HomeMy WebLinkAboutManagement Records - Capital Improvement Plans (13) RESOLUTION NO. 25
A RESOLUTION OF THE TOWN OF ORO VALLEY, ARIZONA,
DECLARING AS A PUBLIC RECORD THAT CERTAIN
DOCUMENT FILED WITH THE TOWN CLERK, WHICH
ESTABLISHES THE "TOWN OF ORO VALLEY CAPITAL
IMPROVEMENTS PLAN",DATED FEBRUARY,2000.
BE IT RESOLVED BY THE MAYOR AND TOWN COUNCIL OF THE TOWN OF ORO
VALLEY:
WHEREAS, the Town Staff, Consultants and Technical Advisory Committee have met to
review and recommend approval of the Capital Improvements Plan;
WHEREAS,
the PlanningZoning and Commission has held a public hearing, reviewed and
recommended unanimously to support the plan;
NOW
THEREFORE, BE IT RESOLVED BY THE MAYOR AND TOWN COUNCIL
OF THE TOWN OF ORO VALLEY,ARIZONA:
That certain document, "The Town of Oro Valley Capital Improvements Plan", dated
February, hereby approved is a roved and declared to be a public record, of which three copies
are on file in the office of the Town Clerk.
PASSED AND ADOPTED Mayor bythe Ma or and Council of the Town of Oro Valley this 1St
day of March , 2000.
Paul H. Loomis, Mayor
ATTEST:
Kathryn velier, Town Clerk
APPROVED AS TO FORM:
,40
.00 Awn. . . ..
Dan L. Dudley, own Attorney
CII
TOWN OF ORO VALLEY
•
CAPITAL IMPROVEMENTS PLAN
P��—E Y q db �
O OA
, v
`G � - —
/KC)--/ or
--- / vD -TO A -
I
OP FISCAL YEAR 2000-2001
TO
IP FISCAL YEAR 2004-2005
rap
FEBRUARY 2000
I
' TOWN OF ORO VALLEY
1
Town COUNCIL
' PAUL H. LOOMIS
Mayor
' DICK JOHNSON
Vice-Mayor
WAYNE BRYANT
Councilmember
FRANCIS CABALA
Councilmember
PAUL PARISI
Councilmember
Acknowledgments
e
The following persons were instrumental in the preparation aration of the Town of Oro Valley Capital
Improvements Plan:
Oro ValleyTechnical Advisory Committee _
David Andrews, Finance Director
Kathi Cuvelier, Town Clerk
Dan Dudley, Town Attorney
George Dunscomb,Magistrate
Todd Jaeger, Amphitheater School District
Bill Jansen, Town Engineer
Dick Johnson, Town Council
Ron Koslowski, Fire Advisory Board
Charlie Lentner, OVPD
Bill Partridge, Planning and Zoning Commission
Ainsley Reeder, Parks and Recreation Administrator
H. Brent Sinclair, Community Development Director
Chuck Sweet, Town Manager
James Vogelsberg,Development Review Board
Jeffrey Weir, Economic Development Administrator
Doug White,Parks and Recreation Advisory Board
David Williams, Citizen
Support Staff
Bryant Nodine,Planning and Zoning Administrator
Mary Rallis, Senior Accountant
•
Paul Nzomo, Civil Engineer
Facilitator
Nina Trasoff,Nina Trasoff& Associates
Table of Contents
EXECUTIVESUMMARY.................................................................................................. 1
FY 2000/2001 Capital Improvements Plan
I. INTRODUCTION 3
PURPOSE 3
MISSION STATEMENT 3
WHAT IS A CAPITAL PROJECT AND A CAPITAL IMPROVEMENT PLAN? 34
POLICIES AND ASSUMPTIONS
II. THE CAPITAL IMPROVMENTS PLAN PROCESS...................................................6
TECHNICAL ADVISORY COMMITTEE (TAC)MEETINGS
PUBLIC INFORMATION PROGRAM AND WORKSHOP 6
III. EVALUATION CRITERIA AND WEIGHTS 8
IV. 2000/01 CAPITAL IMPROVEMENT PROGRAM 10
FY 2000/01 CAPITAL IMPROVEMENTS PROGRAM FUNDING 10
Available Funds 10
Current Situation 11
Current Long Term Debt 12
Current Bonding Capacity 12
FY 2000/01 CIP BY FUNDING SOURCE 13
THE CIP TWO TO FIVE YEARS OUT 17
V. IMPLEMENTATION.....................................................................................................18
GENERAL GUIDELINES 18
IMPLEMENTATION OF THE DECISION MAKING MATRIX 18
APPENDIX A: GLOSSARY OF TERMS 22
APPENDIX B: PROJECT REQUESTS FY 2001/02 through 2004/05 26
APPENDIX C: PROJECT DESCRIPTIONS................................................................. .27
EXECUTIVE SUMMARY
comprehensive, five-yearof
The Capital Improvement Plan (CIP)is a comp � capital projects that identifies
plan
method of financing,
cost, and associated revenues. It includes a one-year
priorities as to need,
recommendation for the Town's capital budget.ud et. The CIP is one of the mechanisms that implements the
' Plan. It allocates funds to programs specified in the General Plan, it uses
Town's General .
Plan in at least two of the project evaluation criteria, and its evaluation
implementation of the General p
criteria are based on the goals established in the General Plan.
FY 2000-01 CIP
The CIP is divided into four funds: the General Fund, the Local Transportation Assistance Fund
Development(LTAF), the Highway Fund, and the Townwide Impact Fees Fund (TDIFF). Expenditures
from the latter two fundsrespectively,are limited,res ectivel , to roadway/transportation items and roadway
llowin is of the funds and requests for the coming fiscal
capacity improvements. The fo g a summary
year. Section IV covers this in greater detail.
Fund Amount Available Amount of Requests
General $676,000 $1,100,400
LTAF $57,000 $57,000
wa
Hi h $788,000 $1,302,000
Highway
TDIFF $6,136,000 $2,303,000
All of the Local Transportation Assistance Fund and Townwide Roadway Development Impact Fee
for funding. The recommended funding for the General Fund and
Fund projects are recommendedg
Highway Fund projects
is based on their evaluation score as assigned by the CIP Technical Advisory
Committee (TAC). The TAC recommends that all General Fund and Highway Fund projects be funded
except for the following:
General Fund Projects Not Funded
Department/ Town Other
• Description Division Ranking Funding Funding
Prod #
P4 West Lambert Lane Park Parks & Rec 1330 $50,000 $ -
F2 Administration Expansion Bldg., Ex ansion Gen. Admin. 1325 300,000 -
E8 Global Pog Sys.
sitionin P & Z 1250 20,000 -
E4 InteractiveResponse
Voice System Bldg. Safety 1245 35,000 -
y
El Voice Recognition System Police 730 21,000 -
gn y
TOTAL NOT FUNDED $426,000 $ -
General fund projects not funded
will be submitted for consideration and possible approval in the fiscal
year 2000/01 budget process.
1
Highway Fund Projects Not Funded
Department/ Town Other
Proj # Description Division Ranking Funding Ranking nding Funding
S18 Monte Del Oro Public Works 1020
5350,000 $ -
TOTAL NOT FUNDED $350,000 $ -
Recommendations
The following are recommendations made by the Technical AdvisoryCommittee during the CIP process:
■ Review the standard operating procedure for vehicle replacement to include the type of vehicle and for
a Department Head to waive the policy for atypical vehicles.
■ Pursue long-term debt financing or a bond election if the Town is successful in the CalMat land
purchase.
■ For future CIPs, survey the community to determine their willingness to pay for large dollar projects.
Issues
Capital projects funded for FY 2000/01 are shown in section IV. Projects for fiscalyears 2001/02 through
in
2004/05 are shown in Appendix B. General Fund projects proposed for the next foury ears total
significantly more than the available funds. The Town needs to consider long term debt financing in order
to implement projects such as parks development.
The Highway Fund needs are expected to remain level over this four year span. Adequate revenues should
be available to meet those needs. Although the Town-wide Development Impact Fee Fund needs are
expected to increase to over $2 million in future years, the available funds are expected to be $4 million to
$6 million. Efforts will continue to be made to leverage impact fee collections with federal and state
roadway grant funding.
Plan Organization
IThis report starts with an introduction to the CIP, its policies and its assumptions. Some of the key
terms are defined in the first section, but the reader should consult the Glossary in Appendix A for other
unfamiliar terms.
The second and third sections cover the process, the schedule, and the public information program am
followed by the criteria and weights used to evaluate projects. The fourth section, the financial section,
covers the available funds and the recommended utilization of those funds for the next fiscaly ear.
The fifth section covers the CIP implementation program including reports to the Council and the
method used to evaluate projects and establish the recommended capital budget.
A
2
I, INTRODUCTION
• function of localgovernment. Maintaining public safety, town
Providing infrastructure is a primary � of
ate trans ortation system, and the community s quality
services, parks and recreation facilities, an adequ p
life are all heavily dependent on how the Town handles infrastructure issues.
