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HomeMy WebLinkAboutPackets - Historic Preservation Commission (113) • v AGENDA Oro Valley Historic Preservation Commission Monday, October 6, 2008 Town of Oro Valley Council Chambers 11000 N. La Canada Drive I. Call to Order: at or after 5:00 p.m. II. Roll Call. III. Call to the Audience. IV. Approval of Minutes. V. Presentation by Marty McCune and Jerry Kyle, Skylark Consulting, re: Cultural Resource Survey for Town of Oro Valley. VI. Discussion and possible action regarding Steam Pump Ranch. VII. Discussion and possible action regarding protocol for confidential information. VIII. Discussion of Arroyo Grande cultural resources. IX. Discussion of Honey Bee Village. X. Discussion and possible action regarding HPC Work Plan. a. CLG Application b. Cultural Resource Inventory Plan c. Budget d. Community Outreach e. Process Plan for Historic Designation f. Training g. Santa Cruz Heritage Alliance XI. Discussion and possible action regarding National Alliance of Preservation Commissions. XII. Announcements. XIII. Items for future agendas. XIV. Adjourn. POSTED: 10 03 08 11:00 a.m. ejk The Town of Oro Valley complies with the Americans with Disabilities Act(ADA). If any person(s) with a disability needs any type of accommodation, please notify the Town Clerk's office at(520) 229-4700. INSTRUCTIONS TO SPEAKERS Members of the public have the right to speak during any posted public hearing. However,those items not listed as a public hearing are for consideration and action by the Commission during the course of their business meeting. Members of the public may be allowed to speak on these topics at the discretion of the Chair. If you wish to address the Commission on any item(s) on this agenda, please complete a speaker card located on the Agenda table at the back of the room and give it to the Recording Secretary. Please indicate on the speaker card which item number and topic you wish to speak on, or if you wish to speak during "Call to Audience", please specify what you wish to discuss when completing the blue speaker card. Please step forward to the podium when the Chair announces the item(s) on the agenda which you are interested in addressing. 1. For the record, please state your name and whether or not you are a Town resident.. 2. Speak only on the issue currently being discussed by Commission. Please organize your speech, you will only be allowed to address the Commission once regarding the topic being discussed. 3. Please limit your comments to 3 minutes. 4. During "Call to Audience"you may address the Commission on any issue you wish. 5. Any member of the public speaking must speak in a courteous and respectful manner to those present. Thank you for your cooperation. "Notice of Possible Quorum of the Oro Valley Town Council and the Planning and Zoning Commission: In accordance with Chapter 3, Title 38,Arizona Revised Statutes and Section 2-4-2 of the Oro Valley Town Code, a majority of the Town Council or Commission may attend the above referenced meeting as a member of the audience only." APPROVED MINUTES ORO VALLEY HISTORIC PRESERVATION COMMISSION SPECIAL SESSION October 6, 2008 ORO VALLEY COUNCIL CHAMBERS 11000 N. LA CANADA DRIVE I. Call to Order: at 5:02 p.m. IL Roll Call. PRESENT: Chair Bob Baughman Vice Chair Daniel Zwiener Commissioner Pat Spoerl Commissioner Patrick Foley Commissioner Valerie Pullara Commissioner Lois Nagy Also Present: Mayor Paul Loomis Council Member Salette Latas Scott Nelson, Special Projects Coordinator Mike Spaeth, Planner Sarah More, Planning and Zoning Director Diane Chapman, Senior Office Specialist III. Call to the Audience. Bill Adler, Oro Valley resident spoke about creating a sustainable community from the standpoint of matching successfully the 3 components of mixed use: residential with retail with employment. Mixed use projects are rarely if ever successful. Demographics are not matched up well, thus it falls apart. All citizens need to be aware of this. He encouraged the Historic Preservation Commission (HPC) to attend the Planning Commission meeting tomorrow night where this item will be on the agenda. There is an area within the 9,100 acres of Arroyo Grande that is considered to have significant archaeological value and is referred to as a cultural preserve. IV. Approval of Minutes. Mr. Nelson said there was a recommendation at the last meeting for Ms. Spoerl and Ms. Chapman to go over the minutes prior to approval. He asked that last month's and this month's minutes be carried over for approval at next month's meeting. V. Presentation by Marty McCune and Jerry Kyle, Skylark Consulting, re: Cultural Resource Survey for Town of Oro Valley. Marty McCune and Jerry Kyle, Skylark Consulting, gave a presentation on cultural resource surveys. They talked about what a cultural resource survey is and its importance October 6, 2008 Approved Historic Preservation Commission meeting minutes to the community. product Their is an inventory of resources and priorities for treatment. A cultural resource surveyis a means to identify, evaluate and protect cultural . Theprocess involves public volunteers and professionals. It is a process of resources gatheringanalyzing data, anal zin and interpreting it, and making it part of a comprehensive plan. Steps involved are: - Identification: looking at what you have, where it is, the time periods, and the relationship of the resources to historic context. - Evaluation: how to determine what is important. - Treatment: protection priorities, policies, tools, funding, and uses. Thep rocess includes a field survey which is a physical search for and recording of the cultural resources on the ground. It includes planning and background research, organization and presentation of survey data, and development of inventories. The benefits enable you to be forward looking and proactive in your preservation program and identifies areas where preservation needs to take place. It increases public awareness and appreciation for historic resources. It gives the opportunity to assess a wide variety of resources, such as landscapes, cemeteries, parks, ranches, etc. National Register of Historic Places criteria: - 50 years old Meets one or more of: - associated with events that contributed to broad patterns of history - associated with significant persons - architecture - yields or will yield important information Historic Context: - helps weave survey work together - provides historical background - identifies resource types that can be expected to be found - provides a framework for setting priorities - assists in planning survey work There are two levels of survey activity: - Reconnaissance: a broad overview of the community and resources, and focuses on identification of what is there. - Intensive survey: getting into more of an evaluation mode of the identified resources. Products from the survey: - Maps - Reports - Detailed inventories of resources - Recommendations for treatment and protection - General historical information about the community Tips: - Keep it simple 2 October 6, 2008 Approved Historic Preservation Commission meeting minutes - Use an inventory form - Get good advice and assistance - Evaluate, revise, and update - Keep it up to date Chair Baughman added a final step: circulate, take to schools, library, etc. Vice Chair Zwiener and Commissioners Spoerl and Nagy are working on an RFP and developing samples. VI. Discussion andp ossible action regarding Steam Pump Ranch (SPR). Regarding the historicalgarden, the major thing the Historical Society has done is contact g g people involved in water conservation and harvesting. Pima County will not propose a bondacka e for 2009. There are concerns about access and safety, so Mr. p g . Nelson'spreference is to proceed with the garden project to keep people involved, but do it offsite rather than at the Ranch for now. It will be a board decision. Mr. Nelson said when this was first talked about, it looked like we would have a bond package.e. With the economy, it may not happen soon. If we allow limited access, other s will want to have access also. The site is not safe. The gardens may be able to be groups started elsewhere on Town property and later moved when the site is ready. There are still educational opportunities to keep the interest level alive. It will have tog o to Council soon if it is going to be on Steam Pump Ranch. If elsewhere, and still be ap ioneer garden, there may not be the interest in HPC being involved. Chair Baughman suggested continuing this agenda item to the next meeting. there was a communitygarden originally planned between the library and Mr. Nelson said g the Community Development building, which may be a possible area for the gardens. Naranja Town site is another possibility. Mr. Nelson added we researched how the master plan was accepted. The language allows the Town Manager to make decisions on the site as long as it is in the master plan and as funding becomes available. The Town Council should also be kept informed. Chair Baughman asked for a member of the Commission to research the possibility of using Steam Pump Ranch as an Arizona Centennial project. Vice Chair Zwiener volunteered and will report back at the next meeting. Nelsongave a brief update on SPR. The emergency stabilization and clean up Mr. p continues. The motor and gearing was replaced on the gate. ADOT Transportation Enhancement Grant will be heard before the State board this week and we should know something by the end of this week. The consultant forwarded a draft for the National Register Nomination, which was sent via email to the HPC. It will need to be sent to the State Historic Preservation Office (SHPO) 3 October 6, 2008 Approved Historic Preservation Commission meeting minutes with a letter from either staff or the Commission for their comment. This should happen this month. Chair Baughman asked that this go on the agenda for the next month. VII. Discussion and possible action regarding protocol for confidential information. There are cultural resources at Arroyo Grande that have been identified. HPC should develop an interest in that area once Arroyo Grande is annexed. Documents that come to HPC arep ublic documents