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HomeMy WebLinkAboutPackets - Historic Preservation Commission (138) Historic Preservation Commission Page 1 of 3 *AMENDED AGENDA ORO VALLEY HISTORIC PRESERVATION COMMISSION STUDY SESSION/REGULAR SESSION June 14, 2010 COUNCIL CHAMBERS 11000 N. LA CANADA DRIVE CALL TO ORDER AT OR AFTER 5:00 P.M. ROLL CALL STUDY SESSION 1. Review and discussion regarding the following cultural resources components of the Environmentally Sensitive Lands ordinance: Section 21.9, Historic Preservation Commission, Section 27, Cultural Resources, and Chapter 31, Definitions. 11.,:, ' �.',3 Staff report vi ADJOURNMENT ,,k REGULAR SESSION e CALL TO ORDER AT OR AFTER 5:00 P.M. ROLL CALL >(\''' CALL TO THE AUDIENCE 1. Review and/or approval of the May 17, 2010, HPC minutes. Draft minutes 2. Discussion and possible action regarding transition to Parks and Recreation Department. 3. Discussion and possible action regarding a formal recommendation regarding the following cultural resources components of the Environmentally Sensitive Lands ordinance: Section 21.9, Historic Preservation Commission, Section 27, Cultural Resources, and Chapter 31, Definitions. Staff report 4. Discussion and possible action regarding Steam Pump Ranch document scanning. 5. Discussion and possible action regarding cultural resources inventory. http://orovalley.granicus.com/AgendaViewer.php?view_id=5&event id=6 06/11/2010 Historic Preservation Commission Page 2 of 3 6. Discussion and possible action regarding HPC meeting schedule. 7. Discussion and possible action regarding future agenda items. *8 Discussion and possible action regarding the Steam Pump Ranch pump house reconstruction plans. .0r _ _ , 100' ANNOUNCEMENTS ' ADJOURNMENT POSTED: 06 08 10 AMENDED AGENDA POSTED 06 11/10 9:00 am. 4:00 p.m. rg rg When possible, a packet of agenda materials as listed above is available for public inspection at least 24 hours prior to the Commission meeting in the office of the Town Clerk between the hours of 8:00 a.m. —5:00p.m. The Town of Oro Valley complies with the Americans with Disabilities Act (ADA). If any person with a disability needs any type of accommodation, please notify the Town Clerk's Office at least five days prior to the Commission meeting at 229-4700. INSTRUCTIONS TO SPEAKERS Members of the public have the right to speak during any posted public hearing. However, those items not listed as a public hearing are for consideration and action by the Commission during the course of their business meeting. Members of the public may be allowed to speak on these topics at the discretion of the Chair. If you wish to address the Commission on any item(s)on this agenda, please complete a speaker card located on the Agenda table at the back of the room and give it to the Recording Secretary. Please indicate on the speaker card which item number and topic you wish to speak on, or if you wish to speak during "Call to Audience", please specify what you wish to discuss when completing the blue speaker card. Please step forward to the podium when the Chair announces the item(s) on the agenda which you are interested in addressing. 1. Please state your name and whether or not you are a Town resident. 2. Speak only on the issue currently being discussed by Commission. Please organize your speech, you will only be allowed to address the Commission once regarding the topic being discussed. 3. Please limit your comments to 3 minutes. 4. During "Call to Audience"you may address the Commission on any issue you wish. 5. Any member of the public speaking must speak in a courteous and respectful manner to those present. Thank you for your cooperation. http://orovalley.granicus.com/AgendaViewer.php?view_id=5&event_id=6 06/11/2010 Historic Preservation Commission Page 3 of 3 "Notice of Possible Quorum of the Oro Valley Town Council, Boards, Commissions and Committees: In accordance with Chapter 3, Title 38, Arizona Revised Statutes and Section 2-4-2 of the Oro Valley Town Code, a majority of the Town Council, Historic Preservation Commission, Development Review Board, Planning &Zoning Commission and Parks and Recreation Advisory Board may attend the above referenced meeting as a member of the audience only." http://orovalley.granicus.com/AgendaViewer.php?view_id=5&event_id=6 06/11/2010 7 MINUTES ORO VALLEY HISTORIC PRESERVATION COMMISSION SPECIAL SESSION May 17, 2010 ORO VALLEY COUNCIL CHAMBERS 11000 N. LA CANADA DRIVE CALL TO ORDER AT OR AFTER 5:00 P.M. Chairman Zwiener called the meeting to order at 5:00 p.m. ROLL CALL PRESENT: Daniel Zwiener, Chairman Lois Nagy, Vice-Chair Bob Baughman, Commissioner Ellen Guyer, Commissioner Ed Hannon, Commissioner Sam McClung, Commissioner Valerie Pullara, Commissioner CALL TO THE AUDIENCE Bill Adler, OV resident, said it is clear to him that our community does not have a proprietary interest in Steam Pump Ranch (SPR). The HPC, Town staff and citizens who have an interest in this property must be more creative, energetic and collaborative. Mr. Adler said we need to hold attractions there to let people know it is available to enjoy the scenic and historic values. We have to work together and coordinate productive activity which will create awareness and ownership. The protocol needs to start now so people can access the property. Commissioner Baughman said he was disappointed in the agenda structure and asked Chairman Zwiener permission to sit with the recording secretary to go over indentation and numbering. Commissioner Baughman said since Cultural Resources is not on the agenda, there is no way to find out what happened at the Town Council meeting on April 15, 2010. Commissioner Baughman asked staff to email the commission with that outcome tomorrow. 1. Review and/or approval of the April 12, 2010, HPC minutes. Commissioner Baughman requested the minutes to be paginated and to start listing staff members present at the meetings. Commissioner Baughman requested a correction on the 3rd page, item 3c, 1st paragraph, that "Oracle" be changed to "Oro Valley". Commissioner Baughman said on the 5th page, 1st paragraph, Mr. Michels stated he will email the notebook list and it has not happened; 5th page, item 8, Mr. Popelka stated he will send communication to the commission regarding two items Commissioner McClung requested, and there was no communication received from Mr. Popelka. MOTION: A motion was made by Commissioner Baughman and seconded by Commissioner Hannon to approve the April 12, 2010, HPC minutes as amended. MOTION carried, 7-0. 2. Environmentally Sensitive Lands Ordinance update. Bayer Vella, OV Conservation and Sustainability Manager, reviewed the following: - Draft is 80% complete - Expectation is to present a full draft to HPC in June - Expectation is to present the entire ESLO to the Planning & Zoning Commission in August, and Town Council in September Discussion: Commissioner Pullara asked if the entire ESL draft would be coming to the HPC. Mr. Vella said the ESL Cultural Resource chapter and a chapter on how to work with multiple resource properties would. Mr. Vella said the entire draft would not go to the HPC, because 90% of ESL has nothing to do with cultural resources. Commissioner Baughman said he feels that cultural resources play a role throughout ESL and disagreed with Mr. Vella. Mr. Vella said the HPC will get the chapters that deal with the context of cultural resources. Mr. Vella said our budget monies are established to make it through this schedule, and we will need everyone's assistance. a. Wildlife crossings on Oracle Road Vice Chair Nagy asked when this project would begin, does it involve the Town or Arizona Department of Transportation (ADOT), and what role will HPC have in it. Mr. Vella said the area is within Pima County and feels that Pima County Cultural Resources will be involved. Mr. Vella said ADOT is the lead and his sense is that the Town is not the director of the project and does not know the timeline. Vice Chair Nagy said the newspaper stated that Oro Valley was putting funds into it and would think they would have more say. Mr. Vella said he was not sure and that the property is not within Oro Valley's boundaries. Commissioner Baughman asked if a tour of Honey Bee Village could be given since the commission has a new member. Scott Nelson, OV Special Projects Coordinator, said he would coordinate a tour. Mr. Nelson asked Chairman Zwiener if agenda item #5 could be next so that Drew Gorsky could make his presentation. 