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HomeMy WebLinkAboutPackets - Historic Preservation Commission (101) AGENDA Historic Preservation Commission Monday,June 9, 2008 Town of Oro Valley Council Chambers 11,000 N. La Canada Drive I. Call to Order: at or after 5:00 p.m. II. Roll Call. III. Call to the Audience. IV. Approval of May 14, 2008, minutes. V. Introduction of commission candidates: Patrick Foley, and Valerie Pullara. VI. Discussion and possible action regarding Steam Pump Ranch. VII. Discussion and possible action regarding Oro Valley Historical Society Liaison. VIII. Discussion and possible action regarding HPC Work Plan. a. CLG Application b. Cultural Resource Inventory Plan c. Budget d. Community Outreach e. Process Plan for Historic Designation f. Role of the HPC g. Training IX. Discussion and possible action regarding HPC special projects: X National Alliance of Historic Commission X . HPC Rules L XII. Santa Cruz Heritage Alliance _XI'II. Announcements. �X . Items for future agendas. X I X Adjourn. ,� fou n. Posted: 06 05 08 2:00 p.m. cp \\Colndev\pz l\PROJECTS\Historic Preservation Commission\agendas\2008 The Town of Oro Valley complies with the Americans with Disabilities Act (ADA). If any person(s) with a disability needs any type of accommodation, please notify the Town Clerk's office at (520) 229-4700. INSTRUCTIONS TO SPEAKERS Members of the public have the right to speak during any posted public hearing. However, those items not listed as a public hearing are for consideration and action by the Commission during the course of their business meeting. Members of the public may be allowed to speak on these topics at the discretion of the Chair. If you wish to address the Commission on any item(s) on this agenda, please complete a speaker card located on the Agenda table at the back of the room and give it to the Recording Secretary. Please indicate on the speaker card which item number and topic you wish to speak on, or if you wish to speak during "Call to Audience", please specify what you wish to discuss when completing the blue speaker card. Please step forward to the podium when the Chair announces the item(s) on the agenda which you are interested in addressing. 1. For the record, please state your name and whether or not you are a Town resident... 2. Speak only on the issue currently being discussed by Commission. Please organize your speech, you will only be allowed to address the Commission once regarding the topic being discussed. 3. Please limit your comments to 3 minutes. 4. During "Call to Audience" you may address the Commission on any issue you wish. 5. Any member of the public speaking must speak in a courteous and respectful manner to those present. Thank you for your cooperation. "Notice of Possible Quorum of the Oro Valley Town Council and the Planning and Zoning Commission: In accordance with Chapter 3, Title 38, Arizona Revised Statutes and Section 2-4-2 of the Oro Valley Town Code, a majority of the Town Council or Commission may attend the above referenced meeting as a member of the audience only." \\Comdev\pzl\PROJECTS\Historic Preservation Commission\agendas\2008 DRAFT MINUTES ORO VALLEY HISTORIC PRESERVATION COMMISSION REGULAR SESSION IT'May 1-5, 2008 ORO VALLEY COUNCIL CHAMBERS 11000 N. LA CANADA DRIVE I. Call to Order: at of after 5:00 p.m. II. Roll Call. Present: Chair Bob Baughman Commissioner Marilyn Cook Commissioner Lois Nagy Commissioner Daniel Zwiener Excused: Commissioner Pat Spoerl Also Present: Pamela Pelletier, Planner Lexa Mack, Civil Attorney Scott Nelson, Special Projects Coordinator III. Call to the Audience. No speakers. IV. Approval of April 14, 2008 minutes. Commissioner Zwiener asked if there should have been something in the minutes on Item VI to reflect that there was some action to forward information to the council. Chair Baughman suggested since there was no motion last meeting forwarding information to the council, that the current minutes should note the Historic Preservation Commission (HPC) discussion on the preservation easement for Steam Pump Ranch resulted in positive changes that benefited the Town. MOTION: Commissioner Nagy MOVED to approve the Historic Preservation Commission April 14, 2008, meeting minutes as written. Commissioner Zwiener seconded the motion. Motion carried 4:0. V. Discussion and possible action regarding election of Vice Chair for two months. Vice Chair Salette Latas has resigned effective May 12, and the Vice Chair vacancy needs to be filled for the two months, and until her position is filled. Commissioner Nagy nominated Commissioner Zwiener to fill the Vice Chair position. May 15, 2008 Draft Historic