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HomeMy WebLinkAboutPackets - Historic Preservation Commission (118) DRAFT MINUTES ORO VALLEY HISTORIC PRESERVATION COMMISSION REGULAR SESSION January 12, 2009 ORO VALLEY COUNCIL CHAMBERS 11000 N. LA CANADA DRIVE I. Call to Order: at 5:00 p.m. I1. Roll Call. PRESENT: Chair Bob Baughman Vice Chair Daniel Zwiener Commissioner Patrick Foley Commissioner Pat Spoerl Commissioner Lois Nagy Excused: Commissioner Valerie Pullara Also Present: Salette Latas, Town Council Member David Andrews, Town Manager Paul Popelka, Assistant Planning and Zoning Director Scott Nelson, Special Projects Coordinator Diane Chapman, Senior Office Specialist III. Call to the Audience opened and closed with no speakers. IV. Approval of Minutes: December 8, 2008 MOTION: Commissioner Nagy MOVED to approve the December 8, 2008, Historic Preservation Commission minutes as written. Commissioner Spoerl seconded the motion. Motion carried, 5:0. V. Introduction of Paul Popelka, Assistant Planning and Zoning Director Chair Baughman introduced Paul Popelka, Assistant Planning and Zoning Director and new Historic Preservation Commission staff representative. VI. Discussion of Meeting Agenda Format The meeting agenda format will be changed to list only those items of business for the Commission meeting. Those Commissioners having anything specific to add to the agenda need to let the Chair know one week in advance of the meeting. Mr. Popelka January 12, 2009 Draft Minutes Historic Preservation Commission will email the Chair a draft agenda the Friday before the meeting. The Chair will send the agenda back to staff the following Monday. This should allow the agenda and any Y information nformation to be sent to the Commissioners one week in advance. VII. Discussion and possible action regarding HPC Work Plan. a. Cultural Resource Inventory Draft Scope of Work Mr. Popelka said this is a Request for Qualifications rather than a Request for Proposal q because of the inability to define specific work tasks for the survey at this point. The consultant costs will be negotiated as the scope of work is fully defined. The initial records review would be for the entire Planning Area as set forth in the General Plan. The actual survey would be within the Town limits. The role of volunteers needs to be defined. The actual survey and records search will be done by the consultant. Paragraph IIla. of the Draft Scope of Work needs to be reworded so the consultant prepares the Historic Context of Oro Valley. Paragraph IIIb, the records search should have a year identified. MOTION: Commissioner p Spoerl MOVED that for purposes of the records search and archival research, Section B in the draft Scope of Work should say that the records review will include properties dating prior to 1974. Vice Chair Zwiener seconded the motion. Motion carried, 5:0. Chair Baughman clarified that under Ille, Public Meetings, that it is four regularly scheduled HPC meetings. MOTION: Vice Chair Zwiener MOVED to forward the Draft Scope of Work k Request for Qualifications on to the Procurement Administrator. Commissioner Foley seconded the motion. Motion carried, 5:0. b. Community Outreach - no report. c. CLG Application Mr. Nelson reported that the CLG application has been reviewed bythe Town Attorney, y, signed by the Mayor and sent back to Mr. Frankenberger, Arizona Parks Service on 1/9/09. They will sign and keep the original, we will get a copy signed and that will be g forwarded to Washington DC. We should get validation from Washington DC. Mr. Popelka will check with the State Historic Preservation Office (SHPO) to clarify whether we should receive validation from Washington DC, or it becomes validated Al0 within 45 days. He will inform Chair Baughman as soon asp ossible. 2 January 12, 2009 Draft Minutes Historic Preservation Commission d. Budget - no report. e. Process Plan for Historic Designation The Historic District Designation Process and Historic Landmark Designation Process prepared by Civil Attorney Mack were emailed to the Commissioners for review. f. Training Commissioner Foley said setting exact dates for a schedule of training is difficult. We may be able to set dates according to topics in our meetings. A future agenda item should be to discuss dates. The Town is planning spring Citizen Planning Institute Continuing Education and a schedule will be emailed to HPC. g. Santa Cruz Heritage Alliance - no report. VIII. Discussion and possible action regarding Steam Pump Ranch. a. Historic garden project Two board members from Oro Valley Historical Society met with Town staff and Council member Latas to revise the license agreement to include a Native American Garden and guided tours. It is scheduled to be on the Town Council (TC) agenda 2/18/09. Commissioner Spoerl will get Mr. Popelka details on the pioneer garden revisions for HPC to review prior to the 2/18 TC meeting. b. Arizona Centennial project Information on the State Commission April workshop for the Arizona Centennial project will be made available for the next HPC meeting. c. National Register Nomination - no report. d. SOP governing actions to be taken at SPR This will be discussed in a study session before coming to the full Commission. Mr. Popellka will be scheduling a study session with HPC and Parks and Rec to discuss the SOP. Chair Baughman opened the floor for public comment. 