5. Discussion and possible action regarding Steam Pump Ranch. a. Presentation by Poster-Frost i. Plans for Ranch House ii. Plans for Proctor-Lieber House iii. Plans for Pump House iv. Architectural monitoring plans Drew Gorsky of Poster, Frost & Mirto, gave the following overview: - Emergency repairs on the Proctor-Lieber house - Letter to State Historic Preservation Office (SHPO) regarding the pump house (Phase I I) - Phase I construction documents out for bid on Proctor-Lieber house and Pusch house - Stringent qualifications in the bid documents - Monitoring plan by Desert Archaeology Commissioner McClung asked when Phase II would start. Mr. Gorsky estimated by late summer. Mr. Gorsky also reviewed the following on the Pusch Ranch house: - De-Construction Floor Plan - Proposed Floor Plan - Reflected Ceiling Plan - East & West elevations Commissioner Baughman requested a quick walk through Steam Pump Ranch before construction starts. Mr. Nelson said he would add that to the Honey Bee Village tour. Commissioner Pullara asked if photo journaling and documenting are being done. Mr. Nelson said a number of photos were taken prior to the selective demo, and Chairman Zwiener has taken photos. Mr. Nelson said Linda Mayro, Pima County Cultural Resources Manager, is very happy with the outcome of the work group and endorses what is being planned. MOTION: A motion was made by Commissioner McClung and seconded by Commissioner Pullara to approve the plans as submitted by the architect regarding the Pusch Ranch house rehabilitation and the Proctor-Lieber house repair plan, as presented by Drew Gorsky. MOTION carried, 7-0. b. Steam Pump Ranch protocol Mr. Nelson said it is possible that HPC would be staffed by the OV Parks & Recreation department rather than the Planning & Zoning department sometime soon. Mr. Nelson said in speaking with Ainsley Legner, OV Parks & Recreation Director, she suggested that the visitation protocol not go to the Town Council and they are ready to put it on the Town's website. Chairman Zwiener said there were no changes made to the visitation protocol and would like to hold off on the site access protocol until the construction phase is over. Commissioner McClung said having the protocol available on the website is not meeting the spirit of Steam Pump Ranch (SPR) as a public educational institution. Commissioner McClung said we could invite people to make use of the site visitation protocol by reaching out to the Kiwani's Club, Rotary Club, Optimist Club and the Northwest Chamber of Commerce. There are many groups that could impact public perception on SPR. Chairman Zwiener said he spoke with Mary Davis, OV Communications Administrator, about increasing public awareness and she intends to be at the next HPC meeting. Mr. Nelson said it is newsworthy as far as the newspaper is concerned, but is leery of generating traffic during this phase and whether OV Parks & Recreation is staffed to handle it. 3. Commissioner's report on Historic Preservation Partnership Conference. Commissioner's Pullara, McClung and Baughman informed the commission about their trip to the Historic Preservation Partnership Conference in Flagstaff. 4. Discussion and possible action regarding holding HPC meetings via teleconference. Matt Michels, OV Senior Planner, said this was an item discussed with the commission before and he went back to the legal department for decisive clarification. Mr. Michels said it is contrary to Town policy to have all members call in, however if a member needs to be absent it is within the policy to allow attendance by phone. 6. Update on Honey Bee Preserve work plan. Chairman Zwiener said the Pima County Board of Supervisors approved a request to move bond funds to support the completion of the Honey Bee Preserve project. The project is scheduled for completion in January 2012, and we need to attempt to lobby the county in getting site protection and monitoring. 7. Discussion and possible action regarding SHPO Certified Local Government Historic Preservation Fund grant application. Mr. Michels said when he found out the closing for the 2010 fiscal year was in December; he spoke with Eric Vondy, Preservation Planner with SHPO, and asked if people drop out. Mr. Michels was advised by Chairman Zwiener that someone had changed their time frame, making money available, so they met to proceed with the application and submitted it last week. Commissioner Baughman said submitting the work plan was the weakest argument staff could put together, and how is staff going to ask for $18,000 when the matching money comes from the utilization of department staff. Mr. Michels said the request is for a $10,000 grant, 40% of which must be matched and in reference to the work plan, item #4 on the application, CLG work priorities are embodied in our adopted work plan. Mr. Nelson said as part of the CLG application, it required the ordinance to be attached. Mr. Michels said he has established a line of communication with Mr. Vondy, and would contact him with any questions. Commissioner Baughman said copies should have been sent to the commission for wordsmithing before it was submitted. Commissioner McClung said he appreciated what Town staff and Chairman Zwiener have done and when we approve a Chairman, we have to trust people to do the best they can. He, as one commissioner, did not want to be flooded with emails. Commissioner Pullara agreed and said it is very important to put our foot forward, it was well written and will open the door for more funding. Commissioner Baughman said he overreacted and agreed with the rest of the commission. Commissioner Pullara said the commission needs to think about how to branch out so that we can assist staff in meeting future deadlines. 8. Discussion and possible action regarding student liaison position. Chairman Zwiener said he would like to form an advisory committee who will report back to the commission and asked for volunteers. Commissioner's Guyer, Pullara, McClung volunteered their service. 9. Discussion and possible action regarding cooperative projects with the Oro Valley Historical Society. Chairman Zwiener proposed that the commission look for as many opportunities to connect with the Oro Valley Historical Society (OVHS) and suggested the following: - Encouraged Commissioner Pullara to work with Roxy Johnson from OVHS in regards to grant writing efforts. - Heritage Gardens - Possibly having a combined meeting with OVHS - Cooperate on Steam Pump Ranch visits - Work with OVHS regarding donations made by the Lieber family - Involving OVHS in our Preservation Plan and Cultural Resources Inventory Phase II Plan Commissioner McClung said he would like to know what OVHS thoughts are on what items we could work together with. MOTION: A motion was made by Commissioner Baughman and seconded by Commissioner McClung to allow the Historic Preservation Commission to approach the Oro Valley Historical Society's board of directors and request a joint meeting. MOTION carried, 7-0. Vice Chair Nagy mentioned that Commissioner Guyer and she have been learning the archiving process being done at the OV Library. Commissioner McClung asked who was in charge of coordinating the volunteer time. Chairman Zwiener asked Vice Chair Nagy if the commission could coordinate with her by email so that a quorum does not form. Vice Chair Nagy accepted. 10. Discussion and possible action regarding HPC books. Mr. Michels handed out a draft list of contents for the HPC notebooks. Chairman Zwiener said we need to update the current commissioner's books and come up with a concept as to what a new commissioner should have in their book. Commissioner Baughman suggested adding the resumes of the commissioners and a contact list consisting of the Town Attorney, clerk's office, staff and future liaison. Chairman Zwiener recommended to the commission to email Mr. Michels if they had any additions to the list. Vice Chair Nagy said she would like Mr. Michels to email each commissioner with their current training hours before the next HPC meeting. 11. Future items: a. HPC Work Plan b. Santa Cruz Valley Heritage Alliance c. Funding sources for Steam Pump Ranch Chairman Zwiener reviewed his future agenda items. Commissioner Hannon said he would like the proposed move to OV Parks & Recreation from Planning & Zoning to be on the next agenda. Chairman Zwiener said it would and Ainsley Legner would be giving a full presentation. Chairman Zwiener said he would like to have Mary Davis attend in the future in regards to public relations. Chairman Zwiener reminded the commission that July is the election of HPC officers. Commission McClung requested a follow up on Cultural Resources Inventory and a discussion on Phase II. Chairman Zwiener said another future agenda item would be the centennial celebration and would like Mary Davis available for that discussion. ANNOUNCEMENTS Chairman Zwiener mentioned the Hands on Adobe workshop. Mr. Michels announced that the Town Council would not be having any meetings in August and have requested for boards and commissions to consider doing the same. ADJOURNMENT MOTION: A motion was made by Commissioner Baughman and seconded by Commissioner Hannon to adjourn the HPC meeting at 8:50 p.m. MOTION carried, 7-0. ,-, ss#1 3 TOWN OF ORO VALLEY REG#3 HISTORIC PRESERVATION COMMISSION MEETING DATE: June 14, 2010 TO: HISTORIC PRESERVATION COMMISSION FROM: Bayer Vella, AICP, Karen Berchtold, AICP, and Dan Zweiner SUBJECT: Discussion and possible action regarding a formal recommendation regarding the following cultural resources components of the Environmentally Sensitive Lands ordinance: Section 21.9, Historic Preservation Commission, Section 