HomeMy WebLinkAboutPackets - Historic Preservation Commission (127) Oro Valley Historic Preservation Commission
July 13, 2009
Town of Oro Valley Council Chambers
11000 N. La Canada Drive
I. Call to Order: at or after 5:00 p.m. '
i!it,/14,4/u
II. Roll Call
III. Call to the Audience
IV. Approval of Minutes: June 8, 2009 and June 15, 2009
V. Presentations
A. Report on 2009 Arizona Statewide Historic Preservation Partnership
Conference
B. Cultural Resources Inventory Consultant Team
VI. Items for discussion and possible action regarding staff report
A. Special Session meeting schedule
B. Commission vacancy and appointments
VII. Discussion and possible action regarding Steam Pump Ranch
A. Status of Steam Pump Ranch designation
B. Funding options for building and site Improvements
C. Update on Pumphouse
D. Salvage of photographs and documents
E. Steam Pump Ranch Site Access Protocol
VIII. Discussion and possible action regarding Environmentally Sensitive Lands
Ordinance
A. Review definition for paleontological resource
IX. Announcements
X. Future Agenda Items
Xl. Adjourn
POSTED: 07 09 09
2:00 p.m.
ejk
The Town of Oro Valley complies with the Americans with Disabilities Act(ADA). If any person with a
disability needs any type of accommodation, please notify the Town Clerk's Office at (520)229-4700.
"Notice of Possible Quorum of the Oro Valley Town Council, Boards, Commissions and Committees: In
accordance with Chapter 3, Title 38, Arizona Revised Statutes and Section 2-4-2 of the Oro Valley Town
code, a majority of the Town Council, Historic Preservation Commission, Development Review Board,
Planning &Zoning Commission and Parks and Recreation Advisory Board may attend this meeting as a
member of the audience only."
I 1
TOWN OF ORO VALLEY
HISTORIC PRESERVATION COMMISSION COMMUNICATION Date: July 13, 2009
TO: HISTORIC PRESEVATION COMMISSION
FROM: Scott L. Nelson, Special Projects Coordinator
SUBJECT: Discussion and possible action regarding Steam Pump Ranch Site Access Protocol.
EXECUTIVE SUMMARY:
This protocol was developed to allow outside groups with a procedure for gaining access to the Steam Pump
Ranch Site that protects the safety of the visitors and the Town restoration/rehabilitation efforts.
Commissioners Baughman and Spoerl approached the Town Manager's staff about developing a Steam Pump
Ranch Site Access Protocol so that a procedure would be in place during the multiple phases Master Plan
implementation efforts. During the development of this protocol the Town Manager's staff solicited input for
the following departments: Building Safety, Finance, Police, Parks, P& Z, Town Attorney and Town Safety
Officer.
ACTION:
The Historic Preservation Commission may wish to consider one of the following suggested motions:
I move to [approve, approve with conditions, OR deny], The Steam Pump Ranch Site Access Protocol.
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$cot L Nel o•, " ..- ' Projects Coordinator
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ul . Pope ,
Assistant Planning and Ado ting Director
ATTACHMENTS:
1. Steam Pump Ranch Site Access Protocol
TOWN OF ORO VALLEY
HISTORIC PRESERVATION COMMISSION COMMUNICATION Date: July 13, 2009
TO: HISTORIC PRESEVATION COMMISSION
FROM: Scott L. Nelson, Special Projects Coordinator
SUBJECT: Discussion and possible action regarding Steam Pump Ranch Site Access Protocol.
EXECUTIVES Y:
This protocol was developed to allow outside groups with a procedure for gaining access to the Steam Pump
Ranch Site that protects the safety of the visitors and the Town restoration/rehabilitation efforts.
Commissioners Baughman and Spoerl approached the Town Manager's staff about developing a Steam Pump
Ranch Site Access Protocol so that a procedure would be in place during the multiple phases Master Plan
implementation efforts. During the development of this protocol the Town Manager's staff solicited input for
the following departments: Building Safety, Finance, Police, Parks, P& Z, Town Attorney and Town Safety
Officer.
