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HomeMy WebLinkAboutPackets - Historic Preservation Commission (125) MINUTES ORO VALLEY HISTORIC PRESERVATION COMMISSION REGULAR SESSION August 10, 2009 ORO VALLEY COUNCIL CHAMBERS 11000 N. LA CANADA DRIVE CALL TO ORDER AT OR AFTER 5:00 P.M. Chairman Zwiener called the meeting to order at 5:00 p.m. ROLL CALL PRESENT: Daniel Zwiener, Chair Sam McClung, Commissioner Lois Nagy, Vice-Chair Valerie, Pullara, Commissioner Bob Baughman, Commissioner Pat Spoerl, Commissioner Ed Hannon, Commissioner CALL TO THE AUDIENCE Opened and closed without comment. 1. Approval of the July 13, 2009, and August 3, 2009, minutes. Commissioner Nagy noted changes to those present on both the July 13, 2009, and the August 3, 2009, HPC minutes. MOTION: A motion was made by Commissioner McClung and seconded by Commissioner Nagy to approve as amended the July 13, 2009, HPC minutes. MOTION carried, 7-0 MOTION: A motion was made by Commissioner McClung and seconded by Commissioner Valerie to approve as amended the August 3, 2009, HPC minutes. MOTION carried, 7-0 2. Discussion and possible action regarding staff report. A. Training from State Historic Preservation Office Scott Nelson, OV Special Projects Coordinator gave an update of scheduled training for the HPC. Chairman Zwiener will discuss the training in detail with staff and update the HPC at the next meeting. 3. Discussion and possible action regarding Cultural Resources Inventory. Scott O'Mack, non resident, of William Self and Associates (WSA) introduced Mr. Ralph Comey, architect. Mr. O'Mack reviewed the following: - Methods for initial survey of residential architecture - Subdivisions in the Oro Valley Planning Area - Pre-1974 subdivisions by Decade, in the Planning Area - Pre-1974 Subdivisions by Decade, in Town Limits - Original plat of the Campo Bello subdivision Ralph Comey, architect, added that the original layout of Campo Bello was supposed to be that of a formal setting. 4. Discussion and possible action regarding appointment of sub-committee to study criteria of significance. Chairman Zwiener appointed Commissioner Spoerl, himself and Commissioner McClung to serve on the sub committee that will study criteria of significance. 5. Discussion and possible action regarding Steam Pump Ranch. A. Site Access Protocol Chairman Zwiener reviewed the protocol and noted changes that were made. Commissioner Baughman expressed concern that the current protocol does not address the issue of metal detection. Scott Nelson, OV Special Projects Coordinator, explained that other than tours no other activity will be allowed. Commissioner Spoerl suggested further discussion for other access requests. Commissioner Baughman requested this item be tabled to allow staff to change protocol to "tour" rather than "site". Commissioner Nagy opined that the HPC should be made aware if others would like access. Commissioner McClung suggested the opening paragraph read "self guided tour", the staff or designee would only unlock the gate. Chair Zwiener said to continue to garner support allowing access is needed. Chair Zwiener will speak with staff and address the broader issues and asked the HPC to be prepared to act on the protocol at the next meeting. Commissioner Spoerl reminded the Commission that access and tours have been approved by the Town Council. B. Funding options for building and site improvements. Nothing to report. C. Salvage of photographs and documents. Scott Nelson said the date of September 15, 2009, will be the next day for photograph salvage. Mr. Nelson shared pictures of the Steam Pump Ranch from the 1970-80's that were provided by Leslie Leiber. D. Farm truck restoration. Commissioner McClung said there is no auto mechanic teacher at Canyon Del Oro High School and therefore the farm truck repair is on hold. Scott Nelson said by August 20, 2009, the Town should have title to the truck. E. Holiday tree lighting. Scott Nelson said the tree lighting will take place the evening of the December 4, 2009, followed by a day time event on December 5, 2009. The day event will be similar to the anniversary celebration. We are looking into a local company donating solar panels to provide the lighting of the tree. 6. Discussion and possible action regarding Environmentally Sensitive Lands Ordinance. Chairman Zwiener opined that as a member of the ESLO Technical Advisory Committee (TAC) it would be best if he take the actions that the HPC has taken and relieve the HPC of having to do any more with the ESLO issue. Paul Popelka, Acting Planning and Zoning Director said the HPC will have a regular meeting on September 14, 2009, and possible special session later in the month. Commissioner McClung requested that staff notify the commission in a timely manner to allow the members ample time to attend any special meetings. 7. Discussion and possible action regarding student liaison to the commission. Chairman Zwiener, noted the student liaison has been open for sometime and asked how the Commission would like to proceed. Chair Zwiener said he would put together a vision for the position for future consideration. ANNOUNCEMENTS Commissioner Baughman asked Scott Nelson to check if the HPC could be included in the upcoming tour of Honey Bee Village. Mr. Nelson responded that access for the HPC can be made very easily. ADJOURNMENT MOTION: A motion was made by Commissioner Hannon and seconded by Commissioner McClung to adjourn the meeting at 6:55 p.m. MOTION carried, 7-0 Prepared by, Deanna Ruiz Recording Secretary TOWN OF ORO VALLEY HISTORIC PRESERVATION COMMISSION MEETING DATE: August 10, 2009 TO: HISTORIC PRESERVATION COMMISSION FROM: Scott L. Nelson, Special Projects Coordinator SUBJECT: Discussion and possible action regarding the Steam Pump Ranch Site Access Protocol. EXECUTIVE SUMMARY The Steam Pump Ranch Site Access Protocol (SAP) was developed to allow outside groups access to the Steam Pump Ranch. While the Town is excited to share the site with visitors, Steam Pump Ranch needs to be protected. The proposed SAP will allow others to safely visit the site while protecting the restoration and rehabilitation efforts that continue at the ranch. At the July 13, 2009, meeting, the Historic Preservation Commission voted unanimously to Table any action until staff could make changes to the proposed SAP based on comments received from several Commissioners. Town staff met with Chairman Zwiener and Commissioner Spoerl to review and change the Steam Pump Ranch SAP to reflect many of the Commissioners comments and concerns. The revised proposal (attached) reflects many of the changes. ACTION The Historic Preservation Commission may wish to consider one of the following suggested motions: I move to [approve, approve with conditions, OR deny], the Steam Pump Ranch Site Access Protocol. i ,,,v( \di , . c t L. Nel i , i,:: ial Projects Coordinator Xj )() \4" ,., / Ert A , ,/ i 1 ;/ i I 1/ j- 1 \y, '`:47.\„ )-' \ 4,1: I ,> / -/, , L--------- tr '14 ty V3 \t` / 4 e Paul R. Popel a, 1 A/AliCP -4V' \\N' -((ik' 04.11 j 0' ,,'N\-‘3) cli Assistant Planning kandiZoning Director -4) A , )' , , , n \., ) \%1 e'4 \k\ \S tiN *.1 i:.. al , N., I 04 . t, \xer4 4 V ATTACHMENTS "\i'' ii \ ("" 19 '1/4' Mil ' t) e k \ i;,- 4 ,1& e, - 1. Revised Steam PumpRanch Site Access Protocol 16 vetr,,,t\ \ i\ l, c).4* v e i 1/4 .1.1 $,,,ito\ d ,,,,, F:\Admin PZ\HPC CC SPR Protocol 8102009.doc I, sP \\ Nil\ C./ (\, ,, 0 IA 4, \ T \k* , ii i ,,y,,4 ,,i‘ t. :`' • r':",, 0, \ \, ) .i\s, Pri tl NIt4 '.1 t \ :a-) s ‘ ) , 1 ‘. 