27, Cultural Resources, and Chapter 31, Definitions. Purpose and Proposed HPC Action The aim of this report is to provide an overview of both the Environmentally Sensitive Lands (ESL) ordinance and the cultural resource zoning element. Please review this report and the attached zoning code drafts. Our hope is to best enable a productive discussion and/or possible action at the meeting. Once issues, if any, are resolved to the satisfaction of the Commission, action would entail a recommendation to approve the cultural resource element. There are two agenda items (Study Session and Regular Session) on this subject. The purpose of the Study Session is to review the proposed cultural resource code and readily encourage dialogue. Once the Study Session has been closed, the Regular Session will commence in a manner as determined by the Chairperson of the HPC. Timely completion of this ESL element is important. After HPC review and acceptance, it will be folded into the full text of the ESL - which will be published on July 2 for public review. At this point, several other ESL chapters are being re-drafted...and two chapters are still under development. Overview Cultural resource conservation is one of the key zoning-related priorities in the Environmental Sensitive Lands (ESL) project. The focus is on definition, analysis, and treatment of cultural resources on lands subject to development review. When construction is proposed for a site, there is a specific development review process. Currently, the zoning code proscribes steps to address cultural resources. An objective of the ESL project is to improve existing cultural resource (CR) standards and integrate with other resource measures where practical. The revised Section 27, Cultural Resources (CR) section will replace the existing zoning code Section 27.2, Cultural Resource Preservation. The key function of both the existing and revised CR sections is to implement established state and federal process for the survey, assessment, and treatment of cultural resources. In the newly revised section, each step of the process has been further defined and evaluative criteria and standards have been developed. Noteworthy items include the following: reliance on a cultural resource professional to determine resource significance, use of new local review criteria to guide determinations, treatment plan standards to guide evaluation, and Historic Preservation Commission (HPC) review of determinations when warranted. Staff conducted extensive research of cultural resource zoning ordinances throughout the State. Model CR ordinances punctuate that a cultural resource professional (CRP) is central to the process, which is supported by state and federal requirements. The CRP conducts the background research, conducts a survey (if the property is unevaluated), makes a determination of significance, and proposes a treatment plan. The new ordinance clarifies the role of the CRP, and the process for interaction with the Planning and Zoning Administrator. Section 21.9, Historic Preservation Commission, defining the role of the HPC in relation to land use planning and development review. This section does not overlap or supersede HPC powers and duties specified in the Town Code. TOWN OF ORO VALLEY DEVELOPMENT REVIEW BOARD Page 2 of 4 After extensive review by an HPC assigned work group, review by three cultural resource professionals, and input from the ESL Public Advisory Committee, the draft cultural resources is ready for consideration by the full HPC. It has been the objective of the HPC work group to achieve consensus prior to full HPC review of the draft. This objective has been achieved. Background The goal of the ESL project is to identify and address the Town's natural and cultural resources in a comprehensive manner. The protection, restoration, and maintenance of environmental resources require an integrated approach. The Town's open space, biologically significant areas, view sheds and cultural resources must be defined, prioritized to extent practical, and addressed holistically. The Environmentally Sensitive Lands project consists of two main components: 1) Policy Development, and 2) Implementation. The first was initiated in 1999 and was completed with the adoption of the Focus 2020 General Plan in 2005. In February of 2009, the implementation phase began in earnest. Over the past year and half, an 80% complete draft zoning ordinance has been drafted with the assistance of the following: • Public Advisory Committee—A seven member team of Oro Valley residents specifically assigned by Town Council. Their role is to review all draft elements and provide recommendations. • Technical Advisory Committee—This committee includes accomplished professionals in the fields of conservation biology and resource management. This Committee charge has entailed defining significant habitat and review of associated mapping. • Historic Preservation Committee Work Group - In fall of 2009, the Historic Preservation Commission assigned a work group to review the ESL cultural resources elements. The team consists of Pat Spoerl (prior to serving on Town Council), Dan Zweiner, Bob Baughman, and Sam McClung. They have substantially improved the cultural resource elements over the course of ten meetings. • Forums to solicit landowner and citizen input—This is a central component of the project. Outreach efforts will continue up to the project completion date. The project entails development of a land conservation system that includes the following categories: • Major Wildlife Linkage • Critical Resource Areas • Core Resource Areas • Resource Management Areas • Cultural Resource • Scenic Resources • Hillside Areas The first four categories in the list relate to habitat types and values. The Cultural Resource element is distinct; however, it is tied into a system of open space conservation incentives. The aim is to better ensure that preservation of cultural resources in place, when warranted, is an economically viable option. Key Sections of Draft Zoning Elements A. Cultural Resources, Chapter 27 Applicability: This section defines the type of development activity the CR ordinance applies to, and remains the same as the existing CR section. In essence, the regulations apply to activities associated all development applications associated with a general plan amendment, rezoning, conditional use permit, development plan (commercial site planning), or a subdivision plat. Originally, staff and the work group desired to increase its scope; however, there are legal constraints imposed via Proposition 207. State statutes limit expanding the scope of zoning regulations that may result in the reduction of the development value of land. TOWN OF ORO VALLEY DEVELOPMENT REVIEW BOARD Page 3 of 4 Review Procedures: This section clarifies the process to conduct a records search, survey, and evaluation of a cultural resource. The process is clearly defined relative to the current ordinance, which benefits staff and the applicant. Determination of Significance: In the existing ordinance, there is only one standard to determine "significance", which is the National Register (NR) criteria. The proposed code includes a total of three standards including NR criteria, local criteria, and cultural resources identified in HPC preservation plans. Of particular importance, local criteria are used to address resources important to the Oro Valley community that may not meet NR criteria. The process to determine resource significance is based on analysis by a cultural resource professional, which is defined in the proposed Chapter 31. This is a basic requirement of state and federal processes. Once an independent determination is made by the CRP, the Planning and Zoning Administrator accepts the determination. The Planning & Zoning Administrator may enlist the expertise of the State Historic Preservation Office or another CRP, if deemed necessary. In the end, the judgment of CRP must be respected. This is the central tenant of this code section. Treatment Plan: Once a CR is determined to be "significant", a treatment plan is prepared by the cultural resource professional. There are a myriad of options ranging from preservation in place, a combination of preservation and resource information recovery (commonly referred to as "mitigation"), and mitigation. The CRP develops strategies for the treatment of a "significant" cultural resource during and after development activity. New standards for evaluating the treatment plan are proposed - as the existing ordinance has none. The Planning and Zoning Administrator would utilize the new standards to determine appropriate treatment. Appeals and Reviews: This section enables the HPC to review a determination by the Planning and Zoning Administrator, when warranted. Furthermore, the applicant may appeal a determination of significance or a Treatment Plan to the Historic Preservation Commission. There is an important distinction regarding HPC authority. Appeals and reviews of a "determination of significance" are limited to cases when only local