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AGENDA
ORO VALLEY TOWN COUNCIL
REGULAR SESSION
APRIL 20, 2022
ORO VALLEY COUNCIL CHAMBERS
11000 N. LA CAÑADA DRIVE
The Town has modified its public comment procedures in the newly renovated town council chambers. For more
details, please see the instructions for in person and/or virtual speakers at the end of the agenda.
To watch and/or listen to the public meeting online, please visit
https://www.orovalleyaz.gov/town/departments/town-clerk/meetings-and-agendas
Executive Sessions – Upon a vote of the majority of the Town Council, the Council may enter into Executive
Sessions pursuant to Arizona Revised Statutes §38-431.03 (A)(3) to obtain legal advice on matters listed on the
Agenda.
REGULAR SESSION AT OR AFTER 6:00 PM
CALL TO ORDER
ROLL CALL
PLEDGE OF ALLEGIANCE
UPCOMING MEETING ANNOUNCEMENTS
COUNCIL REPORTS
Spotlight on Youth
TOWN MANAGER'S REPORT
ORDER OF BUSINESS: MAYOR WILL REVIEW THE ORDER OF THE MEETING
INFORMATIONAL ITEMS
1.FY 21/22 Financial Update Through February 2022
CALL TO AUDIENCE – At this time, any member of the public is allowed to address the Mayor and Town Council
on any issue not listed on today’s agenda. Pursuant to the Arizona Open Meeting Law, individual Council
Members may ask Town Staff to review the matter, ask that the matter be placed on a future agenda, or respond to
criticism made by speakers. However, the Mayor and Council may not discuss or take legal action on matters
raised during “Call to Audience.” In order to speak during “Call to Audience” please specify what you wish to
discuss when completing the blue speaker card.
PRESENTATIONS
1.Youth Art Presentation by Melissa Samsel from Innovation Academy
2.Presentation and update regarding the Public Safety Personnel Retirement System (PSPRS) pension
2.Presentation and update regarding the Public Safety Personnel Retirement System (PSPRS) pension
funding
CONSENT AGENDA
(Consideration and/or possible action)
A.Minutes - April 6, 2022
B.Approval of appointment to the Budget and Finance Commission
REGULAR AGENDA
FUTURE AGENDA ITEMS (The Council may bring forth general topics for future meeting agendas. Council may
not discuss, deliberate or take any action on the topics presented pursuant to ARS 38-431.02H)
ADJOURNMENT
The Mayor and Council may, at the discretion of the meeting chairperson, discuss any Agenda item.
POSTED: 4/13/22 at 5:00 p.m. by pp
When possible, a packet of agenda materials as listed above is available for public inspection at least 24 hours prior
to the Council meeting in the office of the Town Clerk between the hours of 8:00 a.m. – 5:00 p.m.
The Town of Oro Valley complies with the Americans with Disabilities Act (ADA). If any person with a disability needs
any type of accommodation, please notify the Town Clerk’s Office at least five days prior to the Council meeting at
229-4700.
PUBLIC COMMENT ON AGENDA ITEMS
The Town has modified its public comment procedures for its public bodies to allow for limited remote/virtual
comment via Zoom. The public may provide comments remotely only on items posted as required Public Hearings,
provided the speaker registers 24 hours prior to the meeting. For all other items, the public may complete a blue
speaker card to be recognized in person by the Mayor, according to all other rules and procedures. Written
comments can also be emailed to Town Clerk Michael Standish at mstandish@orovalleyaz.gov for distribution to the
Town Council prior to the meeting. Further instructions to speakers are noted below.
INSTRUCTIONS TO IN-PERSON SPEAKERS
Members of the public shall be allowed to speak on posted public hearings and during Call to Audience when
attending the meeting in person. The public may be allowed to speak on other posted items on the agenda at the
discretion of the Mayor.
If you wish to address the Town Council on any item(s) on this agenda, please complete a blue speaker card located
on the Agenda table at the back of the room and give it to the Town Clerk. Please indicate on the blue speaker card
which item number and topic you wish to speak on, or, if you wish to speak during Call to Audience, please specify
what you wish to discuss.
Please step forward to the podium when the Mayor calls on you to address the Council.
1. For the record, please state your name and whether or not you are a Town resident.
2. Speak only on the issue currently being discussed by Council. You will only be allowed to
address the Council one time regarding the topic being discussed.
3. Please limit your comments to 3 minutes.
4. During Call to Audience, you may address the Council on any matter that is not on the agenda.
5. Any member of the public speaking must speak in a courteous and respectful manner to those
present.
INSTRUCTIONS TO VIRTUAL SPEAKERS FOR PUBLIC HEARINGS
Members of the public may attend the meeting virtually and request to speak virtually on any agenda item that is
listed as a Public Hearing. If you wish to address the Town Council virtually during any listed Public Hearing, please
complete the online speaker form by clicking here https://forms.orovalleyaz.gov/forms/bluecard at least 24 hours
prior to the start of the meeting. You must provide a valid email address in order to register. Town Staff will email
you a link to the Zoom meeting the day of the meeting. After being recognized by the Mayor, staff will unmute your
microphone access and you will have 3 minutes to address the Council. Further instructions regarding remote
participation will be included in the email.
Thank you for your cooperation.
Town Council Regular Session 1.
Meeting Date:04/20/2022
Submitted By:Christopher Hutchison, Finance
Subject
FY 21/22 Financial Update Through February 2022
Attachments
Council Memo - Feb 2022 Financial Update
Attachment A - General Fund
Attachment B - Highway Fund
Attachment C-1 - Community Center Fund
Attachment C-2 Golf Contractor P&L
Attachment D - Summary All Funds
Attachment E - Gen Fund Local Sales Tax
Attachment F - Gen Fund State Shared Revenues
Staff Presentation
Town Manager’s Office
TOWN COUNCIL REPORT
DATE: April 20, 2022
TO: Mayor and Council
THRU: Mary Jacobs, Town Manager
FROM: David Gephart, Chief Financial Officer
SUBJECT: February 2022 Financial Update
This financial update is intended to provide an overview and status of revenues and expenditures for the
Town’s selected funds through February 2022 for fiscal year 2021/22. Funds included in this financial
update are the General Fund, Highway Fund and Community Center Fund. All amounts are preliminary,
un-audited and subject to change based upon adjusting entries, as necessary.
EXECUTIVE SUMMARY:
With the Town now two-thirds of the way through the fiscal year, revenues continue to significantly
outperform budget expectations. In addition, expenditure savings are anticipated in the Town’s major
funds. The General Fund and Community Center Fund in particular, should end the fiscal year with
substantially higher fund balances than projected. Further details on revenues and expenditures are as
follows.
General Fund
General Fund revenues and expenditures are trending better than expected through February (see
attachment A). Revenues total $34.8 million or 73.9% of budget, while expenditures are at $39.3 million or
64.1% of the total budget.
Highway Fund
Highway Fund revenues and expenditures are trending better than expected through February (see
attachment B). Revenues total $2.6 million or 71.6% of budget, while expenditures total $3.1 million or
75.4% of budget.
Community Center Fund
Revenues and expenditures for the Community Center Fund are trending better than expected through
February (see attachment C-1 & C-2). Revenues total $6.0 million or 81.6% of budget while expenditures
total $3.9 million or 49.9% of budget.
BACKGROUND AND DETAILED INFORMATION:
GENERAL FUND
Attachment A shows General Fund revenues and expenditures through February, as well as year-end
estimates for each category. The estimated year-end projections in the General Fund are as follows:
Revenues: $53,086,162
Less:
Expenditures: ($58,530,333)
Preliminary Estimated Decrease in Fund Balance: ($5,444,171)*
*Note that the budgeted decrease in fund balance for FY 21/22 is $14.2 million.