4., ----, -) r . E._, -- ----- v---, Steam Pump Ranch Site Access Protocol The Town of Oro Valley recognizes that Steam Pump Ranch is an important historical asset and that from time to time individuals or groups may desire to tour the site in order to learn more about Oro Valley's history. To that end, the following protocol has been established for gaining access to the site that protects the safety of visitors and the Town's restoration efforts. Application Requirements: The Town of Oro Valley is making the Steam Pump Ranch site available for tours on a limited basis, before the Pre-Opening Phase of the Master Plan is complete. Those requesting access must submit applications at least two weeks in advance of the anticipated tour. Examples of eligible groups are: • Schools/classes • University study teams • Town sanctioned studies • Historical education groups • Limited general public Application Process: Successful completion and approval of applications is required to visit the site. By submitting an application the applicant agrees to abide by all conditions noted hereafter. Those interested in visiting the site may access an application online or at the Town's Community Development Building located at 11000 N. La Canada Drive, Oro Valley AZ 85737. The application can be submitted by email to the Town Manager, or designee, or by hand delivering or mailing the application to the Town of Oro Valley Community Development Building. Applications must be received at least two weeks prior to the visit. Please allow five (5) business days for approval. Notification of approval or denial will be done by Email or standard mail. The Town reserves the right to deny access for a specific tour date and time or to place reasonable restrictions on scope of a site tour dependant upon, but not limited to, such factors as safety conditions on site and conflicts with scheduled construction and/or maintenance. The Town Manager or designee may deny an application, however an applicant may submit further applications for review and consideration. A separate application must be submitted for each potential site visit. Conditions of site visit: All visitors to the site must be accompanied by a Town staff member. This staff member reserves the right to cancel or reschedule a tour at any time. The property will be available for tours with the exception of the interior of the buildings until the completion of the restoration process. All visits will be restricted to the exterior of the buildings only. There can be no ground disturbing activities or removal of any item from the site. All guests must remain a reasonable distance away from all signs marked "No Trespassing" or from construction tape marking an area off limits. This is in part due to the ongoing construction and restoration process. Areas available for access will be at the sole discretion of Town staff. All members of a tour group must sign an individual waiver form in order to gain access to the site. Town of Oro Valley Steam Pump Ranch Site Visit Application Applicant Name: Date: Last First M•l. Organization: Desired tour date/Estimated duration of tour: Purpose of Visit: Number of persons in tour group: Phone: ( ) Address: Street Address Suite# City State ZIP Code Email Address Please submit all applications to: Town of Oro Valley, c/o Scott Nelson, 11000 N La Canada Drive Oro Valley, AZ 85737, snelsonorovalleyaz.gov Town of Oro Valley Steam Pump Ranch Site Visit Application Applicant Name: Date: Last First M.I. Organization: Desired tour date/Estimated duration of tour: Purpose of Visit: Number of persons in tour group: Phone: ( Address: Street Address Suite# City State ZIP Code Email Address Please submit all applications to:Town of Oro Valley, c/o Scott Nelson, 11000 N La Canada Drive Oro Valley, AZ 85737, snelson@orovalleyaz.gov HOLD HARMLESS AGREEMENT Site Tour of Steam Pump Ranch I am aware that in signing up and participating in the aforementioned tour, I agree to voluntarily assume the full risk of any and all injuries, damage or loss, regardless of severity, that I may sustain as a result of said participation. I further agree to waive and relinquish all claims I may have (accrue to me) as a result of participating in this tour against the Town of Oro Valley, including all its officials, agents, volunteers and employees (hereafter collectively referred to as the "Town of Oro Valley"). I do hereby fully release and forever discharge The Town of Oro Valley from any and all claims for injuries, damages and/or loss I may have which may accrue to me and arising out of, connected with, or in any way associated with this tour. I have read and fully understand the above Hold Harmless Agreement and waiver and release of all claims. I hereby accept all the terms and conditions of this Hold Harmless Agreement and wavier and release of all claims. Signed: Date: (Signature of Individual) Print Name: Address: Zip Phone: TOWN OF ORO VALLEY: Date: Special Projects Coordinator Steam Pump Ranch Site Access Guidelines In order to protect the Steam Pump Ranch Site and the safety of all staff and tour participants, the following guidelines should be read and followed while on the site. Failure to comply with the guidelines listed below will result in the immediate cancellation of your tour. Please share these guidelines with each of the members of your tour group. 1. All visitors to the Steam Pump Ranch Site must be accompanied by a Town of Oro Valley staff member. 2. Each tour participant is required to follow the directions of the staff member while on the site. 3. All tours are limited to external buildings only. 4. Tour participants will remain a reasonable distance away from all "No Trespassing" signs or construction tape marking areas off limits. 5. There are no ground disturbing activities allowed on the site. 6. Tour participants may not remove any item from the site. 7. There is no food or drink, other than water, allowed on the site. 8. All garbage should be disposed of in proper trash receptacles. MINUTES ORO VALLEY HISTORIC PRESERVATION COMMISSION SPECIAL SESSION July 13, 2009 ORO VALLEY COUNCIL CHAMBERS 11000 N. LA CANADA DRIVE I. Call to Order at or after 5:00 p.m. Vice Chair Nagy called the meeting to order at 5:00 p.m. II. Roll Call PRESENT: Patrick Foley, Commissioner Sam McClung, Commissioner Pat Spoerl, Commissioner Bob Baughman, Commissioner Lois Nagy, Vice Chair Valerie Pullara, Commissioner EXCUSED: Daniel Zwiener, Chair III. Call to the Audience Opened and closed without comment. IV. Approval of Minutes: June 8, 2009 and June 15, 2009 MOTION: A motion was made by Commissioner Baughman and seconded by Commissioner Spoerl to approve the June 8, 2009, Historic Preservation Commission (HPC) minutes. MOTION carried, 6-0 MOTION: A motion was made by Commissioner Baughman and seconded by Commissioner Pullara to approve as amended the June 15, 2009, HPC minutes. MOTION carried, 6-0 V. Presentations A. Report on 2009 Arizona Statewide Historic Preservation Partnership Conference Commissioner McClung gave a brief update of the Historic Preservation Conference. Bob Baughman presented Diane Chapman with a card for retirement. Vice Chair Nagy added her experience at the conference. B. Cultural Resources Inventory Consultant Team John Ravesloot, of William Self and Associates (WSA), non resident, presented the Cultural Resources Team and reviewed the phases and tasks. Scott O'Mack, non resident, reviewed the following: -Archival Research and potential sources -Historic Context Narrative -Initial Survey of Cultural Resources -Detailed Survey and Documentation -Preservation Plan Commissioner Baughman requested a copy of WSA's application. Commissioner McClung requested a copy of WSA's Power Point presentation. Mr. Ravesloot reviewed the proposed dates and milestones for phase one and two. Commissioner Baughman requested an open house be held to present the draft proposal fro WSA. This would allow residents the opportunity to review the proposal and comment. Vice Chair Nagy agreed. Mr. Ravesloot said the Commission, Town and Self and Associates would put the Open House together. Paul Popelka, OV Assistant Planning & Zoning Director said the idea is to pair the Cultural Resources with the upcoming Environmentally Sensitive Lands Ordinance (ESLO) to draw more people and the OV Communications Department would be involved in community outreach. Mr. Ravesloot said there needs to be a concerted effort made to inform the public; one idea may be to have a public meeting at Steam Pump Ranch. VI. Items for discussion and possible action regarding staff report. A. Special Session meeting schedule Paul Popelka confirmed a meeting is scheduled for Monday August 3, 2009, Special