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HomeMy WebLinkAboutMinutes - Stormwater Utility Commission - 6/24/2005 STORMWATER UTILITY COMMISSION (SWUC) MEETING MINUTES SECOND REVISION DATE: June 24, 2005 TIME: 8:00 AM LOCATION: Apache Room, Development Services 11000 N. La Canada Oro Valley, AZ 85737 SWUC Commissioners Present: Leann O'Brian, Peter Solonga, Thomas DuPlain, Glen Rockwell Oro Valley Staff Liaison(s) Present: Operations Div. Mgr., Jim Hossley, Storm Water Civil Engineering Tech., Rich Hawkinson, Council Member, KC Carter & Public Works Sr. Office Assistant, Julie Smiley Guest: None Absent: Harriet Hough, Ralph Stein 1. Call to order and roll call The meeting was called to order by Leann O'Brian at 8:00 am. Roll call was taken. 2. Welcome new members by Jim Thomas DuPlain and Glen Rockwell were announced as the two new members of SWUC. Glenn will be filling the remaining term vacated by Rich Hawkinson through 6/30/06. Thomas DuPlain was selected for a new two year term from 7/1/05 - 6/30/07 to replace outgoing commissioner Ralph Stein. 3. Acceptance of the minutes from February 17, 2005 Regular SWUC Meeting A motion to accept the February minutes as written was approved unanimously. 4. Town Drainage Projects and CIP Program: Pima County Regional Flood Control District Updates Jim reported the first CIP meeting was held last week with Marana, Tucson, OV and Pima County. Funding was approved for the next 5 years. The start of"The Beta Test" for the prioritizing of projects by the CIP Committee is under way. To provide a historical background for new SWUC members Jim described 3 drainage improvement projects for which the Town will receive construction funds through an IGA with PCRFCD: First: Lambert Lane across the Highlands Wash below the Highlands Trailer Park. This project will receive financial assistance from the IGA to install a box culvert under the road and channel improvements to the CDO Wash. Second: Monte del Oro Subdivision (Lambert &Pistachio area), historically flooding causes sediment build up due to existing washes not developed and maintained correctly during development. Third: Oro Valley Country Club was built without drainage systems and new development now causes flooding and erosion in the development. Fifteen percent design plans are complete and said plans were funded by the PCRFCD. An IGA with PCRFCD will fund the remaining g:\storm water\stormwater utility commission\minutes\2005 minutes\swuc meeting minutes june 24.05.doc 1 of 4 design and construction costs to make use to the golf course to funnel the water to the CDO Wash. Additionally, there are 5 projects in the CIP Process competing for funding. • Saddle Valley/Logan's Crossing Subdivision - This area suffers from flooding, erosion, and sedimentation from drainage that comes off the hills to the south very quickly. Hydrology was developed in the 1980's, however a new design is needed to retard/reduce flow and sediment movement into the subdivision. • Shadow Mountain Estates - This subdivision has suffered flooding, erosion, and sedimentation over the past decades. These large lots generally drain as sheet flow to road ditches and finally to natural washes. Most of the natural channels are too small to handle large flood events and will overflow their banks flooding adjacent property. Over the years many residents have implemented their own type of drainage system. The SWUC wants to redesign the drainage to help control the overflow into the yards and roads by approving the conveyance capability of the existing, natural washes that drain the subdivision. • Lomas del Oro Subdivision—This subdivision lies on the east side La Cholla and north of Overton. The area was recently annexed into OV. This subdivision has a large wash on west side of property with a history of flooding and erosion. SWUC wants to implement flood and erosion control on contributing areas as well as in the wash channel. A small number of residents currently pay for FEMA floodplain insurance and with proper drainage improvements it may be possible to reduce or remove this insurance burden. The SWUC wants to assess this project to confirm that OV residents are paying a fair premium. • Canada del Oro Wash Land Acquisition: The area to the south of the CDO Wash and just west of La Canada is privately owned but lies in the 100-year flood plain of the wash. This CIP project will explore the possibility of purchasing this land for park and green belt use so as to prohibit further permanent development in the flood plain. • Big Wash above the Tangerine Road Bridge. Collaboration between TOV Water Utility Dept. and Dept. of Public Works staff and the SWUC resulted in the proposed CIP pilot project to capture a portion of the peak flow during flood events and provide an opportunity for this water infiltrate to the shallow ground water. A letter sent to the Town Council by SWUC showed a prioritized list of the 6 projects to be submitted for CIP funding. Council approved the prioritized list as submitted. However, funding for the OVCC project was obtained under the IGA with Pima County and this project has been removed from CIP list. Lastly, new SWUC members were offered the opportunity to view the proposed project areas so that they would be familiar with these areas in future discussions. Council Member Carter stated that he also would like to attend with the new members. g:\storm water\stormwater utility commission\minutes\2005 minutes\swuc meeting minutes june 24.05.doc 2 of 4 5. Stormwater Utility 2005/2006 Budget The Staff reported that the FY05/06 budget survived with only one cut. Funding for a new Drainage Manual was not approved. It will be