General Fund Revenues
Local sales tax collections in the General Fund total $17.2 million or 81.1% of the budgeted amount
of $21.2 million and are performing better than anticipated. Retail collections total $5.9 million,
which is $694,331 or 13.3% higher than collections from the same time period last fiscal year. Both
restaurant/bar collections as well as bed tax collections are up 46.1% and 177% respectively
compared to collections from the same time period last fiscal year. Construction sales tax
collections total $4.7 million through February 2022, which is $1,351,828 or 40.1% higher than
collections from the same time period last fiscal year. Total local sales tax revenue in the General
Fund is expected to come in $4.9 million above budget due to strong performance across most tax
categories. Please see attachment E for detailed information on General Fund local sales tax
collections.
License and permit revenues total $1.7 million or 91.4% of the budget amount of $1.8 million. Single
Family Residential (SFR) permits issued through February total 127 and are a large portion of this
revenue piece. This revenue category is expected to come in $349,000 or 18.8% over budget at
this time due to commercial building activity.
State shared revenues total $9.6 million or 69.7% of the budget amount of $13.7 million. These
revenues sources are comprised of state shared sales taxes, state shared income taxes, auto-lieu
fees, and Smart and Safe shared taxes. At this point in time, these revenues are forecasted to
come in $542,000 or 3.9% over budget due to higher-than-expected collections.
Charges for services revenues total $1.7 million or 69.7% of the budget amount of $2.4 million. A
large portion of these revenues are associated with Parks & Recreation program revenues, which
are showing strong recovery. Charges for services are forecasted to come in over budget by
$127,000, or 5.3%.
General Fund Expenditures
General Fund expenditures are trending better than expected through February, with overall
savings of $2.7 million, or 4.5% expected for the fiscal year. In General Administration, the Town
has recorded a one-time, budgeted $10.0 million payment to PSPRS to pay down the unfunded
liability. Personnel expenditures are expected to be $1.2 million less than budgeted due to various
position vacancies. Transfers out of the General Fund are expected to be $1.1 million less than
budgeted due to the pension obligation bonds that were issued in July. The Town budgeted a full
debt service payment; however, only an interest payment is due this year.
The General Fund is expected to end the fiscal year with a total fund balance of $27.0 million, or 50.1%
of budgeted expenditures
HIGHWAY FUND
Highway Fund Revenues
State shared highway user funds total $2.6 million or 71.4% of the budget amount of $3.6 million.
At this point in time, these revenues are projected to come in over budget by $255,000 or 7.1%.
With positive trends in the fund’s other minor revenue sources, overall revenues are projected to
come in over budget by $265,000 or 7.3%.
Highway Fund Expenditures
Highway Fund expenditures though February are at $3.1 million or 75.4% of the adopted budget of
$4.1 million. Capital projects and spending, including that for the pavement preservation program,
are nearly complete for the fiscal year. Highway Fund expenditures are projected to come in about
$21,000 or 0.5% below budget, due to slight savings in personnel costs.
The Highway Fund is expected to end the fiscal year with a fund balance of approximately $1.1 million.
COMMUNITY CENTER FUND
Attachment C-1 shows the consolidated financial status of the Community Center Fund with all revenues
and expenditures from contracted and Town-managed operations.
Attachment C-2 shows the monthly line-item detail for the contractor-managed operations, specifically
revenues and expenditures associated with the golf, food and beverage operations. The totals in the
revenue and expenditure categories in attachment C-2 tie to the contracted operating revenues and
expenditures in attachment C-1.
Community Center Fund Revenues
Revenues in the Community Center Fund through February total $6.0 million or 81.6% of the
budget amount of $7.4 million.
Contracted operating revenues total about $3.0 million through February. This is approximately
$552,000 or 22.9% higher than revenues from the same time period last fiscal year. At this time,
contracted revenues are estimated to come in about $770,000 or 21.3% higher than budgeted due
to anticipated, across-the-board outperformance compared to budget.
Town operating revenues for February are $714,000, a significant increase from the same time
period last year, due primarily to a recovery in recreation program revenue and member dues.
Town operating revenues are expected to end the fiscal year $287,000 or 41.2% over budget.
Local sales tax revenues for February total $2.3 million or 78.0% of the budget amount of $2.9
million. These collections are currently projected to come in nearly $500,000 or 17.0% over budget.
Community Center Fund Expenditures
Expenditures in the Community Center Fund total $3.9 million or 49.9% of the budgeted amount of
$7.8 million.
Contracted operating expenditures total $3.0 million, or 63.7% of the budgeted amount of $4.7
million. Contracted expenditures are estimated to come in approximately $231,000 or 4.9% under
budget, due to anticipated O&M and personnel savings.
Transfers out are expected to be $1.6 million less than budget. This is due to the Town having
budgeted a full debt service payment for the newly issued Parks and Recreation bonds whereas
only an interest payment is due this year.
At this time, the Community Center Fund is projected to end the fiscal year with a total fund balance
of nearly $5.7 million.
With the most recent year-end projections provided by the golf contractor, the Town is not expecting any
year-end sales tax support for golf operations. The projected net loss of $77,947 for contracted golf
operations will be covered by $159,050 in outside HOA contributions, and approximately $83,000 in local
sales taxes generated from golf related operations.
Please see attachments A and B for additional details on the General Fund and Highway Fund. See
attachments C-1 and C-2 for additional details on the Community Center Fund. See attachment D for a
fiscal year-to-date consolidated summary of all Town Funds. See attachment E and F for a breakdown of
monthly local sales tax collections and state shared revenue collections for the General Fund.
ATTACHMENT A
February YTD Financial Status
General Fund
% Budget Completion through February --- 66.7%
% Actuals YE % Variance
to Budget to Budget
REVENUES:`
LOCAL SALES TAX 17,167,417 21,157,707 81.1% 26,070,335 23.2%
LICENSES & PERMITS 1,689,952 1,849,000 91.4% 2,197,500 18.8%
FEDERAL GRANTS 3,467,402 5,990,290 57.9% 6,068,448 1.3%
STATE GRANTS 47,157 75,000 62.9% 75,000 0.0%
STATE/COUNTY SHARED 9,568,596 13,729,923 69.7% 14,271,621 3.9%
OTHER INTERGOVERNMENTAL 828,306 1,344,500 61.6% 1,364,700 1.5%
CHARGES FOR SERVICES 1,663,132 2,387,776 69.7% 2,514,733 5.3%
FINES 84,041 125,000 67.2% 125,000 0.0%
INTEREST INCOME 147,592 150,000 98.4% 150,000 0.0%
MISCELLANEOUS 118,932 264,000 45.1%248,825 -5.7%
TOTAL REVENUES 34,782,527 47,073,196 73.9% 53,086,162 12.8%