Session and a Regular Session on August 10, 2009. MOTION: A motion was made by Commissioner Baughman and seconded by Commissioner Spoerl to meet on August 3, 2009 at 5:00 p.m. MOTION carried, 6-0 B. Commission vacancy and appointments Paul Popelka introduced Ed Hannon as the newest member of the HPC, pending Town Council approval. VII. Discussion and possible action regarding Steam Pump Ranch A. Status of Steam Pump Ranch designation Vice Chair Nagy gave an update on the application for Steam Pump Ranch to be listed as a National Historic Site. Commissioner Baughman requested Councilmember Latas make a phone call to the State Historic Preservation Office, and requested Mr. Popelka call Mr. Garrison to express appreciation. B. Funding options for building and site improvements Scott Nelson, OV Special Projects Coordinator, informed the HPC that the Arizona Parks Board emailed to say their number two priority is to restore the Heritage Grants. C. Update on Pumphouse Scott Nelson, OV Special Projects Coordinator, said tarps have been put in place to protect the pump house. Two windows on the porch of the Pusch house were lost to the monsoon. The windows were in an area slated to come down. D. Salvage of photographs and documents Commissioner Spoerl said Tuesday, July 28, 2009, at 9:00 a.m. and Saturday, August 1, 2009, at 9:00 a.m. are the scheduled dates and times for working on the pictures, pending the Town having physical possession of the photographs. This will be held in the Hopi room and it is anticipated being an all day event. Commissioner Spoerl said these two dates will not be open to volunteers, only to Commissioners. Commissioner Spoerl will email the details to the HPC. E. Steam Pump Ranch Site Access Protocol Scott Nelson, OV Special Projects Coordinator, reviewed the protocol and said information was solicited from Building Safety, Finance, Police, Parks and Recreation, Planning and Zoning, Town Attorney and the Town Safety Officer. Vice Chair Nagy called for a five minute recess so the Commission could review the protocol. The meeting resumed at 6:05 p.m. Discussion followed: -written well -protect people and the site -who will review and approve applications -the site is fragile -application should include the purpose of the visit -number of groups should be limited -one tour weekly or bi-weekly -do we allow K-16 students -do we have good information to provide the teachers or facilitators Joe Bream, OV Intern, responded the verbiage was recommended so the Town Manager or Scott Nelson would have approval authority. Commissioner Spoerl suggested clarification that this agreement supersedes the Historical Society agreement that is currently in place. The HPC agreed to Table any action until staff can present a new draft addressing the discussion at today's meeting. MOTION: A motion was made by Commissioner Baughman and seconded by Commissioner McClung to Table action until such time that staff can present a new draft based on the discussion today. MOTION carried, 6-0 VIII. Discussion and possible action regarding Environmentally Sensitive Lands Ordinance A. Review definition for paleontological resource Vice-Chair Nagy reviewed the proposed draft for the definition of paleontogical resource. MOTION: A motion was made by Commissioner Baughman and seconded by Vice Chair Nagy approve the definition paleontological resource as: Plant and animal fossils preserved in stone. David Williams, non resident, said if there is a common definition of a word, that word would not be included as a separate term. Our intention is to have a series of ESL items on the agenda for August 3, 2009. MOTION carried, 6-0 IX. Announcements Commissioner Baughman expressed good will to Sarah More and Diane Chapman. Vice Chair Nagy reminded members of the HPC of a training session for all board and commission members. X. Future Agenda Items No items were identified. Xl. 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Oro Valley Cultural Resources Inventory Pre-1974 Subdivisions by Year 2 VISTA LAS CATALINAS NO. 2 no 1954 CASAS ADOBES ESTATES NO. 3-A no 1954 CASAS ADOBES ESTATES RESUB. (1-67) no 1954 CASAS ADOBES ESTATES NO. 3-A no 1954 M ESALAN D no 1955 SAMALAYUCA ESTATES(1-48) no 1955 DEER RUN RANCH ESTATES (1-11) no 1955 DEER RUN RANCH ESTATES (1-11) no 1955 DEER RUN RANCH ESTATES no 1955 DESERT TREASURES ESTATES (1-13) no 1955 NORTHERN HILLS ESTATES no 1955 NORTHERN HILLS ESTATES no 1955 CANADA DEL ORO ESTATES yes 1956 RANCHO DESPOBLADO ESTATES(1-10) no 1956 MESALAND(1-63) no 1956 M ESALAN D AN N EX(102-135) no 1956 SUNSET MANOR(1-92) no 1956 CASAS ADOBES ESTATES (401-447) no 1956 CHULA VISTA ESTATES (1-12) no 1956 RANCH HOUSE ESTATES (1-26) no 1956 RANCH ESTATES OF SUNSET HILLS no 1956 DATELAND(1-9) no 1957 COBO CATALINA HILLS (1-51) no 1957 ORANGE GROVE PARK(1-35) no 1957 FAIRHAVEN VILLAGE yes 1958 HACIENDA DE FELIX no 1958 SUFFOLK HILLS(45-107) yes 1958 SUFFOLK HILLS(1-44,1A&1B&BLKA&B) yes 1958 ORANGE GROVE PARK(36-114) no 1958 TANGERINE ACRES(1-35) no 1958 WESTWARD LOOK TERRACE no 1958 ORACLE FOOTHILLS ESTATES NO. 2 no 1958 ORO VALLEY ESTATES yes 1959 CANCHA DEL GOLF yes 1959 CANCHA DEL GOLF yes 1959 SHADOW MOUNTAIN ESTATES yes 1959 SUNSET ESTATES(1-10) no 1959 William Self Associates,Inc. Oro Valley Cultural Resources Inventory Pre-1974 Subdivisions by Year 3 SUFFOLK HILLS(109-113,126-132,&143-189) yes 1959 SUFFOLK HILLS(109-113,126-132,&143-189) yes 1959 SKYLINE FOOTHILLS ESTATES no 1959 ORACLE HEIGHTS ESTATES (1-37) no 1959 CASAS ADOBES ESTATES (448-465) no 1959 ORACLE HEIGHTS ESTATES (38-66) no 1959 CATALINA FOOTHILLS ESTATES NO.5 no 1959 DESCANSO ACRES no 1959 THE LARIAT ESTATES no 1960 THE HIGHLANDS (1-357) yes 1960 SHADOW MOUNTAIN ESTATES - EAST yes 1960 FAIRHAVEN VILLAGE yes 1960 SUFFOLK CENTER yes 1960 SUFFOLK CENTER yes 1960 DUCHESS PLAZA (1-2) yes 1960 COBO CATALINA HILLS (52-54) no 1960 SUFFOLF H I LLS(108,114-125,133-142,&190-195) yes 1960 LOMA ALTA ESTATES(1-20) no 1960 VISTA DE LAS CANDELAS ESTATES no 1960 CASAS ADOBES NO. 3-B no 1960 CASAS ADOBES NO. 3-B no 1960 CASAS ADOBES ESTATES (501-540) no 1960 CASAS ADOBES ESTATES (466-476) no 1960 LOS ARBOLES (1-20) no 1960 CASAS CATALINAS no 1960 ORANGE GROVE VALLEY (1-115 & BLK 1) no 1960 ORANGE GROVE PLAZA no 1960 ORANGE GROVE PLAZA no 1960 RIVERSIDE TERRACE no 1960 VISTA DEL ORO (1-108) yes 1961 HORIZON HEIGHTS yes 1961 HERBERT TERRACE no 1961 CASAS MIO (1-9) no 1961 SKYLINE COUNTRY CLUB ESTATES (1-54) no 1961 CASAS ADOBES ESTATES (477-486) no 1961 CORONADO FOOTHILLS ESTATES (1-74) no 1961 SANTA CATALINA ESTATES no 1961 William Self Associates,Inc. Oro Valley Cultural Resources Inventory Pre-1974 Subdivisions by Year 4 GOLF VIEW TERRACE no 1962 HARELSON ESTATES (1-15) no 1962 JUPITER FOOTHILLS ESTATES(1-59) no 1962 CASA CANAN EA (1-20) no 1962 CASAS ROMA ESTATES(1-29) no 1962 GILBERT HEIGHTS(1-11) no 1962 VISTA DE LAS CANDELAS ESTATES NO. 2 (27-58) no 1962 CORONADO FOOTHILLS ESTATES (75-132) no 1962 SANTA CATALINA ESTATES NO.2 no 1962 CATALINA FOOTHILLS ESTATES NO. 6 (55 & 56) no 1962 SKYLINE COUNTRY CLUB ESTATES LOT 54 no 1962 CATALINA FOOTHILLS ESTATES NO. 6 (1-54) no 1962 ORACLE FOOTHILLS ESTATES NO. 6 (1-23, 35-37) no 1962 ORACLE FOOTHILLS ESTATES NO. 5 (1-39) no 1962 WESTWARD LOOK ESTATES NO.1(1-6) no 1963 VISTA DE LAS CANDELAS ESTATES NO. 3 (62-139) no 1963 ORACLE HEIGHTS ESTATES (67-95) no 1963 CORONADO FOOTHILLS ESTATES (133-249) no 1963 CORONADO FOOTHILLS ESTATES (133-249) no 1963 SANTA CATALINA ESTATES NO. 3 (150-182) no 1963 SKYLINE COUNTRY CLUB ESTATES (57-117 & 119-134) no 1963 SANTA CATALINA ESTATES NO. 4 (1-180) no 1963 ORACLE FOOTHILLS ESTATES NO. 6 (24-34, 38-130) no 1963 NORTHERN HILLS ESTATES (100-145) no 1963 SILVER SUNSET CENTER (1, 2) no 1963 TWIN LAKES (1-148) no 1964 TWIN LAKES (1-148) no 1964 SUNNYSLOPE(1-2) yes 1964 CASAS ADOBES COUNTRY CLUB ESTATES(1500-1543) no 1964 MAGEE PLAZA(1-5) yes 1964 LA CHIQUITA ESCUELA ESTATES yes 1964 CASAS ROMA ESTATES(30-63) no 1964 CASAS ADOBES ESTATES (619-649) no 1964 CORONADO FOOTHILLS ESTATES (250-370) no 1964 CASAS ADOBES ESTATES (541-618) no 1964 CORONADO FOOTHILLS ESTATES (371-500) no 1964 LAS