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HomeMy WebLinkAboutMinutes - Parks and Recreation Advisory Board - 4/15/2014 MINUTES ORO VALLEY PARKS & RECREATION ADVISORY BOARD REGULAR SESSION HOPI CONFERENCE ROOM 11000 N LA CANADA DRIVE ORO VALLEY, ARIZONA 85737 Tuesday, April 15, 2014 CALL TO ORDER AT OR AFTER 5:30 PM Vice Chair Bishop called the meeting to order at 5:30 p.m. ROLL CALL PRESENT: Sue Bishop, Vice Chair Dana Hallin, Member John Hickey, Member Alison Sutton-Ryan, Member ABSENT: Mary Kay Durfee, Member EXCUSED: Jack Stinnett, Chair ALSO PRESENT: Kristy Diaz-Trahan, Parks & Recreation Director CALL TO AUDIENCE — No speakers 1. REVIEW AND/OR APPROVAL OF FEBRUARY 18, 2014 REGULAR SESSION MINUTES MOTION: A motion was made by Member Hallin and seconded by Member Hickey to approve the February 18, 2014 minutes as written. MOTION carried, 4-0. 2. GIRL SCOUT TROOP #2164 WILDLIFE PROJECT PRESENTATION Co-troop leader for Junior Girl Scout Troop #2164 Karen Wilhemsen and the troop presented the following: - The monument will include facts about wildlife. - The goal is to earn a bronze award. - It will include inspirational quotes, animal cut-outs and a geocache box. - It will be installed in early May for a tentative unveiling on Saturday, May 17, 2014. - The troop needs a name for the monument. Ms. Diaz-Trahan said that the location will be the Steam Pump Ranch butterfly garden. 04-15-14 Parks & Recreation Advisory Board 1 MOTION: A motion was made by Vice Chair Bishop and seconded by Member Hickey to support the troop's wildlife project. MOTION carried, 4-0. 3. YOUR VOICE, OUR FUTURE PROJECT UPDATE AND APPOINTMENT OF A PARKS & RECREATION ADVISORY BOARD REPRESENTATIVE TO THE YOUR VOICE COMMUNITY COMMITTEE - DISCUSSION AND POSSIBLE ACTION Conservation & Sustainability Administrator Bayer Vella reported on Item #3. He announced that three committees will work on this project (Environment, Community and Development). He requested a representative and an alternate from the board to serve on the Community Committee. MOTION: A motion was made by Vice Chair Bishop and seconded by Member Hickey to appoint Sue Bishop to serve as the representative to the Your Voice Community Committee. MOTION carried, 4-0. MOTION: A motion was made by Vice Chair Bishop and seconded by Member Hickey to appoint Alison Sutton-Ryan to serve as the alternate representative to the Your Voice Community Committee. MOTION carried, 4-0. 4. NARANJA PARK - DISCUSSION AND POSSIBLE ACTION a. MASTER PLAN UPDATE Parks & Recreation Director Kristy Diaz-Trahan announced that McGann & Associates were awarded the Master Plan Update contract for a program and conceptual design update. A committee, including staff, McGann &Associates and their subcontractors will meet to discuss the mission of the update. Parks & Recreation Advisory Board members will be asked to assist. Ms. Diaz-Trahan explained the Master Plan Update will include the following tasks: - Engage SAACA - Look at trails and open space - Global input A Master Plan update for the Parks & Recreation department A statically valid phone survey b. PROJECT UPDATE Ms. Diaz-Trahan gave an update on the Naranja Park project and reviewed the following: - Potable water - Price quotes for sand and sod - Irrigation and electrical design 04-15-14 Parks & Recreation Advisory Board 2 - Earthwork delays - Scope of the fields 5. STANDING COMMITTEE REPORTS AND DISCUSSION a. NARANJA PARK IMPROVEMENTS Member Sutton-Ryan reported that the committee met twice and walked Naranja Park. The committee discussed the history of the property and archery range. b. TRAILS & SHARED USE PATHS Member Hickey reported that the committee is defining their recommendations. They are interested in extending the path into Catalina State Park. Ms. Diaz-Trahan said the Flood Control District is currently working on that project. c. OUTREACH COMMITTEE Vice Chair Bishop reported that she met with Member Strandskov last month. Chair Stinnett had recommended combining the Recreational Programing and Arts Committee and the Grants, Partnerships and Ceremonies Committee to create the Outreach Committee. 6. YOUTH ADVISORY COMMITTEE REPORT BY SUE BISHOP Vice Chair Bishop reported that the Town's Youth Advisory Council had an event at Canyon Del Oro Riverfront Park last Saturday. There were 65 high school students in attendance. 7. DIRECTOR'S REPORT Ms. Diaz-Trahan gave a brief overview of the following: - Spring/Summer Program Guide Amphibious Athletes and Art at the Ranch summer programs - Past and upcoming events - Youth Advisory Council summer teen movie nights at the Aquatic Center Appointment of Sarah Corning to the Parks & Recreation Advisory Board - Budget update and highlights - Pima County Bond meetings and projects - Historic Preservation Commission appointed Connie Trail as the liaison to the Parks & Recreation Advisory Board. She will attend meetings that include cultural resource/historic items. 8. FUTURE AGENDA ITEMS No items were discussed. 9. SCHEDULING OF NEXT PARKS & RECREATION ADVISORY BOARD MEETING TENTATIVELY FOR TUESDAY, JUNE 17, 2014 - DISCUSSION AND POSSIBLE ACTION 04-15-14 Parks & Recreation Advisory Board 3 No comments. ADJOURNMENT MOTION: A motion was made by Member Hickey and seconded by Member Sutton- Ryan to adjourn the meeting at 6:37 p.m. MOTION carried, 4-0. Prepared by: :§44d. -3`-(_L---eli"1/4 Danielle Tanner Senior Office Specialist I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the regular session of the Parks & Recreation Advisory Board of Oro Valley, Arizona held on the 15th day of April, 2014. I further certify that the meeting was duly called and held and that a quorum was present. 04-15-14 Parks & Recreation Advisory Board 4