and some kind of protocol needs to be in place that addresses confidentiality to provide protection of cultural resource sites from the public. A memo was distributed from Attorney Mack about confidentiality. Cultural sites and privacy issues need to be addressed. Mr. Nelson and Attorney Mack, Vice Chair Zwiener and Chair Baughman will work on developing a draft to bring to the next meeting to prepare an amendment to the operating rules to send to Council for approval. Chair Baughman asked this be put on the next agenda. VIII. Discussion of Arroyo Grande cultural resources. The Planning and Zoning Commission meeting regarding Arroyo Grande will be on 10/7, at 6 p.m. in the Council Chambers. Commissioner Spoerl said the sooner the HPC considered what is known about cultural resources in AG the better and it should not wait until annexation. Council Member Latas said Arroyo Grande information is on line. The Planning and Zoning Commission will be considering the recommendation to Town Council of whether to accept the GP amendment. There is a section in special area policies dealing with cultural resources. Mr. Nelson pointed out this amendment is a request to change the GP as it exists today. There will be many opportunities for HPC to get involved. At this level it involves Planning and Zoning and Town Council. IX. Discussion of Honey Bee Village. Continued to next meeting. X. Discussion and possible action regarding HPC Work Plan. a. CLG Application SHPO had misplaced the CLG application, but finally found it and it will be going to Washington DC. We should receive a letter soon. b. Cultural Resource Inventory Plan c. Budget d. Community Outreach Commissioner Pullara has contacted schools to see what they are doing now and what they would like to see done. Citizens Planning Institute has some great material that may 4 October 6, 2008 Approved Historic Preservation Commission meeting minutes be used. She is putting together a plan and will share when ready. Chair Baughman cautioned that in contacting schools and other bodies, consider the plan with HPC before outside contacts are made. e. Process Plan for Historic Designation f. Training Commissioner Foley had no report at this point. He and Mr. Nelson will look at possibilities for training. g. Santa Cruz Heritage Alliance Commissioner Pullara reported the next meeting is November 7th in Green Valley and she will be attending. Xl. Discussion and possible action regarding National Alliance of Preservation Commissions. Items X and XI will continue to be on the agenda. XII. Announcements. - Michael Spaeth, Planner, will be assisting Mr. Nelson with HPC. - A letter was received in mid-September that the AZ chapter of the American Planning Association had selected Steam Pump Ranch Master Plan as the best historic landmark planning category for this year. Mr. Nelson will be going to Yuma to accept the award on 11/6. - Commissioner Nagy talked about Hohokam petro glyphs and distributed a handout that will bep ublished and may be of value to HPC to evaluate in the future. XIII. Items for future agendas. There are no other items for future agendas other than those discussed above. XIV. Adjourn. MOTION: Commissioner Nagy MOVED to adjourn the Historic Preservation Commission, Vice Chair Zwiener seconded the motion. Motion carried 6:0. The meeting closed at 6:50 p.m. Prepared by: Diane Chapman Senior Office Specialist 5 ., �'/ (Z--...0•1111111111".1. 0,dir,e„,„„merliac7 J it'p '111111110" yi :�? •i,6a:: (T >iY_Ot y iY "9(H c L>fiv .fiF'yy r•F1,��F,�. �Y'�5:a`sy `{9'f�tt;'t';; �3 t i^r:•;: !S!!1 ,; :t 'i,ft.N ,�o e '��; <xa..:y .r W' '.,y ....;i.ti...ii#P!iiy:y.,•:.:::.:: .,..1'vYi!: UNDED 19 Office of the Town Attorney MEMORANDUM To: Historic Preservation Commission Fro exa Mack,Assistant Civil Attorney Re: Protocol for confidential information Date: October 6,2008 Item VII on tonight's agenda is a discussion regarding developing a protocol for handling confidential information. I have spoken briefly with Chair Baughman about this issue, but as I am unable to attend the meeting tonight I wanted to provide some initial thoughts and comments to aid your discussion. As I understand the issue, concerns have been raised that in the process of discussing significant cultural and historic resources,the locations of those resources will become public and therefore endanger their safety and integrity. As you may imagine, this issue implicates Arizona Public Records law as well as the Open Meeting law. At this time,the Town has no formal policy or protocol for dealing with public records requests outside of following state statute and the accompanying case law. For the most part, decisions on what actions are taken regarding sensitive public records requests are left to the Town Manager,with the advice of the Town Attorney. While thinking over the possibility of developing a policy for the Historic Preservation Commission to deal with confidential information, several issues came to mind. First and foremost,I think it is important to point out that there is no provision under the law that would exempt documents produced