Preservation Commission Minutes There being no other nominees, Chair Baughman asked for a motion of acclamation. MOTION: Commissioner Nagy MOVED to elect Commissioner Zwiener by acclamation. Commissioner Cook seconded the motion. Motion carried 4:0. VI. Discussion and possible action regarding the Oro Valley Historical Society Liaison. Chair Baughman asked for a motion to table this item until Commission Spoerl is in attendance as she has been involved in the Oro Valley Historical Society since founded. MOTION: Commissioner Zwiener MOVED to table item VI until the next HPC meeting. Commissioner Cook seconded the motion. Motion carried 4:0. VII. Discussion and possible action regarding Historic Preservation Conference in Rio Rico June 12-14, 2008. The Planning and Zoning Director would like the HPC to nominate a commissioner to attend this conference in place of staff. Registration and hotel costs will be paid for. Commissioner Zwiener volunteered to go to the conference. MOTION: Commissioner Nagy MOVED to authorize Commissioner Zwiener to attend the Historic Preservation Conference in Rio Rico June 12 - 14, 2008. Commissioner Cook seconded the motion. Motion carried 4:0. VIII. Discussion and possible action regarding Heritage Grant for Steam Pump Ranch. Mrs. Pelletier gave a brief descripti8on of the Arizona State Parks Historic Preservation heritage Fund 2008 Draft Grant Application. The State Historic Preservation Office (SHPO) has been consulted and they support the concept for the Pusch ranch house. Chair Baughman stated for the record that SHPO did participate in the Steam Pump Ranch Task Force. The Commissioners reviewed the Draft Grant Application and suggested corrections. MOTION: Commissioner Zwiener MOVED to approve the grant application; to draft a letter from the Commission to the Town Council recommending approval of the grant application; to draft a letter from the commission to the Arizona State Parks Historic Preservation Heritage Fund for inclusion in the grant proposal, recommending that the Fund approve the grant application, and to authorize the Chair to approve each letter. Commissioner Cook seconded the motion. Motion carried 4:0. 2 May 15, 2008 Draft Historic Preservation Commission Minutes IX. Discussion and possible action regarding the Role of the HPC at Steam Pump Ranch. Mr. Nelson said there is no role for the HPC as a whole for the short term. Commissioners Zwiener and Spoerl's expertise will be needed to go through what is left, after the Lieber's have moved their possessions, to decide what has historic significance. Those items identified can be stored in the barn. There may be a definite long term role for the HPC. Chair Baughman said he would like to continue this discussion including a long term role as a future agenda item. MOTION: Commissioner Zwiener MOVED to continue item 9, the long term role of HPC at Steam Pump Ranch, and items 10 and 11. Commissioner Cook seconded the motion. Motion carried 4:0. X. Discussion and possible action regarding HPC Work Plan. (This item was continued per item IX motion above.) a. CLG Application b. Cultural Resource Inventory Plan c. Budget d. Community Outreach e. Process Plan for Historic Designation f. Role of the HPC g. Training Xl. Discussion and possible action regarding HPC special projects: (This item was continued per item IX motion above.) a. National Alliance of Historic Commissions b. HPC Rules c. Santa Cruz Heritage Alliance XII. Announcements. - May 23 is Mrs. Pelletier's last day with the Town. Scott Nelson will be taking on the staff role as the Planning and Zoning liaison to the HPC. Staff role will be different. - Mr. Nelson volunteered for this role as liaison to help the team. He stated that he will not be able to give the amount of staff support that Mrs. Pelletier has given over the past year. Council has indicated they want to make the department whole. Once the budget is passed, additional positions will be filled and another staff person may take over this role. - Legal staff will not be attending future meetings unless their presence has been requested by the Planning and Zoning Director, by order of the Town Attorney. - A Transportation Enhancement grant proposal is being worked on and will go to Council as a resolution on June 4. It will be emailed to the commissioners for review 3 May 15, 2008 Draft Historic Preservation Commission Minutes and commentary by the end of the week. - A photo, of the back of the Lieber house, dated June 26, 1940, was shown. The Lieber's are setting items aside for the Town. - The Lieber's physically vacated Steam Pump Ranch on April 23, 2008. The Police Department and a Task