3 January 12, 2009 Draft Minutes Historic Preservation Commission Bill Adler, OV resident, is concerned that monetarycommitment to Steam Pump Ranch (SPR) is virtually non-existent. HPC and OVHS should become lobbyists during g the Town's budget review to see if there is any money available forre aration of the p p grounds for tours and safety. He suggested an active fund raising activity be engaged such as acquiring membership lists of organizations dependent on citizens for support. e. Pumphouse - no report. f. Security Mr. Nelson reported SPR was dramatically cleaned up prior to a site tour in December with Congressperson Gifford's office. The Town was asked to submit projects for the . appropriations bill process. SPR was the #2 item submitted by the Town. The next clean up project will be the chicken coops. Vice Chair Zwiener has enlisted a person to help with identifying and restoring historic furniture. Chair Baughman recognized the amount of time and effort Mr. Nelson, Commissioner Spoerl and Vice Chair Zwiener have put into SPR. Commissioner Spoerl thanked Diane Chapman for putting togetherPump Steam report notebooks for the ranch. IX. Discussion and possible action regarding Town Council appointment process and terms of appointment to Boards and Commissions (as it affects the Historic Preservation Commission). There was discussion on the current method of appointment and terms. Council is considering a change to appoint members at the 1/21 TC meeting. g The Commissioners agreed thepresent method works and should . not be changed. The quality of commissioners and longevity to see projects through is important. p MOTION: Vice Chair Zwiener MOVED that the Historic Preservation Commission recommend to Town Council that the present method of appointment to the Commission continue. Commissioner Foley seconded the motion. Motion carried, 5:0. MOTION: Vice Chair Zwiener MOVED that Chair Baughman and Commissioner Spoel draft a letter reflecting discussion of HPC in regard to the TC appoint pp process to go to council on 1/21. Commissioner Nagy seconded the motion. Points to address in the letter: HPC has less staff as backup, is a self-generating body, g g and needs training. Number of terms should be unlimited. HPC is a relatively new board. TC appointment will appear political. Lack of citizen participation. 4 January 12, 2009 Draft Minutes Historic Preservation Commission Motion carried, 5:0. X. Discussion and possible action on designation of Honey Bee Village. Honey Bee Village (HBV) might be a better subject for historic designation than SPR. At the present time the County still owns HBV. The biggest concern should be immediate preservation and protection of the site. Chair Baughman asked Mr. Popelka to check what the police department is doing to protect HBV and then let HPC members know. The Town might consider contacting Pima County about the AZSites Steward program. MOTION: Vice Chair Zwiener MOVED to defer item #X to the next HPC meeting. Commissioner Foley seconded the motion. Motion carried, 5:0. Xl. Announcements. Mr. Popelka distributed information on the terms of commissioners. He will check on the Ordinance regarding the Town Historian. XII. Items for future agendas. No additional items. XIII. Adjourn. MOTION: Vice Chair Zwiener MOVED to adjourn the January 12, 2009, Historic Preservation Commission meeting. Commissioner Nagy seconded the motion. Motion carried, 5:0. Meeting adjourned at 6:55 p.m. Prepared by: ; �;`' °� in a ) -.....`' Diane Chapman, Seniyr Office Specialist 5 TOWN OF ORO VALLEY COMMUNITY DEVELOPMENT SERVICES MEMORANDUM DATE: February 4, 2009 TO: Town of Oro ValleyHistoric Preservation Commission FROM: Paul R Po elks, Assistant Planning and Zoning Director Popelka, Informational Items This memorandum summarizes information on several items raised at the January Commission meeting. Certified Local Government The CLG Agreement was signed Mayor byMa or Loomis and forwarded to SHPO for signatures, sent to the Secretaryof the Interior January 8. If Interior then processed by SHPO and . within 15 days (byJanuary 23), the process is complete. makes no res onse or changes y p Our CLG designation should now be official. AZSITE Access cultural E is an inventory As you know, AZSITE of known historic and archaeological resources managed by the AZSITE Consortium Board (Arizona State Museum, ASU, SHPO, and the Museum of NorthernArizona). Access to this data base is limited to historicpreservation staff(particularly those with an cultural resource managers, nd local government who meet Interior Department standards archaeology background) in Museum Antiquities permit, qualified consulting firms, and hold an Arizona Stateq researchers and others. gain Valley does not, and likely will not, access to the site. However, after completion Resources Inventorythe town will have a complete record of of the Oro Valley Cultural information can be updated twice each year through Pima known resources, and that p data is u dated. Public access to the archaeological resources in County as the AZSITE the OV Cultural Resources Inventory is prohibited. AZSITE Stewards Volunteer Program Site Stewards are volunteers dedicatedmonitoring,to monitorin , protecting and preserving cultural resources. certified bythe State Historic Preservation Office and Stewards are selected, trained and the Governor's Archaeology AdvisoryCommission. The chief objective of the Stewards isvandalism of through site monitoring. Stewards are also Program to report destruction or g active in public education and outreach activities. The website has detailed information: http.// p www.azstate arks.com/volunteer/v sitestewards.html A steward has not yet been assigned to Honey Bee Village. That person would typically be chosen from the pool of stewards in the Tucson region, but there may be potential for a local resident or HPC member to seek selection and training. However, the program will be severely cut or eliminated in the current state budget. Training Training for members is tracked by the Town Clerk. It is important that each member report all training, with documentation of your attendance, to Diane who will forward the information to the Clerk's office. Each member is required to log 8 hours per year. A summary for each of you will be handed out at the February 9 meeting. Be aware that every member of the HPC is very short on required hours. The Skylark Consulting and SHPO presentations given to the HPC last year do not count as training since they were conducted during a regular HPC meeting. Training must be taken outside of HPC meetings. Zoning Requirements for SPR Designation of SPR as a historic has no relation to the actual zoning of the property. In terms of use, the current zoning of SPR (R1-144, Single Family Residential) does not allow most uses planned for the property. However, the Town is exempt from zoning regulations, meaning that the property can be developed and operated as planned with no change in zoning. The HPC may wish to discuss with Town Council the possibility of rezoning the property to conform