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HomeMy WebLinkAboutMinutes - Parks and Recreation Advisory Board - 1/20/2015 MINUTES ORO VALLEY PARKS & RECREATION ADVISORY BOARD REGULAR SESSION HOPI CONFERENCE ROOM 11000 N. LA CANADA DRIVE ORO VALLEY, ARIZONA 85737 Tuesday, January 20, 2015 CALL TO ORDER AT OR AFTER 5:30 PM ROLL CALL PRESENT: Sue Bishop, Vice Chair Adam Wade, Member Thomas Carle, Member Sarah Corning, Member (Arrived at 5:47 p.m.) Alison Sutton-Ryan, Member Joseph Winfield, Member STAFF PRESENT: Kristy Diaz-Trahan, Parks & Recreation Director Tobin Sidles, Legal Services Director Nancy Ellis, Multimodal Planner CALL TO AUDIENCE Oro Valley resident Bill Adler Suggested the Board include written staff communication documents with each agenda item to ensure public awareness of items and their backgrounds. 1. REVIEW AND/OR APPROVAL OF DECEMBER 9, 2014 REGULAR SESSION MINUTES MOTION: A motion was made by Member Wade and seconded by Member Sutton- Ryan to approve the December 9, 2014 regular session minutes as written. MOTION carried, 5-0. 2. INTRODUCTION OF NEW PARK BOARD MEMBERS JOSEPH WINFIELD AND THOMAS CARLE - DISCUSSION Vice Chair Bishop introduced the new board members. The new board members discussed their backgrounds. 01-20-15 Parks & Recreation Advisory Board 1 3. **POWERS AND DUTIES OF THE PARKS AND RECREATION ADVISORY BOARD - DISCUSSION Vice-Chair Bishop described the board's duties in an advisory capacity. Parks and Recreation Director Kristy Diaz-Trahan discussed the board's assignments and explained the intent is to have a person assigned to a specific topic. 4. ELECTION OF PARKS AND RECREATION ADVISORY BOARD CHAIR AND VICE CHAIR - DISCUSSION AND POSSIBLE ACTION MOTION: A motion was made by Vice Chair Bishop and seconded by Member Sutton- Ryan to nominate herself as Chair of the Parks & Recreation Advisory Board. MOTION failed, 2-4 with Member Wade, Member Carle, Member Corning, and Member Winfield opposed. MOTION: A motion was made by Member Wade and seconded by Member Winfield to nominate himself as Chair of the Parks and Recreation Advisory Board. MOTION carried, 4-2 with Vice Chair Bishop and Member Sutton-Ryan opposed. MOTION: A motion was made by Member Winfield and seconded by Vice Chair Bishop to nominate himself as Vice Chair of the Parks and Recreation Advisory Board. MOTION carried, 6-0. 5. TRAIL #180/WAPA TRAIL - DISCUSSION AND POSSIBLE ACTION The following individuals spoke regarding concerns about Item #5: Oro Valley resident Alyssa Hall Oro Valley resident Sally Schuneman Oro Valley resident Anthony Denaro Oro Valley resident Jeanne Denaro Oro Valley resident Jim Viereoo MOTION: A motion was made by Member Wade and seconded by Member Sutton- Ryan that the Parks and Recreation Advisory Board support efforts by Oro Valley Parks and Recreation and the Town Council to block motorized vehicle access to WAPA Trail #180, but continue to have bike and pedestrian access. MOTION carried, 6-0. 01-20-15 Parks & Recreation Advisory Board 2 Ms. Diaz-Trahan reviewed a map of the property, which is owned by Honey Bee Ridge HOA. The WAPA easement has existed since the early 1940s. The HOA has received approval from WAPA to put a gate on the north and south sides of the easement. They are in the process of getting bids for the gate with signage. 6. STRATEGIC FACILITIES PLAN - DISCUSSION AND POSSIBLE ACTION Ms. Diaz-Trahan reported Multimodal Coordinator Nancy Ellis worked with Member Sutton-Ryan on the final update of the plan. Ms. Ellis reviewed the changes, some of which were suggested by this board. Ms. Diaz-Trahan gave an overview of the updated Strategic Facilities Plan. Discussion ensued regarding the following: - Community need and keeping money in the community -Access to areas and parking - Transportation - Signage MOTION: A motion was made by Vice Chair Bishop and seconded by Member Wade to continue to support the revisions and updates of the Strategic Facilities Plan. Discussion ensued amongst the board members and staff regarding the plan. Member Wade requested to amend the motion to add on Section B about parking and access and add a map of neighborhood parks and identify where we lack. Vice Chair Bishop agreed to the amendment. MOTION carried, 6-0. Oro Valley resident Bill Adler Commented that the public was excluded regarding this topic. He discussed his opposition to the consolidation of the park areas. 