Force designed a security plan consisting of night and daytime patrol. Motion detector lights will be replaced with photo cell lights that will be on dusk to dawn. Once the Lieber house is cleaned, the police will be able to do paperwork there at night. The bike patrol, when organized, will operate out of the house. - Interviews for HPC vacancies will be May 19, at 2:00 p.m. Interviewers are Mrs. Pelletier, Chair Baughman, the Council liaison and Scott Nelson. - Mr. Nelson reported on the budget session from May 3. Currently there is $40,000 to $50,000 in the budget for the survey. - Chair Baughman expressed thanks to Mrs. Pelletier for her efforts in progressing the Commission to their current position. XIII. Items for future agendas. No new items were added. XIV. Adjourn. MOTION: Commissioner Zwiener MOVED to adjourn the HPC meeting. Commissioner Cook seconded the motion. Motion carried 4:0. Meeting adjourned at 5:55 p.m. Prepared by: Diane Chapman Senior Office Specialist 4 ',L • s •1`- yY¢..+moi o'�'c"__Tn A 4 • -.1111111111. ORO VALLEY VOLUNTEER APPOINTMENT APPLICATION Dear Oro Valley Citizen: We appreciate your interest in the Town of Oro Valley. This informational form,when completed, will allow us to quickly process your application. A list describing the Town's Boards and Commissions is attached for your reference. Information reflecting the procedures surrounding the appointment process to Boards is also attached. Your application will remain on file for two years from date of receipt. Your supplying this data will greatly assist us in understanding how we can best use your talents and experience. We thank you kindly for volunteering to serve the Town. Please note: No volunteer shall serve on more than one standing Board at any time and must have resided in the Town for 1 year. Please return to the Town Clerk's Office,11,000 North La Canada Drive,Oro Valley,Arizona 85737. Name lx C Cx V CA\Q rule -- — Last First Middle Address Oro hu` SS-439 Street City State Zip Home Phone Business Phone Sad- b Email Number of Years in Oro Valley a / (Must be a resident of the Town for 1 year.) Signature(1)citents), D. Date -1 13 -0 ' x� Please indicate the board or commission you wish to join:'1:=1S r r,�: vc� �_ Fi 1'\cr)($.I Bz r'10 Please list your volunteer services in Oro Valley and with other organizations including any boards or commissions on which you have served:(board/commission,civic,educational,cultural,social,etc.) t v ot.Lmk- Cor �.. C.DC7 5xLc() club cab li;. &.5al r ar arty i e x r c mhu,Y'e; P,w ,Arbon pr erok Cz n-m k.slk s s_ r..Q S u,ryNa. PAY FLAN\NV) 1).it,k c s How does your previous volunteer service prepare you for the board or commission appointment for which you have applied? Please describe an issue considered at a meeting of the Board or Commission for which you are applying. 1-x &sz. si c s (srn(SI cnr) r S J tv)c csz c r\s- k, r1 • S rn i 1)Lo n . i ,Grn 0 oke, S cu.A.D 515r r ti n Tth rvir ) ego PCAA k.S p.r e\JLCA. SAIL N_as rte. . Have you attended the Citizens Planning Institute? N 0 Are you willing to attend? CS Briefly describe your educational/vocational background. rniv5tiz.rs in riNG.na rr rvi . ,L uno�s C• rrr f r 1 r f • a L.00 S+rr>I c. tLs cam, hcA.W2 CV.O.S4 psr UnCK, orm0 k cin rf\u r>cL c\T CCCSL Om hlsAc r C. PnQ U40,tLln IF DESIRED,ADDITIONAL INFORMATION MAY BE ATTACHED NA ww.tcm noforoval le\.com 4/18/06 Valerie D.Pullara Objective A position with a dynamic municipality that will offer exciting challenges and allow me to utilize my vast skills and experience in Human Resources to make a positive contribution to the growth and stability of the organization. Summary of Comprehensive hands-on experience in organizational management,human resources,inter- Qualifications company infrastructure development,program implementation,regulatory compliance and strategic planning for two cities,non-profits and for-profit companies. Manage full P&L and budget functions,along with contractual negotiations and administration, accurate documentation and report preparation,grant writing and knowledge of proactive long/short term resource development. Consistently recognized by executive management and clients as a Change Agent with multi-tasking talents in team leadership,organization,communication and problem resolution in high-pressure situations. Work Experience Human Resources Director, Call Maximizer,Tucson,AZ Juy 2006-Cur-rent Direct all human resource operations for a high tech multi-site global contact center for 150 employees. • Successfully assisted company business leaders design and manage the organization review process which includes detailed succession planning, organization