PURPOSE
the Oro ValleyGeneral Plan by developing a prioritized
The Capital Improvement Plan (CIP) implements .
p
• capital needs, evaluating projects, and analyzing the
schedule of short-range and long-range community p
to payfor them in the most cost effective way. The CIP is the method
community s ability and willingness facilities and
by which Oro Valley determines
future infrastructure requirements and plans the financing of
p
eq ui ment to provide services over a five-year period.
MISSION STATEMENT
"To define five year capital improvement priorities and financial feasibility by
p p
creating a process and producing roducin a document that responds to public desires, needs,
nd elements of the Town's General Plan."
WHAT IS A CAPITAL PROJECT AND A CAPITAL IMPROVEMENT PLAN?
Capital Projects are those which:
cost over$10,000,
have an expected useful life of two years or more, and
become an asset of the Town.
definition arepolice patrol units which may have a useful life of less than two
The only exceptions to this
years but will still be considered capital projects.
multi-yearplan that ro•ects spending for all anticipated capital projects
A Capital Improvements Plan is a mu y projects well
Plan programs, byfiscalyear, repair and replacement of existing infrastructure as
for the Town. The p gr �as the development of new facilities to accommodate both current needs and future growth. The CIP looks
at competing needs, costs and potentialg
fundin sources. The CIP process and plan resolves the choices
about what to build or
buy,where and when to build or buy it, and how much to spend on it.
' planningand budgeting functions by providing a separate policy document to
The CIP links the Town's g g
address the Town's capital needs. It establishes the FY 2000-01 Capital Budget, which will be submitted as
the capital outlay portion of the FY 2000-01 Town Budget.
There are five basic components to the CIP:
1. Infrastructure inventory.
s assessment that identifies all needed and planned community infrastructure.
2. Needs
3. Financial analysis and determination of options and projected costs.
3
4. An infrastructure plan that programs infrastructure by year for a
five-year period.
Y
5. A capital budget for the first year of the CIP.
POLICIES AND ASSUMPTIONS
Over the years, the Town of Oro Valley has financed a substantial poition of capital improvements through
operating revenue and use of reserves. The pay-as-you-go financial policyhas been the Town's "modus
in
operandi" in the past. The goal of the Oro Valley debt management policy is to maintain the Town's ability
to incur present and future debt at the most beneficial interest rates in amounts needed for financing the
CIP,without adversely affecting the Town's ability to finance essential community services.
Policy Statements
• The Town will maintain, at a minimum, a contingency reserve that represents 25% of the combined
annual expenditures of the General Fund and the Highway Fund. Contingency reserves in excess of the
minimum may, at the discretion of the Council, be used to fund "one-time p
non-recurring" expenditures,
including capital improvement plan items.
• The Town will develop an annual budget whereby recurring Town revenues will be sufficient to support
recurring operational expenditures with no use of the General Fund Contingency to support ongoing
operational expenses.
• The Town of Oro Valley shall allocate at least $1,000,000 annually out of available surplus funds for
capital projects. Surplus funds shall be considered all moneys accumulated from overestimated cost
projections, unspent funds, or operational surpluses. Funds will be available only after the minimum
fund balances have been preserved.
• A five-year capital improvement plan will be developed and updated annually along with corresponding
p g
anticipated funding sources.
• The Town shall open a separate CIP Capital Account. Barring an emergency, funds can be disbursed
from this account only if the project has been through the CIP Evaluation Process.
• The CIP Capital Account shall maintain a $50,000 emergency fund balance at all times. Should this
emergency fund be used, Town Council shall reimburse the emergency fund at the next scheduled
Council meeting. Requests to tap into the emergency fund will be screened by the Town Manager with
Council approval necessary for disbursement.
• The CIP Capital Account shall maintain an$25,000 balance for the completion of traffic signal projects
when they are warranted. When this fund is used, Town Council shall allocate funds to reimburse the
traffic signal fund as soon as possible.
• If the Town determines that a funded project is not needed, the Town Council may allocate that money
to another project on the approved CIP list.
• Pay-as-you-go financing will be an integral part of the Oro Valley CIP.
• Efforts will be made to maintain or improve the Town's bond rating.
• Capital projects and improvement districts financed through the issuance of bonded debt will be
financed for a period not to exceed the useful life of the project.
• The Town shall consider forming improvement districts upon the request of residents based on public
benefit, debt equity, and need.
• All Town departments will investigate ways and strive to become more self-supporting.
4
- • • to finance relativelysmall purchases, such as
• The Town shall avoid utilizing lease purchase agreements
vehicles.
developers to
• The Town shall work aggressively withp help future development pay for itself.
CIP
■ Department Heads shall meet prior to the annualUpdate Process to discuss the best use of
p
equipment and vehicle replacement program
funds. These recommendations shall be submitted to the
TAC for review and discussion.
■ Using open lines of communication, departments shall consolidate purchases whenever possible to
maximize use of funds.
• When purchasing equipment, department heads shall consider compatibility with equipment in other
departments.
deadline set each year by the TAC. If a project sheet is
■ Project Sheets must be submitted by the
Manager and
submitted after the deadline, the Town M Department Head will evaluate the request and g
decide if it could not have been anticipated before the submittal deadline and if it is a critical need.
If it meets these two criteria it will be forwarded to the CIP TAC for consideration.
Policy Regarding "Rollover"of Capital Improvement Projects
g
capital projects
The Town of Oro Valley recognizes that somerequire a lengthy process to prepare bid p
specifications
• , interview contractorssuppliers,and su liees and execute the work. In some cases, a capital project
is not ready approved for a fiscal year but a contract for completion by the end of that fiscal year. In
that such projects can"rollover" into the next fiscal year, due
these cases,department heads need assurancesp J
priorities for that year will have been established several months earlier.
to the fact that CIP
The Oro Valley Capital Improvements Plan permits the "rollover" of projects from one fiscal year to the
next,under the following provisions:
determined that a project will not be awarded by the end of a fiscal
1. Once a department head has
ad is responsible forrequesting that the CIP be amended by the Town
year, that department he p req
Council asp art of the budget process for the coming fiscal year;
2. The department head must demonstrate that the budget funds are still available and may be
retained for the following year without detrimental impacts on approved CIP projects for the
coming fiscal year; and
3. Eachp roj ect is allowed no more than one such rollover.
CIP Assumptions
the following addition to the above policy statements, assumptions were made in the development of the
Oro Valley CIP.
• State shared sales and income tax revenues are estimated to increase by 7%to 10%in FY 2000/01.
■ Locals tax proceeds roceeds are estimated to increase by 5%to 7%in FY 2000/01.
■ evenue Fund revenues are estimated to increase by 3%in FY 2000/01.
Highway User R
• Local Transportation Assistance i tance Fund revenues are estimated to increase by 3%in FY 2000/01.
5
H. THE CIP PROCESS
This section covers the schedule and public workshops worksho s used this year to complete the capital improvements
plan process.
TECHNICAL ADVISORY COMMITTEE (TAC) MEETINGS
. It consists of citizens, a council representative, department
The TAC is an integral part of the CIP process.
i sion representatives, and town staff. The TAC held several meetings, as
representatives,board and comms
summarized below,to develop the CIP.
...esx. "" ,..z�s3's""s"zz's:�:s%: �"'+. •�s"sa"» :ass--,--- �
.�..x,. ax••,•^""•,.,,.w...on..��..;,.'.',,...��::: .. m" �-;j;�+,�,''.f:x5k1655555�9➢5"+'•-2x2- iiaiii:55
5.271-17101,W404
,�sn�.55s.K.9�.sSznsY:.sf.si.rS_.s.eY•.,.s� .nu.:.%.-.,z..n-u.s..•»s.-s-s.s-sx:.»sz,s»sz.Jss.1, .sx..ns.s..s...»,»s. ?s,s?•3»ss�.n:'s.,�n»:s3_s:s'..-;:.-'J.ns,.:.�...s.s...z,ns.:,s.r.�_.:sn2 ss,,s.•,s�ss,s......n.s»... ..ss:,. xsu..n
»n n.?,#,ya.4s:.'...�.s.`.-<.r�...,.m......•'-.,.S.•�..,nn.r....,-s...s•n.tt-s,..r-.,s.»...,-,�.xns.,n...».n'.s6..:,s....,»d.::s.,,:..�<.,.•,„s•u....,,:-?__,.=
»
�:,,s•.5.ss.,.,<..,<.c,,�.f...?�.s.,».s-..3.£;.ssK.,s,�'».'...'s�.,,sz...s'.n.-�:`,,ns...i..-»s,sn.-n.ssa....-,.:s.... n:
b �nTrrar » , lnvxa.ssiX. „u%n�»;:ns%S:s's:S»sis:nsss:s-»::.sss..S2:''•.-„»n.?.-,»x�n
su,:.s:�.,:,s:.» iu
A�»»�.4.�ssrs.,.s:sss..»sn.»x:ss»szLs.s,-n.tt..»?..?.§•;s...s.s'.3.�»�n,»-:,<,:: � .s•'p:,S,<S�..scT:•s,:ssS,Ks:.s:�s,,.:s
•�
ssr.S.�!.s::,,;sss:.sms.��b5»£.r:ss»s
'sn':.Sske:"r»'"Z»s•4�.5
5�_s.s.•..,:,5;..s..3x.a..�,i.>s:..:5.sP_�.ss»`3.±,:.s,✓.:s`":"»--5:ss`,%.s:s.,,s�.u-{x�,s:i5."
s,<.s::,3�.s4u».s:s:',"s.s.:%5t�.sa:.s.s.s.s"5..:.>.ss:..a'»5s5»�s.'i:.Sss'5s..'�s:,.Sz.s•a»s.'sw�..'swsn:"s�.::5»:'s;:s:s:5rY»s�z.<;s.<s::s'.s..:s::s'.,,:
,,_5�s'
�4;.�n.