% Actuals YE % Variance
to Budget to Budget
EXPENDITURES:
CLERK 229,324 383,833 59.7% 380,230 -0.9%
COMMUNITY & ECON. DEV. 1,722,634 3,044,614 56.6% 2,974,807 -2.3%
COUNCIL 155,501 188,720 82.4% 188,109 -0.3%
FINANCE 584,888 979,655 59.7% 944,743 -3.6%
GENERAL ADMINISTRATION 11,793,125 14,459,559 81.6% 14,079,934 -2.6%
HUMAN RESOURCES 272,416 535,390 50.9% 472,390 -11.8%
INNOVATION & TECHNOLOGY 2,755,085 4,346,583 63.4% 4,273,811 -1.7%
LEGAL 531,846 902,754 58.9% 883,661 -2.1%
MANAGER 679,093 1,115,224 60.9% 1,107,750 -0.7%
PARKS & RECREATION 2,130,179 3,446,361 61.8% 3,423,479 -0.7%
POLICE 10,303,843 18,171,000 56.7% 17,206,223 -5.3%
PUBLIC WORKS 3,225,650 5,364,091 60.1% 5,539,578 3.3%
TOWN COURT 484,445 914,796 53.0% 792,786 -13.3%
TRANSFERS OUT 4,424,073 7,408,264 59.7%6,262,832 -15.5%
TOTAL EXPENDITURES 39,292,102 61,260,844 64.1% 58,530,333 -4.5%
SURPLUS / (DEFICIT) (4,509,575) (14,187,648) (5,444,171)
BEGINNING FUND BALANCE 32,408,542
Plus: Surplus / (Deficit)(5,444,171)
ENDING FUND BALANCE **26,964,371
* Year-end estimates are subject to further revision
** Ending fund balance amounts are estimates and are subject to further revision
FY 2021/2022
Year End
Estimate *
Budget Year End
Estimate *
Actuals
thru 2/2022
Actuals
thru 2/2022
Budget
ATTACHMENT B
February YTD Financial Status FY 2021/2022
% Budget Completion through February --- 66.7%
Actuals
thru 2/2022 Budget % Actuals
to Budget
Year End
Estimate *
YE % Variance
to Budget
REVENUES:-
LICENSES & PERMITS 20,702 25,000 82.8% 30,000 20.0%
STATE/COUNTY SHARED 2,580,852 3,614,922 71.4% 3,870,000 7.1%
INTEREST INCOME 6,319 6,000 105.3% 8,000 33.3%
MISCELLANEOUS 4,171 2,000 208.6%5,069 153.5%
TOTAL REVENUES 2,612,044 3,647,922 71.6% 3,913,069 7.3%
Actuals
thru 2/2022 Budget % Actuals
to Budget
Year End
Estimate *
YE % Variance
to Budget
EXPENDITURES:
TRANSPORTATION ENGINEERING 2,847,793 3,766,525 75.6% 3,745,678 -0.6%
STREET MAINTENANCE 235,655 324,000 72.7%324,000 0.0%
TOTAL EXPENDITURES 3,083,448 4,090,525 75.4% 4,069,678 -0.5%
SURPLUS / (DEFICIT) (471,404) (442,603) (156,609)
BEGINNING FUND BALANCE 1,242,978
Plus: Surplus / (Deficit) (156,609)
ENDING FUND BALANCE ** 1,086,369
* Year-end estimates are subject to further revision
** Ending fund balance amounts are estimates and are subject to further revision
Highway Fund
ATTACHMENT C-1
February YTD Financial Status
% Budget Completion through February --- 66.7%
% Actuals YE % Variance
to Budget to Budget
REVENUES:
CONTRACTED OPERATING REVENUES
Golf Revenues, Trail and Cart Fees 1,603,681 1,966,245 81.6% 2,402,510 22.2%
Member Dues 748,087 957,000 78.2% 1,123,086 17.4%
Food & Beverage 407,737 473,465 86.1% 585,480 23.7%
Merchandise & Other 205,309 225,675 91.0%281,321 24.7%
2,964,813 3,622,385 81.8% 4,392,397 21.3%
TOWN OPERATING REVENUES
Daily Drop-Ins 34,657 30,000 115.5% 49,000 63.3%
Member Dues 471,910 526,480 89.6% 620,500 17.9%
Recreation Programs 150,830 82,500 182.8% 240,000 190.9%
Swim Team/Swim Lessons - 8,000 0.0% - -100.0%
Facility Rental Income 56,467 50,500 111.8%75,000 48.5%
713,864 697,480 102.3% 984,500 41.2%
OTHER REVENUES
Local Sales Tax 2,288,272 2,932,798 78.0% 3,430,364 17.0%
Real Property Rental Income 19,502 19,502 100.0% 19,502 0.0%
Interest Income 10,605 1,000 1060.5% 15,594 1459.4%
Miscellaneous 37,454 125,100 0.0%162,487 29.9%
2,355,833 3,078,400 76.5% 3,627,947 17.9%
TOTAL REVENUES 6,034,510 7,398,265 81.6% 9,004,844 21.7%
% Actuals YE % Variance
to Budget to Budget
EXPENDITURES:
CONTRACTED OPERATING EXPENDITURES
Personnel 956,973 1,641,903 58.3% 1,541,284 -6.1%
Food & Beverage 354,551 445,441 79.6% 470,135 5.5%
Operations & Maintenance 1,574,076 2,429,634 64.8% 2,285,843 -5.9%
Equipment Leases 111,298 184,550 60.3%173,082 -6.2%
2,996,898 4,701,528 63.7% 4,470,344 -4.9%
TOWN OPERATING EXPENDITURES
Personnel 507,722 875,291 58.0% 891,376 1.8%
Operations & Maintenance 148,544 211,290 70.3%211,290 0.0%
656,266 1,086,581 60.4% 1,102,666 1.5%
CAPITAL OUTLAY 61,844 132,500 46.7% 132,500 0.0%
TRANSFERS OUT 168,519 1,868,519 9.0% 315,658 -83.1%
TOTAL EXPENDITURES 3,883,527 7,789,128 49.9% 6,021,168 -22.7%
SURPLUS / (DEFICIT) 2,150,983 (390,863) 2,983,676
BEGINNING FUND BALANCE 2,676,793
Plus: Surplus / (Deficit)2,983,676
ENDING FUND BALANCE **5,660,469
* Year-end estimates are subject to further revision
** Ending fund balance amounts are estimates and are subject to further revision
FY 2021/2022
Actuals
thru 2/2022 Budget Year End
Estimate *
Community Center Fund
Actuals
thru 2/2022 Budget Year End
Estimate *
ATTACHMENT C-2
Budget Last Year Budget Last Year
Actual Budget Variance Last Year Variance Actual Budget Variance Last Year Variance
Rounds
3,341 2,500 841 3,561 (220)Rounds ‐ Member 21,681 17,750 3,931 20,323 1,358
1,080 480 600 569 511 Rounds ‐ Outing 4,916 2,520 2,396 2,316 2,600
5,963 4,480 1,483 4,266 1,697 Rounds ‐ Public 34,884 31,560 3,324 30,292 4,592
====================================================================================== ==================================================================================
10,384 7,460 2,924 8,396 1,988 Total Rounds 61,481 51,830 9,651 52,931 8,550
Revenue
301,069 211,100 89,969 229,807 71,261 Green Fees 1,387,651 1,135,400 252,251 1,152,215 235,436
24,433 19,590 4,843 24,066 367 Cart Fees 184,724 154,955 29,769 165,083 19,642
6,659 6,000 659 6,781 (121)Driving Range 31,305 34,500 (3,195)32,921 (1,616)
1,704 0 1,704 0 1,704 Golf Cards/Passes 14,531 0 14,531 0 14,531
26,677 15,600 11,077 17,213 9,464 Pro Shop Sales 143,808 131,400 12,408 131,688 12,120
35,055 27,800 7,255 17,967 17,088 Food (Food & Soft Drinks) 206,710 145,165 61,545 95,561 111,149
29,319 24,100 5,219 24,492 4,826 Beverages (Alcohol) 180,393 146,025 34,368 144,318 36,075
9,920 0 9,920 1,387 8,533 Other Food & Beverage Revenue 20,634 0 20,634 2,336 18,298
3,070 2,000 1,070 2,124 946 Other Golf Revenues (Club Rent, Handicap 20,910 8,725 12,185 15,726 5,184
2,502 1,500 1,002 3,634 (1,132)Clinic / School Revenue 19,598 6,500 13,098 15,601 3,997
99,690 82,500 17,190 91,219 8,471 Dues Income ‐ Monthly Dues 748,087 640,000 108,087 653,384 94,703
6,210 0 6,210 1,289 4,921 Miscellaneous Income and Discounts 6,462 0 6,462 4,121 2,341
==================================================================================== ===============================================================================
546,306 390,190 156,116 419,979 126,327 Total Revenue 2,964,813 2,402,670 562,143 2,412,955 551,859
Cost of Sales
22,392 11,630 (10,762)11,629 (10,763)COGS ‐ Pro Shop 105,127 98,270 (6,857)91,115 (14,013)
10,317 7,755 (2,562)5,557 (4,760)COGS ‐ Food 59,752 37,509 (22,242)30,431 (29,321)
1,519 1,290 (229)887 (631)COGS ‐ Non‐Alcoholic Beverages 9,824 9,450 (374)9,406 (417)
9,050 7,230 (1,820)6,557 (2,493)COGS ‐ Alcohol 55,217 43,808 (11,409)42,491 (12,725)
‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐ ‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐ ‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐ ‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐ ‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐ ‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐ ‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐
43,278 27,905 (15,373)24,630 (18,648)Total Cost of Sales 229,919 189,037 (40,882)173,443 (56,476)