design,development planning and workforce planning. • Effectively partner and provided dynamic tools to support organizational initiatives such as organization design,large scale change, team effectiveness and individual coaching at individual,team and organization levels. • Successful development and implementation of new payroll,HR,and time/labor systems. • Successful management of performance management which includes written reviews and ratings,clearly linking pay to performance,and defining potential and leadership. • Creation and implementation of an employee evaluation and leadership development programs. • Coordinate recruiting,hiring,benefits and training programs to support multi sites. • Provide Management with effective tools,techniques,and processes to help identify and develop high-organizational development potential. • Successfully developed Leadership Development Programs and participant placement. Act as a partner with business operations to recruit and select candidates for the growth opportunity programs. • Assisted in the creation and implementation of skill set assessments and perform gap analysis to determine and deliver appropriate training programs. 1 Administration/Development Director, Tucson Audubon Society, June 2005—Jut,2006 Tucson,AZ Responsible for the leadership and management of all development activities to ensure the long term financial stability of the organization. • Developed a successful membership program that retained and increased memberships. • Developed new fundraising activities that brought in over$40,000 to the organization. • Researched grants opportunities with 90%success rate in obtaining funding. • Developed long term giving programs to establish a sustainable revenue stream through strengthening community and donor partnerships. Executive Director,American Red Cross,Butler County,OH(350,000 May 2003 March 2005 pop.) Served as the Executive Director for the sixth largest Ohio Red Cross Chapter. (merger of two large chapters) • Instituted new human resource programs to facilitate the merger of two large chapters. • Developed long term health and safety programs to establish a sustainable revenue stream through strengthening community, government and donor partnerships. • Instituted new financial development initiatives that increased the Chapter's financial donors by 3%. Chief Operating Officer,Brighton Properties,Newport,KY March 2001 May 2003 Responsible for all non-profit property management,(20 million)and economic development(1.2 million)company. • Instituted a wide range of effective resources for economic development and construction revitalization programs to promote single-family home ownership and downtown community development. • Project manager for the development and building of 2.5 million dollar community center. • Successfully developed strong partnerships with local governments, funders and corporate entities to create new economic revitalization and homeownership opportunities. 2 City Manager, City of Wheat Ridge,CO December 1999-September 2000 Responsible for all municipal services under Council/City Manager Charter form of government. Oversaw a staff of 250 employees,$16 million dollar operating budget,separate capital improvement fund and several enterprise funds. • Instituted a wide range of effective economic development and construction revitalization programs to promote city economic diversification and modernization. • Key participant in opening a 71,000 square foot recreational facility with state-of-the-art services. • Served as the City's Human Resource Director. Developed and implemented new personnel policies. • Lead the implementation of completely revising and updating the zoning and building compliance codes to streamline area development plans. • Acquired and developed plans for parks and open space by expediting negotiations for the Clear Creek Greenbelt with Coors Brewing Company. City Administrator, City of Fenton,MO December 1993—December 1999 Responsible for all municipal services under Council/City Administrator Charter form of government. Oversaw a staff of 200 employees,$7.5 million dollar operating budget,separate capital improvement fund and$10 million in reserves. • Instituted a wide range of effective economic development and construction revitalization programs to promote city economic diversification and modernization. • Directed the entire design/construction of a$24 million 72,000 square foot recreational facility with state-of-the-art services. • Served as the City's Human Resource Director. Developed and implemented new personnel policies. • Lead the implementation of completely revising and updating the zoning and building compliance codes to streamline area development plans. • Acquired and developed plans for 400 acres of parks and open space. • Successfully negotiated contracts for telecommunications networks, information systems,cable access,city utilities,MDOT infrastructure and other vital community services. • Spearheaded successful"A"Bond rating for a$52 million tax increment financing bond issue. Previous Experience: Oversaw all contractual and risk management compliance policies/procedures as Regional Contracts Manager for 8 offices around the United States for a$30 million environmental consulting,facility design and construction management company.