."k..`s�s..s`.s,s,...s,.zs...S»s;,si..➢�.,;s�'..-s.S,S,.;s..Sss,s
p:s:>.isS
:Jsss:s-.ss:szs:�.S»rn:ss5ss:s<+:sssi.-5s:�su.+�z3�:-:.s.:.s•»#,.»s
us.,.s:s
:5xss,s»:.ssr.,3.:sn9,:s»ss�.xr's»zs?;:3,,ssst•s.::<,ais><.,+,ss5ss:.-sisi:._>':s5:s"a...sss:s...!sss:,...::;'ssz..
?:sss..�nss5s...re%as•.scn-�.s�-.:s.'s-zs.i.�„.�i.:.?»,<,•...&
August Preparatory work including revisiting the approach to separate the three
'ss"•�:'.:vs-.su:.s»s:su;s�f
-•:�u%�zs:ss•-'�.ss.:ns»s•'.%ss.us,-''s
>5.n
�s>.?sss.•Ss»_>.
'sss�s.S»s:'ss.fs:ds".s:»ss.s`S..;sSs3;s:.:S»s;s'zs»s.•fjss»sgs.5»�'ss�5:s.5ss:>:so.x5:s3s:s":.6-:ss<.s,
;,%.s::.:'..:..s;,•:.:s:
.s:s;>_:u>:n::5:;::s»:5::?:�s:s:�'::r:s:''.-•:s::s,'.
& September drafting pro•ect sheets, and creating the recommended TAC members list.
J
September Process initiated
bythe Commission. Hired consultant. Collected project(fund
request) sheets.
October TAC member list approved by the Council.
First TAC
meetingwith an overview of the process, a report on the status of the
current fiscalear's CIP, and a review of the project sheets submitted.
y
public The a
TAC hosted workshop on the projects and evaluation criteria.
December
The TAC met to consider and revise the evaluation criteria,review the proj ect
ro ected capital budget.
sheets, and discuss the current and p •� p
The revised the evaluation criteria and weights were submitted to the
Commission and to the Council for approval.
January The TAC met early in the month to rank the projects.
The TAC presented the budget and the projects as ranked to the Council and the
Commission in a study session.
The TAC met late in the month to consider the available budget and determine
whichJ
ro•ects would be recommended for funding in the next fiscal year.
p
February Public Hearings on the CIP were held before the Commission and the Council
for adoption.
firstpart of the fiscal year including the status of the current capital
March Review the
I -
projects and recommend changes to the CIP as necessary.
PUBLIC INFORMATION PROGRAM AND WORKSHOP
On November 16th, TAC held a publicworkshop to present the evaluation criteria, weights and
projects to the public and solicit feedback. Besides the TAC, there were 14 people who attended the
workshop and advocated a skateboard facility at the West Lambert Lane Park. Also, a survey was
prepared on the Town's website and for distribution.
6
The attendees at the workshop and the survey were asked how theywould d spend a $100 on the CIP
goals the criteria that are used to evaluate projects. The results are presented
p d in the following table
with the "Score"representing the average dollar value goal.
assigned to the
g
Category Survey
v
Totals
Road Improvements $23
Improvements efficiency/responsiveness of Town staff 3
Equipment improve/maintain parks and roads 6
Traffic Signals 5
Parks & Recreation park improvements, new parks
and trails, skateboard, skating 32
Public facilities/Library and performance/meeting IS
center 24 +�1i
Coyote Run transit vans 0
Bicycle lanes/bike facilities 2
Drainage improvements-reduce flooding 5
Other 0
Projects Suggested by the Public at the Workshop
Specific types of project to be included in Miscellaneous Comments
theTown's CLP414
Library More moneyfor the Library
rY
Widen First Ave. from Oracle to Tangerine
to four lanes, better roads, road widening— Start building recreation areas sooner. This town
La Cholla, drainage under roads-Lambert is too large not to have parks open now
Traffic light at Tangerine/First Ave. &
Naranj a Anything to keep up with the Town's growth
West Lambert Lane Park
Skating/roller blading rink
BMX (Moto-Cross) tracks
Lighted soccer fields
Skate/skateboard park
More parks and bike trails
7
HI. EVALUATION CRITERIA AND WEIGHTS
importanteffective selectionprocess is the establishment of clearly
One of the most requirements for an .
and subsequent selection of capital projects will
defined, re-specified criteria upon which the assessmentq
p
be based. The evaluation criteria become the guidelines for the CIP decision making process. They were
determined early in the process to allow objective decisions to subsequently be made. •
Clearly written policies (reflected in the evaluation criteria) make capital allocation decisions easier. Each
year, discussion of the policies begins the CIP process. This usually results in changes to the policies,
which reflect changes in the Town's priorities.
The evaluation criteria were selected on the following basis:
to local governments that ignoring them could have serious
1. They refer to issues so important
consequences.
2. They refer to items generally measurable in one form or other.
3. They are realistic.
4. Theypermit at least some degree of objectivity in ratings.
5. Most importantly, in their generic form,
form theyrepresent criteria applicable to a wide variety of
capital projects.
• the followingseven criteria for use in the formation of the
The Technical Advisory Committee selected
• some criteria are associated with more critical operations of the Town,
Capital Improvements Plan. Since and
"Weighting Points". For instance, Criteria 1: Public Health, Safety,
each criterion has been assigned
Welfare (95 Weighting Points) will havegreateremphasis a em ha.sis than Criteria 9: Legal Ramifications
(60
capital projects are evaluated. Every project is evaluated against these same
Weighting Points) when the decision
ensures the most objective process possible and leads to consistent
criteria and weightings. This J
making.
EVALUATION CRITERION 1:PUBLIC HEALTH,SAFETY,AND WELFARE
95 Weighting Points
• How does the project im rove the health, safety, and welfare in the community?
p
a health,
• Does the project specifically addresssafety,or welfare problem within the community?
• Does theJ ro'ect specifically ecifically address a pressing and growing need?
p
■ Ase p improvements les: street im rovements often affect safety,parks affect welfare, etc.
EVALUATION CRITERION 2:SUPPORTS STATED COMMUNITY GOALS
I
85 Weighting Points
• Does the project positively impact local economic development efforts as defined in the General
Plan?
■ Does theproject'ectpromote economic growth as defined in the General Plan?p
• Will thep roj ect positively affect the environment?
• the town to deal with an environmental issue/problem/mandate?
111 Will the project help �
■ the project helpto promote and/or protect the town's natural environment?
Does
p � sensitive environment?
• Does the project help to protect the town's sensitive desert
p J projectplans?
• Does the help implement currently adopted local
8
• Is the project a part of or consistent with an articulated, acceptable mid-short or long-range
program?
• Does the request implement some or all of the recommendations of a previous study?
• Has the project been specifically identified by the public in previous community forums,
surveys, etc.?
EVALUATION CRITERION 3:FISCAL IMPACT
75 Weighting Points
• Does the project have a positive impact on town revenues?
• Does the request bring in additional outside funds in some proportion?
• Is there a strong probability that sources of funding other than local revenues can be found?
• Is the project realistic from a financial standpoint?(Consider direct costs as well as ongoing and
additional costs such as those to provide temporary services during implementation of the
project.)
• Are funds already dedicated or available for the project?
• Is the project an efficiency improvement project(see Glossary)?
EVALUATION CRITERION 4:IMPACT ON SERVICE LEVELS
75 Weighting Points
• Does the project bring the town up to a required service level?
• Does the project improve service levels?
(Service levels are established levels or standards of service that the Town provides its Citizens.)
EVALUATION CRITERION 5:IMPACT ON OPERATION AND MAINTENANCE
65 Weighting Points
• Does the project have a positive impact on current town operations? r
• Will the project improve the efficiency of town staff?
■ Is this a low-maintenance project?
• Does the Town have the ability(staff, funds, etc.)to support this in O&M?
(This criterion refers to internal operations versus services to the public [service levels]).