==================================================================================== ===============================================================================
503,028 362,285 140,743 395,349 107,679 GROSS INCOME 2,734,894 2,213,633 521,261 2,239,511 495,383
Labor
32,847 31,777 (1,070)28,793 (4,055)Golf Operation Labor 223,079 233,577 10,498 192,515 (30,564)
8,319 10,513 2,193 7,327 (992)General and Administrative 77,115 93,200 16,085 80,311 3,196
51,100 64,374 13,274 51,627 527 Maintenance and Landscaping 471,631 519,157 47,526 450,622 (21,009)
29,682 20,203 (9,479)16,226 (13,456)F&B 176,832 140,927 (35,904)127,637 (49,195)
6,176 6,671 495 6,691 515 Sales and Marketing 55,092 46,870 (8,222)51,194 (3,898)
‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐ ‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐ ‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐ ‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐ ‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐ ‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐ ‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐
128,125 133,538 5,413 110,664 (17,461)Total Direct Labor 1,003,748 1,033,731 29,983 902,279 (101,469)
9,383 12,686 3,303 10,348 965 Total Payroll Taxes 79,966 98,204 18,239 82,288 2,322
4,638 12,500 7,862 11,188 6,550 Total Medical/Health Benefits 62,688 100,000 37,312 83,732 21,044
2,555 2,080 (475)1,314 (1,241)Total Workmans Comp 18,077 16,540 (1,537)13,668 (4,409)
‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐ ‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐ ‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐ ‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐ ‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐ ‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐ ‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐
16,576 27,266 10,690 22,850 6,274 Total Payroll Burden 160,730 214,744 54,014 179,688 18,957
==================================================================================== ===============================================================================
144,700 160,804 16,104 133,514 (11,186)Total Labor 1,164,478 1,248,476 83,997 1,081,966 (82,512)
Other Operational Expenses
8,464 2,670 (5,794)12,133 3,670 Golf Ops 58,817 42,440 (16,377)57,764 (1,053)
14,587 13,405 (1,182)10,137 (4,450)G&A 94,884 86,650 (8,234)114,966 20,082
56,767 24,550 (32,217)23,627 (33,140)Maintenance 436,974 403,050 (33,924)366,981 (69,993)
3,205 4,360 1,155 2,310 (896)F&B 22,255 42,780 20,525 19,833 (2,422)
1,870 1,050 (820)1,172 (698)Sales and Marketing 15,288 16,875 1,587 19,649 4,361
20,100 14,784 (5,316)13,041 (7,059)Golf Cart Leases 111,298 118,272 6,974 100,782 (12,958)
0 0 0 0 0 Equipment Leases 0 0 0 41,928 41,928
58,470 51,600 (6,870)44,965 (13,506)Utilities ‐ Maintenance 602,318 780,400 178,082 625,454 23,136
14,966 14,275 (691)18,789 3,822 Utilities ‐ G&A 124,201 111,955 (12,246)165,223 41,022
10,200 10,200 0 10,000 (200)Management Fees 81,600 81,600 0 80,000 (1,600)
4,039 3,300 (739)4,600 561 Insurance ‐ P&C 30,082 26,400 (3,682)35,978 5,896
‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐ ‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐ ‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐ ‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐ ‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐ ‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐ ‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐
192,669 140,194 (52,475)140,773 (51,896)Total Other Operational Expenses 1,582,316 1,710,422 128,106 1,628,559 43,801
==================================================================================== ===============================================================================
337,369 300,998 (36,371)274,286 (63,083)Total Expenses 2,746,794 2,958,898 212,103 2,710,525 (38,711)
==================================================================================== ===============================================================================
165,659 61,287 104,372 121,063 44,596 EBITDAR (11,900) (745,265)309,158 (471,014)456,672
==================================================================================== ===============================================================================
165,659 61,287 104,372 121,063 44,596 EBITDA (11,900) (745,265)730,923 (471,014)456,672
Interest Expense/Dep&Amt
00000Other Expense (343)0 343 19,288 19,631
9,969 0 (9,969)0 (9,969)Capital Improvements/Cap Reserve 20,529 0 (20,529)0 (20,529)
‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐ ‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐ ‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐ ‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐ ‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐ ‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐ ‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐
9,969 0 (9,969)0 (9,969)Total Interest Expense 20,186 0 (20,186)19,288 (897)
==================================================================================== ===============================================================================
155,690 61,287 94,403 121,063 34,627 Net Income (32,085) (745,265)710,737 (490,302)455,775
El Conquistador Golf Club
For the Month Ending February 28th, 2022
February YTD
ATTACHMENT DConsolidated Year-to-Date Financial Report through Febuary 2022FY 2021/2022FY 21/22 Capital Leases/Left in AccountsBegin Bal. Transfer OutThru Feb. 2022General Fund 32,408,542 34,782,527 34,782,527 4,424,073 17,919,306 16,608,776 339,947 39,292,102 27,898,967 Highway Fund 1,242,979 2,612,044 2,612,044 729,285 334,849 2,019,314 3,083,448 771,575 Grants and Contributions Fund - 147,038 147,038 25,877 40,625 66,502 80,536 Seizure & Forfeiture - Justice/State 266,810 26,170 26,170 101,910 101,910 191,070 Community Center Fund 2,676,793 6,034,510 6,034,510 279,817 1,464,695 2,077,171 61,844 3,883,527 4,827,776 Municipal Debt Service Fund 165,436 90,164 19,210,226 19,300,390 17,981,083 1,517,152 19,498,235 (32,409) Oracle Road Debt Service Fund 4,194 16 16 - 4,210 Water Resource System & Dev. Impact Fee Fund 18,744,638 876,308 876,308 75,000 916,169 319,207 1,310,376 18,310,570 Townwide Roadway Dev Impact Fee Fund 1,978,878 243,260 243,260 46,905 46,905 2,175,233 Parks & Recreation Impact Fee Fund 316,645 111,714 111,714 - 428,359 Police Impact Fee Fund 168,764 57,376 57,376 117,750 117,750 108,390 Capital Fund 2,504,029 750,598 28,844,742 29,595,340 60,212 367,932 1,925,156 2,353,300 29,746,069 PAG/RTA Fund 1,248,618 19,952 19,952 265,847 265,847 1,002,723 Water Utility 13,666,981 12,922,377 12,922,377 2,402 2,122,326 5,064,466 786,008 4,215,022 12,190,224 14,399,134 Stormwater Utility 1,001,740 1,028,372 1,028,372 522,689 204,588 727,277 1,302,835 Benefit Self Insurance Fund 2,379,019 2,492,017 2,492,017 2,063,277 2,063,277 2,807,759 Recreation In-Lieu Fee Fund 17,045 66 66 - 17,111 Total 78,791,110 62,194,509 48,054,968 110,249,477 4,824,042 22,818,513 44,904,929 6,401,815 6,051,381 85,000,680 104,039,907 Total OutPersonnel O&M CapitalFund RevenueOther Fin Sources/TfrsTotal InDebt Service