BRISAS ESTATES NO. 1 (16-20&23-31) no 1964 William Self Associates,Inc. Oro Valley Cultural Resources Inventory Pre-1974 Subdivisions by Year 5 LEONARDO ESTATES (1-49) no 1964 SKYLINE BEL AIR ESTATES (1-153) no 1964 ORACLE FOOTHILLS ESTATES NO. 7 (301-383) no 1964 RIVERSIDE TERRACE NO. 2 (1-41) no 1964 IRONWOOD ACRES BK(1,2) no 1965 SUNNYSLOPE(3-59) yes 1965 THE TUCSON NATIONAL ESTATES (1000-1082) no 1965 CASAS DE ORO(1-2) no 1965 THE TUCSON NATIONAL ESTATES(1000-1082) no 1965 LAS BRISAS ESTATES NO. 2 (2, 5-15, 32 & 33) no 1965 ORANGE GROVE VILLAGE (1&2) no 1965 ORACLE PLAZA BLOCKS 1 &2 no 1965 ORACLE FOOTHILLS ESTATES NO. 8 (1-30) no 1965 LAS LOMITAS (1) no 1965 BONANZA HEIGHTS (1) no 1966 SHADOW ROC (1-80) no 1966 SKYLINE COUNTRY CLUB ESTATES (23,24,61-69,147-162 & 167-1 no 1966 CASA CONEJO ESTATES (1 &2) no 1966 CASA BLANCA(1) no 1966 TORTOLITA ACRES(1-6) no 1967 LOMAS DE ORO(1-21) yes 1967 MONTE CIELO (1-13) no 1967 LARIAT ESTATES NO. 2 (1-33) no 1968 CASAS DEL ORO NORTE(1-36) no 1968 SHADOW ROC (81-141) no 1968 THE TUCSON NATIONAL ESTATES WEST(1201-1234) no 1969 THE TUCSON NATIONAL ESTATES WEST(1201-1234) no 1969 CASAS DEL ORO NORTE(37-67) no 1969 ORACLE HEIGHTS ESTATES (96-125) no 1969 CORONADO FOOTHILLS ESTATES no 1969 ORACLE VILLA ESTATES (1) no 1969 ORACLE VILLA ESTATES (1) no 1969 CATALINA FOOTHILLS ESTATES NO.7 (121-186) no 1969 CASA ADOBES COUNTRY CLUB ESTATES(1544-1546) no 1970 CASA ADOBES COUNTRY CLUB ESTATES(1544-1546) no 1970 CASA ADOBES COUNTRY CLUB ESTATES(1544-1546) no 1970 ORACLE HEIGHTS ESTATES (126-173) no 1970 William Self Associates,Inc. Oro Valley Cultural Resources Inventory Pre-1974 Subdivisions by Year 6 CATALINA PUEBLO (1-34) no 1970 RAIL N RANCH NO. 1 (1-21) no 1971 RANCH ACRES ESTATES (1-52) no 1971 CHAPARRAL ESTATES NO. 1 (1-49) no 1971 RANCHO VERDE(171-218) yes 1971 RANCHO VERDE(87-170) yes 1971 RANCHO VERDE(1-86) no 1971 RANCHO VERDE(87-170) no 1971 CASAS DEL ORO NORTH(68-88) no 1971 ORANGE GROVE MOBILE COUNTRY CLUB (1,2) no 1971 ORANGE GROVE MOBILE ESTATES (23-357) no 1971 CATALINA FOOTHILLS ESTATES NO. 5 (159-172) no 1971 ORO HEIGHTS (1-26) no 1972 RANCH ACRES NO. 2 (1-16) no 1972 TWIN LAKES MOBILE ESTATES (22-67) no 1972 CHAPARRAL ESTATES NO. 2 (1-58) no 1972 CHAPARRAL ACRES (1-16) no 1972 RANCHITOS PALOS VERDES(1-27) no 1972 SUNNYSLOPE TOWNHOUSES(1-91) yes 1972 RANCHO CATALINA(107-221) yes 1972 VERDE CATALINA TOWNHOUSES(1-149) yes 1972 RANCHO CATALINA(1-106) yes 1972 RANCHITOS NORTES (1-16) no 1972 LA CANADA ESTATES(1-14) no 1972 CASAS ADOBES WEST(1-220) no 1972 ORANGEWOOD ESTATES(1-109) no 1972 BONITA ACRES(1-17) no 1972 WESTWARD LOOK GUEST RANCH NO.1(1-61) no 1972 CASAS DEL OESTE(80-139) no 1972 CASA DE LA TIERRA(1) no 1972 CASAS DEL OESTE(1-79) no 1972 EMBASSY PLAZA(1-3) no 1972 CASAS DEL OESTE(1-79) no 1972 JEREMY(1-8) no 1972 CASAS ADOBES VILLAS (1-26) no 1972 ORACLE HEIGHTS ESTATES (246-287) no 1972 ORACLE HEIGHTS ESTATES (174-245) no 1972 William Self Associates,Inc. Oro Valley Cultural Resources Inventory Pre-1974 Subdivisions by Year 7 CASA POMONA(1-8) no 1972 SKYLINE VIVIENDAS (1-34) no 1972 ORANGE GROVE MOBILE ESTATES (1-332) no 1972 CATALINA PUEBLO NO. 2 (35-88) no 1972 LAS CUMBRES (1-16) no 1972 MULBERRY MEADOWS (1-52) no 1972 CATALINA FOOTHILLS ESTATES NO. 7 (187-249) no 1972 MOUNTAIN VISTA ESTATES (1-38) no 1973 THE HIGHLANDS NO 2 (401-458) yes 1973 ORANGE RANCH ESTATES(1-73) no 1973 ORO VALLEY TOWNHOUSES (47-52, 58-91) yes 1973 VISTA DEL ORO TOWNHOUSES (1-33) yes 1973 CASITAS DEL ORO NORTE(1-75) yes 1973 RANCHO FELIZ(116-152) no 1973 RANCHO FELIZ(1-115) no 1973 NEW DAY NORTH(1-72) no 1973 OSHRIN PARK(1-30) no 1973 CASAS DEL ORO NORTE (89-130) no 1973 CASAS DEL ORO NORTE (89-130) no 1973 VISTA DE LA CANADA(1-56) no 1973 ORANGEWOOD ESTATES(110-212) no 1973 METROPOLITAN ESTATES NO.1(1-59) no 1973 LAS QUINTAS TOWNHOUSES(1-57) no 1973 METROPOLITAN ESTATES NO.1(1-59) no 1973 CASAS ADOBES COUNTRY CLUB EST. no 1973 INA ROAD INDUSTRIAL PARK(1-26) no 1973 THE FOOTHILLS (1-37) no 1973 INA ROAD INDUSTRIAL PARK(1-26) no 1973 VISTA DE LAS CANDELAS ESTATES NO. 4 (52-61) no 1973 ORACLE HEIGHTS ESTATES (288-297) no 1973 ORACLE HEIGHTS ESTATES (298-349) no 1973 EL MIRADOR TOWNHOUSES (1-41) no 1973 LOMA DE LAS BRISAS (1-25) no 1973 ANGELO ESTATES (1-7) no 1973 VILLA LA ESTELA GARDEN TOWNHOUSES (1-76) no 1973 LA CANADA FOOTHILLS (1-75) no 1973 CATALINA DEL REY (1-179) no 1973 William Self Associates,Inc. Oro Valley Cultural Resources Inventory Pre-1974 Subdivisions by Year 8 VAQUERO VILLA(1-17) no 1973 LA CASITA FOOTHILLS ESTATES (1-25) no 1973 CATALINA FOOTHILLS ESTATES NO. 7 (250-314) no 1973 William Self Associates,Inc. MINUTES �'Dir' C'IRO VALLEY HISTORIC PRESERVATION COMMISSION SPECIAL SESSION August 3, 2009 ORO VALLEY COUNCIL CHAMBERS 11000 N. LA CANADA DRIVE4)4\ Call to Order at or after 5:00 p.m. \Vra Chairman Zwiener called the meeting to order at 5:00 p.m. � Roll Call ��.` ��E` ,/t r PRESENT: Bob Baughman, Chai ' Daniel Zwiener, Vice Chair Ed Hannon, Commissioner � Sam McClung, Commissione �l a\te-A, Lois Nagy, Commissioner Valerie, Pullara, Commissioner Pat Spoerl, Commissioner Chairman Zwiener welcomed new member Ed Hannon and acknowledged the current and previous Chairs and members of the Historic Preservation Commission (HPC). 1. Discussion and possible action regarding Cultural Resource Inventory. A. Summary of archival research from John Ravesloot of William Self & Associates (WSA). John Ravesloot, OV resident, of WSA, introduced Jennifer Levstik, Research Assistant and Scott O'Mack, Project Director. Scott O'Mack, non resident, of WSA, presented the preliminary assessment of the Cultural Resources Inventory and reviewed the following: - Sources - Archaeological Sites in the Oro Valley Planning Area - Total number of previously recorded prehistoric sites - Historical archaeological sites in the Oro Valley Planning Area - National Register of Historic places (NRHP) Eligibility Criteria - About 50% of the 77.1 square miles have been surveyed - Keeping archaeological site maps confidential B. Discussion regarding criteria of significance for cultural resources. Chairman Zwiener questioned if there is a need to develop local standards for significant resources. John Ravesloot responded that this would be a good idea. Discussion followed: - Look at sites that SHPO decided were not sites of historic significance - Commission has the authority to designate a historic site at a local level using less stringent qualifications than at the state level - Without criteria, decisions of historic significance will be difficult - Look at the National Register criteria so everybody has a common understanding and see where we might need to supplement criteria - Look at the criteria at the county level Chairman Zwiener suggested that at the next HPC meeting the Commission consider appointing members of HPC to further review the criteria issue. 2. Discussion of cultural resource priorities in relation to Environmentally Sensitive Lands Ordinance. David Williams, non resident, of Willdan, reviewed the role and function of the HPC in the Environmentally Sensitive Lands (ESL). HPC role is as follows: - Identifying types and sub-types - Qualitatively assessed in terms of value - Prioritize (how to protect restore with the limited resources available) ESL functions will be as follows: - Identify sensitive resources as informed by the HPC - Identify relative resource types (i.e. archeological, palentological) - Providing a protection matrix - Feedback on the draft ESLO and levels of protection Chairman Zwiener asked what the function of HPC will be related to ESLO. Mr. Williams said the HPC needs to clearly review the draft ordinance and at some point assist in updating code. Commissioner Baughman asked how priorities will be balanced. Mr. Williams answered that they will first look at the adopted General Plan that gives some priority of resources in relation to one another. Commissioner Spoerl asked if Willdan has discussed how they will deal with areas that have not been surveyed when archeological/historic sites are found. Mr. Williams responded that before any ground disturbing activity a survey would be required. Chairman Zwiener asked if it is possible to overlay the information from cultural resources and ESL. Mr. Williams responded that maps can be produced showing cultural resources and this information would be very useful for the future and for staff. Commissioner Spoerl clarified that what was being created (ESLO) was not a historic and cultural district as written in the General Plan. Mr. Williams affirmed that ESLO in not a historic and cultural district. Bill Adler, resident, commented that the consultant made the statement we will not be able to save everything. We do not want to not allow people access to the land for educational purposes. It is important that you define a site generously to provide access but not trespass. 