to its intended uses. The property could potentially be rezoned to PAD (Planned Area Development). The PAD zone would allow the most flexibility in accommodating the uses and activities envisioned for the property. OVPD Patrol of Honey Bee Village The Oro Valley PD has not provided extra patrols or monitoring of the Honey Bee Village site. A request has been sent (copy attached) to the PD to increase patrols and generally watch the area for any intruders or activity. Memorandum to Historic Preservation Commission February 5,2009 Page 2 of 2 Page 1 of 1 Popelka, Paul From: Amy Sloane [asloane@ovpd.org] Sent: Thursday, February 05, 2009 4:58 PM To: Popelka, Paul Subject: re: Honey Bee Village Thanks, Paul. I have forwarded the request to the two patrol lieutenants. Sergeant Amy Sloane Community Resources Unit Oro Valley Police Department Return-Path: <ppopelka@orovalleyaz.gov> 3.webcontrolcenter.com with SMTP; Received: from 63-149-157-133.dia.static.gwest.net [63.149.157.133] by mails Thu, 5 Feb 2009 16:53:36 -0700 Received: from courier.orovalley.net([192.168.3.18]) by courier.orovalley.net ([192.168.3.18]) with mapi; Thu, 5 Feb 2009 16:53:36 -0700 From: "Popelka, Paul" <ppopelka@orovalleyaz.gov> To: "Amy Sloane (asloane@ovpd.org) <asloane©ovpd.org> Date: Thu, 5 Feb 2009 16:53:30 -0700 Subject: Honey Bee Village Thread-Topic: Honey Bee Village Thread-Index: AcmH7PJoEXBRI//RT3CCgv1XI511wA== Message-ID: <C8FF0FD89745854288B7271C6985D815C92B2426C6@courier.orovalley.net> Accept-Language: en-US Content-Language: en-US X-MS-Has-Attach: X-MS-TN EF-Correlator: acceptlanguage: en-US Content-Type: multipart/alternative; boundary • _"_000_C8FF0FD89745854288B7271C6985D815C92B2426C6courieroroval_" MIME-Version: 1.0 X-SmarterMail-Spam: SpamAssassin 6.4 [raw: 3.2], SPF_None, DK_None X-SmarterMail-TotalSpamWeight: 0 (Trusted Sender) Amy, You and I have talked about Honey Village Villa a and its archaeological resources. The site has some very sensitive areas, and the Historic preservation Commission is concerned about any potential vandalism or damage to the site. open like this are not o en to the public, and their location is kept as confidential as possible. you am writing to request that consider extra patrolling or monitoring of the area to watch for any suspicious or Id be ha to share more detailed information should yo have any questions. Thank inappropriate activities. I wou ppy you, Amy, for your help with this. 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This page contains instructions for dealing with wet pbot as, how and why to freeze photo.s., molt" :.ciarnaged Iliciturest mild damaged pHrints, and how tO dry. .wet. photi.)grarthsii., ;.„„ Old paper backed photographs (vs. plastic coated new photo prints) may be yellow and brittle. Because of these deterioration .problems, handling your old vintage photos on papet while wet compounds your problems and could result in you causing more damage when handling them than occurred as a result of the disaster which you recently experienced. No matter what: kind of photographs you have, if they get wet, they are your No. 1 priority. Red alert! You must act now, while they are wet, if you want to increase yourchances of salvaging your photos. This should be done within 72 hours. Don't let them dry out (if they : are in a pile). .,..,... r If you have a large :quantity of wet. modern photographs or if you have motion picture film on rolls, then you may not have any choice but to go to a • . • , photo lab for help. If your photographs are very old or antique, it would be best to consult a conservator who ,: ; e is specialized in photographic preservation and :/? understands the dangers and can deal with the Air - problems of deterioration of old photographs in . _ •e addition to the damage. EA „ . Remember, once dried, the photographs, especially _ color photographs, which are securely stuck together may have a very low percentage chance of.separation without damage. Keep them wet till they can be worked on. The worst situation in which you may rind your photography is if they are shirk together in a pile. Photographs and negatives have a surface coating (an emulsion) which, upon getting wet and then drying, ,may havadhered itself to the print next to it. DO NOT TRY TO PULL'THEM APART! You need to be very careful when handling wet and damaged photos as they will be especially fragile. If your photos are ripped, stained, dirty, bent or wavy there's no hurry. They wont get worse if you take care of them. Your only priority in an emergency situation is to keep things from getting worse and to preserve that which could be further damaged. If you find a pile of color or black :anci white photographs or negatives stuck together, the first thing that should be done is to put them into a large basin of clean cool water, DO NOT TRY TO PULL THEM APART! It is: possible that the photos emulsion will swell in the hiltrol.(wAIN.nre:svryttlinnhrin nmihnw In htm t ,11 Savirm Photographs After A Disaster Occurs Page 2 of 6 water and release the photo attached to it. You may have to leave it in the water for 24 hours. Make sure the water stays clean, 11 your photographs are stuck together because they have gotten wet, and if they are still wet or damp, it is hest to get them into clean cool water as soon as possible. Do not let the wet/ stuck together photographs dry out, if at all possible. t'OFZ'Fgs.P 7ePhOtO 0171 0. If you have a large amount of wet photography that you cannot deal with immediately (within 72 hours): 1 *Remove them from the basin of water.• 2. Rinse off dirt, mud, scum under gentle running water. 3. Do not try and separate any photos stuck together. .• Separate with wax paper all individual photos or groups of photos 5. Put•them into zip lock freezer bags 6. Put them in the freezer (yes even your one at home will do if you have room, but don't stack the steaks on top!) and freeze them within 72 hours. Call a local meat processor, ice cream company or other commercial freezer for help with a lot of items, By either freezing or getting your photographs into a basin of cool or room temperature water immediately, you will avoid the prolonged humid conditions that are conducive to mold and mildew. Unfreezing Your Photographs If you have frozen your photographs, the best way save them is: Ask around town for freeze drying services. This is often the best technique for drying which results in less damage. There are problems with freeze drying photos, .