes - Parks and Recreation Advisory Board - 5/18/2010 05/18/10 Minutes, Parks and Recreation Advisory Board MINUTES ORO VALLEY PARKS & RECREATION ADVISORY BOARD REGULAR SESSION DEVELOPMENT SERVICES BUILDING HOPI CONFERENCE ROOM N 11000 NORTH LA CANADA DRIVE ORO VALLEY, ARIZONA 85737 Tuesday, May 18, 2010 CALL TO ORDER: 6:31 p.m. ROLL CALL PRESENT: Lyra Done, Chair Bob DeLaney, Vice-Chair Karen Chatterton, Member Susannah Myerson, Member (arrived at 6:32 p.m.) Greg Roberts, Member John Scheuring, Member Ali Boelts, Member ALSO PRESENT: Ainsley Legner, Parks and Recreation Director 1. APPROVAL OF APRIL 20, 2010 REGULAR SESSION MINUTES MOTION: A motion was made by Vice-Chair DeLaney and seconded by Member Chatterton to approve the minutes from the April 20, 2010 regular meeting as written. CALL TO AUDIENCE Bill Adler, Oro Valley resident, discussed the importance for this board to read the code and formulate ideas to be brought to Senior Planner Matt Michels in advance so that he may incorporate those ideas and provide feedback. This process ensures that citizens can provide an assessment of community needs to be integrated into the updated code. 2. UPCOMING MEETING ANNOUNCEMENTS - Town offices are closed for Memorial Day on May 31, 2010. - Deadline for submittal of agenda items and packet materials for the June 15, 2010 Parks and Recreation Advisory Board meeting is June 2, 2010. - Next Parks and Recreation Advisory Board meeting will be on June 15, 2010. Future discussion items include: - Park in Arroyo Grande - Small open space parcels owned by the Town 1 05/18/10 Minutes, Parks and Recreation Advisory Board 3. PARKS & RECREATION ADVISORY BOARD LIAISON COUNCIL MEMBER REPORT No report. 4. 2010 ANNUAL ARIZONA PARKS & RECREATION ASSOCIATION CONFERENCE AND TRADE SHOW PARKS & RECREATION ADVISORY BOARD PARTICIPATION - DISCUSSION Each year, the Arizona Parks and Recreation Association holds a conference to provide training for parks and recreation professionals across the state. One day is devoted to Parks and Recreation Advisory Board members. It is a good opportunity to obtain the 8 hours of required training all at once and to meet with advisory board members from other jurisdictions. This year, Boards and Commission's Day will be on Thursday, September 2, 2010. Parks and Recreation is submitting information for several awards this year. 5. TOWN COUNCIL STUDY SESSION ON POTENTIAL USES FOR THE WALMART DONATION FOR THE DEVELOPMENT OF NARANJA TOWN SITE - DISCUSSION CALL TO AUDIENCE: Robert Schumann, Oro Valley resident, reviewed wish list items on behalf of the Sonoran Desert Flyers: - Ramada - Picnic Tables (1-2) - Grill - Storage shed to be used for storage and to hold bulletin board - Toilet at the northeast corner The board discussed the following: - Mountain bike trails are inexpensive to construct but need to be outlined in rock. - Mountain biking should be restricted to the eastern side of the park due to the natural wildlife community on the western side. There is unused space south of the flying field. Parks and Recreation Director Ainsley Legner stated that the Town Council has indicated that they would like Parks and Recreation staff to refine ideas with nonrecurring costs such as shade structures, site furniture and amenities that fit various ages and interests. The Town Council had requested that staff look into the cost of providing irrigation for the screening area to mitigate the views into the neighbor's yards. Discussion followed regarding: - Ms. Legner stated that currently, all Town trails are multi-use. - The steep area on the ridge would be very expensive to fix. - All non-motorized vehicles are allowed on the trails. A skate park would cost more that we have in available funds. Lighting would be important to have because it would often be used after dark. - There are many skateboarders in the area and no place in Oro Valley to skate. 