3. Discussion and possible action on State Historic Preservation Office training and grant programs. Scott Nelson, OV Special Projects Coordinator, will be scheduling a training session with SHPO for September 14, 2009. Mr. Nelson said the town has received it's Certified Local Government designation (CLG) and there is federal funding available. SHPO staff will make themselves available for additional CLG training and we will be looking into a time in the fall. 4. Announcements Paul Popelka reminded the Commission of a regular HPC meeting on August 10, 2009. Adjournment MOTION: A motion was made by Chair Baughman and seconded by Commissioner Nagy to adjourn the meeting at 6:40 p.m. MOTION carried, 7-0 MINUTES ORO VALLEY HISTORIC PRESERVATION COMMISSION SPECIAL SESSION July 13, 2009 ORO VALLEY COUNCIL CHAMBERS 11000 N. LA CANADA DRIVE I. Call to Order at or after 5:00 p.m. Vice Chair Nagy called the meeting to order at 5:00 p.m. II. Roll Call PRESENT: Patrick Foley, Commissioner Sam McClung, Commissioner Pat Spoerl, Commissioner Bob Baughman, Commissioner Lois Nagy, Vice Chair Valerie Pullara, Commissioner EXCUSED: Daniel Zwiener, Chair III. Call to the Audience Opened and closed without comment. IV. Approval of Minutes: June 8, 2009 and June 15, 2009 MOTION: A motion was made by Commissioner Baughman and seconded by Commissioner Spoerl to approve the June 8, 2009, Historic Preservation Commission (HPC) minutes. MOTION carried, 6-0 MOTION: A motion was made by Commissioner Baughman and seconded by Commissioner Pullara to approve as amended the June 15, 2009, HPC minutes. MOTION carried, 6-0 V. Presentations A. Report on 2009 Arizona Statewide Historic Preservation Partnership Conference Commissioner McClung gave a brief update of the Historic Preservation Conference. Bob Baughman presented Diane Chapman with a card for retirement. Vice Chair Nagy added her experience at the conference. B. Cultural Resources Inventory Consultant Team John Ravesloot, of William Self and Associates (WSA), non resident, presented the Cultural Resources Team and reviewed the phases and tasks. Scott O'Mack, non resident, reviewed the following: -Archival Research and potential sources -Historic Context Narrative -Initial Survey of Cultural Resources -Detailed Survey and Documentation -Preservation Plan Commissioner Baughman requested a copy of WSA's application. Commissioner McClung requested a copy of WSA's Power Point presentation. Mr. Ravesloot reviewed the proposed dates and milestones for phase one and two. Commissioner Baughman requested an open house be held to present the draft proposal fro WSA. This would allow residents the opportunity to review the proposal and comment. Vice Chair Nagy agreed. Mr. Ravesloot said the Commission, Town and Self and Associates would put the Open House together. Paul Popelka, OV Assistant Planning & Zoning Director said the idea is to pair the Cultural Resources with the upcoming Environmentally Sensitive Lands Ordinance (ESLO) to draw more people and the OV Communications Department would be involved in community outreach. Mr. Ravesloot said there needs to be a concerted effort made to inform the public; one idea may be to have a public meeting at Steam Pump Ranch. VI. Items for discussion and possible action regarding staff report. A. Special Session meeting schedule Paul Popelka confirmed a meeting is scheduled for Monday August 3, 2009, Special Session and a Regular Session on August 10, 2009. MOTION: A motion was made by Commissioner Baughman and seconded by Commissioner Spoerl to meet on August 3, 2009 at 5:00 p.m. MOTION carried, 6-0 B. Commission vacancy and appointments Paul Popelka introduced Ed Hannon as the newest member of the HPC, pending Town Council approval. VII. Discussion and possible action regarding Steam Pump Ranch A. Status of Steam Pump Ranch designation Vice Chair Nagy gave an update on the application for Steam Pump Ranch to be listed as a National Historic Site. Commissioner Baughman requested Councilmember Latas make a phone call to the State Historic Preservation Office, and requested Mr. Popelka call Mr. Garrison to express appreciation. B. Funding options for building and site improvements Scott Nelson, OV Special Projects Coordinator, informed the HPC that the Arizona Parks Board emailed to say their number two priority is to restore the Heritage Grants. C. Update on Pumphouse Scott Nelson, OV Special Projects Coordinator, said tarps have been put in place to protect the pump house. Two windows on the porch of the Pusch house were lost to the monsoon. The windows were in an area slated to come down. D. Salvage of photographs and documents Commissioner Spoerl said Tuesday, July 28, 2009, at 9:00 a.m. and Saturday, August 1, 2009, at 9:00 a.m. are the scheduled dates and times for working on the pictures, pending the Town having physical possession of the photographs. This will be held in the Hopi room and it is anticipated being an all day event. Commissioner Spoerl said these two dates will not be open to volunteers, only to Commissioners. Commissioner Spoerl will email the details to the HPC. E. Steam Pump Ranch Site Access Protocol Scott Nelson, OV Special Projects Coordinator, reviewed the protocol and said information was solicited from Building Safety, Finance, Police, Parks and Recreation, Planning and Zoning, Town Attorney and the Town Safety Officer. Vice Chair Nagy called for a five minute recess so the Commission could review the protocol. The meeting resumed at 6:05 p.m. Discussion followed: -written well -protect people and the site -who will review and approve applications -the site is fragile -application should include the purpose of the visit -number of groups should be limited -one tour weekly or bi-weekly -do we allow K-16 students -do we have good information to provide the teachers or facilitators Joe Bream, OV Intern, responded the verbiage was recommended so the Town Manager or Scott Nelson would have approval authority. Commissioner Spoerl suggested clarification that this agreement supersedes the Historical Society agreement that is currently in place. The HPC agreed to Table any action until staff can present a new draft addressing the discussion at today's meeting. MOTION: A motion was made by Commissioner Baughman and seconded by Commissioner McClung to Table action until such time that staff can present a new draft based on the discussion today. MOTION carried, 6-0 VIII. Discussion and possible action regarding Environmentally Sensitive Lands Ordinance A. Review definition for paleontological resource Vice-Chair Nagy reviewed the proposed draft for the definition of paleontogical resource. MOTION: A motion was made by Commissioner Baughman and seconded by Vice Chair Nagy approve the definition paleontological resource as: Plant and animal fossils preserved in stone. David Williams, non resident, said if there is a common definition of a word, that word would not be included as a separate term. Our intention is to have a series of ESL items on the agenda for August 3, 2009. MOTION carried, 6-0 IX. Announcements Commissioner Baughman expressed good will to Sarah More and Diane Chapman. Vice Chair Nagy reminded members of the HPC of a training session for all board and commission members. X. Future Agenda Items No items were identified. Xl. Adjourn MOTION: A motion was made by Commissioner Baughman