ATTACHMENT EGeneral Fund Local Sales Tax Collections FY 2021/22CATEGORY JULYAUGSEPOCTNOVDECJANFEBMARAPRMAYJUNETOTALConstruction Sales Tax 441,038 419,552 651,924 906,165 509,231 436,821 829,833 525,234 4,719,798 Utility Sales Tax 321,489 383,548 329,545 323,173 285,048 238,499 253,620 474,092 2,609,014 Retail Sales Tax 675,726 647,693 641,711 682,029 727,762 814,794 1,015,258 701,089 5,906,062 Bed Tax 130,217 117,012 93,538 108,884 392,162 157,378 205,021 181,927 1,386,139 Restaurant & Bar Sales Tax 172,386 162,947 172,178 195,482 227,724 191,664 226,775 199,622 1,548,780 All Other Local Sales Tax *181,767 180,252 164,385 191,016 284,083 217,626 274,274 225,089 1,718,492 TOTAL 1,922,624$ 1,911,004$ 2,053,282$ 2,406,749$ 2,426,009$ 2,056,782$ 2,804,781$ 2,307,053$ 17,888,284$ FY 2020/21CATEGORY JULYAUGSEPOCTNOVDECJANFEBMARAPRMAYJUNETOTALConstruction Sales Tax 643,435 471,705 517,101 483,032 384,176 321,621 305,338 241,562 254,568 450,343 409,924 442,859 4,925,664 Utility Sales Tax 267,771 337,260 350,040 360,019 286,715 249,286 245,891 271,681 241,698 227,632 221,458 205,402 3,264,853 Retail Sales Tax 647,068 579,089 560,008 613,570 607,315 709,153 889,306 606,222 620,243 748,368 700,138 692,038 7,972,518 Bed Tax 42,564 33,546 32,879 38,003 170,718 105,673 36,242 40,721 99,686 148,989 144,442 130,433 1,023,896 Restaurant & Bar Sales Tax 127,814 114,578 118,223 130,147 158,913 137,151 142,356 130,977 154,257 183,628 167,142 191,389 1,756,575 All Other Local Sales Tax *117,419 174,520 141,653 120,588 200,416 200,756 183,337 164,894 171,734 218,085 193,522 201,188 2,088,112 TOTAL 1,846,071$ 1,710,698$ 1,719,904$ 1,745,360$ 1,808,253$ 1,723,640$ 1,802,470$ 1,456,056$ 1,542,186$ 1,977,045$ 1,836,626$ 1,863,309$ 21,031,618$ * Note: Does not include cable franchise fees or sales tax audit revenues
ATTACHMENT FGeneral Fund State Shared RevenuesFY 2021/22CATEGORY JULYAUGSEPOCTNOVDECJANFEBMARAPRMAYJUNETOTALState Shared Income Tax 500,637 500,637 517,313 517,313 517,313 517,313 517,313 517,313 4,105,152 State Shared Sales Tax 291,674 534,620 464,795 538,626 428,064 680,044 569,532 458,855 3,966,210 County Auto Lieu 100,364 178,439 214,084 179,539 176,572 183,593 166,138 185,396 1,384,125 Smart and Safe- - - - - 113,051 - 59 113,110 TOTAL 892,675$ 1,213,696$ 1,196,192$ 1,235,478$ 1,121,949$ 1,494,001$ 1,252,983$ 1,161,623$ 9,568,596$ FY 2020/21CATEGORY JULYAUGSEPOCTNOVDECJANFEBMARAPRMAYJUNETOTALState Shared Income Tax 548,361 548,361 548,361 548,361 548,361 548,360 548,361 548,361 548,361 548,361 548,361 548,361 6,580,331 State Shared Sales Tax 243,577 413,638 354,744 490,371 357,106 523,608 454,947 376,182 433,435 572,504 533,021 709,210 5,462,343 County Auto Lieu 98,728 256,745 217,528 201,958 162,796 190,665 190,824 175,212 182,116 216,303 197,466 302,323 2,392,664 Smart and Safe- - - - - - - - - - - 47,246 47,246 TOTAL 890,666$ 1,218,744$ 1,120,633$ 1,240,690$ 1,068,263$ 1,262,633$ 1,194,132$ 1,099,755$ 1,163,912$ 1,337,168$ 1,278,848$ 1,607,140$ 14,482,584$
Fiscal Year 2021/22
Financial Update Through February 2022
April 19, 2022
GENERAL FUND REVENUES
REVENUE SOURCE Budget Actuals
Thru 2/2022 % of Budget Year-End
Estimate Notes
Local Sales Taxes $ 21,157,707 $ 17,167,417 81.1%$ 26,070,335 Trending higher than expected; continued growth and
strong recovery in categories impacted by COVID
State Shared Revenues 13,729,923 9,568,596 69.7%14,271,621 Trending higher than expected. New Smart & Safe
funds received this year
Charges for Services 2,387,776 1,663,132 69.7%2,514,733 Trending higher than expected; improvement in
recreation revenue
Licenses & Permits 1,849,000 1,689,952 91.4%2,197,500
Trending higher than budgeted due to several large
commercial projects; SFR permits , which slowed
considerably for first half of year, now picking up
Grant Revenue 6,065,290 3,514,559 57.9%6,143,448 Year-end estimate includes amount of American
Rescue Plan Act (ARPA) funds recognized this year.
All Other 1,883,500 1,178,871 62.6%1,888,525 Includes other intergovernmental revenue, interest
income and miscellaneous revenue
TOTAL GENERAL FUND
REVENUES $ 47,073,196 $ 34,782,527 73.9%$ 53,086,162
Budget variance due to outperforming sales tax
collections, state shared revenue and permit
revenue
GENERAL FUND EXPENDITURES
EXPENDITURE CATEGORY Budget Actuals
Thru 2/2022 % of Budget Year-End
Estimate Notes
Personnel $ 30,775,632 $ 17,919,305 58.2%$ 29,547,575
Year to date actuals are slightly below budget due
to timing of payroll and vacancy savings. Reduced
year-end estimate due to personnel vacancies in
several departments.
Operations &
Maintenance 21,981,773 16,608,777 75.6%22,053,707 Includes $10M PSPRS payment from reserves.
Added Smart & Safe funds to year-end estimate.
Capital 1,095,175 339,947 31.0%666,219
Budget includes Westward Look improvements; IT
needs and Parks & Recreation improvements.
Added Smart & Safe funds to year-end estimate.
Transfers Out 7,408,264 4,424,073 59.7%6,262,832
Actuals reflect a transfer for debt service and
budgeted transfers to the Capital Fund. No principal
payment due in FY 21/22 for pension obligation
bonds.
TOTAL GENERAL FUND
EXPENDITURES $ 61,260,844 $ 39,292,102 64.1%$ 58,530,333 Budget variance mainly due to debt service
transfer for pension obligation bonds
Budgeted Deficit/Use of Fund
Balance: ($14.2M)
Estimated Deficit/Use of Fund
Balance = ($5.4M)
Estimated Ending Fund
Balance: $27.0M
50.1% of budgeted expenditures
Exceeds Council 25% Policy by
$13.5M
GENERAL FUND
$33.6M
$25.0M
$34.8M
$39.3M
$47.1M
$61.3M
$M
$10M
$20M
$30M
$40M
$50M
$60M
$70M
Revenues Expenditures
General Fund
FY 21/22 Through February
PY Actual
CY Actual
CY Budget
HIGHWAY FUND REVENUES
REVENUE SOURCE Budget Actuals
Thru 2/2022 % of Budget Year-End
Estimate Notes
Licenses & Permits $ 25,000 $ 20,702 82.8%$ 30,000 Trending above budget at this time
State Shared Revenues 3,614,922 2,580,852 71.4%3,870,000 Trending higher than expected
All Other 8,000 10,490 131.1%13,069 Additional revenues attributable to insurance
recoveries and interest income
TOTAL HIGHWAY FUND
REVENUES $ 3,647,922 $ 2,612,044 71.6%$ 3,913,069 Expected to exceed budget due to additional HURF
revenues
HIGHWAY FUND EXPENDITURES
EXPENDITURE CATEGORY Budget Actuals
Thru 2/2022 % of Budget Year-End
Estimate Notes
Personnel $ 1,208,870 $ 729,285 60.3%$ 1,188,023 Trending slightly lower than expected; % of budget
reflects timing of payrolls; slight savings projected
Operations &
Maintenance 616,655 334,849 54.3%616,655
Trending as expected; larger line-items include
striping, field supplies, electricity and traffic signal
maintenance
Capital 2,265,000 2,019,314 89.2%2,265,000 Trending as expected; timing of pavement
preservation program
TOTAL HIGHWAY FUND
EXPENDITURES $ 4,090,525 $ 3,083,448 75.4%$ 4,069,678 Slight savings in personnel projected for year-end
Budgeted Deficit/Use of Fund
Balance: ($443,000)
Estimated Deficit/Use of Fund
Balance = ($157,000)
Estimated Ending Fund
Balance: $1.1M
HIGHWAY FUND
$2.4M
$2.2M
$2.6M
$3.1M
$3.6M
$4.1M
$.0M
$.5M
$1.0M
$1.5M
$2.0M
$2.5M
$3.0M
$3.5M
$4.0M
$4.5M
$5.0M
Revenues Expenditures
Highway Fund
FY 21/22 Through February
PY Actual
CY Actual
CY Budget
COMMUNITY CENTER FUND REVENUES
REVENUE SOURCE Budget Actuals
Thru 2/2022 % of Budget Year-End
Estimate Notes
Contracted Operating
Revenues $ 3,622,385 $ 2,964,813 81.8%$ 4,392,397
All revenues sources trending higher than expected.