EVALUATION CRITERION 6:RELATIONSHIP TO OTHER PROJECTS/COORDINATION
65 Weighting Points
• Does this project coordinate well with other projects underway? R=
• Can the project be effectively coordinated with other projects (for instance water and/or sewer
line repairs done in conjunction with roadwork)?
• Will all prerequisite projects be complete before this project is scheduled?
• Is the project timely or does it provide a critical "window" of opportunity?
• Does this project create minimal disruption or inconvenience to the public?
EVALUATION CRITERION 7:LEGAL RAMIFICATIONS
60 Weighting Points
• Does the project decrease the town's exposure to liability actions?
• Does the project meet or address local regulations.
1111
9
IV. 2000/01 CAPITAL IMPROVEMENT PROGRAM
this isOro ValleyCIP for the next five fiscal years. It presents the
Thepurpose of section to present the .
year'syears are provided in Appendix B.
next fiscal capital budget in detail. The next four
FY 2
000/01 CAPITAL IMPROVEMENTS PROGRAM FUNDING
Available Funds
Funding for projects included in the Town's Capital Improvements ital Im rovements Program is derived from a variety of
Local Transportation Assistance Fund , Highway Fund, Townwide
sources, including the General Fund, p
Roadway Development Impact Fees Fund. Primary include sources of the General Fund local
and sales taxes, Countyauto lieu tax collections, state and federal
sales taxes, state shared income
ermit fees. Ex enditures of the General Fund may be made for all municipal
grants, and license and p p
purposes.
Primary revenue sourcesHighway of the Hi hwa Fund include state shared fuels taxes and federal grants.
Expenditures from this fund arelegally le all limited to roadway and transportation related items. Roadway
development impact fees are collected at the issuance of a building permit on the construction of all
single family and
multi-familyresidential units. Expenditures may only be made for roadway system
capacity improvements.
Funding in the amount of$4,144,000 for the construction of a Town library is included in the FY
1999/2000 budget. Construction will most likely begin in FY 2000/01.
to fund all of the proposed projects. In developing the CIP, a
Current revenues are insufficient
comprehensive review of all available financial resources was made. The following options were
considered when analyzing potential funding sources for CIP Projects:
1. Pay-as-you-go out of current revenues
2. Borrowing,which could include issuance of bonds
3. Certificates of participation,paid back by town revenues
4. Lease-purchase agreements
districts, where residents who benefit from the improvements pay for them over
5. Improvement
time.
6. Development Impact
Fee Ordinances,where developers are obligated to pay for a portion of the
infrastructure needed to service their projects.
7. Federal and State Grants
8. Donations,volunteer efforts, and intergovernmental agreements
9. User fees
10
The following is a summary of the funds available for the Town of Oro Valley's y FY 2000/01 Capital
Improvements Program:
General Fund
Total Funding $1,300,000
Less Debt Service 624,000
Unrestricted Amount $ 676,000
Public Transportation Fund
Total Funding $ 57,000
Unrestricted Amount $ 57,000
IMF
Highway Fund:
Total Funding $ 800,000 •�
Less Debt Service 12,000
Unrestricted Amount $ 788,000
The$800,000 figure includes $400,000 of an estimated fund balance reserve of$1,023,000 at June 30 2000.
Townwide Roadway Development Impact Fees:
Unrestricted Amount $6,136,000
The $6,136,000 figure includes an estimated fund balance reserve of$4,929,000 and $1,307,000 of impact
fee collections in FY 2000/01.
Library Construction :
Pima County Bond Funds $2,000,000
General Fund 144,000
Town Bond Proceeds 2,000,000
Total for Library $4,144,000
Current Situation
General Fund and Highway Fund revenues are heavily dependent on local sales tax, building permit fees,
and state shared revenues. Much of this income is directly related to rapid housing development. The
challenge for the Town will be to develop funding sources to replace this income when a slow-down in
housing development inevitably comes.
Non-construction retail sales tax revenues, other than those related to the tourism industry, have been
relatively low, accounting for approximately 30% of the Town's local sales tax base. This can be attributed
11
not only to retail• leakage to the Tucson Area, but also to the fact that a large portion of the local retail sales
is for non-taxable food items. Construction sales taxes are subject to industry volatility and are not
for capital improvements.recommended as a long-term funding vehicle Retail interest in the community p
remains strong among commercial developers.
State Shared Highway User Revenue Funds of $1,629,000 should remain at about the same level. The
these funds to payfor roadway maintenance and improvements. The
Public Works Department uses for
going to place more stress on the area's roads. Additional funds will be needed
coming years are g g
roadway, improvements, maintenance, and equipment. However, the Town's roadway impact fees,
leveraged with grants, significant are si ificant revenue sources for roadway system capacity improvements.
After careful review, it was determined that the FY 2000/01 contribution to the capital account from the
General Fund, LTAF, and Highway Fund would be $2,100,000. This figure includes funding of
vehicle and equipment
$1,464,000 for all capital projects, replacement programs, and street projects, plus
on projects fromprevious years. Additional funding includes Townwide
debt service of $636,000 p t
Development Impact fees for roadway system s capacity improvements in the amount of $6,136,000 and
p ty p
$4,144,000 for the construction of a Town Library.
FY 2000/01 Long Term Debt
Lease urchase agreements have been used to purchase equipment and spread the payments out over a
p
years. Outstandinglease-purchase agreements arefor a backhoe in the Public Works Department
period of
1.
used bythe Police Department. The annual debt service on this equipment is $18,49
and a voice logger p
The Town Municipal Property Corporation oration issued $28.4 million of municipal water acquisition bonds in
April 1996. Annual debt service on these bonds is $1,809,313. Water revenues will be used to repay the
bonds. The Town issued $5.1 million of Certificates of Participation to purchase three parcels of land and
provide funds forpark development. Annual debt service on these certificates is $408,322.
p
In June 1999, the MunicipalProperty Town issued Pro e Corporation Bonds for future improvements to the Oro
Valley Water Utility and for construction of a community development building in the amount of
$3,235,000 and $1,695,000,respectively.y
ectivel . Annual debt service for the water improvements is $271,090 and
$205,935 for the community development building.
Current Bonding Capacity
thegoal of the Oro ValleyCIP to finance projects without borrowing (pay-as-you-go), some
Although it i s ,
projects may
need to be financed. Oro Valley has no Town property tax, so the Towns only taxing
authority is for discretionary sources such as sales taxes and fees.
Many communities issue generalobligation obli ation bonds to pay for large capital projects that cannot be financed
s. The State of Arizona places limits on the amount a municipality can borrow with these
by current reserve
bonds. This is reflected as the bonding capacity ca (or credit line) of the municipality. The following are the
ty
parameters that determine the Town of Oro Valley's bonding capacity.
1. Based upon a secondary assessed value of$196,647,541 on June 30, 1999.
2. Under Arizona Law, municipalities may issue general obligation bonds for specific purposes
such as water, light,water, artificial li ht, open space preserves,parks and recreational facilities
12
up to an amount not exceeding 20% of the secondary assessed value. This would allow the
Town of Oro Valley to bond for an amount of$39,329,508.
3. Under Arizona Law, municipalities may issue general obligation bonds for general municipal
cipal
purposes up to an amount not exceeding 6% of the secondary assessed value. This would allow
the Town of Oro Valley to bond for an amount of$11,798,852. lob
Any general obligation bonds that may be issued by the Town are subject ect to an election and d voter approval.
FY 2000/01 CIP BY FUNDING SOURCE
The following tables show the projects approved for Fiscal Year 2000/01 by fundingsource.
These are
divided into two groups:
1. Assumption Projects are those deemed absolutely essential to the operation of the Town,
involvingp
ongoing operating capital purchases to replace existing equipment outlined bythe
departmental equipment replacement program or having designated funding for all or a majority
ty
of the project or for vehicle replacement pursuant to standard operatingprocedure #34. These
.
projects receive priority funding from the CIP and do not go through the project evaluation and
. p J
prioritization process.
2. All projects that are not assumption projects were rated using the evaluation criteria and ranked
accordingly. They are presented in the order they were ranked. Those that were ranked lower
and could not be funded are shown separately in the lower part of each table.