ACTION:
The Historic Preservation Commission may wish to consider one of the following suggested motions:
I move to [approve, approve with conditions, OR deny], The Steam Pump Ranch Site Access Protocol.
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I8cot `L. Nel o , ".-1 'a Projects Coordinator
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f.ul . Pope , . 'NJ
Assistant Planning and o ing Director
ATTACHMENTS:
1. Steam Pump Ranch Site Access Protocol
1
TOWN OF ORO VALLEY
HISTORIC PRESERVATION COMMISSION COMMUNICATION Date: July 13,2009
TO: HISTORIC PRESEVATION COMMISSION
FROM: Scott L. Nelson, Special Projects Coordinator
SUBJECT: Discussion and possible action regarding Steam Pump Ranch Site Access Protocol.
EXECUTIVE SUMMARY:
This protocol was developed to allow outside groups with a procedure for gaining access to the Steam Pump
Ranch Site that protects the safety of the visitors and the Town restoration/rehabilitation efforts.
Commissioners Baughman and Spoerl approached the Town Manager's staff about developing a Steam Pump
Ranch Site Access Protocol so that a procedure would be in place during the multiple phases Master Plan
implementation efforts. During the development of this protocol the Town Manager's staff solicited input for
the following departments: Building Safety, Finance, Police, Parks, P& Z, Town Attorney and Town Safety
Officer.
ACTION:
The Historic Preservation Commission may wish to consider one of the following suggested motions:
I move to [approve, approve with conditions, OR deny], The Steam Pump Ranch Site Access Protocol.
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/Scot . Nel o, 'a Projects Coordinator
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ti apk
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.ul . Pope , . .J
Assistant Planning and Ao ing Director
ATTACHMENTS:
1. Steam Pump Ranch Site Access Protocol
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TOWN OF ORO VALLEY
HISTORIC PRESERVATION COMMISSION COMMUNICATION Date: July 13, 2009
TO: HISTORIC PRESEVATION COMMISSION
FROM: Scott L. Nelson, Special Projects Coordinator
SUBJECT: Discussion and possible action regarding Steam Pump Ranch Site Access Protocol.
EXECUTIVE SUMMARY:
This protocol was developed to allow outside groups with a procedure for gaining access to the Steam Pump
Ranch Site that protects the safety of the visitors and the Town restoration/rehabilitation efforts.
Commissioners Baughman and Spoerl approached the Town Manager's staff about developing a Steam Pump
Ranch Site Access Protocol so that a procedure would be in place during the multiple phases Master Plan
implementation efforts. During the development of this protocol the Town Manager's staff solicited input for
the following departments: Building Safety, Finance, Police, Parks, P& Z, Town Attorney and Town Safety
Officer.
ACTION:
The Historic Preservation Commission may wish to consider one of the following suggested motions:
I move to [approve, approve with conditions, OR deny], The Steam Pump Ranch Site Access Protocol.
Nel o., ' Projects ects Coordinator
die
-P/caul . Pope , . r
Assistant Planning and Ao ing Director
ATTACIIlVIENTS:
1. Steam Pump Ranch Site Access Protocol
E
Steam Pump Ranch Site Access Protocol
The Town of Oro Valley recognizes that Steam Pump Ranch is an important historical asset and
that from time to time individuals or groups may desire to tour the site in order to learn more
about Oro Valley's history. To that end,the following protocol has been established for gaining
access to the site that protects the safety of visitors and the Town's restoration efforts.
Application Requirements:
The Town of Oro Valley is making the Steam Pump Ranch site available for tours on a limited
basis, before the Pre-Opening Phase of the Master Plan is complete. Those requesting access
must submit applications at least two weeks in advance of the anticipated tour or activity.
Examples of eligible groups are:
• Schools/classes
• University study teams
• Town sanctioned studies
• Historical education groups
• Limited general public
Application Process:
Successful completion and approval of applications is required to visit the site. By submitting an
application the applicant agrees to abide by all conditions noted hereafter. Those interested in
visiting the site may access an application online or at the Town's Community Development
Building located at 11000 N. La Canada Drive, Oro Valley AZ 85737.