done with in-house personnel instead of being contracted out. Council Member Carter stated that final budget approval by the Council would occur at the July 20th Council meeting. Jim stated the there is interest in possibly implementing a fee for stormwater management and that SWUC might need to re-visit its former fee plan. 6. Adopt-A-Wash and other Public Out Reach status Adopt-A-Wash was kicked off at the Jazz Festival with success. To date the SWUC has assigned 12 washes for cleaning. When the project was initiated, the focus was on the major washes such as CDO, Highlands, Honeybee, and Big Wash. People have signed up to clean about 2/3 of the main washes. A few people have signed up to clean the smaller washes. In order to attempt to develop a list of washes available for adoption, letters were mailed out to wash owners seeking permission to enter private washes. The Town is awaiting responses from these individuals. Second, the Staff is working with PAG on a training course on BMP's. Town DPW staff participated in the initial session of this class at no charge. This training will help participants learn about suggested BMPs that will help reduce pollution in stormwater runoff to washes from construction sites. The previous presentation to PAG by Mike Chase was informative with slides and copies of each jurisdiction's rules and regulations. However it was not relevant to Tucson and OV because it was geared to cities with an ample water supply. Local jurisdictions thru PAG have modified the training to make it more relevant to the southwest. TOV staff talked about other current outreach items which include posting of large storm water pollution preventative posters at a limited number of bus stops, advertisement on 25 bus benches promoting "Only Rain in the Drain", and all public busses will have a small sign inside the cabin area on storm water prevention. Additionally, 4 radio stations will be playing 30 or 60 second radio spots in late July and early August. Council Member Carter suggested utilization of our advertisement with Comcast on channel 74. The Town gets a 30 minute spot once a month with 2 Council members with Bob Kovitz as moderator. SWUC would benefit to have 1 Council Member and 1 Department Head. Lastly, Adopt-a-Wash promotional items were given to the new members. 7. Thanks to Ralph Stein Ralph Stein completed his term on the SWUC and was recognized for all his work on the Commission. Ralph is currently appointed to represent the Town on the Pima County Regional Flood Control District Advisory Committee and has recently assumed the role of Chair person of that body. 8. Set July meeting Date/time g:\storm water\stormwater utility commission\minutes\2005 minutes\swuc meeting minutes june 24.05.doc 3 of 4 It was unanimously agreed to have the next meeting on Friday, July 22, 2005 at 8:00 am in the Apache Room. 9. July proposed agenda items 1. Call to order 2. Acceptance of Minutes from June 24, 2005 3. CIP Pima County Flood Control Status 4. 2005/2006 Budget status 5. Discussion of Fee structure 6. Election of new officers 7. Discussion of Floodplain ordinance study session on 6/29/05 as well as the training on 6/30/05 for new and existing members 8. Set August meeting date/time 9. August proposed agenda items 10. Adjourn 10. Adjourn A motion to adjourn was made and unanimously approved. There being no further business, the meeting adjourned at 9:05 am. Minutes Prepared By: If• Senior Offi e :.ssistantinii1ey, t Revised July 26,2005 g:\storm water\stormwater utility commission\minutes\2005 minutes\swuc meeting minutes june 24.05.doc 4 of 4 STORMWATER UTILITY COMMISSION (SWUC) MEETING MINUTES DATE: June 24,2005 TIME: 8:00 AM LOCATION: Apache Room, Development Services, Town Hall Complex, 11,000 N. La Canada Oro Valley,AZ 85737 SWUC Commissioners Present: Leann O'Brian, Peter Solonga, Thomas DuPlain, Glen Rockwell Oro Valley Staff Liaison(s) Present: Operations Div. Mgr., Jim Hossley, Storm Water Civil Engineering Tech., Rich Hawkinson, Council Member, KC Carter& Public Works Sr. Office Assistant, Julie Smiley Guest: None Absent: Harriet Hough, Ralph Stein 1. Call to order and roll call The meeting was called to order by Leann O'Brian at 8:00 am. Roll call was taken. 2. Welcome new members by Jim Thomas DuPlain and Glen Rockwell were announced as the two new members of SWUC. Glenn will be filling the remaining term vacated by Rich Hawkinson through 6/30/06. Thomas DuPlain was selected for a new two year term from 7/1/05 - 6/30/07 to replace outgoing commissioner Ralph Stein. 3. Acceptance of the minutes from February 17, 2005 Regular SWUC Meeting A motion to accept the February minutes as written was approved unanimously. 4. CIP Pima County Flood Control Updates Jim reported the first CIP meeting was held last week with Marana, Tucson, OV and Pima County. Funding was approved for the next 5 years. The start of"The Beta Test" for the prioritizing of projects on the CIP Committee is under way. To provide a historical background for new SWUC members Jim outlined the 3 projects OV has submitted; First: Lambert Lane by Highlands Wash by the Highlands Trailer Park. This project will receive financial assistance from Highway Funds to install a box culvert over the road. Second: Monte del Oro Subdivision(Lambert &Naranja), historically flooding causes sediment build up due to existing washes not treated correctly during development. Third: OV Country Club was built without drainage systems and new development now causes flooding in new homes and erosion. OV will provide 15% of the design and an IGA will fund the remaining to make use to the golf course to funnel the water to the CDO Wash. Currently