by or for the HPC from the public records law. To illustrate this point I will use an easy example: opinions of the Town Attorney. Although confidential and attorney-client privileged, such opinions are still considered "public records". Were someone to make a public records request for an opinion of the Town Attorney,the record would have to be examined to see if any of the information was, in fact, not privileged and could be released after the rest of the document had been redacted. Documents used by HPC to discuss or examine cultural or historic resources would be public records. In order for information contained within those documents to be withheld, it would have to fall into one of the three, case law created, exceptions to the law: privacy interests, otherwise confidential information, or information that would be detrimental to the best interests of the Town should it be released. It may be that some of the information at issue here would fall into the latter category,but it should be evaluated on a case by case basis. , The other concern I had with developing a policy on confidential information was how it would play with the Open Meeting law requirements. As you are all aware, any communication between more than three of you that involves an issue before the Commission is an Open Meeting law violation. Therefore, there should not be memos between the Commission Members circulating. Memos from staff to the Commission are permissible, but again would fall into the category of "public records". Any discussion of culturally or historically significant sites would need to occur at a public meeting, and none of the executive session exceptions are particularly appropriate in this situation. Likewise, any site tours conducted would have to be noticed, including the location. For the immediate future, the most prudent course of action may be to focus discussions of significant sites on the "what"and not the"where". These are some preliminary thoughts for your use in your discussion this evening. I would be happy to discuss this issue in more depth at a later time. Q clob tr., 2-00a Page 2 Glyphs:The Monthly Newsletter of... 4 fi 4 . 1 ►r .LIc1 t to :c4 `4 ti 440.1) sot;4t PRESIDENT'S MESSAGE Tumamoc Hill Redux think it was Yogi Berracrcf4 This project is helping build the who said,"It's not over, case for preservation of Tumamoc until it's over." The AAHS Hill.Additionally,it provides infor- Rock Art Recording Project mation that will serve as the baseline has reconfirmed this truism. for monitoring the condition of the As you may recall we began a rock art for years to come. Beyond project in November 2006 to record this,we hope new information from all rock art and modern graffiti on the project will enhance understand- Tumamoc Hill in Tucson.The project ing of the people who created the rock has gone very well,but as it turns out art.We anticipate completing field- there is more to be done. work this calendar year,and shortly Thus far,we have recorded well thereafter,will prepare a final report over 600 prehistoric petroglyphs. and probably other publications as That is substantially more than re- well. corded previously,but we know we The project has been good for have not recorded everything. We AAHS.Since its inception,25 volun- don't think there is much more rock teers have contributed a total of more art to be found,but this fall,we are than 2,000 hours to the project.Some returning to the field for a third sea- people have worked in the field for son to complete the work.Our record- both field seasons,while others have ing is very thorough and includes participated for a more limited term. detailed descriptions of the rock art, All,however,have given something it's condition, several quantitative to the project and, I believe, have measures, GPS coordinates, photo- gained something in return. To be graphs, and sketches documenting honest, those of us.returning to the details and locations of the rock art. field this year can hardly wait to get We have also recorded more than started. .300 instances of modern graffiti on So,it's not over — but it will be Tumamoc Hill.Again,we know we soon. But then again, it will never have not recorded all the graffiti,so really be over because preserving this year we will complete that work Tumamoc Hill will require ongoing as well.We are recording graffiti with commitment and specific programs the same thoroughness as the prehis- to ensure that its integrity is main- toric panels to clearly document cur- tamed. And as scientific methods rent conditions at Tumamoc Hill. improve,there may be new reasons Graffiti has been produced at Tu- to return to Tumamoc to learn more mamoc for a long time and,regretta- about the prehistory of Tucson. bly,still is today. —Peter Boyle,President SPEAKER CARD PLEASE PRINT DATE: ADDRESS:4)3,4 F/16452 . PHONE: , 72O TOWN RESIDENT? YES NO AGENDA ITEM NO.(2141,2„:7-ii /9-/ApLA,Vet _ OPPOSED/SUPPORT/UNDECIDED TOPIC FOR DISCUSSION (Please Specify) THANK YOU LV‘,.t Vezecir vct, 61615_ 3 rep . --kx6e1 Lkk{ v i„,c) Liv sk, GL ANA—L-e— (s 9'. c7i CA.) ‘q 4-G-‹ ( LU-4-1 vti-j