-fiowever, so consult a professional photo conservator. Take them to a photo processing tab (not a "1 hour" place) . If you have to do it yourself (get some consultation from a professional photo conservator): Only defrost as much stuff as you can ea:511y handle (space for washing, drying etc.). Put the frozen photos into a basin of cool water and let them defrost at room temperature (kind of like your frozen turkey). Let the photos separate themselves over a couple days (change the water so it stays clean). Any photos you try to detach will probably have part of the photograph pulled off. .,":•• Once separated, rinse and let them air dry as described later in this chapter. 0 It! Mold is one of the more severe problems you will have to deal with after your photos have gotten wet and stayed damp. That is why it is so important to take action as soon as possible after the unfortunate disaster. Once your photos get it, it will be hard to get rid httnifIWWW rirr,vorio10;ctrittolti 17100 • Saving Photographs After A Disaster Occurs Page :3 of of. Let me summarize what I have already written with a list of what you can do to minimize mold problems: Set up rans to circulate the air, no heat. Dry the items within 72 hours, no direct sun or heaters in a closed area or... Freeze all items that cannot be dried. If you have to let something sit in a tub of water, change the water every 24 hours. If your r.itm:.)totiraphs have already been afflicted by mold or mildew: .• Get them dry as soon as possible (moldy items are high priority!). This stuff grows fast! Protect yourself with a face mask with a carbon filter (mold spores are very small arid may penetrate regular dust masks). Some people are allergic to mold, Outside, away from other papers, photos etc, remove the suiface mold with a very soft, clean brush. Don't let the mold dust get on anything else or later, when the humidity rises, the mold spores that have settled will grow again. If there is a residue on the surface of the photo1 take a cotton swab and Wipe the surface with isopropyl alcohol. This should remove the mold and may even kill some of it. The more severe the problem the more you will need professional help. The older the photo, the more urgent you will need a specialized professional. M ii d Photographs covered in mud also need to he cleaned off (see next paragraph) and dried within 72 hours, fez ; , otherwise interleaf the photos with wax paper and freeze them. Drying can be done by circulating cool air " (with a fan) through the room. If you turn on a heater _ (in auattempt to dry things out more quickly) you will 7".• only cause the humidity to rise and mold will grow more vigorously. Expect some mold growth anyway. If you have a fresh (it just happened and is still wet) mud problem, rinse off the photos using a gentle flow of cool water or by gently swishing it around in a basin (kind of like panning for gold). DO NOT RUB ON THE PHOTO. If you can, get the mud off while it is wet. There is more likelihood of staining if the mud dries. • For dried mud, put the photo(s) in a basin of cleJn water. After letting it sit for an hour, gently rinse clean. DO NOT RUB ON THE PHOTO. C.AUT1ON: Old, hand tinted, colored photos are often colored with paints that dissolve in water. If you rinsethem, you will wash off the color. Getting some advise from a professional photo conservator won't cost you anything. Do it, There are two alternatives to handling a wet or muddy stack of photos yourself. • Take your pile of modern photos to a professional photo lab (do not take your negatives and photographs to a fast photo type store). If possible, you should take flu rrilltrIVW nroizorvqi innholn etimihntv tri haw% Irn;limn Saving PhotOgraptis.A tier A Disaster Occurs Page 4 of your photographs to the photo lab with the photos in a basin of water. The best way to transport the wet stuff may beto tine a pail with a clean trash bag liner then fill the pail with cool water and photos. Let the technician separate and dry the photographs and negtives. They have the equipment and know how to separate, rewash with proper chemicals and dry your photographs and negatives so that your chances of success in saving them ace greater. Do not take old photographs to these ouys. A professional photographic conservator will not only be well prepared to assist in general salvage but iil.t be particularly skilled with the old vintage photography, unlike the photo If it is not possible for you to take your photography to an expert,-see the next paragraph for drying instructions. After drying, protect them with proper storage. n PiloC)itafTra PITY • - Do not under any circumstances use: Bleaches Detergents Fungicides Disinfectants Staples or paper clips • If you are going to attempt to separate your modern photography by yourself, it is best to • . let the photographs separate themselves over a twenty-four hour .period in the basin of water. You can let them sit longer (in fact you may have: to) but be sure you change the water every 24 hours. When handling the wet photographs, do not rub, mush, or caress the surface as this will damage the emulsion and the image. if possible, use a pair of blunt. • tweezers and hold the photograph by the edges. Once the photographs have separated, it would be best to rinse or dip the photographs in a basin of clean, room temperature distilled water. Do not let.photos sit in .dirty water,. Photographs on plastic coated paper can be hung, on a string which is stretched across the room, with Clothespins but don't do this with old photoson paper. The old brittle deteriorated paper will fall apart. if you do not have a lot of photographs., they can also be dried face-up on a towel in the open air but be careful where you set them out. Gusts of wind or a wandering dog could really Make a mess. Cloth towels will wick away any water and should be lint-free, if possible. You could also use unprinted newsprint paper or butcher paper, with less. success. Avoid placing wet photos on your