Strong performance particularly in golf revenues
and member dues.
Town Operating Revenues 697,480 713,864 102.3%984,500
Exceeding budget in member dues, recreation
program revenue, facility rental income and daily
drop-ins
Other Revenues 3,078,400 2,355,833 76.5%3,627,947
Includes 1/2 cent sales tax revenues, HOA
contributions, interest income and other
miscellaneous revenues. Higher than expected local
sales tax.
TOTAL COMM. CENTER
FUND REVENUES $ 7,398,265 $ 6,034,510 81.6%$ 9,004,844
Total revenues projected to exceed budget by $1.6
million or 21.7%, due to sales tax, fitness and
recreation program revenue, and golf revenue.
COMMUNITY CENTER FUND EXPENDITURES
EXPENDITURE CATEGORY Budget Actuals
Thru 2/2022 % of Budget Year-End
Estimate Notes
Contracted Operating
Expenditures $ 4,701,528 $ 2,996,898 63.7%$ 4,470,344
Trending better than expected. O&M and personnel
costs are expected to come in under budget by
$144,000 and $101,000 respectively, per contractor.
Town Operating
Expenditures 1,086,581 656,266 60.4%1,102,666 Trending as expected
Capital Outlay 132,500 61,844 46.7%132,500 Projected on budget at this time
Transfers Out 1,868,519 168,519 9.0%315,658 Actuals reflect transfers for debt service. Interest
only payment due on Parks & Rec bonds.
TOTAL COMM. CENTER
FUND EXPENDITURES $ 7,789,128 $ 3,883,527 49.9%$ 6,021,168
Budget savings of $1.6 million in transfers out.
Outperformance in contracted operating
expenditures.
COMMUNITY CENTER FUND
Budgeted Deficit/Use of Fund
Balance: ($0.4M)
Estimated Surplus: $3.0M
Estimated Ending Fund
Balance: $5.7M
$4.6M
$3.5M
$6.0M
$3.9M
$7.4M
$7.8M
$M
$1M
$2M
$3M
$4M
$5M
$6M
$7M
$8M
Revenues Expenditures
Community Center Fund
FY 21/22 Through February
PY Actual
CY Actual
CY Budget
MONTHLY FINANCIAL UPDATE
QUESTIONS?
Town Council Regular Session 1.
Meeting Date:04/20/2022
Youth Art Presentation by Melissa Samsel from Innovation Academy
Subject
Youth Art Presentation by Melissa Samsel from Innovation Academy
Summary
Attachments
No file(s) attached.
Town Council Regular Session 2.
Meeting Date:04/20/2022
PRESENTATION AND DISCUSSION OF PSPRS PENSION FUNDING
Subject
Presentation and update regarding the Public Safety Personnel Retirement System (PSPRS) pension funding
Summary
In February, the Budget and Finance Commission was provided with an overview of the Town's funding status with
the Public Safety Pension Retirement System (PSPRS) by a representative of PSPRS. The purpose of this
presentation is to provide the Town Council with the same overview. A PSPRS representative will make a brief
presentation.
Attachments
PSPRS Powerpoint Presentation
TOWN OF ORO VALLEY
UPDATE--APRIL 2022
PSPRS
SERVING THOSE WHO SERVE OTHERS
2
Pension funding equation
C + I = B + E
Contributions Investment Benefits Expenses
Income
LIABILITY METHODS
Present Value of
Future Normal Costs
Unfunded Actuarial
Accrued Liability
Normal
Cost
Amortization
Payment
Present Value of Future Benefits:
Includes All Future Pay and Service
Assets:
At Valuation Date
Actuarial Accrued Liability:
Includes Service Earned to Date
3
•TOWN OF ORO VALLEY
4
•TOWN OF ORO VALLEY
5
Oro Valley Police—Paid $27,612,366 on 7/6/21
. 6/30/21 .. 7/6/21 .Risk Mitigation
Present Value of Benefits (PVB)$81,256,408
Actuarial Accrued Liability (AAL)$70,792,554
Actuarial Value of Assets (AVA)$46,773,089 $74,385,455 $3.59m
Market Value of Assets (MVA)$51,161,889 $78,774,255 $4.39m
Unfunded Actuarial Value of Assets $24,019,465 $0
Funded Ratio 66.1%105.1%
FY23 Employer Contribution Rate 43.47%13.09%$2m Savings
6
Pension funding equation
C + I = B + E
Contributions Investment Benefits Expenses
Income
LIABILITY METHODS
Present Value of
Future Normal Costs
Unfunded Actuarial
Accrued Liability
Normal
Cost
Amortization
Payment
Present Value of Future Benefits:
Includes All Future Pay and Service
Assets:
At Valuation Date
Actuarial Accrued Liability:
Includes Service Earned to Date
7
8
QUESTIONS,
COMMENTS, AND
DISCUSSION
Town Council Regular Session A.
Meeting Date:04/20/2022
Requested by: Mike Standish Submitted By:Michelle Stine, Town Clerk's Office
Department:Town Clerk's Office
SUBJECT:
Minutes - April 6, 2022
RECOMMENDATION:
Staff recommends approval.
EXECUTIVE SUMMARY:
N/A
BACKGROUND OR DETAILED INFORMATION:
N/A
FISCAL IMPACT:
N/A
SUGGESTED MOTION:
I MOVE to approve (approve with the following changes) the April 6, 2022, minutes.
Attachments
4-6-22 Draft Minutes
D R A F T
MINUTES
ORO VALLEY TOWN COUNCIL
REGULAR AND STUDY SESSION
APRIL 6, 2022
ORO VALLEY COUNCIL CHAMBERS
11000 N. LA CAÑADA DRIVE
REGULAR SESSION AT OR AFTER 6:00 PM
CALL TO ORDER
Mayor Winfield called the meeting to order at 6:00 p.m.
ROLL CALL
Present: Joseph C. Winfield, Mayor
Melanie Barrett, Vice-Mayor
Tim Bohen, Councilmember
Harry Greene, Councilmember
Joyce Jones-Ivey, Councilmember
Josh Nicolson, Councilmember
Steve Solomon, Councilmember
PLEDGE OF ALLEGIANCE
Mayor Winfield led the audience in the Pledge of Alligance.
UPCOMING MEETING ANNOUNCEMENTS
Town Clerk Mike Standish announced the upcoming Town meetings.
COUNCIL REPORTS
Councilmember Greene reported that the Southern Arizona Arts Guild had a curated art display at the
Oro Valley Community and Recreation Center.
Councilmember Solomon reported about a charity called Wheels for Kids which donates bikes to kids
in need. Residents can visit azwfk.org for more information.
Councilmember Jones-Ivey reported that Project Graduation was still in need of volunteers and
donations for their event.
4-6-22 Minutes, Town Council Regular and Study Session 1
Councilmember Bohen reported that he had attended the grand opening of Gateway Mortgage and
was impressed by the energy of the small business community. Councilmember Bohen also reported
that he observed good news regarding sales and construction tax collection while attending the March
15, 2022, Oro Valley Budget and Finance Commission meeting.