criteria are utilized. Per state and federal standards, an appeal or review of a determination based on National Criteria is limited to a state appeal agency. B. Definitions, Chapter 31 Definitions have been revised and added in support of the revised Section 27. C. Section 21.9, Historic Preservation Commission The responsibilities of the HPC in the Town and Zoning Codes must be distinct. The focus of this section is to outline those responsibilities only related to planning and zoning matters. Section 21.9 addresses planning functions and responsibilities of the Planning & Zoning Commission, Development Review Board, Art Review Commission, and Board of Adjustment in a similar manner. Summary Through extensive effort by the HPC work group, the cultural resource zoning elements represent a significant improvement to the existing zoning code. The proposed code achieves the following objectives: Reliance on the professional opinion of Cultural Resource Professional, incorporation of national and local review criteria, creation of Treatment Plan standards, ability of HPC to review a Planning and Zoning Administrator's determination when warranted, avoids adding additional time to the development review process, and ties into the overall ESL system of open space preservation incentives. TOWN OF ORO VALLEY DEVELOPMENT REVIEW BOARD Page 4 of 4 Recommendation and Next Steps The HPC work group and staff recommend acceptance of the new code sections. Once HPC recommends approval, the draft code sections will be folded into the overall ESL ordinance. The ESL ordinance will be made available for public review in the month of July. Public review will include an open house for citizen input, landowners meetings, and a joint Planning &Zoning Commission/Town Council Study Session. At the end of July, staff will seek a formal recommendation from the Public Advisory Committee. The first public hearing will be held before the Planning &Zoning Commission in August. The Town Council public hearing is planned to occur in September. Suggested Motions The Historic Preservation Commission may wish to consider one of the following suggested motions: I move to recommend [approval, approval with conditions, OR denial] of the following cultural resource components of the Environmentally Sensitive Lands Ordinance: Section 21.9, Historic Preservation Commission, Section 27, Cultural Resources, and Chapter 31, Definitions. Attachments: Section 27, Cultural Resources Section 21.9, Historic Preservation Commission, Chapter 31, Definitions. F:\PROJECTS\ESLD\reports\HPC ESL Report 6-14-10.doc Cultural Resources Table of Contents 1 . Purpose Describe standards for the inventory, evaluation, and treatment of cultural resources consistent with federal and state guidelines. 2. Description Describes the Cultural Resources category of the Environmentally Sensitive Lands System (ESLS). 3. Applicability Specifies what activities these requirements apply to, such as building and grading. 4. Conservation strategies Describes the three-tiered approach to cultural resource protection. 5. Review Procedures Identifies cultural resources and determines significance, Treatment Plan preparation and outlines the review and approval process. 6. General Requirements Defines requirements for discoveries, disturbances and human remains. 7. Appeals and Reviews' Describes the procedures for appealing decisions related to determination of significance and Treatment Pian requirements. F:IPROJECTSIESLOIcultural resourceslsubcommittee on ESLI6-14-10 HPC MeetinglSection 27,Cultural Resources draft 6-7-10.doc Draft 6-07-10 1 CULTURAL RESOURCES This section is intended for insertion in the ESL draft as Section III.C.2.E E. Cultural Resources Category Cultural Resources, as defined in Chapter 31, include a variety of historic sites and buildings, prehistoric sites, archaeological sites and supporting materials and records. 1. Purpose The Cultural Resource category is intended to: a. Implement the Town's General Plan goals and policies for conservation of cultural resources; and b. Protect cultural resources that are recognized to have enduring value in advancing education, general welfare, civic pride and appreciation of the Town's heritage in order to perpetuate the unique character of Oro Valley; and c. Establish standards for the identification, assessment and protection of significant cultural resources; and d. Prevent or reduce adverse impacts to significant cultural resource sites by employing treatments that range from in- place preservation to various degrees of mitigation; and e. Integrate cultural resources in the Environmentally Sensitive Lands System (ESLS) to provide for the conservation of significant cultural resources in concert with other sensitive resources. 2. Mapping To protect sensitive sites, archaeological resources shall not be included on maps for general public distribution. Environmentally Sensitive Lands System maps do not include the location of cultural resource sites. F:IPROJECTSIESLOIcultural resourceslsubcommittee on ESLI6-14-10 HPC MeetinglSection 27,Cultural Resources draft 6-7-10.doc Draft 6-07-10 2 3. Applicability This Section shall apply to all development which requires a rezoning, preliminary plat, development plan or amendment to these items. Associated off-site development and ancillary construction (utility trenches, water and sewage treatment facilities, roads, etc.) will be treated in the same manner. a. Areas with Approved Development Plans and Plats Current provisions for archaeological mitigation shall continue to apply to all properties until December 31, 1999. Thereafter, prior to issuance of a Grading Permit and any ground modification activities, an on-the-ground cultural resources survey and appropriate mitigation measures shall be conducted on the subject property in accordance with the provisions of this Section. b. Annexed Areas For areas with Pima County approved plats or development plans, Pima County provisions for archaeological mitigation shall continue to apply to all annexed properties until the later of December 31, 1999 or two (2) years after the date the property was annexed. Thereafter, the provisions of this Section shall apply. 4. Conservation Strategies a. Cultural Resources may occur individually or in combination with other environmentally sensitive resources. Conservation of significant cultural resources shall be applied through one of the following three strategies: (1) Preserved In Place: significant resources shall be preserved in-place in order to protect the cultural or historic value of the resource as specified in the approved Treatment Plan; or (2) Combination: significant resources shall be partially preserved in-place and partially mitigated as provided in the approved Treatment Plan; or (3) Treatment: significant resources shall be reused or mitigated as prescribed by the approved Treatment Plan, allowing reuse of the site. F:IPROJECTSIESLOIcultural resourceslsubcommittee on ESLI6-14-10 HPC MeetinglSection 27,Cultural Resources draft 6-7-10.doc Draft 6-07-10 3 b. A conservation strategy shall be assigned by: (1) Determination of significance. (2) Agency review comments. (3) Evaluation in relation to other environmentally sensitive resources. (4) Development and acceptance of a Treatment Plan. Pr r 5. ReviewProcedures a. A cultural resources professional shall be appointed by Planning and Zoning Administrator to perform a records search of all cultural resource records of the State Historic Preservation Office, the Arizona State Museum, AZSITE archaeological resource database and the Town of Oro Valley Cultural Resources inventory to determine whether any surveys have been completed for the property. b. A cultural resources survey and inventory report that meets the Town of Oro Valley submittal requirements shall be prepared by the Planning and Zoning Administrator appointed cultural resources professional if: (1) Records indicate no cultural resource surveys of the subject property have been completed; or (2) `'Surveys of the property are more than ten years old and sites were recorded in the survey; or (3) The existing survey and report lack sufficient information to determine significance in accordance with Section I .5.f , or (4) The Arizona State Museum recommends an updated survey. c. If the survey indicates there are no cultural resources present at the site or the resources are determined not significant in accordance with Section E.5.f., the review process is complete. d. If a new or updated survey is required, the Planning and Zoning Administrator shall assign an appropriate cultural resources professional to complete the survey and Treatment Plan, as necessary. F:IPROJECTSIESLOIcultural resourceslsubcommittee on ESLI6-14-10 HPC MeetinglSection 27,Cultural Resources draft 6-7-10.doc Draft 6-07-10 4 (1) If resources are present, the survey shall include a recommendation, based on the criteria contained in this Section, regarding National Register and local cultural resource significance and integrity. (2) If significant resources are