and seconded by Commissioner McClung adjourn the meeting at 7:45 p.m. MOTION carried, 6-0 MINUTES ORO VALLEY HISTORIC PRESERVATION COMMISSION SPECIAL SESSION July 13, 2009 ORO VALLEY COUNCIL CHAMBERS 11000 N. LA CANADA DRIVE I. Call to Order at or after 5:00 p.m. Vice Chair Nagy called the meeting to order at 5:00 p.m. II. Roll Call orsaagistrALltirarallieV ‘1?1:,\61\ PRESENT: .Pair ck Foley, Co mm issioner Sam McClung, Commissioner Pat Spoerl, Commissioner Bob Baughman, Commissioner Lois Nagy, Vice Chair \lk( Valerie Pullara, Commissioner EXCUSED: Daniel Zwiener, Chair III. Call to the Audience Opened and closed without comment. IV. Approval of Minutes: June 8, 2009 and June 15, 2009 MOTION: A motion was made by Commissioner Baughman and seconded by Commissioner Spoerl to approve the June 8, 2009, Historic Preservation Commission (HPC) minutes. MOTION carried, 6-0 MOTION: A motion was made by Commissioner Baughman and seconded by Commissioner Pullara to approve as amended the June 15, 2009, HPC minutes. MOTION carried, 6-0 V. Presentations A. Report on 2009 Arizona Statewide Historic Preservation Partnership Conference Commissioner McClung gave a brief update of the Historic Preservation Conference. Bob Baughman presented Diane Chapman with a card for retirement. Vice Chair Nagy added her experience at the conference. B. Cultural Resources Inventory Consultant Team John Ravesloot, of William Self and Associates (WSA), non resident, presented the Cultural Resources Team and reviewed the phases and tasks. Scott O'Mack, non resident, reviewed the following: -Archival Research and potential sources -Historic Context Narrative -Initial Survey of Cultural Resources -Detailed Survey and Documentation -Preservation Plan Commissioner Baughman requested a copy of WSA's application. Commissioner McClung requested a copy of WSA's Power Point presentation. Mr. Ravesloot reviewed the proposed dates and milestones for phase one and two. Commissioner Baughman requested an open house be held to present the draft proposal fro WSA. This would allow residents the opportunity to review the proposal and comment. Vice Chair Nagy agreed. Mr. Ravesloot said the Commission, Town and Self and Associates would put the Open House together. Paul Popelka, OV Assistant Planning & Zoning Director said the idea is to pair the Cultural Resources with the upcoming Environmentally Sensitive Lands Ordinance (ESLO) to draw more people and the OV Communications Department would be involved in community outreach. Mr. Ravesloot said there needs to be a concerted effort made to inform the public; one idea may be to have a public meeting at Steam Pump Ranch. VI. Items for discussion and possible action regarding staff report. A. Special Session meeting schedule Paul Popelka confirmed a meeting is scheduled for Monday August 3, 2009, Special Session and a Regular Session on August 10, 2009. MOTION: A motion was made by Commissioner Baughman and seconded by Commissioner Spoerl to meet on August 3, 2009 at 5:00 p.m. MOTION carried, 6-0 B. Commission vacancy and appointments Paul Popelka introduced Ed Hannon as the newest member of the HPC, pending Town Council approval. VII. Discussion and possible action regarding Steam Pump Ranch A. Status of Steam Pump Ranch designation Vice Chair Nagy gave an update on the application for Steam Pump Ranch to be listed as a National Historic Site. Commissioner Baughman requested Councilmember Latas make a phone call to the State Historic Preservation Office, and requested Mr. Popelka call Mr. Garrison to express appreciation. B. Funding options for building and site improvements Scott Nelson, OV Special Projects Coordinator, informed the HPC that the Arizona Parks Board emailed to say their number two priority is to restore the Heritage Grants. C. Update on Pumphouse Scott Nelson, OV Special Projects Coordinator, said tarps have been put in place to protect the pump house. Two windows on the porch of the Pusch house were lost to the monsoon. The windows were in an area slated to come down. D. Salvage of photographs and documents Commissioner Spoerl said Tuesday, July 28, 2009, at 9:00 a.m. and Saturday, August 1, 2009, at 9:00 a.m. are the scheduled dates and times for working on the pictures, pending the Town having physical possession of the photographs. This will be held in the Hopi room and it is anticipated being an all day event. Commissioner Spoerl said these two dates will not be open to volunteers, only to Commissioners. Commissioner Spoerl will email the details to the HPC. E. Steam Pump Ranch Site Access Protocol Scott Nelson, OV Special Projects Coordinator, reviewed the protocol and said information was solicited from Building Safety, Finance, Police, Parks and Recreation, Planning and Zoning, Town Attorney and the Town Safety Officer. Vice Chair Nagy called for a five minute recess so the Commission could review the protocol. The meeting resumed at 6:05 p.m. Discussion followed: -written well -protect people and the site -who will review and approve applications -the site is fragile -application should include the purpose of the visit -number of groups should be limited -one tour weekly or bi-weekly -do we allow K-16 students -do we have good information to provide the teachers or facilitators Joe Bream, OV Intern, responded the verbiage was recommended so the Town Manager or Scott Nelson would have approval authority. Commissioner Spoerl suggested clarification that this agreement supersedes the Historical Society agreement that is currently in place. The HPC agreed to Table any action until staff can present a new draft addressing the discussion at today's meeting. MOTION: A motion was made by Commissioner Baughman and seconded by Commissioner McClung to Table action until such time that staff can present a new draft based on the discussion today. MOTION carried, 6-0 VIII. Discussion and possible action regarding Environmentally Sensitive Lands Ordinance A. Review definition for paleontological resource Vice-Chair Nagy reviewed the proposed draft for the definition of paleontogical resource. MOTION: A motion was made by Commissioner Baughman and seconded by Vice Chair Nagy approve the definition paleontological resource as: Plant and animal fossils preserved in stone. David Williams, non resident, said if there is a common definition of a word, that word would not be included as a separate term. Our intention is to have a series of ESL items on the agenda for August 3, 2009. MOTION carried, 6-0 IX. Announcements Commissioner Baughman expressed good will to Sarah More and Diane Chapman. Vice Chair Nagy reminded members of the HPC of a training session for all board and commission members. X. Future Agenda Items No items were identified. Xl. Adjourn MOTION: A motion was made by Commissioner Baughman and seconded by Commissioner McClung adjourn the meeting at 7:45 p.m. MOTION carried, 6-0 TOWN OF ORO VALLEY HISTORIC PRESERVATION COMMISSION MEETING DATE: August 10, 2009 TO: HISTORIC PRESERVATION COMMISSION FROM: Scott L. Nelson, Special Projects Coordinator SUBJECT: Discussion and possible action regarding the Steam Pump Ranch Site Access Protocol. EXECUTIVE SUMMARY The Steam Pump Ranch Site Access Protocol (SAP) was developed to allow outside groups access to the Steam Pump Ranch. While the Town is excited to share the site with visitors, Steam Pump Ranch needs to be protected. The proposed SAP will allow others to safely visit the site while protecting the restoration and rehabilitation efforts that continue at the ranch. At the July 13, 2009, meeting, the Historic Preservation Commission voted unanimously to Table any action until staff could make changes to the proposed SAP based on comments received from several Commissioners. Town staff met with Chairman Zwiener and Commissioner Spoerl to review and change the Steam Pump Ranch SAP to reflect many of the Commissioners comments and concerns. The revised proposal (attached) reflects many of the changes. ACTION The Historic Preservation Commission may wish to consider one of the following suggested motions: I move to [approve, approve with conditions, OR deny], the