The application can be submitted by email to the Town Manager, or designee, or by hand
delivering or mailing the application to the Town of Oro Valley Community Development
Building. Applications must be received at least two weeks prior to the visit. Please allow 3
business days for approval.
Notification of approval or denial will be done by Email or standard mail. The Town reserves
the right to deny access for a specific tour date and time or to place reasonable restrictions on
scope of a site tour dependant upon, but not limited to, such factors as safety conditions on site
and conflicts with scheduled construction and/or maintenance. The Town Manager or designee
may deny an application, however an applicant may submit further applications for review and
consideration. A separate application must be submitted for each potential site visit.
Conditions of site visit:
All visitors to the site must be accompanied by a Town staff member. This staff member
reserves the right to cancel or reschedule a tour at any time.
The property will be available for tours with the exception of the interior of the buildings until
the completion of the restoration process. All visits will be restricted to the exterior of the
buildings only. There can be no ground disturbing activities or removal of any item from the
site. All guests must remain a reasonable distance away from all signs marked "No Trespassing"
or from construction tape marking an area off limits. This is in part due to the ongoing
construction and restoration process. Areas available for access will be at the sole discretion of
Town staff.
All members of a tour group must sign an individual waiver form in order to gain access to the
site.
Town of Oro Valley
Steam Pump Ranch Site Visit Application
Applicant Name: Date:
Last First M.I.
Organization:
Desired Tour Date:
Purpose of Visit:
Number of persons in tour group: Phone: ( )
Address:
Street Address Suite#
City State ZIP Code
Email Address
Please submit all applications to: Town of Oro Valley, c/o Scott Nelson, 11000 N La Canada Drive
Oro Valley, AZ 85737, snelson@orovalleyaz.gov
Town of Oro Valley
Steam Pump Ranch Site Visit Application
Applicant Name: Date:
Last First M.I.
Organization:
Desired Tour Date:
Purpose of Visit:
Number of persons in tour group: Phone: ( )
Address:
Street Address Suite#
City State ZIP Code
Email Address
Please submit all applications to: Town of Oro Valley, c/o Scott Nelson, 11000 N La Canada Drive
Oro Valley, AZ 85737, snelsonQorovalleyaz.gov
HOLD HARMLESS AGREEMENT
Site Tour of Steam Pump Ranch
I am aware that in signing up and participating in the aforementioned activity/program, I agree to
voluntarily assume the full risk of any and all injuries, damage or loss, regardless of severity, that
I may sustain as a result of said participation.
I further agree to waive and relinquish all claims I may have (accrue to me) as a result of
participating in this program/activity against the Town of Oro Valley, including all its officials,
agents, volunteers and employees (hereafter collectively referred to as the "Town of Oro
Valley").
I do hereby fully release and forever discharge The Town of Oro Valley from any and all claims
for injuries, damages and/or loss I may have which may accrue to me and arising out of,
connected with, or in any way associated with this program/activity.
I have read and fully understand the above Hold Harmless Agreement and waiver and release of
all claims.
I hereby accept all the terms and conditions of this Hold Harmless Agreement and wavier and
release of all claims.
Signed: Date:
(Signature of Individual)
Print Name:
Address:
Zip
Phone:
TOWN OF ORO VALLEY:
Date:
Special Projects Coordinator
Oro Valley Historic Preservation Commission
July 13, 2009
Town of Oro Valley Council Chambers
11000 N. La Canada Drive
I. Call to Order: at or after 5:00 p.m.
II. Roll Call
III. Call to the Audience
IV. Approval of Minutes: June 8, 2009 and June 15, 2009
V. Presentations
A. Report on 2009 Arizona Statewide Historic Preservation Partnership
Conference
B. Cultural Resources Inventory Consultant Team
VI. Items for discussion and possible action regarding staff report
A. Special Session meeting schedule
B. Commission vacancy and appointments
VII. Discussion and possible action regarding Steam Pump Ranch
A. Status of Steam Pump Ranch designation
B. Funding options for building and site Improvements
C. Update on Pumphouse
D. Salvage of photographs and documents
E. Steam Pump Ranch Site Access Protocol
VIII. Discussion and possible action regarding Environmentally Sensitive Lands
Ordinance
A. Review definition for paleontological resource
IX. Announcements
X. Future Agenda Items
XI. Adjourn
POSTED: 07 09 09
2:00 p.m.