old newspaper, colored paper or other easy to find papers.. Inks can smear, dyes and colors can run, and acid deterioration products could be absorbed by your paper backed photography when wet. You may accelerate the drying with a blow dryer 1. Don't blow the item off the counter-Tow blowing pressure 2. hold the hair dryer about 20" away 3. You can set the heat setting on hot, but... • tintrutvio& nne.v.prvItiemhAt,ormithent, lit iii I 1! Plif rlL Photographs Atter A Uisaster Mews trtl 4. ... do not get the photograph hot At this point, your photograph is detached and impurities may have been washed away. You have saved your :photograph hut after drying you may have ended up with a warped photo. This may be one of the drawbacks of doing the work yourself instead of having a professional help you. The photographs, once dried, can then be placed in individual protective...sleeves.: Besides using the photo sleeves or other enclosures and archival envelopes to protect the photos mentioned in the preceding section,: you could also use sandwich bags from your supermarket (they are pretty flimsy though) and then put them. in a protective box (see references for catalogs at end of book for archival boxes or use a Tupperware or Rubbermaid type box), Make sure your photographs are completely dry before placing them in any holders. If you have photographs that have been ripped, scratched or otherwise damaged, don't despair. You may find that for your most important photographs, professional retouchers will he able to do a very satisfactory job helping you restore the image (they will touch up a reproduction of your photograph). For the restoration and conservation of original photography please consult a professIonal photographic conservator. Photo Albums: If your photographs are in a photographic album and the album has been, destroyed by water, try to remove the photographs from the album and discard the album. This may be easier said than done-. there are a lot of things that can make the salvage process difficult: inks that run, glue that won't release, paper colors that run. You • will need a lot of patience and the advise of a professional photo conservator wouldn't hurt. if pages are stuck. to the photographs, place the pages of the photo album and the photographs together into the basin of water as explained earlier in the chapter_ As soon as you can remove the photos, pull the pages out of the wash water and then change the water. Do not let photos sit in dirty water. • If there is writing in the photo album that needs to be recorded, preserved, or remembered, take every handling precaution possible to not have the paper pages fail apartwhen wet: 6 Use wet strength paper towels to support pages from below while moving them. While trying to remove photos, use little spatulas or a small knife to gently detach hard to get apart are.as. , you'll need.some finesse... patience..., don't just rip it apart If you want to run water over the pages to remove gunk deposits, don't let the tap run water directly :on the page... it will tear it into little pieces. Do not try to "dry the: page off" with a towel. Let it air dry (or help it with a hair dryer if you want) face up on cookie racks or on paper toweling (which should be changed as it gets :soaked). Once the photographs are removed, the pages can be air dried and then photocopied to preserve the information for transcribing: at a later date into a new photo album. Co usiall You need to remember something: once you have salvaged from water, cleaned off, and dried your Family history photographs, they will not be in perfect, restored condition. You will have done- your best but the casualties will be high. That's the nature of the beast, photography_ Earthquake and tornado (non wet) damage will be much easier to deal with. htintilwwwalrosorvalionlutimaam,lhow ii htin I,,'74,711(c) TOWN OF ORO VALLEY Page 1 of 3 COUNCIL COMMUNICATION MEETING DATE: 02/11/09 TO: HONORABLE MAYOR AND COUNCIL FROM: Paul R Popelka,Assistant Planning& Zoning Director SUBJECT: Discussion of Cultural Resources Inventory Historic Preservation Commission OBJECTIVE: The purpose of this Town Council Study Session is to inform the Council on the background and general scope of work for a Cultural Resources Inventory. EXECUTIVE SUMMARY: The purpose of this inventory is to identify significant cultural resources,both prehistoric and historic, through a process of inventory, evaluation and documentation. The inventory will provide a comprehensive summary of resources, and an evaluation process to determine which identified properties meet defined criteria of historical, architectural, archaeological, or cultural significance and warrant further documentation. That information will provide the basis for a Preservation Plan that defines policies, procedures, and strategies for maintaining and preserving those resources. This work will lead to an increased understanding and public awareness of Oro Valley's cultural resources, its unique historic character, and more effective community planning. BACKGROUND: The importance of this inventory was initially defined by goals and policies in the Oro Valley General Plan adopted in June 2005. The two primary goals of the Archaeological and Cultural Resources chapter are as follows: • To preserve the unique archaeological, cultural, and historic resources within Oro Valley to the degree not already regulated by the State of Arizona • To maximize interpretive opportunities associated with cultural resources as a means of providing important insight into the heritage of the community In response to those goals and their policies, the Oro Valley Historic Preservation Commission(HPC) was formed with the adoption of the Historic Preservation Code in October 2006. The objectives of the HPC include: • To maintain a code providing for the designation and preservation of historic buildings, districts, landmarks, structures, documents, photographs, and other artifacts • To promote the designation of historic landmarks and districts • To keep a register of all historic landmarks and districts • To conduct an ongoing survey to identify significant buildings, districts, and structures within the town • To inform and educate citizens