(1991-1993) Supervised a team of three as a Senior Paralegal for several law offices in Madison and Milwaukee,Wisconsin for over six years,specializing in complex employment law,litigation,construction,insurance and workers compensation law. (1985-1991) 3 Education Masters—Management, Webster University B.S.in Political Science/Education,University of Wisconsin ABA Approved,Lawyers Assistant Program Additional Familiar with MS Windows,UNIX,PeopleSoft,ADP,HR/Benefit Information Software,Excel,Powerpoint,Access,HTM programming and other complex programs. SHRM Member,GT-SHRM member,Co-chair for Call Center HR Directors Consortium,active grants committee member for Arizona Greyhound Rescue,CDO Soccer Club Board Member and Club Registrar, volunteer for Tucson Audubon Society,completed the ICMA University Workshops,as well as courses on facilitation skills,personnel management and strategic planning.Serviced on the Times Beach Recovery Committee, Served as Chairperson,South Bank—Economic Revitalization Citizen Advisory Committee,Past member of Colorado Telecommunications Negotiation Team,volunteer for Junior Achievement,and past Board member for Arizona's Environmental Fund Action Group. 4 • 9-,,i,.i''14'4 i.r;',:,..,:. ,....i.,, ,-,..*,-,....-n f,,,,.. • :f3: '..).VW, • ii';i4.,i;‘..,..;,?L'.;iq-hgti . . (04 y,6-, se • ORO VALLEY VOLUNTEER APPOINTMENT APPLICATION Dear Oro Valley Citizen: We appreciate your interest in the Town of Oro Valley. This informational form,when completed,will allow us to quickly process your e application:.A list describing the Town's Boards and-Commissions is attachedfor your reference. Information reflecting the procedures surrounding the appoin process rocess to Boards is.also attached. Your application will remain on file for two years from date of receipt. • • us in understandinghow we can best use your talents and experience. We thank you kindly for Your supplying this data will greatly assist volunteering to serve the Town. Please.note: No volunteer shall serve *on more than one standing Board at any time and must.have resided in the Town for 1 year. 's•Office, 11 000..North La Cafiada Drive,Oro Valley,Arizona'85737. Please return to the Town Clerk , • PATRICK - ARTHUR Name FOLEY. .•L . . • Fust • Middle • • Street City State Zip .Phone 326-4343 Email Home Phone Business.Pho ::FIVE YEARS ust be a resident of the Town for 1 year.) Number of Years in Oro Valley _ nature d ' Date APRIL 28, 2008 7 — • • • ' • • •L.,�bi������f•��H9�"�� ��`,,mss'� �� rt�I�t^/Pa Ji�+`S AND J�/C., j.:X'M 3 e�r is Please indicate the board or commission you wish to join. OR PLANNING AND ZONING Please list yo ur volunteer services in Oro Valley and with other organizations including any boards or commissions on which you have served:(board/commission,civic,educational,cultural,social,etc.) _CUENT BOARD MEMBERARIZONA FUNERAL DIRECTORS ASSOCIATIO QUINCY •AND ADAMS COUNTY HISTORICAL SOCIETY—PAST BOARD MEMBER DIRECTOR OF QUINCY IL. MASTERS ADULT SOCCER LEAGUE—PAST DIRECTOR • volunteer.service prepare you for the board or commission appointment for which you.have applied? Please How does your previous P P describe an issue considered at a meeting of the Board or Commission for which you are applying: COMMITMENT TO ATTENDANCE AND PARTICIPATION, KNOWLEDGE OF. BOARD PROCEDURES ISSUES. HISTORICAL PRESERVATION—INCREASED DISTRIBUTION OF EDUACATIONAL MATERIALS TO AND REC: INCREASE OF SMALLER REGIONAL & RESIDENTIAL PARKS DEVELOPMENT G THE PUBLIC, PARKS . • . , NE.`. v%� • • ••1•i • •� I t •� ' ANT PLANNING & ZONIN : MAINTAINING:..RU . FEEL I F i I. & HIGH TRAFFIC AREAS WITHOUT IMF_F. DING. DEVELOPMENT . -lave you attended the Citizens Planning Institute?: -•-YES Are you willing to attend? ..... 3riefly describeour educational/vocational background. GRADUATE OF WORSHAM COLLEGE OF MORTUARY SCIENCE.— CHICAGO, IL FUNERAL DIRECTOR FOR 14 YEARS, ILLINOIS & ARIZONA LICENSED . . LICENSED LIFE INSURANCE AGENT — ARIZONA .