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HomeMy WebLinkAboutPackets - Historic Preservation Commission (106) w AGENDA Oro Valley Historic Preservation Commission Monday, October 29, 2007 Town of Oro Valley Council Chambers 11000 N. La Canada Drive I. Call to Order: at of after 5:00 p.m. II. Roll Call. III. Call to the Audience. IV. Approval of minutes: a. August 13, 2007 meeting. b. September 10, 2007 meeting. V. Progress Report on Steam Pump Ranch: Presentation by the Master Plan Team: Poster Frost Associates & Sage Landscape Architecture. VI. Discussion and possible action regarding Steam Pump Ranch Master Planning Process. VII. "Preservation Matters" Conference Update. VIII. Discussion and possible action on Minutes format. IX. Discussion and possible action regarding Rules applicable to the Historic Preservation Commission. X. Discussion and possible action regarding Committees and Committee Assignments for the Historic Preservation Plan. XI. Discussion of whether the Town Historian should be an ex officio member of the Historic Preservation Commission. XII. Discussion and possible action regarding Arizona Centennial 2012 Legacy Project Designation. XIII. Announcements. XIV. Items for future agendas. XV. Adjourn. Posted: 10/24/07 3:00 p.m. rg The Town of Oro Valley complies with the Americans with Disabilities Act (ADA). If any person(s) with a disability needs any type of accommodation, please notify the Town Clerk's office at (520) 229-4700. INSTRUCTIONS TO SPEAKERS Members of the public have the right to speak during any posted public hearing. However, those items not listed as a public hearing are for consideration and action by the Commission during the course of their business meeting. Members of the public may be allowed to speak on these topics at the discretion of the Chair. If you wish to address the Commission on any item(s)on this agenda, please complete a speaker card located on the Agenda table at the back of the room and give it to the Recording Secretary. Please indicate on the speaker card which item number and topic you wish to speak on, or if you wish to speak during "Call to Audience", please specify what you wish to discuss when completing the blue speaker card. Please step forward to the podium when the Chair announces the item(s) on the agenda which you are interested in addressing. 1. For the record, please state your name and whether or not you are a Town resident.. 2. Speak only on the issue currently being discussed by Commission. Please organize your speech, you will only be allowed to address the Commission once regarding the topic being discussed. 3. Please limit your comments to 3 minutes. 4. During "Call to Audience"you may address the Commission on any issue you wish. 5. Any member of the public speaking must speak in a courteous and respectful manner to those present. Thank you for your cooperation. "Notice of Possible Quorum of the Oro Valley Town Council and the Planning and Zoning Commission: In accordance with Chapter 3, Title 38,Arizona Revised Statutes and Section 2-4-2 of the Oro Valley Town Code, a majority of the Town Council or Commission may attend the above referenced meeting as a member of the audience only." r APPROVED MINUTES Oro Valley Historic Preservation Commission Monday, October 29, 2007 Town of Oro Valley Council Chambers 11000 N. La Canada Drive I. Call to Order: at of after 5:00 p.m. II. Roll Call. PRESENT: Chair Bob Baughman Vice Chair Salette Latas Commissioner Marilyn Cook Commissioner Lois Nagy Commissioner Pat Spoerl Commissioner Dan Zwiener (arrived at 5:40 p.m.) A moment of silence was observed in remembrance of Jim Kriegh. New commissioner Lois Nagy was introduced. III. Call to the Audience. Call to the audience opened and closed with no speakers. IV. Approval of minutes: a. August 13, 2007 meeting. Vice Chair Latas asked for a correction to the spelling of her son's name to Jesse. Chair Baughman declared the August 13, 2007, Historic Preservation Commission minutes approved with the above correction. Chair Baughman pointed out that with that approval, Vice Chair Salette Latas is automatically appointed as Government Liaison to the Santa Cruz Valley National Heritage Alliance. b. September 10, 2007 meeting. Chair Baughman declared the September 10, 2007, Historic Preservation Commission minutes approved as written. V. Progress Report on Steam Pump Ranch: Presentation by the Master Plan Team: Poster Frost Associates & Sage Landscape Architecture. Drew Gorski, Poster Frost Associates gave a brief progress report on Steam Pump Ranch Master Plan. He distributed copies of the final revised Guiding Principles: Steam Pump Ranch with incorporated past comments from the Task Force meeting of 2 weeks ago. There is a public meeting this Thursday, November 1, 2007, at 6:00 p.m. in the Council Chambers to present the three alternatives for the plan. They are still gathering information on the Ranch that will feed into the process and understanding of the site. They are working closely with the Secretary of Interior standards for preservation, rehabilitation, restoration and reconstruction. VI. Discussion and possible action regarding Steam Pump Ranch Master Planning Process. There was no action on this item. VII. "Preservation Matters" Conference Update. Commissioner Spoerl gave a brief PowerPoint presentation on the conference. (See attached hard copy.) VIII. Discussion and possible action on Minutes format. The Recording Secretary has been directed to cut down on the volume of minutes on all