present, the Planning and Zoning Administrator shall assign a cultural resources professional with appropriate specialization to develop a Treatment Plan for the specific resource. e. Determination of Significance and Integrity (1) The list of known significant cultural resources maintained by the Town of Oro Valley shall be consulted. Identified resources are subject to requirements in Section E.5.h. (2) For unevaluated resources or when significance is undetermined, the determination of significance shall be based upon the evaluation of National Register and local community criteria. i. National Register criteria shall be applied to determine eligibility for listing in the National and State registers of historic places in accordance with the National Historic Preservation Act of 1966, as amended, and the Arizona State Historic Preservation Act of 1982, as amended. ii. Local community criteria are used to identify sites which are important to a local group or the Oro Valley community, or a place of ancestral occupation or activity of recognized value. Cultural resources are locally significant if the resource is preserved in a condition of scientific integrity and the property or resources contribute to: (a) The unique identity of the community; or (b) The enhancement of community economic, educational or recreational needs; or (c) The understanding of the unique religious, mythological, or social character of a discrete population within or outside the community. (3) Determination of significance i. A determination of significance may only be made by a cultural resource professional. F:IPROJECTSIESLOIcultural resourceslsubcommittee on ESLI6-14-10 HPC MeetinglSection 27,Cultural Resources draft 6-7-10.doc Draft 6-07-10 5 ii. The Planning and Zoning Administrator shall review the determination to ensure all appropriate resources surveyed and criteria have been addressed. iii. If the determination is deemed inadequate, the Planning and Zoning Administrator shall consult the State Historic Preservation Office and may also consult another cultural resource professional for a new determination of significance. iv. The process to determine resource significance must be completed within forty five (45) days of a complete development review application submittal. v. Once a determination is accepted by the Planning and Zoning Administrator, the cultural resources professional shall submit a Treatment Plan prepared in accordance with the standards in Section E.5.g. F.IPROJECTSIESLOIcultural resourceslsubcommittee on ESLI6-14-10 HPC MeetinglSection 27,Cultural Resources draft 6-7-10.doc Draft 6-07-10 6 f. Treatment Plan (1) The Treatment Plan shall meet all submittal requirements and the following standards: i. Address specific findings and provide details of and justification for the conservation strategy that is proposed, as defined in Section E.4. ii. Define a plan to protect preserved-in-place resources during construction and/or promote data recovery through a documentation plan for those resources which will be mitigated or removed. iii. Employ tools which will result in the permanent protection of significant resources including, but not limited to, conservation easement, dedication to stewardship organization or public displays. iv. Develop a specific Treatment Plan implementation schedule in concert with the Planning and Zoning Administrator and the applicant to insure resource conservation and necessary flexibility. v. Identify an organization that will assume long-term stewardship responsibility for significant cultural resources by managing preserved-in-place resources or documenting and conducting further study of resources that are mitigated or removed. vi. Recommend the appropriate methods to ensure public education and access, if appropriate, to the cultural resources. vii. Provide a benefit to the immediate community, broader stakeholders, or academic community that is commensurate with the significance of the cultural resource. (2) Phased Developments: i. The Treatment Plan shall incorporate the entire development. The implementation of the approved Treatment Plan may occur incrementally for each phase that contains cultural resources. ii. In the event that the impact to a cultural resource site spans more than one development phase, implementation shall address all phases of work at the site. F:IPROJECTSIESLOIcultural resourceslsubcommittee on ESLI6-14-10 HPC MeetinglSection 27,Cultural Resources draft 6-7-10.doc Draft 6-07-10 7 g. Treatment Plan Review and Decisions (1) The Planning and Zoning Administrator may approve the Treatment Plan upon consideration of the following: i. Recommendations of the Cultural Resource Professional and State Historic Preservation Office. ii. Provisions for specific cultural resources within local and regional plans accepted by the Town which include, but are not limited to, the Oro Valley Cultural Resources Preservation Plan and Sonoran Desert Conservation Plan. iii. Nature, condition and extent of other Environmentally Sensitive Lands to optimize conservation of all resources. (2) Prior to any public meeting or hearing review for a development application specified in E.3, or permitting of development, earthwork, construction, remodeling, change or alteration of any proposed or existing project, the property owner or his/her designated agent shall secure approval of the Treatment Plan. (3) The process to approve a Treatment Plan must be complete within thirty (30) days of formal State Historic Preservation comment. 6. General Requirements a. All cultural resources research, surveys and treatment plans shall be provided by a cultural resource professional as assigned by the Planning and Zoning Administrator. The cultural resource professional shall meet the Secretary of Interior Standards for professional qualification. b. Disturbance (1) No physical disturbance of an unevaluated site shall be permitted, including artifact collection or excavation. (2) No disturbance of significant cultural resource sites shall be permitted unless specifically indicated in the approved Treatment Plan. F:IPROJECTSIESLOIcultural resourceslsubcommittee on ESLI6-14-10 HPC MeetinglSection 27,Cultural Resources draft 6-7-10.doc Draft 6-07-10 8 (3) Cultural resources that are to be preserved in. place shall be protected during development activities by the manner specified in the Treatment Plan c. Discoveries (1) If any unrecorded cultural resources are encountered during the grading/excavation process, all work shall cease in the vicinity of the resources and a qualified archaeologist shall be consulted to assess the significance of the resources and prepare recommendations in accordance with the review process specified in Section E.5. (2) If a Treatment Plan is required, it shall be submitted and reviewed in accordance with Section II1.5.E.5.i., Treatment Plan Review and Decisions. (3) Construction may proceed in other areas of the site during the review process in a manner that ensures protection of a cultural resource discovery. (4) Disclosure of information regarding the location and nature of the cultural resources shall be restricted, except as required for avoidance and protection of the resource. (5) A determination of significance and/or completion of a Treatment plan shall be accomplished within twenty (20) days of discovery notice to the Planning and Zoning Administrator. d1 Treatment of Human Remains (1) If human remains are known to exist on the site or are discovered in the course of construction, an agreement for the treatment of the human remains shall be developed with the Arizona State Museum (ASM) and appropriate cultural groups pursuant to ARS Section 41-844 and ARS Section 41-865. (2) The agreement shall be established prior to any archaeological investigation. (3) The property owner shall comply with state and federal laws regarding the treatment of human remains, even if a Treatment Plan has been approved F:IPROJECTSIESLOIcultural resourceslsubcommittee on ESLI6-14-10 HPC MeetinglSection 27,Cultural Resources draft 6-7-10.doc Draft 6-07-10 9 e. Prior to issuance of any Town permits, consultation with State Historic Preservation Office (SHPO) shall be completed if the development: (1) Occurs on federal or state land; or (2) Receives funding from a federal, state, or county agency; or (3) Arises from circumstances dictated by federal or state regulation. (4) Is subject to review as specified in Sections E.3. and E.5. f. Excavations on Public Property (1) No individual shall be allowed to use a probe, metal detector or any other device to search or excavate for artifacts on public property, nor can any individual remove artifacts from public property without the written permission of the Town. (2) No disturbance or construction activities shall be authorized within the properties belonging to the Town, including public streets and rights-of-way, without a Town permit and compliance with the requirements of this Section. g. Conservation credit for significant cultural resources under the Environmentally Sensitive Lands System. (1) An