concerning the history and heritage of Oro Valley • To create an appropriate design of historical markers for identification of historic landmarks and districts TOWN OF ORO VALLEY Page 2 of 3 COUNCIL COMMUNICATION MEETING DATE: 02/11/09 Two recent actions further reinforced the need and significance of a Cultural Resources Inventory for the community. In 2008 Skylark Consulting, a local historic consultant, was hired to provide the HPC with training on the process and general scope of work for a Cultural Resource Survey. Last month, the Town was designated a Certified Local Government, forming a partnership with the State Historic Preservation Office (SHPO) and responsibility for review and approval of nominations to the National Register of Historic Places. The CLG also calls for the HPC to maintain a detailed inventory of cultural resources. Working with the Commission, staff is now preparing a Request for Qualifications to solicit a consultant to prepare a Cultural Resources Inventory. It is expected the consultant will be under contract within the next six weeks and will take six to eight months to complete the inventory. PROJECT SCOPE: The inventory will be done in several steps including the following: • Archival Research The study area for this first step is defined by the Planning Area in the Town of Oro Valley General Plan Update 2005. This research of several archives will provide a comprehensive compilation of resources based on a complete records search. • Historic Context of Oro Valley The consultant will prepare a complete narrative to place the origins and development of Oro Valley in its historic context. It will be organized in a chronological fashion that includes social, political, ethnic and economic factors that influenced the physical development of the town. The summary will include prehistoric water utilization and technology,homesteading in Arizona, the role of Native Americans, pioneer ranching families, the overall role of the town's setting along the Canada del Oro, and growth of the Tucson Metropolitan Area from 1947-73. • Initial Survey of Cultural Resources The Consultant will conduct a survey based on aerial photography to document historic structures identified in the research. This survey will note the general distribution of buildings, structures, and neighborhoods representing different architectural styles, periods, and modes of construction, and also provide the basis for decisions on which resources to further document. The Consultant will provide evaluations of properties and structures to determine whether identified properties meet defined criteria of historical, architectural, archaeological, or cultural significance. • Detailed Survey and Documentation of Historic Resources The Consultant will provide further documentation of the significant historic properties and structures determined above. Additional information will include mapping and noting the characteristics of each property or structure. TOWN OF ORO VALLEY Page 3 of 3 COUNCIL COMMUNICATION MEETING DATE: 02/11/09 • Preservation Plan The survey data will be used to create a Preservation Plan to identify significant historic resources recommended for preservation. The plan will include policies, procedures, and strategies for treatment and conservation. PUBLIC MEETINGS: Public outreach will include meetings with the Historic Preservation Commission, Town Council, and additional meetings with the general public as follows: • One "kickoff'meeting and up to four additional meetings/presentations at regular sessions of the Historic Preservation Commission • One open house presentation with the general public to review and solicit feedback on the results of the Archival Research, the Historic Context, and the Initial Survey of Cultural Resources • One open house presentation with the general public to review the final results of the survey and documentation and the Preservation Plan • One meeting for presentation to Town Council BUDGET: The Planning &Zoning Department budget for FY 2008-2009 includes an authorized amount of $50,000 for preparation of a Cultural Resources Inventory of Oro Valley. This work will be under contract in FY 2008-2009,but will not be completed this fiscal year. Funding of the contract will need to be carried over into FY 2009-2010. All members of the Historic Preservation Commission and staff look forward to further discussion with you. ATTACHMENTS: None Sarah S. More, Planning &Zoning Director Jerene Watson, Assistant Town Manager David Andrews, Town Manager 1- FL.r r'' •i 4;CJD�� t 'c38Pt 4:25 0 ORO VALLEY VOLUNTEER APPOINTMENT APPLICATION Dear Oro Valley Citizen: We appreciate your interest in the Town of Oro Valley.This informational form,when completed,will allow us to quickly process your applicatio A list describing the Town's Boards and Commissions is attached for your reference.Information reflecting the procedures surrounding the appointment process to Boards is also attached.Your application will remain on file for two years from date of receipt. Your supplying this data will greatly assist us in understanding how we can best use your talents and experience. We thank you kindly for volunteering to serve the Town. Please note:No volunteer shall serve on more than one standing Board at any time and must have resided in the Town for 1 year. Please return to the Town Clerk's Office,11,000 North La Canada Drive,.Oro Valley,Arizona 85737 Name McClung Samuel Alan Address Business Phone Email: Number of Years in Oro Valley: 5 (Must be a resident of the Town for 1 year.) Signature: _ e.,„ / r / , Date:December 8,2008 Please indicate the board or commission you wish to:- '. Historic Preservation Commission • Please list your volunteer services in Oro Valley and with other organizations including any boards or commissions on which you have served: (board/commission,civic,educational, cultural,social,etc.)Southern Arizona Hiking Club Board of Directors:Arizona Track Coaches Associatio Executive Board;Amphitheater Education Association building representative:Tucson Unified School District Discipline Hearing Officer; School Council Representative at Amphitheater High School,University High School.and Coronado Middle School How does your previous