6. ORO VALLEY PARKS AND RECREATION FACEBOOK FAN PAGE - DISCUSSION 2 05/18/10 Minutes, Parks and Recreation Advisory Board Member Chatterton presented the following: - She explained how the idea of the page developed. - The page shows posted meetings, events and photos. - She explained how the "tagging" process works. - The interpretive signage event was reviewed. - The page can be linked to anyone's page simply by clicking that they "like" it. - A co-administrator could assist in the editing of the page. 7. BOARD AND COMMISSION LIAISON REPORTS a. CHAIR DONE - FINANCE AND BOND COMMITTEE The Finance and Bond Committee had a short meeting and they are primarily working on wrapping up the budget. b. VICE-CHAIR DELANEY - TOWN COUNCIL At the special session on May 12, 2010, there were two items of interest: 1) The utilization of donated funds at Naranja Town Site 2) IronKids event c. SUSANNAH MYERSON - PLANNING AND ZONING COMMISSION No report. d. GREG ROBERTS - HISTORIC PRESERVATION COMMISSION No report. e. KAREN CHATTERTON - DEVELOPMENT REVIEW BOARD Town Hall will be installing solar panels and the Parks Division will be in charge of the landscaping portion. 8. UPDATE ON DEVELOPMENT REVIEW COMMITTEE MEETINGS - DISCUSSION No report. 9. PARKS & RECREATION DIRECTOR'S REPORT Ms. Legner discussed the following: - The Town Council would like staff to continue to pursue having IronKids back with the understanding that they would have to fully fund the event including Town services used. There may be more discussion in the future. Other events that have lost community funding include the Arizona Distance Classic, El Tour de Tucson and Tucson Marathon. - Solar panels will be installed at Town Hall. A public education program will be created. Trees will be removed and there will be some mitigation, adding trees to in other areas of the property. Parks and Recreation and Planning and Zoning are involved in the process. - The Hershey Track and Field event was held in Oro Valley for the first time this year. 3 05/18/10 Minutes, Parks and Recreation Advisory Board - Staff is working on a transportation enhancement grant for continuation of the linear park on CDO Wash and up to Big Wash. - Staff is working on a Tohono O'odham grant for Steam Pump Ranch. - Next week, staff training begins for the summer children's program. This year it has been scaled down to one site to save money. It will hold up to 200 children. Assistant Recreation Manager Robert Carmona has been selected for a youth summit in New York City in June. He is one of 500 young people selected nationally. 10. PARKS & RECREATION ADVISORY BOARD CHAIR REPORT Chair Done reviewed her history with the parks in Oro Valley including sharing the experience of the Town gaining the Naranja Town Site, sitting on the executive Naranja Town Site planning committee and being there when the Town Council renamed Dennis Weaver Park for James D. Kriegh. 11. FUTURE AGENDA ITEMS 12. PROPOSED SUMMER BREAK IN AUGUST 2010 - DISCUSSION Ms. Legner stated that the Town Council has determined not to hold any Town Council meetings between July 22 and August 31. This will be time for the Council and staff to take vacations. All staff liaisons are working with their boards and commissions to request this summer break. It was the consensus of the Parks and Recreation Advisory Board to not hold any meetings between July 22 and August 31. 13. SCHEDULING NEXT PARKS & RECREATION ADVISORY BOARD MEETING FOR TUESDAY, JUNE 15, 2010 - DISCUSSION AND POSSIBLE ACTION The next Parks and Recreation Advisory Board meeting will begin on June 15, 2010 with a study session at 5:30 p.m. and a regular session at 6:30 p.m. The study session will be a brown bag dinner. ADJOURNMENT MOTION: A motion was made by Member Chatterton and seconded by Member Boelts to adjourn the meeting at 7:28 p.m. Prepared by: C Danielle Tanner Senior Office Specialist 4