•. IF DESIRED;ADDITIONAL INFORMATION MAY BE ATTACHED . • www.townoforovalley.com 4/18/06 _GENERAL MANAGER OF ADAIR FUNERAL .HOMES, INC„ FIVE LOCATIONS IN ARIZONA OWNER OF ARCHITECTURAL PLAQUE AND MONUMENT COMPANY— ORO VALLEY ;;;.....,.. Ch.. Fwd 11PC mooting etc . . . June 6, 2008 3:22:18 PM GMT-07:00 Q n++or�hmar�+c' e„6.7 V1 L1 I n t LCd c t l 1 a its, i\LJ Bob. I notice that a possible liaison between the HPC and OVHS is on the agenda again for the HPC meeting Monday.Monda . Since I won't be there 1 would just like to note that when President Dick Eggerding spoke to the HPC he suggested that we might have a joint study session to talk about gg g ways the HPC and OVHS can work together. I checked with Dick to make sure that was the case rather than having a liaison person appointed. That was his intent. Steam Pump would be a good project long-term that involves both entities. Dan and I talked a little about cooperative efforts to help the Town with cleanup and inventory while we were working at the Ranch this week. Pat Original Message From• Chapman, Diane <achaprnan@oro To• ct_1ti Cc: Nelson. Scottei c; @ _ Eu& a �__�� :>; More, Sarah < t .. ; Sent: Fri, 6 Jun 2008 1:42 pm Subject: HPC meeting, etc. Attached please find the posted agenda for the Monday, 6/9/08, HPC meeting. I o included the last meetingminutes foryour review. Seeyou Monday at have a s 5:00 pin the Council Chambers. Diane Chapman Senior Office Specialist Planning and Zoning bepartment Town of Oro Valley 520.229.4815 Cpatspri@aol. FwdM• IPC�r mooting, etc ■ June 6, 2008 3:22:18 P M GMT-07:00 J Attachments, 86.-7 1Q3 Bob, I notice that a possible liaison between the HPC and OVHS is on the agenda again for the HPC meeting this Monday. Since I won't be there I would just like to note that when President Dick Eggerding spoke to the HPC he suggested that we might have a joint study session to talk about ways the HPC and OVHS can work together. I checked with Dick to make sure that was the case rather than having a liaison person appointed. That was his intent. Steam Pump would be a good long-term project that involves both entities. Dan and I talked a little about cooperative efforts to help the Town with cleanup and inventory while we were working at the Ranch this week. Pat Original Message From: Chapman, DianA <, rha^ a n@o v nov.. > . Cc: Nelson. Scott `� <��} � �����������?���������-�� �� _�> More; Sarah .: �-���,� orc:.ai� ./a .ar•,v> Sent: Fri, 6 Jun 2008 1:42 pm Subject: HPC meeting, etc. Attached please find the posted agenda for the Monday, 6/9/08, HPC meeting. I have also included the last meeting minutes for your review. See you Monday at 5:00p.m. in the Council Chambers. Diane Chapman Senior Office Specialist PlanningZoning and bepartment Town of Oro Valley 520.229.4815 Report on Work at Steam Pump Ranch June, 2008 Commissioners Spoerl and Zwiener Introduction As per discussion and recommendation of the Commission at its regular meeting May 15, 2008, Commissioners Spoerl and Zwiener conducted a preliminary survey of historic artifacts and features inside the buildings and around the property at Steam Pump Ranch. Scott Nelson, Oro Valley's Special Projects Coordinator, accompanied the commissioners during much of the inspection. Most of the survey was conducted on Wednesday and Thursday, June 4-5, 2008. On Friday, June 6, Commissioner Zwiener and Coordinator Nelson also met with Lieutenant Ed Schaefer of OVPD's Technical Support Division and Sergeant Amy Sloane of the Community Resources Unit to discuss security at the site. Both commissioners made a photographic record of the survey. Survey of Historic Artifacts The commissioners, in order to identify historically significant artifacts and resolve storage issues for those items, completed a preliminary,building-by-building survey. The outside grounds were also inspected. The following observations are reported. The Ranch House The Ranch House should be ready for cleaning after removal and storage of four items: 1. A Sames brand piano and bench found in the southeast porch. Commissioner Spoerl reports that Sames pianos were in production in Birmingham, England from the 1860's until at least the 1920's when the factory may have burned. Perhaps we could ask Cheryl Leiber or Hank Zipf if they remember anything about the piano. We suggest removal and storage of the piano and bench and possible restoration if indicated. 2. A possible antique bed in the southwest room. Further inspection of this bed will be possible if it can be safely cleaned and removed for storage. 3. A possible antique casserole dish found in the kitchen cupboard. It was removed to the Procter/Leiber kitchen area for storage. 