volunteer service prepare you for the board or commission appointment for which you have applied?Please describe an issue considered at a meeting of the Board or Commission for which you are applying.The current issues before the HPC include Steam Pump Ranch,Honey Bee Village.and HPC Rules. As a retired administrator.I have had to conduct many meetings that adhere to the Arizona Open Meeting Law,and also have extensive working knowledge of communication issues within e-mail related to the law. In addition,I have traveled specifically to enjoy historic sites and local culture in Greece.Italy,London,Ireland,Japan,and China. I am also an avid hiker.and have recently backpacked to the Keet Seel Ancient Puebloan site in the Navaho Indian Reservation.and backpacked into the Grand Canyon to William Bass'sit( the original tourist area in the Canyon. These travels indicate my interest in history.and 1 pledge my commitment to help Oro Valley preserve history within its jurisdiction. . Have you attended the Citizens Planning Institute? Yes Are you willing to attend?N/A • Briefly describe your educational/vocational background. I have a B.S.from the University of Georgia in Zoology;a Master's Degree in Secondar Education from the University of Arizona,and a Doctorate in Educational Leadership from the University of Ari`zona.l am a retired public school educator. I taught biology and physics at Amphitheater High School.and Life and Physical Science at Coronado Middle School. In addition.1 coached cross country,basketball,and track. 1 have had athletes and teams win numerous awards including All-American recognition and State Championships. I have coached academic competition teams in Odyssey of the Mind and Future Problem Solving. I was Assistant Principal at University High School.and Principal at Ironwood Ridge High School. IF DESIRED,ADDITIONAL INFORMATION MAY BE ATTACHED www.townoforovallev.com 4/18/0( OATH OF OFFICE THIS IS TO CERTIFY that Samuel A. McClung was, on the 4th day of February 2009, appointed to the Oro Valley Historic Preservation Commission by the Town Council of Oro Valley, Arizona, effective February 4, 2009-July 31, 2009 pursuant to Section 38-231,Arizona Revised Statutes. Kathryn E. Cuvelier, CMC Town Clerk Town of Oro Valley STATE OF ARIZONA ) ) ss COUNTY OF PIMA ) I do solemnly swear that I will support the Constitution of the United States and the Constitution and laws of the State of Arizona;that I will bear true faith and allegiance to the same, and defend them against all enemies, foreign and e domestic,and that I will faithfully and impartially discharge the duties as a member of the Oro Valley Historic Preservation Commission according to the best of my ability, so help me God. I / Member, Oro Valley ' ' - - y. '. - '. fission DATED this 6th day of February 2009. REQUEST FOR QUALIFICATIONS Town of Oro Valley Cultural Resources Inventory 02.09.2009 GENERAL REQUEST FOR QUALIFICA TIONS INFORMATION Notice and contact information RFQ submittal due date hN I. INTRODUCTION The purpose of this project is to identify significant cultural resource;;;, both prehistoric ��,."�i.�ii e and historic, through a process of inventory and evaluation. T f ,gFtory will provide a comprehensive compilation of resources. Based on that sury y an - ration process will determine which identified properties meet defined criteria of historl 1urchitectural, furt archeological, or cultural significance and warrant at ��y. documentation 'I �y. information will provide the basis for a Preservation . l h, that defines policies, procedures, and strategies for maintainingand reserving dose resources p g p y� This work will lead to an increased understanding and public awareness of Oro Valley's cultural resources, its unique historic character, and r> effective community planning. II. S TUD Y AREA 'yam isgenerallydefined b' /�' f - '. • Area in the Town of Oro Valley study area . , General Plan Update 2005 (see ;y of `� • *age). The first phase of workp map ��, yds:; Archival Research, will be conducted fo�. -; ;����" entire planning area° The study area for phases .s a within current Town of Oro Valley the remaining of work will be the''' boundaries III. BACKGROUND The Consultant is e • e ce past or in-progress studies and planning documents to compile -, -xisting information for this inventory. These studies include: - Honey✓ ` .Village Archaeological Preserve Implementation Plan ,-"y r9 Archaeolo'"tal Surveys sem - y,amu rchaeological resources documented in the Environmentally Sensitive s/ =y' pends Project - earn Pump Ranch Master Plan y y4 - ,4 =Own of Oro Valley General Plan 2005 *4"..„j,=;-Images of America: Oro Valley (2008) DRAFT Request for Qualifications Oro Valley Cultural Resources Inventory February 9,2009 Page 1 of 6 Map General Plan Study Area and Current Municipal Boundaries DRAFT Request for Qualifications Oro Valley Cultural Resources Inventory February 9,2009 Page 2 of 6 IV. SCOPE OF WORK The scope of this project requires a designated Project Manager from the Consultant with expertise that meets the professional qualifications for historian or architectural p historian as specified by the Secretary of the Interior in accordance with 36CFR66. The Consultant team must offer familiarity with the Tucson Basin and expertise in archival research, field identification, documentation of historic resources, and public facilitation. Furthermore, the Consultant must have experience in developing preservation priorities and specific recommendations for actions including, but not limited to, State and National designations, local historic district overlay zoning, and other programs for historic preservation and management. The Scope of Work includes the following: a. Archival Research This task willrovide an initial overview of historic resources within the Town p Planning Area. The research will include any cultural resources dated prior to 1974, theyear the Town of Oro Valley was incorporated. The Consultant will perform a records review of existing materials relevant to these resources. The actual amount of archival research to be provided for archaeological resources will be determined with the Consultant. The primary responsibility of the Consultant will be to