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HomeMy WebLinkAboutMinutes - Planning and Zoning Commission - 1/3/2008 January 3,2008 Approved Planning&Zoning Commission Minutes 1 APPROVED MINUTES ORO VALLEY PLANNING AND ZONING COMMISSION REGULAR SESSION January 3, 2008 ORO VALLEY COUNCIL CHAMBERS 11000 N. LA CANADA DRIVE REGULAR SESSION AT OR AFTER 6:00 PM 1. Call to Order 2. Roll Call PRESENT: Chair Doug McKee Vice Chair Teree Bergman Commissioner Bill Adler Commissioner Ray Paolino Commissioner Clark Reddin Commissioner Pete Bistany Commissioner Honey Pivirotto 3. Call to the Audience opened and closed at 6:05 p.m. with no speakers. 4. Minutes MOTION: Commissioner Adler MOVED to approve the December 4, 2007, Planning and Zoning Commission meeting minutes as written. Vice Chair Bergman seconded the motion. Motion carried 7:0. MOTION: Commissioner Reddin MOVED to approve the August 14, 2007, Planning and Zoning Commission meeting minutes with the corrections as noted on pages 4 and 5. Commissioner Adler seconded the motion. Motion carried 7:0. 5. OV8-07-08, Professional Self Storage Management, representing owner and applicant, requests approval of a conditional use permit for a self storage facility, located within lots 8-10 of Mercado Del Rio on the north side off Pusch View Lane directly west of Oracle Road. The zoning is C-2, Commercial Applicant Mel Holsinger, Oro Valley resident, gave a brief presentation and covered the following points: - Plan to build a climate controlled self storage. - Offices included in plans. - No garage door style exterior doors. - Controlled gate access and exit will be through a gate in the middle of building. - Loading and unloading will be done inside. - Part of the commitment is to put in a trailhead along River Walk. January 3, 2008 Approved Planning&Zoning Commission Minutes 2 Discussion followed regarding: - The average number of customers per day is 7. - Semi-trucks average about 1 every 3 months and can be accommodated without blocking other customers. - It is unlawful to store hazardous materials. - Voluntary criminal background checks are done on customers. - All doors have alarms and there are video cameras on every corner. - Motor home will not be stored. - A retail component will sell supplies needed to move. - Arizona State Statutes give the right to sell goods at public auction for non-payment of rent. - Contents to be sold will be bid on and sold as a whole, i.e. not garage sale style. - The office space has had inquiries from stock brokers, attorneys, etc. It is not adequate for retail. David Ronquillo, Senior Planner, gave the staff report. Discussion followed regarding: - Compatibility/ high visibility for people on the wash. - Given that this is a C2 zone center with high intensity uses and other taller buildings planned, together with the berm and landscaping, it is compatibile. - Building heights. Commissioner Adler asked that DRB be advised to look at compatibility and the questions raised. PUBLIC HEARING opened at 6:30 p.m. Steve Schmidt, Oro Valley resident, lives directly across the wash from the proposed facility. He was concerned about the hours of access, security alarms, lighting intensity and whether there will be windows in the back of the building? Nina Dixon, resident manager of a self storage facility on Oracle was concerned how this will effect the other self storage businesses on Oracle? MOTION: Commission Paolino said the application appears to pass all the tests and he MOVED to approve OV8-07-08, Applican'ts request for a conditional use permit for a self storage facility within lots 8-10 of Mercado Del Rio. Commissioner Bistany seconded the motion. Discussion: Applicant Mr. Holsinger stated that the lighting is less than currently at Target. The facility will be open business hours only, 7:30 a.m. to 6:30 or 7:00 p.m.. Alarms are silent and tied into an alarm company. Only access point is through the 2 gates. Mr. Holsinger told Commissioner Paolino, yes, they determined from the market analysis that demand was not being met. January 3, 2008 Approved Planning &Zoning Commission Minutes 3 Mr. Holsinger told Chair McKee yes, there are windows facing the wash on the second floor. Mr. Holsinger told Commissioner Bistany that most break-ins occur from customers who rent specifically to break into another person's unit. The security system will be a good one and is not conducive for theft. Mr. Holsinger told Commissioner Adler that yes, there will be security lighting at the rear of the building with wall units pointed down. Motion carried, 7:0. 