Steam Pump Ranch Site Access Protocol. • Al , --#1/6// J ' srW� '' c t L. Nel i' , : ial Projects Coordinator i ,, f I , i- f ,, ei 1, il (/ i 1 _._ji( \ t , ' , \ 7 „ -L__________,. Paul R. Popel a, F'4I AIA CP t Assistant Planning'and,Zoning Director ATTACHMENTS 1. Revised Steam Pump Ranch Site Access Protocol F:\Admin PZ\HPC CC SPR Protocol 8102009.doc Steam Pump Ranch Site Access Protocol The Town of Oro Valley recognizes that Steam Pump Ranch is an important historical asset and that from time to time individuals or groups may desire to tour the site in order to learn more about Oro Valley's history. To that end, the following protocol has been established for gaining access to the site that protects the safety of visitors and the Town's restoration efforts. Application Requirements: The Town of Oro Valley is making the Steam Pump Ranch site available for tours on a limited basis, before the Pre-Opening Phase of the Master Plan is complete. Those requesting access must submit applications at least two weeks in advance of the anticipated tour. Examples of eligible groups are: • Schools/classes • University study teams • Town sanctioned studies • Historical education groups • Limited general public Application Process: Successful completion and approval of applications is required to visit the site. By submitting an application the applicant agrees to abide by all conditions noted hereafter. Those interested in visiting the site may access an application online or at the Town's Community Development Building located at 11000 N. La Canada Drive, Oro Valley AZ 85737. The application can be submitted by email to the Town Manager, or designee, or by hand delivering or mailing the application to the Town of Oro Valley Community Development Building. Applications must be received at least two weeks prior to the visit. Please allow five (5) business days for approval. Notification of approval or denial will be done by Email or standard mail. The Town reserves the right to deny access for a specific tour date and time or to place reasonable restrictions on scope of a site tour dependant upon, but not limited to, such factors as safety conditions on site and conflicts with scheduled construction and/or maintenance. The Town Manager or designee may deny an application, however an applicant may submit further applications for review and consideration. A separate application must be submitted for each potential site visit. Conditions of site visit: All visitors to the site must be accompanied by a Town staff member. This staff member reserves the right to cancel or reschedule a tour at any time. The property will be available for tours with the exception of the interior of the buildings until the completion of the restoration process. All visits will be restricted to the exterior of the buildings only. There can be no ground disturbing activities or removal of any item from the site. All guests must remain a reasonable distance away from all signs marked "No Trespassing" or from construction tape marking an area off limits. This is in part due to the ongoing construction and restoration process. Areas available for access will be at the sole discretion of Town staff All members of a tour group must sign an individual waiver form in order to gain access to the site. Town of Oro Valley Steam Pump Ranch Site Visit Application Applicant Name: Date: Last First M.I. Organization: Desired tour date/Estimated duration of tour: Purpose of Visit: Number of persons in tour group: Phone: ( ) Address: Street Address Suite# City State ZIP Code Email Address Please submit all applications to: Town of Oro Valley, c/o Scott Nelson, 11000 N La Canada Drive Oro Valley, AZ 85737, snelson(a�orovalleyaz.gov Town of Oro Valley Steam Pump Ranch Site Visit Application Applicant Name: Date: Last First M.I. Organization: Desired tour date/Estimated duration of tour: Purpose of Visit: Number of persons in tour group: Phone: ( Address: Street Address Suite# City State ZIP Code Email Address Please submit all applications to: Town of Oro Valley, c/o Scott Nelson, 11000 N La Canada Drive Oro Valley, AZ 85737, snelsonorovalleyaz.gov HOLD HARMLESS AGREEMENT Site Tour of Steam Pump Ranch I am aware that in signing up and participating in the aforementioned tour, I agree to voluntarily assume the full risk of any and all injuries, damage or loss, regardless of severity, that I may sustain as a result of said participation. I further agree to waive and relinquish all claims I may have (accrue to me) as a result of participating in this tour against the Town of Oro Valley, including all its officials, agents, volunteers and employees (hereafter collectively referred to as the "Town of Oro Valley"). I do hereby fully release and forever discharge The Town of Oro Valley from any and all claims for injuries, damages and/or loss I may have which may accrue to me and arising out of, connected with, or in any way associated with this tour. I have read and fully understand the above Hold Harmless Agreement and waiver and release of all claims. I hereby accept all the terms and conditions of this Hold Harmless Agreement and wavier and release of all claims. Signed: Date: (Signature of Individual) Print Name: Address: Zip Phone: TOWN OF ORO VALLEY: Date: Special Projects Coordinator Steam Pump Ranch Site Access Guidelines In order to protect the Steam Pump Ranch Site and the safety of all staff and tour participants, the following guidelines should be read and followed while on the site. Failure to comply with the guidelines listed below will result in the immediate cancellation of your tour. Please share these guidelines with each of the members of your tour group. 1. All visitors to the Steam Pump Ranch Site must be accompanied by a Town of Oro Valley staff member. 2. Each tour participant is required to follow the directions of the staff member while on the site. 3. All tours are limited to external buildings only. 4. Tour participants will remain a reasonable distance away from all "No Trespassing" signs or construction tape marking areas off limits. 5. There are no ground disturbing activities allowed on the site. 6. Tour participants may not remove any item from the site. 7. There is no food or drink, other than water, allowed on the site. 8. All garbage should be disposed of in proper trash receptacles. AGENDA ORO VALLEY HISTORIC PRESERVATION COMMISSION REGULAR SESSION August 10, 2009 ORO VALLEY COUNCIL CHAMBERS 11000 N. LA CANADA DRIVE CALL TO ORDER AT OR AFTER 5:00 P.M. ROLL CALL CALL TO THE AUDIENCE 1. Approval of the July 13, 2009, and August 3, 2009, minutes. 2. Discussion and possible action regarding staff report. A. Training from State Historic Preservation Office 3. Discussion and possible action regarding Cultural Resources Inventory. 4. Discussion and possible action regarding appointment of sub-committee to study criteria of significance. 5. Discussion and possible action regarding Steam Pump Ranch. A. Site Access Protocol B. Funding options for building and site improvements. C. Salvage of photographs and documents. D. Farm truck restoration. E. Holiday tree lighting. 6. Discussion and possible action regarding Environmentally Sensitive Lands Ordinance. 7. Discussion and possible action regarding student liaison to the commission. ANNOUNCEMENTS ADJOURNMENT POSTED: 08 07 09 8:30 a.m. cp When possible, a packet of agenda materials as listed above is available for public inspection at least 24 hours prior to the Commission meeting in the office of the Town Clerk between the hours of 8:00 a.m.— 5:00p.m. The Town of Oro Valley complies with the Americans with Disabilities Act (ADA). If any person with a disability needs any type of accommodation, please notify the Town Clerk's Office at least five days prior to the Commission meeting at 229-4700. INSTRUCTIONS TO SPEAKERS Members of the public have the right to speak during any posted public hearing. However, those items not listed as a public hearing are for consideration and action by the Commission during the course of their business meeting. Members of the public may be allowed to speak on these topics at the discretion of the Chair. If you wish to address the Commission on any item(s)on this agenda, please complete a speaker card located on the Agenda table at the back of the room and give it to the Recording Secretary. Please indicate on the speaker card which item number and topic you wish to speak on, or if you wish to speak during "Call to Audience", please specify what you wish to discuss when completing the blue speaker card. Please step forward to the podium when the Chair announces the item(s) on the agenda which you are interested in addressing. 