commissions and boards. The Chair of HPC is negotiating what needs to be included and what doesn't. All action of the Commission will be included. Justifications for actions should also be included. Chair Baughman will mention this to Director More when she returns so she will know this is still a live issue. There was no action on this item. IX. Discussion and possible action regarding Rules applicable to the Historic Preservation Commission. The Historic Preservation Commission (HPC) rules were prepared by Attorney Mack, Vice Chair Latas, Planner Pelletier, and Chair Baughman. The group reviewed the operating rules of the Planning and Zoning Commission, the Development Review Board, and Parks and Recreation Board, and developed a set of rules based upon the uniqueness of the HPC but with common governance. There are two documents: Rules and Meeting Guidelines. These documents are prepared to make the rules, guidelines and meetings user friendly, and remind the Commissioners of their responsibilities and powers. The Preamble was included in the Rules to describe for Town Council and the Commission that the HPC is a unique body. Chair Baughman discussed the Rules document with various points of information and asked the Commissioners for questions and comments. MOTION: Commissioner Spoerl MOVED that the Commission recommend the Historic Preservation Commission Meeting Guidelines be submitted to the Town Council for approval. Vice Chair Latas seconded the motion. Motion carried 6:0. 2 MOTION: Vice Chair Latas MOVED that the Commission recommend the Historic Preservation Commission Rules be submitted to Town Council for approval. Commissioner Spoerl seconded the motion. Motion carried 6:0. X. Discussion and possible action regarding Committees and Committee Assignments for the Historic Preservation Plan. Attorney Mack said prior to the latest legislative session, advisory boards and sub- committees were exempted from open meeting law requirements for the taking of minutes, posting of agenda, and giving notice of meetings. As of 9/19/07, any advisory board or subcommittee must take minutes and must post those minutes on the Town's website within 10 days of the meeting whether or not any legal action was taken. Notices and agendas for each meeting need to be posted. The following committees and assignments were made with Chair Baughman as ex officio member of all committees: Strategic Work Plan Committee (Budget component was pulled from this committee) • Committee Chair Latas • Commissioner Cook • Commissioner Zwiener • Planner Pelletier • Attorney Mack Process Plan for Historic Designation Committee • Committee Chair Baughman • Planner Pelletier • Attorney Mack Town Cultural Resource Inventory Committee • Committee Chair Spoerl • Commissioner Nagy • Commissioner Zwiener • Planner Pelletier Certified Local Government Committee • Committee Chair Spoerl • Planner Pelletier Assignment: have a meeting between now and December meeting to outline necessary steps to take to meet qualifications. HPC Ordinance Update Committee • Attorney Mack • Chair Baughman • Vice Chair Latas 3 • Commissioner Spoerl Budget Committee • Chair Baughman • Vice Chair Latas • Planning and Zoning Director More No committee should meet more than once between now and the December meeting. XI. Discussion of whether the Town Historian should be an ex officio member of the Historic Preservation Commission. It was requested by Mayor Loomis that the role of Town Historian be discussed. The Council has questioned whether to continue the position of Town Historian and how the position should work with the Historic Preservation Commission and whether it should be a voting or non-voting position. Currently, the Town Historian is an ex officio member of the Commission and serves for life. Commissioner Spoerl pointed out that Jim Kriegh's wife served as unofficial Town Historian prior to Jim Kriegh being appointed. Vice Chair Latas felt if the Historian were to be a life time position, the position should be considered the same as a member of staff and be a non-voting member of HPC. There should still be seven voting Commissioners. MOTION: Chair Baughman MOVED that the Commission approve the concept of having the Town Historian as an ex officio member of the Historic Preservation Commission, but a non-voting member, and that there be seven voting members of the Commission, appointed all by the Town Council. Commission Cook seconded the motion. Motion carried 6:0. (email Chair Baughman a copy of the motion) XII. Discussion and possible action regarding Arizona Centennial 2012 Legacy Project Designation. MOTION: Commissioner Cook MOVED to defer this item until the next meeting. Commissioner Nagy seconded the motion. Motion carried 6:0. XIII. Announcements. • Steam Pump Ranch public meeting on Thursday, November 1, 2007, at 6:00 p.m. in the Council Chambers. The HPC was encouraged to attend. • The next Steam Pump Ranch Task Force meeting on Tuesday, November 6, 2007, from 3:00 to 5:00 p.m. An additional meeting will be held later in the month. All Task Force meetings will be noticed for a quorum for all Boards and Commissions. XIV. Items for future agendas. 4 Discussion and possible action regarding joining the National Alliance of Preservation Commissions. XV. Adjourn. MOTION: Commissioner Spoerl MOVED to adjourn the Historic Preservation Commission meeting. Vice Chair Latas seconded the motion. Motion carried 6:0. Meeting adjourned at 6:20 p.m. Prepared by: AtiC/i A I. I_ ir 4 iane Chapman, Senior Ii ce Specialist 5