there are 6 projects in the CIP Process competing for funding. • Oro Valley Country Club Estates--discussed above. • Saddle Valley/Logan's Crossing Subdivision - This area suffers from flooding, erosion, and sedimentation from drainage that comes off the hill g:\storm water\stormwater utility commission\minutes\2005 minutes\swuc meeting minutes june 24.05.doc 1 of 3 very quickly. Hydrology was developed in the 1980's, however a new design is being proposed. • Shadow Mountain Estates - This subdivision has suffered flooding, erosion, and sedimentation over the past decades. These large lots have no drain control but do have natural washes. Most of the natural channels are too small to handle large flooding events and will overflow their banks flooding adjacent property. Over the years the residents have implemented their own type of drainage system. In an event with a storm the roads and yards are washed out with no damage except for sediment build up. The SWUC wants to redesign the drainage to help control the overflow into the yards and roads. • Lomas del Oro Subdivision- on the east side La Cholla north of Overton. Recently annexed into OV. This subdivision has a large wash on west side of property with a history of flooding and erosion. SWUC wants to implement a flood and erosion control with a channel. A small number of residents currently pay for FEMA floodplain insurance and they may not actually be in flood area. The SWUC wants to assess this project to confirm that OV residents are paying a fair premium. • Big Wash by the Tangerine Bridge. SWUC is working with TOV Water Dept. in a pilot project to control peak flows of flood water as well as the infiltration of the aquifer table. This flood control and ground water recharge program would allow water to percolate through the soil to the water table. A letter sent to the Town Council that showed the list of the 6 projects to be approved. Council did approve the list as submitted and the prioritization will stand as the above stated. Lastly, new SWUC members were offered the opportunity to view the areas projected so that they would be familiar with the discussions. Council Member Carter stated that he also would like to attend with the new members. 5. Stormwater Utility 2005/2006 Budget The Staff reported that the FY05/06 budget survived with only one cut. Funding for a new Drainage Manual was not approved. It will be done with in-house personnel instead of being contracted out. Council Member Carter stated that final budget approval by the Council would occur at the July 20th Council meeting. Jim stated the there is interest in possibly implementing a fee for stormwater management and that SWUC might need to re-visit its former fee plan. 6. Adopt-A-Wash and other Public Out Reach status The first meeting was in June for the private sector, next meeting will be in July or August 2005. Letters were mailed out to the Owners for permission to enter private property and the Town is waiting for responses from these individuals. Adopt-A-Wash was kicked off at the Jazz Festival with success. To date the SWUC has assigned 12 washes for cleaning. When the project was initialized the focus was on the major washes such as CDO, Highlands, Honeybee, and Big Wash. People have signed up to clean about 2/3 of the main washes. A few people have signed up to clean the smaller washes. g:\storm water\stormwater utility commission\minutes\2005 minutes\swuc meeting minutes june 24.05.doc 2 of 3 Second, the Staff is working with PAG on a training course on BMP's. The Town is trying to get training at no charge for OV and Street Maintenance. This training will help to learn about proper waste on construction sites, help eliminate pollution in storm water run offs and washes. The previous presentation to PAG by Mike Chase was informative with slides and copies of each jurisdiction's rules and regulations. However it was not relevant to Tucson and OV because it was geared to cities with an ample water supply. TOV staff talked about 3 other current outreach items; advertisement on 25 bus benches promoting "Rain in the Drain", all public busses will have a small sign inside the cabin area on storm water prevention, and 4 radio stations offering 30 second spots. Council Member Carter suggested utilization of our advertisement with Comcast on channel 74. The Town gets a 30 minute spot once a month with 2 Council members with Bob Kovitz as moderator. SWUC would benefit to have 1 Council Member and 1 Department Head. Lastly, Adopt-a-Wash promotional items were given to the new members. 7. Thanks to Ralph Stein Ralph Stein, departing SWUC member was recognized for all his work on the Commission. Ralph was appointed represent the Town on the Pima County Flood Control District and has recently assumed the Chair of that body. S. Set July meeting Date/time It was unanimously agreed to have the next meeting on Friday, July 22, 2005 at 8:00 am in the Apache Room. 9. July proposed agenda items 1. Call to order 2. Acceptance of Minutes from June 24, 2005 3. CIP Pima County Flood Control Status 4. 2005/2006 Budget status 5. Discussion of Fee structure 6. Election of new officers 7. Discussion of Floodplain ordinance study session on 6/29/05 as well as the training on 6/30/05 for new and existing members 8. Set August meeting date/time 9. August proposed agenda items 10. Adjourn 10. Adjourn A motion to adjourn was made and unanimously approved. There being no further business, the meeting adjourned at 9:05 am. Minutes Prepared By: Jule Smikey tetAi c-2-4 Julie Smiley,Senior Office Assistant g:\storm water\stormwater utility commission\minutes\2005 minutes\swuc meeting minutes june 24.05.doc 3 of 3