Vice Mayor Barrett reported that she, the Mayor and Coucilmember Greene had attended the opening
of the Gap Ministries Campus of Hope. Vice Mayor Barrett encouraged residents to continue their
support for Gap Ministries.
Mayor Winfield provided further information regarding Gap Ministries, their co-founders and members.
TOWN MANAGER'S REPORT
Town Manager Mary Jacobs reported the following:
Congratulations to Indigo Golf for breaking 10,000 rounds of golf in March 2022
Celebrate Oro Valley event would be held on Saturday, April 9, 2022
Encouraged residents to read the Council Executive reports available on the Town's website
ORDER OF BUSINESS
Mayor Winfield reviewed the order of business and stated that the order would stand as posted.
Mayor Winfield provided the guidelines for participation in the Town Council's Regular and Study
Session meeting.
INFORMATIONAL ITEMS
There were no informational items.
CALL TO AUDIENCE
Oro Valley resident John Isenbarger voiced his concerns regarding a rise in bicycle accidents and town
codes regarding bicycle, sidewalk and pedestrian guidelines.
Oro Valley resident Doug Dalby voiced his concerns regarding the proposed Oro Valley Church of the
Nazarene rezoning request.
Oro Valley resident Tim Fagen voiced his concerns regarding the proposed Oro Valley Church of the
Nazarene rezoning request.
Oro Valley resident Tim Tarris voiced his concerns regarding the proposed Oro Valley Church of the
Nazarene rezoning request.
Oro Valley resident Ann Young voiced her concerns regarding the proposed Oro Valley Church of the
Nazarene rezoning request.
Oro Valley resident Chris DeSimone voiced his concerns regarding the half cent sales tax, the gounds
at James D. Kreigh Park, and the fields and garbage at Naranja Park.
Oro Valley resident Anthony Farrara voiced his concerns regarding the proposed Oro Valley Church of
the Nazarene rezoning request.
4-6-22 Minutes, Town Council Regular and Study Session 2
Oro Valley resident Jeff Weber voiced his concerns regarding the basketball court lights not working at
River Front Park.
Oro Valley resident Dan Devou spoke regarding the Oro Valley Style magazines mayoral candidate
article.
Oro Valley resident Mike Zinkin voiced his concerns regarding the use of potable water at Town
facilities.
Mayor Winfield asked staff to check into the light outage at the River Front Park basketball courts.
PRESENTATIONS
1.Youth Art Presentation by Arts and Culture Ambassador Sasha Case
Arts and Cultural Ambassador Sasha Case, presented a youth art video from Quest Academy for the
Arts.
2.Presentation of graduates from the 2022 Oro Valley Community Academy
Principle Planner Milini Simms presented item #2 and recognized the following 2022 Oro Valley
Community Academy graduates:
Brian and Erin Paradis Puntadeleste Bozeman
Dale Ann Petersen Roma Strong Zanders
Diana Dee Moore Sandy Caster
Dorris R. Torres Selvena Luna
Luis Agapito Susan Pugliese
Fred Weston Suzie Terry
Jack Longley William Sala
James Williams
Jim Eng
Joanne Moothart
Lorrie and Timothy Thomas
Manuel M. Ballestero
Michele Whitacre
Paul Lunde
3.Proclamation - Education and Sharing Day, Oro Valley
Mayor Winfield proclaimed Tuesday, April 12th, 2022, as Education and Sharing Day in Oro Valley.
Rabbi Zimmerman accepted the proclamation.
4.Proclamation - National Public Safety Telecommunicators Week
Mayor Winfield proclaimed the week of April 10 - 16, 2022, as National Public Safety
Telecommunicators Week in Oro Valley.
Oro Valley Public Safety Telecommunicator Supervisor, Ben Johnson, accepted the proclamation.
4-6-22 Minutes, Town Council Regular and Study Session 3
CONSENT AGENDA
Councilmember Bohen requested that Consent items (B) and (D) be removed from the Consent
Agenda for discussion.
A.Minutes - March 16, 2022
C.Resolution No. (R)22-13, authorizing and approving a subgrantee agreement between the Town of Oro
Valley and the Arizona Department of Homeland Security to fund overtime and mileage under the
Operation Stonegarden program
E.Resolution No. (R)22-15, designating David Gephart as Chief Fiscal Officer, authorized to submit the
Town's Annual Expenditure Limitation Report (AELR) to the State Auditor General for FY 22-23
F.Resolution No. (R)22-16, amending the FY 2022/23 - FY 2023/24 Council Strategic Leadership Plan
Motion by Mayor Joseph C. Winfield, seconded by Councilmember Harry Greene to approve Consent
Agenda item (A), (C), (E) and (F).
Vote: 7 - 0 Carried
B. Resolution No. (R)22-11, authorizing and approving an Intergovernmental Agreement (IGA) between the
Town of Oro Valley and Pima County on behalf of the Pima County Elections Department to provide
election services for the August 2, 2022 Primary Election, the November 8, 2022 General Election, the
August 6, 2024 Primary Election and the November 5, 2024 General Election
Councilmember Bohen requested clarification regarding the differences between Resolution No. (R)
22-11 and (R) 22-02.
Town Clerk Mike Standish clarified Councilmember Bohen's questions regarding the differences
between the resolutions.
Motion by Mayor Joseph C. Winfield, seconded by Vice-Mayor Melanie Barrett
to approve Resolution No. (R)22-11, authorizing and approving an Intergovernmental Agreement (IGA)
between the Town of Oro Valley and Pima County on behalf of the Pima County Elections Department
to provide election services for the August 2, 2022 Primary Election, the November 8, 2022 General
Election, the August 6, 2024 Primary Election and the November 5, 2024 General Election.
Vote: 6 - 1 Carried
OPPOSED: Councilmember Tim Bohen
D. Resolution No. (R)22-12, designating David Gephart as Chief Fiscal Officer, authorized to submit the
Town's Annual Expenditure Limitation Report (AELR) to the State Auditor General for FY 21-22
Councilmember Bohen requested clarification regarding Resolution No (R) 22-12, and the review
4-6-22 Minutes, Town Council Regular and Study Session 4
Councilmember Bohen requested clarification regarding Resolution No (R) 22-12, and the review
process that takes place during an Agenda Committee meeting.
Town Manager Mary Jacobs provided clarification regarding Resolution No. (R)22-12, the purpose of
the Agenda Committee, and the review process for agenda items.
Discussion ensued amongst Council and staff regarding agenda item (D).
Motion by Councilmember Steve Solomon, seconded by Mayor Joseph C. Winfield to approve
Resolution No. (R)22-12, designating David Gephart as Chief Fiscal Officer, authorized to submit the
Town's annual expenditure limitation report (AELR) to the Auditor General for FY21-22.
Discussion continued amongst Council and staff regarding item (D).
Motion by Councilmember Steve Solomon, seconded by Mayor Joseph C. Winfield to approve
Resolution No. (R)22-12, designating David Gephart as Chief Fiscal Officer, authorized to submit the
Town's annual expenditure limitation report (AELR) to the Auditor General for FY21-22.
Vote: 7 - 0 Carried
REGULAR AGENDA
1.PUBLIC HEARING: DISCUSSION AND POSSIBLE ACTION REGARDING AN APPLICATION FOR A
SERIES 12 (RESTAURANT) LIQUOR LICENSE FOR FORK & FIRE SMOKEHOUSE & TAPROOM,
LOCATED AT 11835 N. ORACLE ROAD #101
Mayor Winfield opened the public hearing.
No comments were received.
Mayor Winfield closed the public hearing.
Motion by Mayor Joseph C. Winfield, seconded by Councilmember Harry Greene to approve the
issuance of a Series 12 Liquor License to the Arizona Department of Liquor Licenses and Control for
Joshua Cain Bishop for Fork & Fire Smokehouse & Taproom, located at 11835 N. Oracle Road #101.
Vote: 7 - 0 Carried
2.PUBLIC HEARING: DISCUSSION AND POSSIBLE ACTION REGARDING AN APPLICATION FOR A
SERIES 12 (RESTAURANT) LIQUOR LICENSE FOR SNOOZE, LOCATED AT 7315 N. ORACLE
ROAD #161
Mayor Winfield opened the public hearing.