consolidate all existing information provided by the Town andp rovide additional research as needed for a complete Summary Table of Previously Recorded Archaeological Sites. The review of cultural resources mayinclude the following sources as well as others determined by the Consultant: 1. AZSITE data base (as needed to supplement existing inventories) 2. Review of Pima County and Town of Oro Valley records for construction dates of built structures 3. State Historic Preservation Office 4. Arizona Historical Society Library 5. Arizona State Museum Library 6. University of Arizona College of Architecture and Landscape Architecture Library 7. Mapping (USGS, GLO, Sanborn) 8. Other local repositories such as the Oro Valley Historical Society 9, Town documents (Steam Pump Ranch Master Plan, etc.) Deliverables 1. Summary Table of Previously Recorded Archaeological Sites to include the following information for each site: o AZ site number o Brief site description o Land ownership o NRHP eligibility o Current condition (mitigated, undisturbed, destroyed, etc) DRAFT Request for Qualifications Oro Valley Cultural Resources Inventory February 9,2009 Page 3 of 6 1. Summary Table of Historic Areas and Structures built before 1974 to include the following information for each site: o General area description or address o Brief site description o Land ownership o NRHP eligibility o Current condition (preserved, undisturbed, destroyed, etc) 2. GIS mapping denoting location of all historic areas and structures 3. GIS data files for incorporation in the Town GIS database B. Historic Context of Oro Valley / The consultant will prepare a complete narrative to place ;:$ isins and development of Oro Valley in its historic context. It wil % e org t - -d in a chronological fashion that includes social, political, ethnic and ec ` ; . is factors that influenced the physical development of the ;' y. The overall ro .y of the town's setting along the Canada del Oro and lacent to Tucson .yr� � will also be included in this narrative. y'� ti f.r/i; v5) Additional historic contexts should include pry= " •ric water utilization and yrs technology, homesteading in Arizona, the role • ; ; tine Americans, pioneer ranching families, and growth of the Tucson Metrolitan Area, 1947-73. The Consultant will prepare a .f.,:. , , umenutilizing ct � Pmaterials that have been prepared forro'ast ects ' oSection p p J � III. C. Initial Survey of Cultural Resou f;-s The Consultant e archival r; •rmation and aerial photography to generallydefi.1Oc isto ' areas, and windshield survey photography to initially document t istxor ;f � and structures identified in the research. This surveywIII J -ri= �- lj-b'tribution of buildings, structures, and neighborhoods',jesenting different architectural styles, periods, and �, y , p modes of construction, and s ,'$' provide the basis for decisions on which resources to ftp,: h 0$:ocument. / The Cons i .nt will provide initial evaluations ofro erties and structures to p p etermine ether identified properties meet defined:�r.-.. criteria of historical, n.� p p . ` itect archeological, or cultural significance. Those evaluations will ,�� � g be re ith the Historic Preservation Commission to determine the extent of docu '- -ntation in the next phase of work. Deliverables 1. Compilation of general mapping of historic areas, general area descriptions, and representative photographs of resources as defined above 2. Recommendations for further surveys and documentation DRAFT Request for Qualifications Oro Valley Cultural Resources Inventory February 9,2009 Page 4 of 6 D. Detailed Survey and Documentation of Historic Resources As determined by the Historic Preservation Commission, the Consultant will provide further documentation of the significant historic properties and structures . p p determined above. Documentation may include physical characteristics of each property or structure to include the following: 1. Aerial map with basic property dimensions 2. Site plan of existing surface features and structures interpreted from p aerial images 3. Recording on State of Arizona Historic Property Inventory Form 4. Photographic record of each property and/or structure Preservation Plan The survey data will be used to create a Preservation Plan to identify significant historic resources recommended for preservation. The plan will include policies, procedures, and strategies for treatment and conservation. Deliverables 1. Compilation of properties and structures with information and inventory sheets as noted above 2. Preservation Plan E. Public Meetings Public outreach will include meetings with the Historic Preservation ' g Commission, Town of Oro Valley staff, and additional meetings with the eneral public as follows: g 1. One "kickoff' meeting and up to four additional mee in gs/presentations at regular sessions of the Historic Preservation Commission 2. Progress meetings with Oro Valley staff as needed 3. One open house presentation with thegeneral public inventory to review initial inventory results and solicit feedback 4. One open house presentation with theeneralp g publicto review the final results and inventory 5. One meeting for presentation to Town Council V. GENERAL PROVISIONS a. Project Schedule The estimated schedule for consultant selection anderf p ormance of the contract is as follows: February 2009 Distribute RFQ to Consultants March 2009 RFQ Submittals Due March 2009 Consultant Interviews (if necessary) March 2009 Consultant Selection March 2009 Finalize Scope of Work and Award Contract April - November 2009 Conduct Scope of Work DRAFT Request for Qualifications Oro Valley Cultural Resources Inventory February 9,2009 Page 5 of 6 b. Information and services to be provided by the Town of Oro Valley c. Inquiries d. Submittal Format VI. EVALUATION CRITERIA (Include descriptions and ranking of these criteria) Qualifications of the Firm Qualifications of the Team Firm/Team Experience on Similar Projects Project Understanding and Approach Available Resources to Complete the Project �S'�yyg .. h�Y'lA 1p�IyM +� Y '{�..ii��: .ayvN� �i{ 1 { � F.� ry f�f yy ,175 44,‘1, 0-Vof q:_9 tt I: :JJ' DRAFT Request for Qualifications Oro Valley Cultural Resources Inventory February 9,2009 Page 6of6