ESOS credit may be approved in accordance with Section III.C., Open Space, if significant cultural resources are preserved in place. (2) The area to be preserved in perpetuity shall be accurately indicated in the Treatment Plan prior to its approval. (3) Only areas within the cultural resource site, as identified in the Treatment Plan, are eligible for the ESOS credit. F.IPROJECTSIESLOIcultural resourceslsubcommittee on ESL16-14-10 HPC MeetinglSection 27,Cultural Resources draft 6-7-10.doc Draft 6-07-10 10 7. Appeals and Reviews a. Within twenty (20) days of a decision, the applicant may appeal a determination of significance to the Historic Preservation Commission when local community review criteria are the sole source of analysis. An appeal of a determination based on national register criteria is strictly subject to state and/or federal review. b. The applicant may appeal the Planning and Zoning Administrator's approval or denial of a Treatment Plan to the Historic Preservation Commission within twenty (20) days of a decision. c. A hearing on an appeal shall be scheduled within thirty (30) calendar days of the request. The Historic Preservation Commission shall hold a hearing and may approve, disapprove, approve with stipulations or remand the case for additional analysis. d. Notice of the hearing shall be posted on the property at least ten (10) calendar days prior to the hearing. d. The Historic Preservation Commission may review any Treatment Plan approval by the Planning and Zoning Administrator. In order to overturn the Planning and Zoning Administrator's approval, the Historic Preservation Commission is required to find an abuse of discretion on the part of the Planning and Zoning Administrator. The Historic Preservation Commission may subsequently uphold, modify or overrule the Planning and Zoning Administrator's determination. Notice of Historic Preservation Commission review shall be initiated within fifteen (15) days after the Planning and Zoning Administrator's approval in writing to the Planning and Zoning Administrator. Failure of the Historic Preservation Commission to make a timely review results in the decision of the Planning and Zoning Administrator deemed to be final, with an appeal to the Town Council available to the applicant. In the event the HPC timely initiates their appeal, the applicant will be notified within an additional fifteen (15) days of the time and place for the hearing. Review by the HPC shall be completed within thirty (30) days of initiation by the Historic Preservation Commission or the decision of the Planning and Zoning Administrator is deemed to be final, with an appeal to the Town Council available to the applicant F:IPROJECTSIESLOIcultural resourceslsubcommittee on ESLI6-14-10 HPC MeetinglSection 27,Cultural Resources draft 6-7-10.doc Draft 6-07-10 11 e. The applicant may appeal the Historic Preservation Commission decision on a determination of significance or a Treatment Plan to the Town Council within twenty (20) days of the Historic Preservation Commission decision. f. The Town Council shall have the right and prerogative to initiate its own review of any decision of the Historic Preservation Commission and shall uphold, modify or overrule said decision. Notice of Town Council-initiated review shall be given to the applicant within fifteen (15) days after action upon the application in question or the decision of the Historic Preservation Commission shall be deemed to be final and binding upon the Town. F:IPROJECTSIESLOIcultural resourceslsubcommittee on ESL16-14-10 HPCMeeting\Section 27,Cultural Resources draft 6-7-1""Draft 6-0 7-10 12 Oro Valley Zoning Code Revised New Section Section 21.9 Historic Preservation Commission A. Scope In accordance with the General Plan: Archaeological and Historic Resources Element, the Historic Preservation Commission facilitates the conservation of cultural resources in the Oro Valley community. B. Powers and Duties In addition to other powers and duties of the Historic Preservation Commission specified in Article 6-10 of the Oro Valley Town Code, the Historic Preservation Commission performs the following: 1. Planning and Zoning Work Plan The Historic Preservation Commission provides recommendations to the Town Council on the annual work plan, which is a formal list of the Planning Department's annual land use policy and zoning work projects. 2. General Plan The Historic Preservation Commission reviews and recommends cultural resource conservation policies for inclusion in the General Plan. 3. Zoning Code Amendments The Historic Preservation Commission reviews and recommends zoning requirements, historic districts, and design guidelines pertaining to conservation of cultural resources. 4. Development Review The Historic Preservation Commission considers evidence and recommends action upon appeal or review of a Planning and Zoning Administrator's determination of cultural resource significance and/or action specified within a formal treatment plan. 5. Special Inventories or Plans The Historic Preservation Commission shall maintain a list of known significant cultural resources for consideration in planning of current and future development. C. Transaction of Business The Planning and Zoning Administrator shall apprise the Historic Preservation Commission of all determinations of significance, treatment plan approvals, and zoning enforcement actions that involve a cultural resource. F:\PROJECTS\ESLO\cultural resources\subcommittee on ESL\6-14-10 HPC Meeting\Section 21-9 HPC-6-7-10.doc 1 DRAFT 6-7-10 Definitions: Chapter 31, OVZCR: Archaeological site: ■ Repeal existing ZC definition 32. Archaeological site. Not required because it references a term defined by Arizona State Museum standards. ■ Staff Text search zoning code and substitute "cultural resources"for "archaeological" when it is used in conjunction with "site, " because we are now using the term cultural resource, not archaeological, in Section 24.4, PAD, of the zoning code. Cultural Resource: ■ Repeal existing ZC definition 90. "Cultural or Historic Resource"and add a new definition for "Cultural Resource, "because new term incorporates both archaeological and historic resources Cultural Resource: Any prehistoric or historic site or object having historical, architectural, archaeological, or community importance, including artifacts, records, and material remains related to such property or resource. Cultural Resource Professional: ■ New definition proposed. Cultural Resource Professional: Shall include archaeologists, architects, architectural historians, and historians who meet the minimum professional qualifications established by the Secretary of the Interior's Professional Qualification Standards. Cultural Resources Survey: ■ Current ZC definition for "survey"describes "archaeological survey, "propose to change to "Cultural Resources Survey. ■ Staff text search zoning code and change all references to "survey"used in relation to archaeological resources to "cultural resources survey. " Cultural Resources Survey: Means an activity with the purpose of locating and identifying cultural resources without causing any disturbance of the ground. Treatment Plan: ■ Staff drafted new ZC definition for this term based on research from other jurisdictions. 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One possible objective is to provide experiences broadly connected to learning about city government Another,not mutually exclusive objective is to provide experiences related to historic preservation. Both might require involvement with OV town staff,and we are concerned about adding to the work load of these staff members,and the former might involve interaction with other commissions,which we are not in a position to recommend.We also discussed the fact that some students might find working with the OV Historical Society an attractive way to gain experience with historic preservation. This may be something we suggest to them when our two groups meet together. We discussed the possibility of working with the Gifted Education programs in all the high schools in OV. There is precedent in this program for students to design educational projects or internships with various community organizations. Students design their own projects based on their learning goals and objectives and are then supervised by someone on site in addition to a faculty member at the school. If we were to explore working with this program,we would need to: • Define basic qualifications for acceptance such as being a resident of OV, being of a certain age,and being willing to attend HPC meetings. • Advertise to all high schools,public and private,within OV. It would be desirable to advertise this opportunity in February or March,the time when students begin to plan their schedules for the upcoming academic year. • Develop selection criteria in addition to the basic qualifications. Determine who would make the selection. • Determine who would supervise the student. We plan to research similar opportunities on other town commissions and meet again in the near future to continue our discussion. AGENDA ORO VALLEY HISTORIC PRESERVATION COMMISSION STUDY SESSION/REGULAR SESSION June 14, 2010 COUNCIL CHAMBERS 11000 N. LA CANADA DRIVE CALL TO ORDER AT OR AFTER 5:00 P.M. ROLL CALL STUDY SESSION 1. Review and discussion regarding the following cultural resources components of the Environmentally Sensitive Lands ordinance: Section 21.9, Historic Preservation Commission, Section 27, Cultural Resources, and Chapter 31, Definitions. ADJOURNMENT REGULAR SESSION CALL TO ORDER AT OR AFTER 5:00 P.M. ROLL CALL CALL TO THE AUDIENCE 1. Review and/or approval of the May 17, 2010, HPC minutes. 