1. Please state your name and whether or not you are a Town resident. 2. Speak only on the issue currently being discussed by Commission. Please organize your speech, you will only be allowed to address the Commission once regarding the topic being discussed. 3. Please limit your comments to 3 minutes. 4. During "Call to Audience"you may address the Commission on any issue you wish. 5. Any member of the public speaking must speak in a courteous and respectful manner to those present. Thank you for your cooperation. "Notice of Possible Quorum of the Oro Valley Town Council, Boards, Commissions and Committees: In accordance with Chapter 3, Title 38, Arizona Revised Statutes and Section 2-4-2 of the Oro Valley Town Code, a majority of the Town Council, Historic Preservation Commission, Development Review Board, Planning & Zoning Commission and Parks and Recreation Advisory Board may attend the above referenced meeting as a member of the audience only." AGENDA ORO VALLEY HISTORIC PRESERVATION COMMISSION REGULAR SESSION August 10, 2009 ORO VALLEY COUNCIL CHAMBERS 11000 N. LA CANADA DRIVE CALL TO ORDER AT OR AFTER 5:00 P.M. ROLL CALL CALL TO THE AUDIENCE 1. Approval of the July 13, 2009, and August 3, 2009, minutes. 2. Discussion and possible action regarding staff report. A. Training from State Historic Preservation Office 3. Discussion and possible action regarding Cultural Resources Inventory. 4. Discussion and possible action regarding appointment of sub-committee to study criteria of significance. 5. Discussion and possible action regarding Steam Pump Ranch. A. Site Access Protocol B. Funding options for building and site improvements. C. Salvage of photographs and documents. D. Farm truck restoration. E. Holiday tree lighting. 6. Discussion and possible action regarding Environmentally Sensitive Lands Ordinance. 7. Discussion and possible action regarding student liaison to the commission. ANNOUNCEMENTS ADJOURNMENT POSTED: 08 07 09 8:30 a.m. cp When possible, a packet of agenda materials as listed above is available for public inspection at least 24 hours prior to the Commission meeting in the office of the Town Clerk between the hours of 8:00 a.m.— 5:00p.m. The Town of Oro Valley complies with the Americans with Disabilities Act (ADA). If any person with a disability needs any type of accommodation, please notify the Town Clerk's Office at least five days prior to the Commission meeting at 229-4700. INSTRUCTIONS TO SPEAKERS Members of the public have the right to speak during any posted public hearing. However, those items not listed as a public hearing are for consideration and action by the Commission during the course of their business meeting. Members of the public may be allowed to speak on these topics at the discretion of the Chair. If you wish to address the Commission on any item(s)on this agenda, please complete a speaker card located on the Agenda table at the back of the room and give it to the Recording Secretary. Please indicate on the speaker card which item number and topic you wish to speak on, or if you wish to speak during "Call to Audience", please specify what you wish to discuss when completing the blue speaker card. Please step forward to the podium when the Chair announces the item(s) on the agenda which you are interested in addressing. 1. Please state your name and whether or not you are a Town resident. 2. Speak only on the issue currently being discussed by Commission. Please organize your speech, you will only be allowed to address the Commission once regarding the topic being discussed. 3. Please limit your comments to 3 minutes. 4. During "Call to Audience" you may address the Commission on any issue you wish. 5. Any member of the public speaking must speak in a courteous and respectful manner to those present. Thank you for your cooperation. "Notice of Possible Quorum of the Oro Valley Town Council, Boards, Commissions and Committees: In accordance with Chapter 3, Title 38, Arizona Revised Statutes and Section 2-4-2 of the Oro Valley Town Code, a majority of the Town Council, Historic Preservation Commission, Development Review Board, Planning &Zoning Commission and Parks and Recreation Advisory Board may attend the above referenced meeting as a member of the audience only." AGENDA ORO VALLEY HISTORIC PRESERVATION COMMISSION REGULAR SESSION August 10, 2009 ORO VALLEY COUNCIL CHAMBERS 11000 N. LA CANADA DRIVE CALL TO ORDER AT OR AFTER 5:00 P.M. ROLL CALL CALL TO THE AUDIENCE 1. Approval of the July 13, 2009, and August 3, 2009, minutes. 2. Discussion and possible action regarding staff report. A. Training from State Historic Preservation Office 3. Discussion and possible action regarding Cultural Resources Inventory. 4. Discussion and possible action regarding appointment of sub-committee to study criteria of significance. 5. Discussion and possible action regarding Steam Pump Ranch. A. Site Access Protocol B. Funding options for building and site improvements. C. Salvage of photographs and documents. D. Farm truck restoration. E. Holiday tree lighting. 6. Discussion and possible action regarding Environmentally Sensitive Lands Ordinance. 7. Discussion and possible action regarding student liaison to the commission. ANNOUNCEMENTS ADJOURNMENT POSTED: 08 07 09 8:30 a.m. cp When possible, a packet of agenda materials as listed above is available for public inspection at least 24 hours prior to the Commission meeting in the office of the Town Clerk between the hours of 8:00 a.m. — 5:00p.m. The Town of Oro Valley complies with the Americans with Disabilities Act (ADA). If any person with a disability needs any type of accommodation, please notify the Town Clerk's Office at least five days prior to the Commission meeting at 229-4700. INSTRUCTIONS TO SPEAKERS Members of the public have the right to speak during any posted public hearing. However, those items not listed as a public hearing are for consideration and action by the Commission during the course of their business meeting. Members of the public may be allowed to speak on these topics at the discretion of the Chair. If you wish to address the Commission on any item(s)on this agenda, please complete a speaker card located on the Agenda table at the back of the room and give it to the Recording Secretary. Please indicate on the speaker card which item number and topic you wish to speak on, or if you wish to speak during "Call to Audience", please specify what you wish to discuss when completing the blue speaker card. Please step forward to the podium when the Chair announces the item(s)on the agenda which you are interested in addressing. 1. Please state your name and whether or not you are a Town resident. 2. Speak only on the issue currently being discussed by Commission. Please organize your speech, you will only be allowed to address the Commission once regarding the topic being discussed. 3. Please limit your comments to 3 minutes. 4. During "Call to Audience" you may address the Commission on any issue you wish. 5. Any member of the public speaking must speak in a courteous and respectful manner to those present. Thank you for your cooperation. "Notice of Possible Quorum of the Oro Valley Town Council, Boards, Commissions and Committees: In accordance with Chapter 3, Title 38, Arizona Revised Statutes and Section 2-4-2 of the Oro Valley Town Code, a majority of the Town Council, Historic Preservation Commission, Development Review Board, Planning & Zoning Commission and Parks and Recreation Advisory Board may attend the above referenced meeting as a member of the audience only."