•r�
imp
m
13
I
General Fund
Department/ Town Other
• Division Ranking Funding Funding
Prod # Description _ -
System Comm Dev. Assumption $60,000 $
E9 Hearing Room Audio-Visual -
P & Z Assumption 26,000
V 1 Community Dev. Vehicles -
Vehicles Parks &Rec Assumption 27,000
V7 Parks Maintenance Veh
V10 Replace Prog. Marked
Patrol Vehicles Police Assumption 131,000 -
ip Replace Prog. Unmarked Admin. ,
i
-
V11 Vehicles Police Assumption 38,000
Police Assumption 55,000 -
E7 Mobile Data Terminals0* -
Legal Sery/Court Bldg. Legal/Court 1690 274,00
,� F 1 Expansion of g
V2 Community Dev.-Vehicles-Vehicles Bldg. Safety 1595 36,000 -
i ital Copier-Admin E6 Xerox DC 265 D Town Clerk 1075 12,400 -
g p
a E5 Ergonomic Seating Council Chambers Town Clerk 290 15,000 -
um TOTAL FUNDED
$674,400 $ - j
General Fund Projects Not Funded
1
• Department/
Town Other
• Division Ranking Funding Funding
Prod # Description -
Parks &Rec 1330 $50,000** $
P4 West Lambert Lane Park
F2 AdministrationBldg., Expansion * -
Gen. Admin. 1325 300,000
I" Sys. (GPS) P &Z 1250 20,000 -
is E8 Global Positioning y
es onse System Bldg. Safety 1245 35,000
E4 Interactive Voice R -p y -
System Police 730 21,000
E 1 Voice Recognition _ 426 000 $
TOTAL NOT FUNDED I
* the Administration and Legal/Court buildings are preliminary cost estimates.
,,� Expansion of .
** The Town will be pursuing matching funds for park projects.
ll be submitted for consideration and possible approval in the fisca
General fund projects not funded will
l
year 2000/01 budget process.
fi
t
Local Transportation Assistance Fund
Department/ Town Other
• Division Ranking Funding Funding
II Prod # Description -
Public Trans Assumption $57,000 $
`T9 Coyote Run-Replace Vehicle
TOTAL FUNDED
1 57 ,000 1 $ -
I
C
14
Highway Fund
I
Department/ Town Other
Proj # Description Division RankingFundingFunding
u ding
V3 Rubber Tire Compactor Public Works Assumption -
p $68,000 $ -
S1 ADA Ramps Upgrade Public Works Assumption 10,000 -
S15 Lambert LnlPecan Pl. Drain. Improve. Public Works Assumption 25 000 350,000
p �
S22 Rancho Vistoso Boulevard Public Works Assumption 4,000 71,000—
E2 Transport Trailer Public Works 1715 12,000 -
S4 Copper Creek (Smoke Thorn Street) Public Works 1300 150,000 ' -
VS Dump Truck Public Works 1150 85,000 -
El Conquistador Way Reconstruct/
S5 Seal Public Works 1090 250,000 -
S23 Riviera Drive Overlay Public Works 1020 150,000 -
V6 4-Door Sedan Public Works 385 18,000 -
TOTAL FUNDED $772,000 $421,000
Highway Fund Projects Not Funded
Department/ Town Other
Proj # Description Division Ranking FundingFunding
g _
S18 Monte Del Oro Public Works 1020 $350,000 $ -
TOTAL NOT FUNDED $350,000 $ -
15
Townwide Development Impact Fees Fund
p
1
Department/ Town Other
p
Prod # Description
• Division Ranking Funding Funding
S6 First Ave. Narang a to Tangerine Public Works $15,000 $50,000
Public Works 49,000 776,000
S7 First Ave. Oracle to Naranja 282 000
RealignPublic Works 18,000
S 8 Hardy/Northern Intersect 00 47,000
To Moore Public Works 400,0
S11 La Canada Dr. Ext. Tang. 14 000,000
to Ia Public Works 1,250,000S12 La Canada Dr. (Lambert ) r
S16 Lambert Lane Safety Improvements Public Works 31,000 574,000
Traffic Light Public Works 120,000
S 19 Naranja Dr./First Ave. g
Naranja Dr./La Cholla Dr. Traffic
S21 Light
Public Works 120,000
S�
S24 Tangerine Rd. 1 Ave. to Monterra Public Works 66,000 { 817,000
17,000
S26 Tangerine Rd.-Monterra to La Canada Public Works ,
j 258,000
Tangerine Rd.-West of La Canada to 000
S28 Town
Public Works 17,000 258,000
Town Wide Multi Purpose Path
Public Works 200,000
S31 , Development
1 TOTAL FUNDED $2,303,000 $13,062,000
to ment Im act Fees Fund were not ranked. The Technical Advisory
Projects in the Townwide Deve p p
Committee reviewed the project requests
totaling $2,303,000 and recommended funding all projects due
to available funding totaling $6,136,000.
16
THE CIS TWO TO FIVE YEARS OUT
The capital project requests for FY 2001/02 through 2004/05 are also shown in Appendix B. When -,
projecting future budgets two considerations are important: 1)projects not funded this year will be pushed
back to the next year; and 2)more new projects are likely to be identified.
General Fund projects for the next four years total $9,488,000. The Town may possibly need to consider
long term debt financing in order to implement these identified projects such as parks development.
The Highway Fund needs are expected to remain level over this four year span. Adequate revenues should
be available to meet those needs. Although the Town-wide Development Impact Fee Fund needs are
expected to increase to over $2 million in future years, the available funds are expected to be $4 million to
$6 million. Efforts will also continue to be made to leverage impact fee collections with federal and state
roadway grant funding.
MR
I
I
I
17
V. IMPLEMENTATION
ismeasured
The success of a plan or a planning process by the success of its implementation. To
effectively implement im lement the CIP the following program was developed.
GENERAL GUIDELINES
• capital budget shall be reviewed by the Planning and
Adoption - The Oro Valley CIP five year program p gwn Council. U on adoption, the Oro Valley CIP will be
Zoning Commission and adopted by the To P
Oro ValleyCIP will be annually updated, reviewed by the Planning
published and widely distributed. The
and Zoning Commission, and adopted by the Town Council by March of each year.
used in developing Capital Budget - The capital budget will be p g the annual Town budget. The CIP will be
the foundation for each year's capital expenditures.
for preparing quarterly reports on the status of
Quarterly Reports - Department Heads are responsible p p
• et. The
capital projects in the first year capital budg reports shall be made to the Town Manager and the
• The Town Manager shall make a report to the Town Council
Finance Director shall document the status. g
quarterly,uarterl or more often if deemed necessary,on the status of the CIP.
• - The Technical AdvisoryCommittee, which is composed of citizens, a
Technical Advisory Committee
Council representative, department representatives, board and commission
utility representative, a p IP each
representatives, and town staff shall
reconvene at least three months prior to the adoption of the C
i new capital projects to be added to the CIP,review and/or
year. The purpose of the TAC will be to identify p p J
modify evaluation criteria, evaluate CIP projects, and produce an updated CIP. The Town of Oro Valley
eachyear duringthe project evaluation process to ensure objectivity
may want to use an outside facilitator p �
and consistency in ranking of the projects. (See p Implementation of the Decision Making Matrix below
for
more detail)
Public Involvement Citizen involvementp is an important element of the plan. This involvement could
• meetings, communitysurveys, public hearings, focus group meetings,
entail participation at Town Hall
membership on the TAC,newspaper articles, etc.
IMPLEMENTATION OF THE DECISION MAKING MATRIX
of the evaluation criteria and the weights. It is used to rank all
The Decision-Making Matrix is composed'ects, for the next fiscal year. This is done by rating each project against
projects, excluding assumption p roJ
each criterion on a scale of-5 to 5, with
5 beingthe most favorable rating. The rates are then multiplied by
results are totaled toyield a total rating for each project. The projects are
the weight of the criterion and the g
accordin to their total ratings. They are funded in order of rank until there
then ranked, highest to lowest,
are no more projected capital funds available.
• works as a team to evaluate and rank the projects. They first
The Technical Advisory Committee (TAC)
determine a project is an assumption prof
ifproject per the definition. Then, if it is not, they rate it using the
decision n matrix. These decisions are made by a consensus of the TAC.
The following is the process
for out this phase of the Capital Improvements Plan:
18
Step 1: Re-visit the Evaluation Criteria.
The TAC shall meet to discuss the Evaluation Criteria. At this meeting, it will be decided
. g� if the criteria
used the previous year are still appropriate to the Town's current situation. Influences from both inside the
Town and from external forces could necessitate the elimination,change,or addition of evaluation
criteria.
After the Evaluation Criteria are agreed upon, the TAC must then analyze the Numerical Weighting Factor
g g
given to each criterion. It is the purpose of this factor to prioritize the Evaluation Criteria in order of
importance. Factors such as, citizen's changing attitudes and/orovernmental mandates maylead to
g
changes in the Numerical Weighting Factors.
When the TAC has agreed upon the Evaluation Criteria and their appropriate Numerical Weightings, an
p Y
changes must be presented to the Town Council for approval before theprocess canproceed. Presenters to
•
the Council should be prepared to justify recommended changes.
Step 2: Creation of New and Re-evaluation of Existing Project Sheets
Project Sheets will be submitted by Department Heads to the TAC for evaluation. Additionally, any
projects that were submitted in a previous year(s) and are still considered to be needed should be updated
and re-submitted. Any changes to the status of the project(e.g., a new funding source found or a change in
departmental priority) should be included on the Project Sheets to ensurero er evaluation. Department
p P p
Heads are encouraged throughout the year to aggressively pursue new avenues to enhance the feasibilityof
projects.