6. Public Hearing: 0V9-07-07, Planned Area Development (PAD) Amendment for portions of Rancho Vistoso Neighborhood 3, generally bounded on the north by Rancho Vistoso Boulevard, on the east by Oracle Road, on the south by Tangerine Road, and on the west by the Big Wash. Applicant Paul Oland, WLB, gave his presentation concentrating on changes from last meeting. He referenced slides showing proposed land use and conceptual tentative development plan. Conditions of approval changes: 1. Additional land uses within C-1 were added. 2. "Strip" style development definition has been clarified using language from ICSC. 3. Multi-use trail design shall be as shown in the site analysis, and will incorporate seating nodes, ramadas, perhaps light recreation areas and off-street parking and trails connecting to adjacent parcels, in the central area. 4. Solar energy panels were left as, "shall be incorporated into design of central recreation area." Coordination with Parks & Rec Department will be needed on this. 5. Big Box stores condition was left at 75,000 square foot. 6. The allowable on-site parking for medical offices is in line with standards and needs. 7. Assisted living industry has a strong desire to locate near hospitals. They are proposing this be allowed within the Innovation Corporate Center parcels, which is the 68 acres to the east side of Innovation Park Drive and in the parcels south of the bank protection. 8. Ventana Medical System's parking lot expansion and screening concerns will have to go through a visual impact analysis with staff. 9. Grading and revegetation have strict guidelines on grading and how to mitigate the visual impacts, i.e. terracing, natural contouring, etc. 10. Regarding architecture, there are set standards and nothing different is being proposed. 11. On the engineering comments, they have worked with staff and were able to eliminate some. What remains are commitments to provide a master traffic impact analysis, a master drainage report, a master hydrology report. Work with ADOT will continue to their satisfaction. Mr. Michels gave the staff report, noting that on condition #11 solar lighting, Parks and Rec do not encourage it in recreation area; Staff therefore recommends possibly using in parking areas. Regarding #5 Assisted living, the idea is to have reasonable proximity to January 3, 2008 Approved Planning&Zoning Commission Minutes 4 the hospital. Wording should say: Assisted living/skilled nursing/continuum of care shall be permitted in "parcels 3-BB, 3-CC, and the Innovation Corporate Center. Discussion followed on the following items: - Parks & Rec prefererance for no lighting in the natural trails for safety issues. - Possibly specifying another area to use solar power. - Commitment to use solar power if practical. - Underground parking and solar energy are not economically feasible now. - Venture West's commitment to Oro Valley by purchasing this property. - Monument signage. - PAD language regarding solar energy devices. - Use of solar panels in Rancho Vistoso neighborhoods. -All issues brought up have been given consideration and thought. Mr. Michels said talking about amending the PAD brings up two competing considerations: the need to implement green or alternative energy, but keep visual integrity of the area. Compromise may not be in keeping with intent of the PAD. Continued discussion issues: - Traffic signal vs right-in, right-out. - Traffic signal is under ADOT's control and will be installed if warranted. - Potential need for 3 more traffic lights on interior of NH3. - 25% slopes trade. PUBLIC HEARING opened and closed at 7:35 p.m. with no speakers BREAK: 7:40 p.m. to 7:47 p.m. MOTION: Commissioner Pivirotto MOVED to recommend that the Town Council approve OV9-07-07, Planned Area Development amendment for portions of Rancho Vistoso Neighborhood 3, generally bounded on the north by Rancho Vistoso Boulevard, on the east by Oracle Road, on the south by Tangerine Road, and on the west by the Big Wash, and subject to the conditions of Exhibit "A" included in the packets provided to members of the Commission and modified as follows: Page 1, #5 shall read "Assisted living/skilled nursing/continuum of care facilities shall be permitted in parcels 3-BB, 3-CC, and the Innovation Corporate Center. Page 2, #11 shall read "Solar powered lighting shall be incorporated into the design of the development where feasible. Commissioner Paolino seconded the motion. Discussion: Commissioner Adler is opposed to the motion because