ejk
The Town of Oro Valley complies with the Americans with Disabilities Act(ADA). If any person with a
disability needs any type of accommodation, please notify the Town Clerk's Office at(520)229-4700.
"Notice of Possible Quorum of the Oro Valley Town Council, Boards, Commissions and Committees: In
accordance with Chapter 3, Title 38, Arizona Revised Statutes and Section 2-4-2 of the Oro Valley Town
code, a majority of the Town Council, Historic Preservation Commission, Development Review Board,
Planning &Zoning Commission and Parks and Recreation Advisory Board may attend this meeting as a
member of the audience only."
TOWN OF ORO VALLEY
PLANNING & ZONING DEPARTMENT
MEMORANDUM
DATE: July 9, 2009
TO: Town of Oro Valley Historic Preservation Commission
FROM: Paul R Popelka, Assistant Planning and Zoning Director
SUBJECT: Proposed Definition of Paleontological Resource
Following is a proposed draft definition for paleontological resource:
Paleontological Resource: Plant and animal fossils preserved in
stone (optional statement: The analysis of these
resources contribute to the understanding of the
biology of ancient life forms.)
V4Olt
I 1
TOWN OF ORO VALLEY
HISTORIC PRESERVATION COMMISSION COMMUNICATION Date: July 13, 2009
TO: HISTORIC PRESEVATION COMMISSION
FROM: Scott L. Nelson, Special Projects Coordinator
SUBJECT: Discussion and possible action regarding Steam Pump Ranch Site Access Protocol.
EXECUTIVE SUMMARY:
This protocol was developed to allow outside groups with a procedure for gaining access to the Steam Pump
Ranch Site that protects the safety of the visitors and the Town restoration/rehabilitation efforts.
Commissioners Baughman and Spoerl approached the Town Manager's staff about developing a Steam Pump
Ranch Site Access Protocol so that a procedure would be in place during the multiple phases Master Plan
implementation efforts. During the development of this protocol the Town Manager's staff solicited input for
the following departments: Building Safety, Finance, Police, Parks, P& Z, Town Attorney and Town Safety
Officer.
ACTION:
The Historic Preservation Commission may wish to consider one of the following suggested motions:
I move to [approve, approve with conditions, OR deny], The Steam Pump Ranch Site Access Protocol.
,,z0:-, , ,
'. aS'cot `L. Nel o " --' Projects ects Coordinator
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ul . Pope
Assistant Planning and Zoo r ing Director
ATTACHMENTS:
1. Steam Pump Ranch Site Access Protocol
Page 1 of 1
C)-(471.01
•
Chapman, Diane ,
From: More, Sarah 1, , ,
Sent: Monday, June 22, 2009 10:53 AM
To: Chapman, Diane
Subject: FW: esl culture
I noticed he forgot to copy you and he wants your help setting up meeting. Include everyone indicted below,
except David Williams, plus Dan Zwiener and Bob B. Set up lunch meeting —say 11:30— 1:30 in Hopi or
Katchina. Order in Baggins Assortment for 8 people, with sides, drinks and cookies.