Project Sheets must contain the following information to be considered for evaluation:
1. Project name and department.
2. Description of the project and why it is necessary.
3. Time line of the proposed project.
4. Project budget tied into the time line.
5. Potential and/or existing funding sources. Include an evaluation on the feasibility of
contracting out the work versus purchasing equipment and doing it in-house. In larger
project costs like parks, include the costs of support/O&M equipment.
6. Projected operating and maintenance costs of the capital item.
7. Projected cost savings due to increased efficiency, decreased maintenance, etc.
Project Sheets must be submitted by the deadline set each year by the TAC. If a project sheet is
submitted after the deadline, the Town Manager and Department Head will evaluate the request
and decide if it could not have been anticipated for the submittal deadline and if it is a critical
need. If it meets these two criteria it will be forwarded to the CIP TAC for consideration.
Step 3: Determining the Capital Budget
The Town Finance Director shall determine the amount of funds that can be placed in the CIP Capital111
Account for the pending year. Funding for additional projects can only be allocated after all projects
currently underway are accounted for.
19
Step 4: Evaluation of Projects by the Technical Advisory Committee
The TAC shall evaluate all new and re-submitted Project Sheets. Each Project will receive a score from—5
to 5 in relation to each of the evaluation criteria. The projects will then be given a numerical total (the sum
of the criteria weights times the scores) and placed in order of priority on a report of projects by funding
category. This prioritized list will show the funding by fiscal year.
Step 5: Creation of Fiscal Year Capital Budget
After the projects have been prioritized and reports distributed to the TAC, a meeting will be held to
determine the Fiscal Year Capital Budget. This budget will recommend which projects should be funded in
the next year. The following steps must be taken to evaluate and finance the projects:
1. All Assumption Projects must be funded first and deducted from the Capital Budget.
2. If there are more funds available for Capital Projects,the TAC must then use the CIP Prioritized
Projects List to determine which project(s) should be funded.
3. The highest priority project on the prioritized project list must then be identified. These
questions need to be asked:
Are there other projects rated higher that will be competing for the same funding source
in later years?
If so, should this money be banked for these projects instead of being spent on this year's
top priority?
Does this project need to be completed as a precursor to a higher-rated project in the
future?
Is there a financing alternative that could be combined with a higher rated project,
which may be a better way to fund the project?
If it is determined that the year's top priority project is financially feasible and will not jeopardize the ability
to fund future projects that are rated higher,the Project may be included in the Capital Budget of that year.
Should funds remain at this point, the second highest rated Project from the prioritized projects list shall be
examined in the same fashion. This procedure shall continue until all of that year's Capital Funds have been
exhausted or allocated to fund future projects, or all projects have been funded. If there are not sufficient
funds for the next ranked project but there are funds remaining, those funds are to be placed as carry-over,
non-project-specific,in the next fiscal year's budget.
Step 6: Disposition of Unfunded Projects
There may be lower-ranked projects that do not make it into the Annual Capital Budget. These Projects
may be updated and re-submitted for the next year, or subsequent years, when the TAC Evaluation Process
begins for the next Fiscal Year. These projects also may be funded later in the next fiscal year if additional
funds become available.
Step 7: Implementation of the CIP Throughout the Fiscal Year
The CIP TAC acknowledges that they are working with estimates of project costs and funds available.
Therefore the TAC will meet mid-way through each fiscal year to review the status of currently funded
projects and recommend any necessary changes.
20
Step 8: Annual Review of the Capital Improvements Plan
Update the five-year CIP by adding or revising capital projects and adding an additional fiscal year and a
new Capital Budget for the first fiscal year. The updated CIP is presented to the Planning and Zoning
Commission for review and to the Town Council for review and adoption.
JIM
111/
MO
3
3
21
APPENDIX A: GLOSSARY OF TERMS
The following is a Glossary of Terms to be used in reviewing the Oro Valley Capital Improvement Plan.
The terms are used throughout the document and are important in the infrastructure planning process.
Assumption projects -Projects that are deemed absolutely essential to the operation of the Town, ongoing
operating capital purchases that replace existing equipment outlined by the departmental equipment
replacement program, projects that have designated funding for all or a majority of the project and
replacement of vehicles pursuant to standard operating procedure #34. These projects will receive priority
funding from the CIP Capital Account and will not go through the project evaluation procedure.
Bond - A written promise to pay (debt) a specified sum of money (called principal or face value) at a
specified future date (called the maturity date[s]) along with periodic interest paid at a specified percentage
of the principal(interest rate). Bonds are typically used for long-term debt.
Capital Account/Budget - The capital budget is the approved fiscal commitment to develop capital
projects within the current fiscal year. It appears in the annual financial plan.
Capital Improvement Plan - The Capital Improvement Plan (CIP) is a comprehensive, five-year plan of
capital projects that identifies priorities as to need,method of financing, cost, and associated revenues. The
plan is a guide for identifying current and future fiscal year requirements and becomes the basis for
determining the annual capital budget. The CIP is reviewed, updated and annually adopted by the Town
Council.
Capital improvement policies-Locally accepted policies that identify the amount of funds to be expended
annually through budget and borrowing as well as terms and conditions for obligating those funds. These
policies also outline how the Town does business in dealing with infrastructure planning.
Capital Projects - Projects that cost over $10,000, have an expected useful life of two years or more, and
become an asset of the Town. The only exceptions to this definition are police patrol units,which may have
a useful life of less than two years but will still be considered capital projects.
Certificate of Participation (COP) - Obligation of a public entity based on a lease or installment sale
agreement.
Community Development Block Grants (CDBG) - Arizona Department of Commerce grants to
communities that can be used for a wide range of activities including infrastructure, housing rehabilitation,
economic development, planning and public services. Exact activity must either principally benefit low or
moderate income persons,prevent or eliminate slums or blight,or meet other urgent community needs.
Credit ratings - An independent rating service's evaluation of the credit worthiness of notes and bonds.
Ratings influence the cost of borrowing.
Debt-Funds owed as a result of borrowing.
22
ommimmumm
Debt financing - The financial policy of borrowing capital to develop a public facility and pay off the debt
over a set number of years.
Debt service - The amount of funds needed to pay principal and interest on outstanding bonds for a given
year or series of years.
Development Impact Fee Ordinance (DIFO) - A town ordinance that requires a monetary charge on
development to recoup a proportionate share of the public capital costs required to accommodate that
development with necessary public facilities.
Discretionary revenues-Revenues that are not obligated for particular expenditures.
Efficiency Improvement Projects - Projects that provide a positive cost/benefit ratio through the
improvement of efficiencies. Specifically, they will have less than a three-year payback and their life span
will be greater than their payback period. To qualify for this designation, a project's benefits must be
quantified.
Financial analysis - A study of the cash flow and financial capabilities of a jurisdiction to determine its
funding capacity and fiscal health.
Fiscal Year(FY) - The Town's business year beginning July 1st and running through June 30th.
General Obligation (G.O.) Bonds - A bond secured by the pledge of Oro Valley's full faith, credit, and
taxing power.
General Fund - Discretionary funds that are not specifically earmarked for a project and may be used for
the Town's operations.
Grants - This funding source includes State and Federal grants.
e Fund - Arizona State Parks matching ~
Heritage grant programs for acquisition or development of public
outdoor recreation areas and facilities.
Highway Users Revenue Fund (RUBE) - Established by state legislation and is administered by the State
Department of Revenue. Revenue for the fund is derived from gasoline tax, truck weight fees, and various
license fees imposed on motor vehicles.
Infrastructure-Public support structures such as roads, street lighting, and water lines/facilities.
Impact fees - Monetary payments made by builders or developers to defray the public costs of providing
infrastructure to a development.
Improvement District - An area of the community where infrastructure improvements have been made
and are being paid for by the citizens who directly benefit from the improvements over a period of years.
Lease payment- The rent or service fee paid for the use of a facility.
23
allows the Town to construct or acquire property and pay for it
Lease-purchase- This method of financing •
• rather than an outright The time payments include
over a period of time by installment paymentspurchase. •
interestbecause the recipient does not have to pay income tax on the
an charge that is typically reduced p
interest.
Long-term debt-Borrowed funding with a maturity of at least one year.
e Fund(LTAF) -Funds from the Arizona State Lottery and are
Local Transportation Assistanc generated earmarked for transportation purposes to towns and cities in Arizona. The LTAF is distributed to cities
based on the percentage of population.
s - The Town's contribution to a project or function required by a funding source as
Matching requirements
the basis for the funde
is contribution. Matching requirements are frequently imposed as a proportionate
share of the overall contribution.
The
Operating budget - planned expenditure of funds, excluding capital expenditures, for operations (e.g.,
salaries,routine maintenance, and supplies).
made available for the overall day-to-day operations of the Town, such as
Operational Capital Funding
lease-purchase programs for Police Department vehicles.
Pay-as-you-go The financial policy capitaloutlays of outla s from current revenues rather than from borrowed
funds.
Property tax The traditional system of local taxation under which owners of property pay taxes based on
the value of their property.
