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HomeMy WebLinkAboutMinutes - Stormwater Utility Commission - 9/29/2005 STORMWATER UTILITY COMMISSION (SWUC) MEETING MINUTES DATE: September 29, 2005 TIME: 8:30 AM LOCATION: Apache Room, Development Services, Town Hall Complex, 11,000 N. La Canada Oro Valley, AZ 85737 SWUC Commissioners Present: Peter Solonga, Thomas DuPlain, Glen Rockwell Oro Valley Staff Liaison(s) Present: Rich Hawkinson; Storm Water Civil Engineering Tech., Julie Smiley, Sr. Office Assistant for Public Works & KC Carter, Council Member Guest: None Absent: None 1. Call to order and roll call The meeting was called to order by Peter at 8:31 am. Roll call was taken. 2. Acceptance of the minutes The minutes for August 18, 2005 were approved unanimously. 3. CIP Pima County Flood Control Status Rich Hawkinson first reviewed current CIP activities that include the three projects on Lambert Lane/Highlands Wash, the Oro Valley Country Club, and the Pistachio Avenue/Poinsettia Drive areas. The OV Country Club and Pistachio areas have drainage problems that were addressed in the Town-wide Drainage Study performed by Kimley-Hom. The Lambert Lane/Highlands Wash project consists of a new box culvert and improved channel to the CDO Wash. These projects are included in the $990k provided by the Pima County Regional Flood Control District. The Pima County Board of Supervisors has approved the IGA with one change, the addition of a paragraph setting the limits on funds spent as Engineering and Construction Engineering, 10 percent and 15 percent respectively of the project total. This change has been made and has been forwarded to the Town Engineer for determination if the change needs to be approved by the Mayor and Council. Next, Rich Hawkinson passed a handout around regarding projects considered by Pima County over the next 5 years. Oro Valley submitted five proposals of which, two, Saddle Valley & Logan's Crossing and Shadow Mountain Estates were put on the list for 2005/2006 funding. The remaining three proposals; Lomas de Oro Subdivision Flood & Erosion Protection, Big Wash recharge project in conjunction with the Water Department, and the CDO Wash land acquisition west of La Canada; will be added in sequence. The CDO land acquisition proposal is a floodplain land acquisition activity. Pima County has different funding available to help support this type of flood control activity. c:\documents and settings\lhersha\local settings\temporary internet files\olk8\swuc meeting minutes sept 29.051.doc 1 of 3 4. Stormwater Utility 2005/2006 Budget Status Rich Hawkinson handed out a copy of the proposed budget for everyone to reference the first column only. The $119K budget also includes partial funds for the model extension project which has been approved and in which Kimley-Horn will model sub basins of potentially annexed areas using the same approach as in the original Town-Wide Drainage Study. 5. Discussion of Fee Structure Rich Hawkinson referenced a previous handout on the fee structure which was presented to Council in 2003. The Council approved the concept of the fee structure but did not implement the fees. It has been suggested by the Town Engineer to have the SWUC re-visit the fee structure approach. Rich suggested that one approach would be to present the "concept" to the new Council, and if the concept is approved, then the SWUC can develop actual costs to be distributed between various types of development. A preliminary estimate of the fees that residents would be charged according to the $300k-$350k budget would be $1.50 ±per month. Next, discussion and brainstorming on the billing of the fee charges were discussed. KC Carter stated that residents in some areas including those portions of areas proposed for annexation do not receive an OV Water Utility bill due to Metro Water jurisdiction. The SWUC will need to have another means of charging these residents. Some brainstorming ideas included getting the HOA's involved, having a line item charge on the OV Water Utility bill and Metro Water bill (with Metro's cooperation) and for all other residents to mail an annual bill from the Town. If the concept is approved by Council, the SWUC will need to devise a more concrete billing system that will be included in the Stormwater presentation to the Council Members. 6. Current Stormwater Activities Rich Hawkinson spoke briefly of the database requirements for the retention & detention basins that should to be added to the Town-wide Drainage Manual. This database would include but not limited to information on: owners, locations, volume, and hydrology as well as maintenance activity. Currently the HOA's are responsible for detention basin maintenance for those basins that they own. Next, the Public Works web-site is updated with Adopt-A-Wash information and PAG brochures. Rich is working with Sharayah Plymale, OV Web-site Developer, to implement a link for Stormwater. Also, Rich mentioned getting clubs and Amphitheater District schools involved in the WET project (Water Education for Teachers). Thomas DuPlain added he would help with. 7. Set October meeting date/time It was unanimously agreed to have the next meeting on Thursday, October 20, 2005 at 8:30 am in the Apache Room. 8. October proposed agenda items 1. Call to order and roll call 2. Acceptance of the minutes from 9/29/05 3. CIP Pima County Flood Control Status 4. Discussion on 2005/2006 Budget c:\documents and settings\lhersha\local settings\temporary internet files\olk8\swuc meeting minutes sept 29.051.doc 2 of 3 5. Discussion on Fee Structure 6. Set November meeting date/time 7. November proposed agenda items 8. Adjourn 9. Adjourn A motion to adjourn was made and unanimously approved. There being no further business, the meeting adjourned at 9:50 am. Minutes Prepared By: Julie Smiley Julie Smiley,Senior Office Assistant c:\documents and settings\lhersha\local settings\temporary internet files\olk8\swuc meeting minutes sept 29.051.doc 3 of 3