Sarah S. More, FA I CP
Planning and Zoning Director
Town of Oro Valley, AZ
(520)229-4807 (direct) (520) 869-8189 (cell)
smore@orovalleyaz.gov
From: Vella, Bayer
Sent: Monday, June 22, 2009 10:09 AM
To: More, Sarah; Popelka, Paul; Berchtold, Karen; Nelson, Scott
Cc: David Williams (dwilliamswilldan.com); Davis, Mary
Subject: esl culture
Sarah et al,
I mentioned to Bob that we would setup a lunch meeting with he and Dan....to review ESL parameters...There is still
confusion between where ESL and the Inventory project separate and overlap.... No more flow charts etc...they need a
more tangible work focus. It would be prudent to actually pass out a copy of the Cultural Resource provisions of the
zoning code--so all can understand that we want to improve this document. Improvement= addition of criteria and a
supplemental zoning map.
Diane—can you take the lead to setup a meeting...
David,just an fyi...l don't want to spend any more of your time and budget on this... This has gotten absurd.
Bayer Vella, AICP
Principal Planner
Town of Oro Valley
ph: 520-229-4810
Please consider the environment before printing this message.
7 la7
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06/22/2009
MINUTES
ORO VALLEY HISTORIC PRESERVATION COMMISSION
SPECIAL SESSION
July 13, 2009
ORO VALLEY COUNCIL CHAMBERS
11000 N. LA CANADA DRIVE
I. Call to Order at or after 5:00 p.m.
Vice Chair Nagy called the meeting to order at 5:00 p.m.
II. Roll Call
PRESENT: Lois Nagy, Vice Chair
Sam McClung, Commissioner
Pat Spoerl, Commissioner
Bob Baughman, Commissioner
Valerie Pullara, Commissioner
EXCUSED: Daniel Zwiener, Chair
III. Call to the Audience
Opened and closed without comment.
IV. Approval of Minutes: June 8, 2009 and June 15, 2009
MOTION: A motion was made by Commissioner Baughman and seconded by
Commissioner Spoerl to approve the June 8, 2009, Historic Preservation
Commission (HPC) minutes.
MOTION carried, 5-0
MOTION: A motion was made by Commissioner Baughman and seconded by
Commissioner Pullara to approve as amended the June 15, 2009, HPC minutes.
MOTION carried, 5-0
V. Presentations
A. Report on 2009 Arizona Statewide Historic Preservation Partnership
Conference
Commissioner McClung gave a brief update of the Historic Preservation
Conference.
Bob Baughman presented Diane Chapman with a card for retirement.
Vice Chair Nagy added her experience at the conference.
B. Cultural Resources Inventory Consultant Team
John Ravesloot, of William Self and Associates (WSA), non resident, presented
the Cultural Resources Team and reviewed the phases and tasks.
Scott O'Mack, non resident, reviewed the following:
-Archival Research and potential sources
-Historic Context Narrative
-Initial Survey of Cultural Resources
-Detailed Survey and Documentation
-Preservation Plan
Commissioner Baughman requested a copy of WSA's application.
Commissioner McClung requested a copy of WSA's Power Point presentation.
Mr. Ravesloot reviewed the proposed dates and milestones for phase one and
two.
Commissioner Baughman requested an open house be held to present the draft
proposal fro WSA. This would allow residents the opportunity to review the
proposal and comment. Vice Chair Nagy agreed.
Mr. Ravesloot said the Commission, Town and Self and Associates would put the
Open House together. Paul Popelka, OV Assistant Planning & Zoning
Director said the idea is to pair the Cultural Resources with the
upcoming Environmentally Sensitive Lands Ordinance (ESLO) to draw more
people and the OV Communications Department would be involved in community
outreach.
Mr. Ravesloot said there needs to be a concerted effort made to inform the
public; one idea may be to have a public meeting at Steam Pump Ranch.
VI. Items for discussion and possible action regarding staff report.
A. Special Session meeting schedule
Paul Popelka confirmed a meeting is scheduled for Monday August 3,
2009, Special Session and a Regular Session on August 10, 2009.
MOTION: A motion was made by Commissioner Baughman and seconded by
Commissioner Spoerl to meet on August 3, 2009 at 5:00 p.m.
MOTION carried, 5-0
B. Commission vacancy and appointments
Paul Popelka introduced Ed Hannon as the newest member of the HPC, pending
Town Council approval.