2. Discussion and possible action regarding transition to Parks and Recreation Department. 3. Discussion and possible action regarding a formal recommendation regarding the following cultural resources components of the Environmentally Sensitive Lands ordinance: Section 21.9, Historic Preservation Commission, Section 27, Cultural Resources, and Chapter 31, Definitions. 4. Discussion and possible action regarding Steam Pump Ranch document scanning. 5. Discussion and possible action regarding cultural resources inventory. 6. Discussion and possible action regarding HPC meeting schedule. 7. Discussion and possible action regarding future agenda items. ANNOUNCEMENTS ADJOURNMENT POSTED: 06 08 10 9:00 a.m. rg When possible, a packet of agenda materials as listed above is available for public inspection at least 24 hours prior to the Commission meeting in the office of the Town Clerk between the hours of 8:00 a.m. —5:00p.m. The Town of Oro Valley complies with the Americans with Disabilities Act (ADA). If any person with a disability needs any type of accommodation, please notify the Town Clerk's Office at least five days prior to the Commission meeting at 229-4700. INSTRUCTIONS TO SPEAKERS Members of the public have the right to speak during any posted public hearing. However, those items not listed as a public hearing are for consideration and action by the Commission during the course of their business meeting. Members of the public may be allowed to speak on these topics at the discretion of the Chair. If you wish to address the Commission on any item(s)on this agenda, please complete a speaker card located on the Agenda table at the back of the room and give it to the Recording Secretary. Please indicate on the speaker card which item number and topic you wish to speak on, or if you wish to speak during "Call to Audience", please specify what you wish to discuss when completing the blue speaker card. Please step forward to the podium when the Chair announces the item(s) on the agenda which you are interested in addressing. 1. Please state your name and whether or not you are a Town resident. 2. Speak only on the issue currently being discussed by Commission. Please organize your speech, you will only be allowed to address the Commission once regarding the topic being discussed. 3. Please limit your comments to 3 minutes. 4. During "Call to Audience" you may address the Commission on any issue you wish. 5. Any member of the public speaking must speak in a courteous and respectful manner to those present. Thank you for your cooperation. "Notice of Possible Quorum of the Oro Valley Town Council, Boards, Commissions and Committees: In accordance with Chapter 3, Title 38, Arizona Revised Statutes and Section 2-4-2 of the Oro Valley Town Code, a majority of the Town Council, Historic Preservation Commission, Development Review Board, Planning &Zoning Commission and Parks and Recreation Advisory Board may attend the above referenced meeting as a member of the audience only." 1 MINUTES ORO VALLEY HISTORIC PRESERVATION COMMISSION SPECIAL SESSION May 17, 2010 ORO VALLEY COUNCIL CHAMBERS 11000 N. LA CANADA DRIVE CALL TO ORDER AT OR AFTER 5:00 P.M. Chairman Zwiener called the meeting to order at 5:00 p.m. ROLL CALL PRESENT: Daniel Zwiener, Chairman Lois Nagy, Vice-Chair Bob Baughman, Commissioner Ellen Guyer, Commissioner Ed Hannon, Commissioner Sam McClung, Commissioner Valerie Pullara, Commissioner CALL TO THE AUDIENCE Bill Adler, OV resident, said it is clear to him that our community does not have a proprietary interest in Steam Pump Ranch (SPR). The HPC, Town staff and citizens who have an interest in this property have to be more creative, energetic and collaborative. Mr. Adler said we need to hold attractions there to let people know it is available to enjoy the scenic and historic values. We have to work together and coordinate productive activity which will create awareness and ownership. The protocol needs to start now so people can access the property. Commissioner Baughman said he was disappointed in the agenda structure and asked Chairman Zwiener permission to sit with the recording secretary to go over indentation and numbering. Commissioner Baughman said since Cultural Resources is not on the agenda, there is no way to find out what happened at the Town Council meeting on April 15, 2010. Commissioner Baughman asked staff to email the commission tomorrow with that outcome. 1. Review and/or approval of the April 12, 2010, HPC minutes. Draft minutes Commissioner Baughman requested the minutes to be paginated and to start listing staff members present at the meetings. Commissioner Baughman requested a correction on the 3rd page, item 3c, 1st paragraph, that "Oracle" be changed to "Oro Valley". Commissioner Baughman said on the 5th page, 1st paragraph, Mr. Michels states he will email the notebook list and it has not happened; 5th page, item 8, Mr. Popelka states he will send communication to the commission regarding two items Commissioner McClung requested, and there was no communication received from Mr. Popelka. MOTION: A motion was made by Commissioner Baughman and seconded by Commissioner Hannon to approve the April 12, 2010 HPC minutes as amended. MOTION carried, 7-0. 2. Environmentally Sensitive Lands Ordinance update. Bayer Vella, OV Conservation and Sustainability Manager gave an update: - Draft is 80% complete - Expectation is to present a full draft to HPC in June - Expectation is to present the entire ESLO to the Planning & Zoning Commission in August, and Town Council in September Discussion: Commissioner Pullara asked if the entire ESL draft would be coming to the HPC. Mr. Vella said the ESL Cultural Resource chapter and a chapter on how to work with multiple resource properties would. Mr. Vella said the entire draft would not go to the HPC, because 90% of ESL has nothing to do with cultural resources. Commissioner Baughman said he feels that cultural resources play a role throughout ESL and disagreed with Mr. Vella. Mr. Vella said the HPC will get the chapters that deal with the context of cultural resources. Mr. Vella said our budget monies are established to make it through this schedule, and we will need everyone's assistance. a. Wildlife crossings on Oracle Road Vice Chair Nagy asked when this project would begin, does it involve the Town or Arizona Department of Transportation (ADOT), and what role will HPC have in it. Mr. Vella said the area is within Pima County and feels that Pima County Cultural Resources will be involved. Mr. Vella said ADOT is the lead and his sense is that the Town is not the director of the project and does not know the timeline. Vice Chair Nagy said the newspaper stated that Oro Valley was putting funds into it and would think they would have more say. Mr. Vella said he was not sure and that the property is not within Oro Valley's boundaries. Commissioner Baughman asked if a tour of Honey Bee Village could be given since the commission has a new member. Scott Nelson, OV Special Projects Coordinator said he would be happy to accommodate that. Mr. Nelson asked Chairman Zwiener if agenda item #5 could be next so that Drew Gorsky could make his presentation. 