the PAD language needs to be modernized and be consistent with energy and land use realities required by today's requirements. Chair McKee will support the motion, even though he tends to agree with Commissioner Adler. He would like to have more technology but it is not allowed. Motion carried 6 yes; 1 no. Commission Adler voting no. January 3,2008 Approved Planning&Zoning Commission Minutes 5 7. (Continued) Planning and Zoning Work Plan Recommendation to Town Council. Ms. More gave a presentation on the Work Plan covering the following issues: - With the existing workload, the Work Plan as is would require one more person being hired. - Environmentally sensitive lands has been on hold due to staff shortage. -The budget has $15,000 for professional services that could be used for a consultant to review ESLO and suggest changes. - State land annexation potential. - Prop 207. - Master planning process. - Grazing lease expires 2011. - General Plan, annexation, zoning, auction, etc., is going to be at least 5 years. Commissioner Adler suggested adding a provison to recommend to Council that contingency dollars be made available as necessary to complete the Work Plan items within 2 years. MOTION: Commissioner Paolino MOVED that the Planning and Zoning Commission supports the proposed work plan and recommends that Town Council provide resources in the form of staff and/or funds necessary to complete the items within the 2 year plan. Vice Chair Bergman seconded the motion. Motion carried 7:0. 8. Update on Steam Pump Ranch planning Commissioner Adler distributed a handout on Steam Pump Ranch, specifically detailing how Pima IGA money provided is used and the constraints on the property. Money has been spent to stabilize the property. Additional money will be needed to do restoration work. The Town will be dependent upon County Bond money, which may not happen this year. It is questionable where the balance of money will come from. Are people interested enough to be assessed? The historic character needs to be preserved and still generate money. Next public presentation is Thursday, at 6:00 p.m. There is grant money available but not enough. The Commission's job is to determine how the buildings will be used. Ms. More stated this project is on schedule. It is anticipated that the final recommendation will go to Town Council in April. The Commissioners were encouraged to attend at least one of the presentations. Part of the consultant's contract is to prepare a nomination for National Registration for Historic Places. Once done, additional funding can be sought. 9. (Continued) Discussion and possible action on order of presentations at meetings. Order of presentations at meetings was previously changed to follow what Council does. The Commission would like Staff to go back to presenting first as it is less disruptive to the public. A guideline for reports should be: brief explanation, history, explanation for January 3,2008 Approved Planning&Zoning Commission Minutes 6 relevent surrounding conditions, the Commission's role in the request, staff's recommendation, and what the rest of the process involves. 10. Future Agenda Items A spreadsheet on status of agenda items was presented. Ms. More asked if there was anything missing to let her know. It was suggested making the status column two columns, one for completed and one for other. Also, add a footnote for the date of update. 11. Planning Update - Bayer Vella will return to work on January 18, 2008. He will be working Work Plan items. - Karen Berchtold, Senior Planner, joined Planning and Zoning on December 10, 2007. - State Land Planning meeting will be on January 16. State Land Department and their consultant will be making a presentation to the Town Council. - On January 22, 2008, there will be an open house on the State Land Conceptual Plan. - On February 6, 2008, we are projecting that the State Land Department will request that Town Council initiate a General Plan (GP) amendment, which will trigger our year long process to update the GP and initiate discussions on preannexation agreements. By the end of the year we hope to accomplish both the establishment of a preannexation development agreement and adoption of a General Plan amendment. - The Honey Bee wall has also been completed. 12. Adjourn Regular Session MOTION: Commissioner Paolino MOVED that the meeting adjourn. Vice Chair Bergman seconded the motion. Motion carried 7:0. Meeting adjourned at 8:45 p.m. Prepared by: biane dirLiL.—‘ C.:14 etrrlettv Chapman Senior Office Specialist