VII. Discussion and possible action regarding Steam Pump Ranch
A. Status of Steam Pump Ranch designation
Vice Chair Nagy gave an update on the application for Steam Pump Ranch to be
listed as a National Historic Site.
Commissioner Baughman requested Councilmember Latas make a phone call to
the State Historic Preservation Office, and requested Mr. Popelka call Mr.
Garrison to express appreciation.
B. Funding options for building and site improvements
Scott Nelson, OV Special Projects Coordinator, informed the HPC that the
Arizona Parks Board emailed to say their number two priority is to restore the
Heritage Grants.
C. Update on Pumphouse
Scott Nelson, OV Special Projects Coordinator, said tarps have been put in place
to protect the pump house. Two windows on the porch of the Pusch house were
lost to the monsoon. The windows were in an area slated to come down.
D. Salvage of photographs and documents
Commissioner Spoerl said Tuesday, July 28, 2009, at 9:00 a.m. and Saturday,
August 1, 2009, at 9:00 a.m. are the scheduled dates and times for working on
the pictures, pending the Town having physical possession of the
photographs. This will be held in the Hopi room and it is anticipated being an all
day event. Commissioner Spoerl said these two dates will not be open
to volunteers, only to Commissioners. Commissioner Spoerl will email the details
to the HPC.
E. Steam Pump Ranch Site Access Protocol
Scott Nelson, OV Special Projects Coordinator, reviewed the protocol and said
information was solicited from Building Safety, Finance, Police, Parks and
Recreation, Planning and Zoning, Town Attorney and the Town Safety Officer.
Vice Chair Nagy called for a five minute recess so the Commission could review
the protocol.
The meeting resumed at 6:05 p.m.
Discussion followed:
-written well
-protect people and the site
-who will review and approve applications
-the site is fragile
-application should include the purpose of the visit
-number of groups should be limited
-one tour weekly or bi-weekly
-do we allow K-16 students
-do we have good information to provide the teachers or facilitators
Joe Bream, OV Intern, responded the verbiage was recommended so the Town
Manager or Scott Nelson would have approval authority.
Commissioner Spoerl suggested clarification that this agreement supersedes the
Historical Society agreement that is currently in place.
The HPC agreed to Table any action until staff can present a new draft
addressing the discussion at today's meeting.
MOTION: A motion was made by Commissioner Baughman and seconded by
Commissioner McClung to Table action until such time that staff can present a
new draft based on the discussion today.
MOTION carried, 5-0
VIII. Discussion and possible action regarding Environmentally Sensitive Lands
Ordinance
A. Review definition for paleontological resource
Vice-Chair Nagy reviewed the proposed draft for the definition of paleontogical
resource.
MOTION: A motion was made by Commissioner Baughman and seconded by
Vice Chair Nagy approve the definition paleontological resource as: Plant and
animal fossils preserved in stone.
David Williams, non resident, said if there is a common definition of a word, that
word would not be included as a separate term. Our intention is to have a series
of ESL items on the agenda for August 3, 2009.
MOTION carried, 5-0
IX. Announcements
Commissioner Baughman expressed good will to Sarah More and Diane
Chapman.
Vice Chair Nagy reminded members of the HPC of a training session for all
board and commission members.
X. Future Agenda Items
No items were identified.
Xl. Adjourn
MOTION: A motion was made by Commissioner Baughman and seconded by
Commissioner McClung adjourn the meeting at 7:45 p.m.
MOTION carried, 5-0
Prepared by,
Deanna Ruiz
Recording Secretary
PLEASE PRINT
DATE:
NAME:
ADDRESS: Ce7t, 2?-6-
PHONE:
TOWN RESIDENT? YES NO
AGENDA ITEM NO.
OPPOSED/SUPPORT/UNDECIDED
TOPIC FOR DISCUSSION (Please Specify)
bfrn /1/1: 64.1./
1)iS-(0...`ze 5'Es-r ON.
THANK YOU