5. Discussion and possible action regarding Steam Pump Ranch. a. Presentation by Poster-Frost i. Plans for Ranch House ii. Plans for Proctor-Lieber House iii. Plans for Pump House iv. Architectural monitoring plans Drew Gorsky of Poster, Frost & Mirto, gave the following overview: - Emergency repairs on the Proctor-Lieber house - Letter to State Historic Preservation Office (SHPO) regarding the pump house (Phase II) - Phase I construction documents out for bid on Proctor-Lieber house and Pusch house - Stringent qualifications in the bid documents - Monitoring plan by Desert Archaeology Commissioner McClung asked when Phase II would start. Mr. Gorsky estimated by late summer. Mr. Gorsky also reviewed the following on the Pusch Ranch house: - De-Construction Floor Plan - Proposed Floor Plan - Reflected Ceiling Plan - East & West elevations Commissioner Baughman requested a quick walk through Steam Pump Ranch before construction starts. Mr. Nelson said he would add that to the Honey Bee Village request. Commissioner Pullara asked if photo journaling and documenting are being done. Mr. Nelson said a number of photos were taken prior to the selective demo, and Chairman Zwiener has taken the most photos. Mr. Nelson said Linda Mayro, Pima County Cultural Resources Manager, is very happy with the outcome of the work group and endorses what is being planned. MOTION: A motion was made by Commissioner McClung and seconded by Commissioner Valerie to approve the plans as submitted by the architect regarding the Pusch Ranch house rehabilitation and the Proctor-Lieber house repair plan, as presented by Drew Gorsky. MOTION carried, 7-0. b. Steam Pump Ranch protocol Mr. Nelson said it is possible that HPC would be staffed by the OV Parks & Recreation department rather than the Planning & Zoning department sometime soon. Mr. Nelson said in speaking with Ainsley Legner, OV Parks & Recreation Director, she suggested that the visitation protocol not go to the Town Council and they are ready to put it on the Town's website. Chairman Zwiener said there were no changes made to the visitation protocol and would like to hold off on the site access protocol until the construction phase is over. Commissioner McClung said having the protocol available on the website is not meeting the spirit of Steam Pump Ranch (SPR) as a public educational institution. Commissioner McClung said we could invite people to make use of the site visitation protocol by reaching out to the Kiwani's Club, Rotary Club, Optimus Club and the Northwest Chamber of Commerce. There are many groups that could impact public perception on SPR. Chairman Zwiener said he spoke with Mary Davis, OV Communications Administrator, about increasing public awareness and her intention is to be at the next HPC meeting. Mr. Nelson said it is newsworthy as far as the newspaper is concerned, but is leery of generating traffic during this phase and whether OV Parks & Recreation is staffed to handle it. 3. Commissioner's report on Historic Preservation Partnership Conference. Commissioner's Pullara, McClung and Baughman informed the commission about their trip to the Historic Preservation Partnership Conference in Flagstaff. 4. Discussion and possible action regarding holding HPC meetings via teleconference. Matt Michels, OV Senior Planner, said this was an item discussed with the commission before and he went back to the legal department for decisive clarification. Mr. Michels said it is contrary to Town policy to have all members call in, however if a member needs to be absent it is within the policy to allow attendance by phone. 6. Update on Honey Bee Preserve work plan. Chairman Zwiener said the Pima County Board of Supervisors approved a request to move bond funds to support the completion of the Honey Bee Preserve project. The project is scheduled for completion in January 2012, and we need to attempt to lobby the county in getting site protection and monitoring. 7. Discussion and possible action regarding SHPO Certified Local Government Historic Preservation Fund grant application. CLG grant application Mr. Michels said when he found out the closing for the 2010 fiscal year was in December; he spoke with Eric Vondy, Preservation Planner with the SHPO, and asked if people drop out. Mr. Michels was advised by Chairman Zwiener that someone had changed their time frame, making money available, so they met to proceed with the application and submitted it last week. Commissioner Baughman said submitting the work plan was the weakest argument staff could put together, and how staff is going to ask for $18,000 when the matching money comes from the utilization of department staff. Mr. Michels said the request is for a $10,000 grant, 40% of which must be matched and in reference to the work plan, item #4 on the application, CLG work priorities are embodied in our adopted work plan. Mr. Nelson said as part of the CLG application, it required this ordinance to be attached and that document is part of the official record for the Town having the CLG status. Mr. Michels said he has established a line of communication and rapport with Mr. Vondy, and believes he would contact him regarding any questions or need of clarification. Mr. Michels said given the constraints on time and resources, a lot of effort and time were put into this application. Mr. Michels said they utilized Chairman Zwiener to act as a resource and to represent the interests of this commission. Commissioner Baughman found no fault, but suggested that copies should have been sent to the commission for wordsmithing before it was submitted. Commissioner McClung said he appreciates what Town staff and Chairman Zwiener have done and when we approve the Chairman to act on our behalf, we have to trust people to do the best they can. I as one commissioner do not want to be flooded with emails. Commissioner Pullara agreed and said it is very important to put our foot forward, it was well written and will open the door for more funding. Commissioner Baughman said he overreacted and agreed with the rest of the commission. Commissioner Pullara said the commission needs to think about how to branch out so that we can assist staff in meeting future deadlines. 8. Discussion and possible action regarding student liaison position. Chairman Zwiener said he would like to form an advisory committee who will report back to commission and asked for volunteers. Commissioner's Guyer, Pullara, McClung volunteered their service. 9. Discussion and possible action regarding cooperative projects with the Oro Valley Historical Society. Chairman Zwiener proposed that the commission look for as many opportunities to connect with the Oro Valley Historical Society (OVHS) and suggested the following: - Encouraged Commissioner Pullara to work with Roxy Johnson from OVHS in regards to grant writing efforts. - Heritage Gardens - Possibly having a combined meeting with OVHS - Cooperate on Steam Pump Ranch visits - Work with OVHS regarding donations made by the Lieber family - Involving OVHS in our Preservation Plan and Cultural Resources Inventory Phase II Plan Commissioner McClung said he would like to know what OVHS thoughts are on what items we could work together with. MOTION: A motion was made by Commissioner Baughman and seconded by Commissioner McClung to allow the Historic Preservation Commission to approach the Oro Valley Historical Society's board of directors and request a joint meeting. MOTION carried, 7-0. Vice Chair Nagy mentioned that Commissioner Guyer and she have been learning the archiving process being done at the OV Library. Commissioner McClung asked who was in charge of coordinating the volunteer time. Chairman Zwiener asked Vice Chair Nagy if the commission could coordinate with her by email so that a quorum does not form. Vice Chair Nagy accepted. 10. Discussion and possible action regarding HPC books. Mr. Michels handed out a draft list of contents for the HPC notebooks. Chairman Zwiener said we need to update the current commissioner's books and come up with a concept as to what a new commissioner should have in their book. Commissioner Baughman suggested adding the resumes of the commissioners and a contact list consisting of the Town Attorney, clerk's office, staff and future liaison. Chairman Zwiener recommended to the commission to email Matt if they had any additions to the list. Vice Chair Nagy said she would like Mr. Michels to email each commissioner with their current training hours before the next HPC meeting. 11. Future items: a. HPC Work Plan b. Santa Cruz Valley Heritage Alliance c. Funding sources for Steam Pump Ranch Chairman Zwiener reviewed his future agenda items. Commissioner Hannon said he would like the proposed move to OV Parks & Recreation from Planning & Zoning to be on the next agenda. Chairman Zwiener said it would and Ainsley Legner would be giving a full presentation. Chairman Zwiener said he would like to have Mary Davis attend in the future in regards to public relations. Chairman Zwiener reminded the commission that July is the election of HPC officers. Commission McClung requested a follow up on Cultural Resources Inventory and a discussion on Phase II. Chairman Zwiener said another future agenda item would be the centennial celebration and would like Mary Davis available for that discussion. ANNOUNCEMENTS Chairman Zwiener mentioned the Hands on Adobe workshop. p Mr. Michels announced that the Town Council would not be havingmeetings any ngs in August and have requested for boards and commissions to consider doing the same. ADJOURNMENT MOTION: A motion was made by Commissioner Baughman and seconded ded by Commissioner Hannon to adjourn the HPC meeting at 8:50 p.m. MOTION carried, 7-0. Chairman Zwiener Please open the meeting as follows: Open the Regular Session at 5:00 p.m. Take roll call Move item 8 to be heard as Item 1 on the Regular Session agenda Hear item 1 g Recess the regular session Open the Study Session Take roll call Hear the Study Session item Adjourn the Study Session Reconvene the regular session...move forward as normal. Thank you. Deanna Ruiz SPEAKER CARD PLEASE PRINT DATE: (p^ — /42/ -- J(j NAME: 2{C,e'r ADDRESS: /4 7.2, Lly PHONE: Gq 7 ? 7 ,. TOWN RESIDENT? YES � NO AGENDA ITEM NO.. ,- , , ', " /4, OPPOSED/SUPPORT/UNDECIDED TOPIC FOR DISCUSSION (Please Specify) -6/7,17/7r.of40/ THANK YOU •