' ' ' - Facilities, as libraries, civic centers, and police and fire stations sponsored by the
Public facilities such
locality for public use and service.
Public/Private venturespertive
- Coo aprojects in which both the public and private sectors contribute to
the development, operation, and use of a facility.
' ' - public services such as water, electricity, and telephones that may be provided by
Public utilities Basic
sector but that are publiclyregulated to provide widespread service and to
either the public or private
protect the public interest.
- that are rated bythe Decision-Making Matrix procedure and placed in their
Rated projects Projects
prioritized order.
Revenue bonds A bond payable solely a able from revenues derived from tolls, charges, or rents paid by users
' ' the proceeds of the bond issue. For example, parking fees often pay off a
of a facility constructed with
bond used to construct parking facilities.
Service e levels - The amount or standard of service Oro Valley provides to its citizens.
24
viimam
Special assessment districts - Charges assessed against properties in a limited area in exchange for special
benefits conferred by a public improvement in the same section of the community.
Special taxes-Usually voter-approved taxes whose revenues are designated for a particular project.
Strategic planning - The planning process used to capitalize on currently optimum needs and
opportunities.
Taxable bonds -Municipal bonds whose interest earnings are subject to federal income taxation under the
Internal Revenue Code.
Tax base-A community's total property,resources, and wealth subject to taxation.
Tax-exempt financing - The financing of a project through the use of bonds that exempts bondholders
from taxes on interest earned from the bonds.
Transfer payment - Gifts of money from one government entity to another, typically from the federal or
state government to a local government.
User charge-A fee imposed on facility or service users for upkeep and operations.
Useful life - The number of years a facility or capital item is expected to last before it must be replaced or
undergo major renovation.
so
Jr
25 r
APPENDIX B:PROJECT REQUESTS FY 2001/02 through FY 2004/05
1,
i
1
�ggR
26
0 0 0 0 0 0 0 0 0 0 0 0 0
44000000000000 0
00 0 0 tt) 0 0 () 0 0 0 CO 0
Z J u ti N O 0C)en LI)(5 0 O 0) o0
Fi- lt') CO N. 0 II) CO '- 0 V' (N CO
") ,- r eA Q) Lo.
OO_ o 0)
69 69
L
a) ' '
Z
w 0
o
C O v3
OO
E O 0 0 0 0 0 0 0 0 0
a N C 0 (I) O 0 (t) 0 0 ,r ' O)
LI) (.6 U) c0 N 0 N N N
O () ‘t .- el 0 .-
1- N O N
e*•) C')
ti 69 69
i ' ,
eb
L
4 O
C C 69
O r)
O O
E 0 O 0 0 0 0 0 0 00 0
No 0 0 0 0 0 0 0 0 0
< C 0 ' 0 0 0 0 0 0 ' 0
• L() 00 et LI)LI)ti 0 (N Lt)
O ,.- et r- r- en 0 0
1.. r' N O N
C'') M
6F} 64 69
L 1 . ,
W
t
O
— M
= N b9613
0 O '
E O 0 0 0 0 0 0 0 0
< N C ' 0 0 0 0 0 0 ' 0 ' 0
t+) N LI) ,I L) N
O `.t' et '- ' e- 1- . V.
-
F- (N O)
69 69 69
2
0
0 0
(7 "O 0 0
O o O in
LU ce 4A O
_I a
� •,, N
Q 1'- z = 0 69
> Z D O 0 ,
O LU J E N 0 o 0 0 0 O 0 o 0
• O O O O O ' O
' et O
-tO 6 ci ' OrLL0 LU M LIet .-
o
-
O Z F-
Z a W to tfl VI
O -I t
1141.o .o .o .o .o 0 0 o 0 0
a Q a Q n a 0 C') M Lr) f�O
a E E E E E ' M D ti
11111( (7) ,) v=i t= ,)
Q Q co Q Q
a
Itlo
c
LL• LL 1-_ LL LL LL LL LL LL U- U-LL
(9000 (90 (..9 (900 (90
C
C
E
r
eti
a
• N F- O o 0 U) w ccN O O
0 a. a. a_ a. a. co a_ a. a. 1-a.
a) 0
) Q)
N N L Z to
C
_U U > � m
L -co)
E C .
> > •E co -`2. -0-0 o
c o a > Q E
a) Iii
Q s a) Et2
a) D o
-v '', 3 c
20- 11
j Y E Z d •c E
a) cv c CD O a E
go 3 2_ Y E .Q� >
c o 0 0 1- o
0.
E a) E E g a >,— o E
C o 8 a) 0)•c ••� a) a) to o
a
-j-5 N O O E p -� 0 co Q)0 < coco
•c 0) CCa. a_ a) � � CO= ►- U.
u p w. w. F- a) r o o 0 v, L
Q c c E E .....
o p U E o v o o
U
CI 3
o E o C cUv a) -g iO a T. X a) g ,�
fl
n
E >, an:a — oo n o °ooa) a) oocl) a) O v) a) v) c
a ooc c1 cccnoox> E E a)
a)
a— ate) = 1-
L 5 t 2 •V U
*t •
» � '' w > aawwLiu > L�ainL`L°
> > n u n u n
a.
> Lu a. CO LL
I
IIIIP
I
0 00 0 0 0 0
4,1) 000 0 00 0
Q J 0 0 0 0 0 0 0
Q 0 N N co_ CO
O r N
H
to
O O
d o
0 ` 0
y o o
O (00 c0
C O 69
O 0
E N c 0 0 • O
Q p O O
F-
( 69
It
t
/A 6
nt
• M
O 0
E N o 0 0
Qo
c 0 0 o
0 O N ()
I-
0
Erk
tO
0 0
0 0
�. ' 0 0
a) 0 0
t p- r`
r, • O ...
o '9
• N
O O
E N 0 0 0 0
< C o ' o ' 0 0
3 N O gS
0
69 ta
0 0 0
0 0 0
L
'
NIP g
a, o
C� v v_
1110.
>- , - N O
w a c Q '9 43
J N O O
[ > z
='
a N
reLL
t 'O ;ce _ C OOO' O
O O 06 00
0
(D N O
LLO � to t3
z a =�
� .2 0 0 0 0 0
n. a a a a a
~ 1- c E E E E E E
V Q FA Q Q Q Q Q
c
O O
LL O
1111 u. u_ u_ al al
_ _ _ _ _ _
9.c
a)
E
0.
oaaaaaa
4
c
a)
U
2bp it
Co
O (a
Ili
C O to
O L C
L N U a)
m .,_
c �
"'a a)
0 o E � -v ;>..)).
vi o di > 2 ca 0.
W W O ami E
c a-c, a c 5
oa�
C Y@ E ° m -I
a 2 0 a� o < c
•�. 1- E CD to .�
I .
V) L
a1 O O a� -`" 1--
Ow
O �
o a a E co o > E o
u 10 ) rY 2 •20 r Z > -0
c
•— a n Q U c to Cl) a to
ca ca
a CC 0 < co z Ce a E E s
t � � O �U
IP co .:1- .- Nf N N > W n. to LL it
11 II II 11 II 1--
> 1.11a. cnu. 0
i
0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
44 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
0J 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
Z 0 0 p p 0 0 0 0 0 0 to p to p 0
a Lo LU LU to to to 0 0 0 LU 0 0 0 0 C0
'4t N O O Lo N co ,t Nr-- o Co O co co
0 �t N N .- p e- N N
N
69
i
CD
L
Z o
E c c 0 0
< N o p o
F- 0O
N
69
0 0 0 0 0 0 0
00
i 0 0 0 0 ' 0 1 1 0
CD
�
000 00 0 CO (0
,, O — — N to
C C ,- CV
= M Eft
O 0
E C
a N 0 0O 00 0 0 is
3 0 0 0 0 0 0
o �i o p to 0 r=
F- 0 — N CO
emit
E9
0 0 0 0 0 0 0 i
0 0 0 0 0
t, o 0 0 0 0 . 0 i . . . 0
a
.0 to O O O oo ci cY
... Co to co CO N 0 h-
fR O - N- O a N. CO
C O .--
N CO
N 0 0 0 0 0 0 0IP
a 0 0 0 0 0 0 ' ' 0 0
3 to O O o co c
p ' to N N ‘zt
0
F- N .-- .-- N ti 161
69
a co o 0 0 0 0 0 0 01111
< W O o ' ' o o ' o ' o
w a tri to p
CO CO O to to
O N N t0 iO ,- CO..0CO_0Cr
W X 0 ... N oo Ch
J a < C 1-.....'
911
_II u) Q. = EJ4
aI- 2 o
> ZN o 0 0 0 0 0 0 0 0 0
ow — a , 00 ' ' o o ' . 88o . 888
0 W W o r' — co too - N 0 0 0
LL
O CL
N
I
O d 0 EA.