No comments were received.
Mayor Winfield closed the public hearing.
Motion by Mayor Joseph C. Winfield, seconded by Councilmember Harry Greene of the issuance of a
Series 12 Liquor License to the Arizona Department of Liquor Licenses and Control for Andrea Dahlman
Lewkowitz for Snooze, located at 7315 N. Oracle Road #161.
Vote: 7 - 0 Carried
4-6-22 Minutes, Town Council Regular and Study Session 5
3.PUBLIC HEARING: RESOLUTION NO. (R)22-14, DISCUSSION AND POSSIBLE ACTION
REGARDING THE DEDICATION OF WESTWARD LOOK DRIVE AREAS FROM PRIVATE TO PUBLIC
(ATTACHMENT 1) SUBJECT TO COMPLETION OF ALL NECESSARY DOCUMENTATION AS
VERIFIED BY THE TOWN MANAGER
Public Works Director and Town Engineer, Paul Keesler, presented item #3 and included the following:
Annexation of the Westward Look Resort
Right of Way Dedication
Mayor Winfield opened the public hearing.
No comments were received.
Mayor Winfield closed the public hearing.
Discussion ensued amongst Council and staff regarding item #3.
Motion by Councilmember Steve Solomon, seconded by Councilmember Josh Nicolson to approve
Resolution No. (R)22-14, dedicating Westward Look Drive areas from private to public subject to
completion of all necessary documentation as verified by the Town Manager.
Vote: 6 - 1 Carried
OPPOSED: Councilmember Tim Bohen
Mayor Winfield recessed the meeting at 7:56 p.m.
Mayor Winfield reconvened the meeting at 8:09 p.m.
4.DISCUSSION AND POSSIBLE ACTION REGARDING ADA ACCESS AT THE COMMUNITY CENTER
AND OTHER TOWN FACILITIES
Councilmember Solomon and Councilmember Greene requested this agenda item on March 16, 2022.
Councilmember Solomon clarified his request for this agenda item.
The following individuals spoke in support of item #4.
Oro Valley resident Charlie Hurt
Oro Valley resident Bill Rodman
Discussion ensued amongst Council and staff regarding item #4.
Motion by Vice-Mayor Melanie Barrett, seconded by Councilmember Tim Bohen to ask Town staff to
make immediate improvements to the existing accommodations including, resurfacing and cleaning up
the ramp, repairing electric doors and adding handicap parking. And ask town staff to bring us a proposal
to add an elevator to the existing building in the most cost-effective way, while keeping the existing
entrances, restaurant location and building functions.
Discussion continued amongst Council and staff regarding item #4.
4-6-22 Minutes, Town Council Regular and Study Session 6
Discussion continued amongst Council and staff regarding item #4.
Councilmember Solomon made an amendment to the main motion to ask Town staff to make
immediate improvements to the existing accommodations including, resurfacing and cleaning up the
ramp, repairing electric doors and adding handicap parking and that we make that funding a priority
from the Community Center funds, prior to any monies being spent on other Parks and Recreation
wants. No Second was received.
Discussion continued amongst Council and staff regarding item #4.
Motion by Vice-Mayor Melanie Barrett, seconded by Councilmember Tim Bohen to ask Town staff to
make immediate improvements to the existing accommodations including, resurfacing and cleaning up
the ramp, repairing electric doors and adding handicap parking. And ask town staff to bring us a proposal
to add an elevator or appropriate technology to the existing building in the most cost-effective way, while
keeping the existing entrances, restaurant location and building functions, and make it a priority from
existing Community Center funds and the $750,000 set aside for this purpose.
Discussion continued amongst Council and staff regarding item #4.
Motion by Vice-Mayor Melanie Barrett, seconded by Councilmember Tim Bohen to ask Town staff to
make immediate improvements to the existing accommodations including, resurfacing and cleaning up
the ramp, repairing electric doors and adding handicap parking. And ask town staff to bring us a proposal
to add an elevator or appropriate technology to the existing building in the most cost-effective way, while
keeping the existing entrances, restaurant location and building functions, and make it a priority from
existing Community Center funds and the $750,000 set aside for this purpose.
Vote: 7 - 0 Carried
FUTURE AGENDA ITEMS
Vice Mayor Barrett requested a future agenda item to have staff provide an update on the video
recording of meetings as well as options for potential digital possibilities in neighborhood meetings,
seconded by Mayor Winfield.
ADJOURNMENT OF THE REGULAR SESSION
Motion by Mayor Joseph C. Winfield, seconded by Councilmember Joyce Jones-Ivey to adjourn the
Regular Session at 8:47 p.m.
Vote: 7 - 0 Carried
STUDY SESSION
CALL TO ORDER
Mayor Winfield called the Study Session to order at 8:48 p.m.
STUDY SESSION AGENDA
1.UPDATE AND PROGRESS REPORT REGARDING THE PARKS & RECREATION PROJECTS
4-6-22 Minutes, Town Council Regular and Study Session 7
1.UPDATE AND PROGRESS REPORT REGARDING THE PARKS & RECREATION PROJECTS
FUNDED BY THE COUNCIL APPROVED BOND
Public Works Director and Town Engineer, Paul Keesler, started the presentation of Study Session
item #1 and included the following:
Brief Background
Golf Course Irrigation Replacement
Tennis Courts Reconstruction and Expansion
Parking Lot Reconstruction and Expansion
Multiuse Path Connections
Don McGann of McGann and Associates continued the presentation and included the following:
Naranja Park Expansion Project
Current and Completed Activities
Site Development Plan
Planned Facilities
New Multi-Sport Fields
Pickleball Courts
Skate Park, Pump Track and Basketball Courts
Dog Park - (Relocated)
Splash Pad
Radio Control Airplane Field
Shared-Use Pathway
Pedestrian Walkways and Trails
Musette Drive Extension
East Side Improvements
Operations and Maintenance Facility
Site Development Plan
Next Steps
Discussion ensued amongst Council, staff and Mr. McGann throughout the presentation.
The following individuals spoke in support of item #4
Christian Stypa
Oro Valley resident Matt Wood
Discussion continued amongst Council, staff and Mr. McGann regarding item #4.
ADJOURNMENT OF THE STUDY SESSION
Mayor Winfield adjourned the meeting at 10:25 p.m.
________________________________
4-6-22 Minutes, Town Council Regular and Study Session 8
________________________________
Michelle Stine, MMC
Deputy Town Clerk
I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the regular and study
session of the Town of Oro Valley Council of Oro Valley, Arizona held on the 6th day of April 2022. I further certify
that the meeting was duly called and held and that a quorum was present.
_____________________________________
Michael Standish, CMC
Town Clerk
4-6-22 Minutes, Town Council Regular and Study Session 9
Town Council Regular Session B.
Meeting Date:04/20/2022
Requested by: Mike Standish Submitted By:Michelle Stine, Town Clerk's Office
Department:Town Clerk's Office
SUBJECT:
Approval of appointment to the Budget and Finance Commission
RECOMMENDATION:
Budget and Finance Commission (BFC)
The Budget and Finance Commission has one vacancy. The BFC interview panel has recommended the following
appointment.
Jack Longley for a partial term expiring 12/31/22
*Partial terms shall not be counted against the term limits established by the Town Council Parliamentary Rules and
Procedures.
EXECUTIVE SUMMARY:
N/A
BACKGROUND OR DETAILED INFORMATION:
The application for the prospective new commission member is attached.
FISCAL IMPACT:
N/A
SUGGESTED MOTION:
I MOVE that the following appointment to the Budget and Finance Commission (BFC) be made effective April 21,
2022. Partial terms shall not be counted against the term limits established by the Town Council Parliamentary
Rules and Procedures.
Budget and Finance Commission (BFC)
Jack Longley for a partial term expiring December 31, 2022
Attachments
Jack Longley Application