4. A sketch or watercolor of an unidentified woman. Also removed to the Procter/Lieber kitchen. There was a box of recent personal records found in the southeast room. After removal of the above items, the Ranch House should be ready for environmentally safe cleaning in preparation for further work. The Pump House Upon inspection and photographing, the commissioners suggest close monitoring by archaeologists prior to and during restoration work. The underground features and infrastructure in the vicinity of the Pump House may need mapping, and recovery of artifacts in the area may be needed. It is suggested that the spatial relationship of this structure to surrounding features and activities at the site be further studied. The Bunk Houses Both Bunk Houses were inspected and only a possible antique wicker coffee table and candleholder were removed to the Proctor/Leiber kitchen. A cash register located just outside the entrance to the north Bunk House should be removed for storage. Garage/Workers Housing This building holds the bulk of items that will be in need of further inspection and storage. A large number of furniture items,books, and personal records are stored here. Initial inspection revealed estate records dated to the 1940s that included a 1945 Brand Certificate. A box of personal items was moved to the Proctor/Leiber kitchen. The room designated 172 NSF on the west side of the building contains several furniture items of interest. It is also suggested that a more thorough inspection be made of the walk-in cooler on the west side with the possibility that it be preserved. Also outside this room to the north is an older-model condenser that may be preserved as well. This building, along with the chicken coops, will be the focus of a larger scale effort to identify and preserve historic items. Proctor/Leiber Residence Any items of historic interest here have been moved into the kitchen area. This would include a box of personal records with a large number of stationary pages, a wooden clock, a framed watercolor, and a lamp. OVPD, Special Projects Coordinator Nelson, and Commissioner Zwiener were unable to resolve what should be done with the safe located in the bathroom at the extreme north end of the house. This is an area of the house that is a recent add-on and slated for removal in the master plan. Carlos' House/Former Barbecue Pavilion There were no historic items identified here. Any work near or around the barbecue/fireplace inside should be closely monitored. Although it may be difficult to'do,both Commissioner Zwiener and Spoerl suggest that the seating area consisting of an arrangement of personal items created by caretaker Carlos be preserved in place. It is suggested that the tree to the south of the building and an area roughly 10 Ft. in diameter containing items hanging from that tree and buried beneath the soil be preserved if possible. Chicken Coops Until issues resolving this area are completed, it is suggested that the large number of historic items contained in the remaining rooms be removed and inspected for historic importance. There will be some safety issues to be resolved prior to any activity in this area. It is also suggested that any building materials altered or removed in this effort be preserved. It may be that a photographic record could be made of the roofing materials in place prior to removal for storage,making the area safer for any work that would be done there. Any items deemed historically important should be removed and stored. Tack Building A piano of unknown brand name was located in the Tack Building on the extreme north end of the property. It should be determined if it should be removed for storage. Remaining Grounds and Buildings An antique jukebox (possibly from the 1940s)was located in the machine repair shops located at the west side of the property. It should be removed and stored. All other areas not specified above, upon initial inspections, should be clear for future work. The following general observations and suggestions should be considered: 1. It is suggested that any wood that appears to be of historic origins be set aside for storage. It is possible that wood found on the site was taken from dismantled buildings and corals, or from the blacksmith shop. Several current furniture makers in the state use historic wood in their craft. 2. It is suggested that a more thorough survey be made to identify historic features in and around the Ranch House, historic corrals, and Pump House. Commissioners Zwiener and Spoerl will continue their work at the site in the following weeks and will be working with other parties to resolve issues recommended for action at the May 15, 2008 meeting.