Z
� > a)
OJW C
F- I- W c ''
a � co
U Z
O 0
Oc
� I- F- F- H F- i� F- F- F- F- iL F- I-
= O_ O_ O_ O_ O_ I O_ 0 O_ O_ 2 O_ O_
.r
c
a
E
Ca
o.
0 a a. a a a a a a a a a a a a
co
E 4fr
.
2 i c
o c m 01
2 5) o a
O F— U
•� C0 -o O a
a F- c CO `'' 0 2
C p O C- Co
C Cr) co c 0 0 C a C
.L m ,--ii.".E a J a 0 a)
a) co 0 L
coc co c •
FT o Z(13 > - o L J to a_ >
m a)
o Z - o 7,3 a r, a o a)2 t c p °n 2a
o)
0 co
0
I
C •E a) E x J c E) 0 o a a ? a)
o m m co W `I ,0 _8 cv . --a.. J a,
co � � Dcu -o- E
•a z 0 aa) > > a cn Fa-
CV
I
0 c C 0 Z a 'a a J J C CD C C C � 0 E CO
+'' > > w o t0 CO C0 t r .` .` .0 .` > Q a) 3 =
d < < >. >, co Co co J J
L., a a a C E > w
In - -2 v 0 0 0 m m m o� c 2 co >,
O ` L E E C C C C 3 Q o
a` ii_a_ iiJJJ _`° `_° F`°- 1- 1- i- i° a) E E a L
r -n Y a :-
CD , c, O — N M CO N- 0 CO N- CO a) CT CO : cu I _—
cc,
N N N N C'7 > W a_ U) ti 11 11
U) U) U) U/) U) U) U) U) U) U) II it II II 11 LL I-
> W a_ U) w I 0
APPENDIX C:PROJECT DESCRIPTIONS
J
Q
;1
I27
PROJECT DESCRIPTIONS
El - Voice Recognition Software
1111
Allows officers to record their narratives and search warrants through high quality digital
voice sensitized individual recording methods. The dictated word is automatically
transcribed into written word in real time. It will also improve the quality of witness
interview documents.
E2 - Transport Trailer
To transport backhoe.
E3 - Rubber Tire Compactor(Roller)
To be used for shouldering.
E4- Interactive Voice Response System
The Interactive Voice Response System provides an automated means to schedule
building inspections and retrieve results. When a builder calls the system, they can
schedule inspections, cancel inspections,hear inspection results, and leave a message for
an inspector. Combination inspections are provided for additional convenience when a
builder calls in common groups of inspections.
ES -Ergonomic Seating for Council Chambers alt
41
Replace existing chairs in the Council Chambers with more comfortable seating for
members of the public to sit on during town meetings.
E6 -Xerox DC265 Digital Copier/Printer for Administration Building
Upgrade existing Xerox copier that is 8 years old.
E7- Mobile Data Terminals (MDT)
Fourth year of five-year phase in MDT computers for patrol vehicles. These units allow
officers to run a variety of inquiries while passing scrambled/sensitive and/or confidential
information between Units and Dispatchers.
E8 - Global Positioning System (GPS)
A portable GPS unit to allow field staff to accurately check grading stakes, locate
boundary lines, check as-builts, and inventory native plants.
E9 -Hearing Room Audio-Visual System
Provide a state-of-the-art audio-visual system in the hearing room of the new building for
visu y
presentations during hearings and training of staff.
F1 -Expansion of Leggl Services/Court Building
p
Services/Court Building the current Legal to the west to add approximately 1000
square feet to accommodate existing and new personnel.
F2 -Administration Building,Expansion
To extend the NE corner of thebuildingby
existing2,000 square feet in order to provide
adequate office space for Town employees.
P3 - Copper Creek Ridge/"Cal-Mat" Site Development
Based on the completion
of the Master Plan for the Copper Creek Ridge Site (40 acres)
" (173 the property to meet the identified needs.
and the Cal Mat site acres), develop
P4-West Lambert Lane Park
Development of park.
S1 - ADA Ramps Upgrades
Upgrade 10 ramps in Copper Creek Subdivision to meet ADA requirements.
S4 - Copper Creek(Smoke Thorn St.)
Repair erosion taking place at the downstream of the culverts and banks.
S5 -El Conquisitador Way Reconstruct/Seal
Reconstruct/seal El Conquistador Wayfrom Oracle Road east to the gate(guardhouse).
S6 - First Avenue, Naranja to Tangerine
Reconstruct and widen to 4 lanes.
S7 - First Avenue, Oracle to Naranja
Reconstruct and widen to 4 lanes.
S8 - Hardy/Northern Intersection Realignment
Reconstruct and realign intersection.
S9- Hardy Road-Reconstruct
Reconstruct Hardy Rd. to 4 lanes from Oracle to Town limits.
S10- Hardy to Northern Improvements
Reconstruct Hardy Road from Oracle Road to Town limits.
511 - La Canada Drive Extension—Tangerine to Moore
Final design and construction of new roadway and bike lanes.
S12 - La Canada DriveLambert to Ina)
a)
Reconstruction and widening of La Canada drive from Lambert Lane till Ina Road. This
will include a raised landscape median, 2-lanes in each direction, multi-use lanes for
transits &bicycle lane, outside curb & storm drain and noise mitigation where warranted. �
S13 - La Canada Road—Reconstruct(Naranja to Tangerine)
Reconstruct La Canada Road to 4 lanes from Naranja to Tangerine.
S14 -La Cholla Safety Improvements
Reconstruction of existing two lanes La Cholla Road with bike lanes and safety
improvement from south Town limits to Tangerine.
S15 - Lambert Lane/Pecan Place Drainage Improvements
Construction of drainage improvements on Pecan Place and Lambert Lane area.
S16-Lambert Lane Safety Improvements
Reconstruction of Lambert Lane West of La Canada with bike lanes and safety
improvement from west Town limits to First Avenue.
S17- Lambert Lane Widening
Reconstruction of Lambert Lane to 4 lanes from First Ave. to Rancho Sonoro.
S18-Monte Del Oro
pavement for the followingstreets (Poinsettia Dr., Calamondin Dr.,
Slurry/crack seal the gr
Pomegranate Cir. Pl. &Ln.,Narang a P1., Peak Vista P1.
and
Guava Dr., Pomegranate Ln.,
Pecan Pl.).
S19 -Naranja Drive/First Ave. Traffic Light
Install traffic signal to accommodate public safety.
S20 -Naranja Drive Reconstruct(La Cholla to First)
Improve roadway, grade, drainage,bike lanes.
S21 -Naranja Drive/La Cholla Drive Traffic Light
Install traffic signal to accommodate public safety.
S22 -Rancho Vistoso Boulevard
Design, mill,reconstruct, overlay stripe and stri a .75 mile of Rancho Vistoso Boulevard w/o
Oracle Road.
S23 -Riviera Drive Overlay
Overlay Riviera Drive from Calle Concordia to Hardy Road with asphalt pavement.
S24 -Tangerine Road, First Avenue to Monterra
Replacement of existing two lanes.
S25 - Tangerine Road/La Cholla Intersection
Re-align intersection and install traffic signal.
S26 - Tangerine Road—Monterra to La Canada
�. g
Reconstruct existing two lanes.
Sg
27 -Tangerine Road—Reconstruct
Reconstruct Tangerine Rd. to 4 lanes from Oracle to Town limits.
S28- Tangerine Road—West of La Canada to Town Limits
Reconstruct existing two lanes.
S31 - Town Wide Multi Purpose Path Development
Construction of multi-purpose path ways for pedestrian and bicycle use.
V1 - Field Inspector Vehicles
Two mid-sized pick-up trucks for inspections of grading, drainage, assurance release,
g �
signs, and other field inspection, zoning, and enforcement activities.
111
V2 - Building Safety Division Two New Vehicles
The Building Safety Division vehicle addition and replacementro ram.
p g
V3 -Replace Pool Truck (E-1005) Bronco
Replace 1995 Ford Bronco.
V4 - Replace Pool Pickup (E-1004)
Replace 1994 Ford F-150 pickup truck(E-1004).
V5 - Dump Truck Replacement(M-204)
Replace 1986 international truck.
V6 -4-Door Sedan
V7- Parks Maintenance Vehicle Replacement
1985 Ford F150 Pickup Truck to be replaced by a 1 Ton Pickup Truck with a utility bed
and two hitch.
V8 - Coyote Run—Replacement Vehicle
Replacement vehicle for use in the Town of Oro Valley's Transit Service for Elderly and
Disabled Residents-Coyote Run.
I
IV9 - Coyote Run—Replacement Vehicle
Replacement vehicle for use in the Town of Oro Valley's Transit Service for Elderly and
Disabled Residents—Coyote Run.
V10- Replacement Program for Marked Patrol Vehicles
Replacement of marked patrol vehicles that exceed 100,000 miles (5 cars).
to
V11 - Replacement Program for Unmarked Admin. Vehicles
p g
Replacement of unmarked admin. Vehicles that exceed 120,000 miles.
II
I
I
I
I
I