7. NARANJA PARK MASTER PLAN UPDATE PRESENTATION - DISCUSSION AND POSSIBLE ACTION No update. 8. **EL CONQUISTADOR PROJECT - DISCUSSION Ms. Diaz-Trahan gave an overview of Item #8. Ratification petitions do not comply with state law, so signatures are invalid. 01-20-15 Parks & Recreation Advisory Board 3 9. **FEES FOR COMMUNITY RECREATION CENTER - DISCUSSION Ms. Diaz-Trahan highlighted the following about the proposed fee schedule. - Membership includes Oro Valley Aquatic Center - Membership identified by season - Membership and daily drop-in rates available - One time registration fee - Pool and banquet/conference rooms for rental - Grounds space - Tennis courts for events - Golf fees Discussion continued about the proposed fees and property. 10. NARANJA PARK PHASE I PROJECT UPDATE - DISCUSSION Ms. Diaz-Trahan announced the Ribbon Cutting on March 14, 2015. She discussed construction progress at the site. Teams can reserve fields the first week of March. 11. BOARD REPORTS AND ASSIGNMENTS - DISCUSSION A. NARANJA PARK IMPROVEMENTS No report. B. TRAILS No report. C. BIKE AND MULTI-USE PATHS Member Wade discussed the following: - Tangerine Road project - Efforts to standardize bike/multi-use lanes - Bike lane signage - Marana does not have a parks board - Concern regarding Moore Road safety during future project D. YOUTH SPORTS Member Sutton-Ryan said she received feedback from a lacrosse group regarding field needs. Children are playing on fields at 9 p.m. due to the need for additional fields. E. ARTS AND ORO VALLEY YOUTH ADVISORY COUNCIL 01-20-15 Parks & Recreation Advisory Board 4 Vice Chair Bishop reported there is a concert series at the Marketplace, but a facility would be preferable to host these events. She said the Oro Valley Youth Council has 25 teens. They are active and creating projects to connect youth with seniors. F. **YOUR VOICE, OUR FUTURE COMMITTEE Vice Chair Bishop said Member Winfield will now be the liaison for the Community Committee. Member Winfield provided background information on this item. Ms. Diaz- Trahan added that this Committee will be wrapped up before the Board meets again. G. OTHER ASSIGNMENTS No report. 12. **PARKS & RECREATION ADVISORY BOARD 2015 MEETING DATES - DISCUSSION AND POSSIBLE ACTION Ms. Diaz-Trahan stated that the Mayor and Town Council identified this Board to hold required meetings four times per year. The Board members discussed the 2015 schedule. MOTION: A motion was made by Member Wade and seconded by Member Winfield to schedule the meetings for the third Tuesdays in January, March, May, September and November. Member Carle requested an amendment to the motion to change the March meeting date to the second Tuesday, making it March 10, 2015. Member Wade and Member Winfield agreed to the amendment. MOTION carried, 6-0. 13. DIRECTOR'S REPORT (DISCUSSION MUST BE LIMITED TO INFORMATION AND CLARIFICATION) Ms. Diaz-Trahan reported on the following: - Recreation Manager Lynanne Dellerman obtained three archaeology field certifications. - Public meeting on January 29, 2015 to discuss the addition of a parking lot on east side of Oro Valley Aquatic Center. - Special events 14. FUTURE AGENDA ITEMS No discussion. 01-20-15 Parks & Recreation Advisory Board 5 15. SCHEDULING OF NEXT PARKS & RECREATION ADVISORY BOARD MEETING TENTATIVELY FOR TUESDAY, MARCH 17, 2015 - DISCUSSION AND POSSIBLE ACTION The next meeting date is March 10, 2015. ADJOURNMENT MOTION: A motion was made by Member Wade and seconded by Member Sutton- Ryan to adjourn the meeting at 8:31 p.m. MOTION carried, 6-0. Prepared by: c-baivy Z.A-ViuksLit Danielle Tanner Senior Office Specialist I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the regular session of the Parks & Recreation Advisory Board of Oro Valley, Arizona held on the 20th day of January, 2015. I further certify that the meeting was duly called and held and that a quorum was present. 01-20-15 Parks & Recreation Advisory Board 6