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HomeMy WebLinkAboutMinutes - Stormwater Utility Commission - 1/26/2006 STORMWATER UTILITY COMMISSION (SWUC) MEETING MINUTES DATE: January 26, 2006 TIME: 4:00 PM LOCATION: Hopi Room, Development Services, Town Hall Complex, 11,000 N. La Canada Oro Valley, AZ 85737 SWUC Commissioners Present: Peter Solonga, Glen Rockwell, James Dunn & David Parker Oro Valley Staff Liaison(s) Present: Phil Trenary; Operations Div. Mgr., Rich Hawkinson; .Storm Water Civil Engineering Tech., Julie Smiley, Sr. Office Assistant for Public Works Guest: Andreas Molin; Oro Valley IT/GIS Absent: Thomas DuPlain; SWU Commissioner, KC Carter, Council Member 1. Call to order and roll call The meeting was called to order by Peter Solonga at 4:02 pm. Roll call was taken. 2. Acceptance of the minutes The minutes for November 17, 2005 were unanimously approved. 3. CIP Pima County Flood Control Status Rich Hawkinson mentioned that according to the Pima County Flood Control Advisory Board they will be reviewing the sequence of the CIP projects due to bids coming back at a higher price then expected. This topic will be discussed more in detail at the next meeting in February. David Parker, SWUC Member questioned how exactly the money is funded for the CIP projects and what were the projects, to which Rich Hawkinson and Peter Solonga answered by stating the money is paid by the County with periodic contributions from the Town. Responding to the request for additional background information on the projects, Rich will provide a copy of each of the 5 CIP projects submitted to Pima County Regional Flood Control District for the new members. 4. Discussion of Fee Structure The discussion started off by Rich Hawkinson and Phil Trenary stating there was no previous parcel information stored in a permanent, retrievable database on commercial developments for reference and update, this is where Andreas Molin, OV guest was presented. Andreas' key involvement for the SWUC is to help develop a database that the committee can use to prepare a fee structure and make it functional so that it can be referenced and added to in the future. The satellite imagery that is used to identify impervious areas is updated every year. This database will be entered manually from the GIS Department and the more information needed the more time consuming the database will take to complete. The group brainstormed on possible ideas to be included in the database which include; *Building area(in Sq. Ft.) c:\documents and settings\lhersha\local settings\temporary internet files\olk8\swuc meeting minutes jan.26.06.doc 1 of 3 *Impervious areas *Capture outline of business *Total lot size *Ratio of the impervious areas and total lot size *1st Flush, was it done, by who (can review prior plans from Development Review) Some handouts were distributed to the committee which included a Preliminary Spreadsheet for the Determination of Fees from SWUC member; Jim Dunn. This spreadsheet was based on a 5,000 sq. ft. area for single and multi-family residence, commercial and other public facilities to determine a monthly cost per unit which ranged from $1.00 to $1.98 depending on the annual budget from $200-$400K. A handout from Andreas Molin, OV GIS showed an Estimated Impervious Areas of single and multi-family residence, commercial and other public facilities. This handout is similar to the square footage of the spreadsheet from Jim Dunn. Relating to these handouts, Rich Hawkinson mentioned that the original data for impervious square footages used in the previous fee structure study by the SWUC in 2002/2003 was 71,500,000 for residential, 10,800,000 for commercial and 4,900,000 for educational/religious. Phil Trenary mentioned to the group to keep in mind for the fee that new subdivisions being built will have a lot size of 5,000 sq. ft. or less. In turn, brought up the topic from Rich Hawkinson, that with newer homes with small lots may actually yield more stormwater runoff from lots due to a more direct connection from the impervious area. The challenge however, is how to charge the fee fairly to all the residents with large and small lot sizes. The group continued to brainstorm ideas on how to charge the fee to everyone which includes; *Divide fee based on percentage of sq. ft. with parking lot area *One time cost for a Review fee, this will include inspections during the review *Sediment & Erosion fee in correlation with the Review fee *Bill half the rate to churches and schools *Impact fees (not a feasible plan due to no benefit to the buyer) *One price fits all which would be easy and fair *Tack fee on water bill for residential and commercial lots (not feasible due to impact fees and getting approval with water department to itemize) Peter Solonga; SWUC member, referred to the previous budget stating that the fee was roughly the same as what this group came up with, which Rich Hawkinson verified that for the previous budget of$2.2 M over 57 months that the fee would have been about$2.89 per household where currently the fee based on Jim Dunn's preliminary calculations is about $1.50 per household based on a$120-$140 K per year budget. Phil Trenary stated the importance of getting the word out on the potential fee so that people will not be surprised by the added expense and also that it is mandated by the Federal Government. Rich Hawkinson went on to say that he and Phil Trenary are working on 2 to 3 different levels of budgets that will define the basic requirement costs plus costs associated with 2 or 3 additional levels of service and what the funds would be spent on, for example; drainage repair, environmental and planning for submitted projects, and hydrology reports to name a few. It was asked what data are already collected for the database, which Andreas Molin answered; how many houses captured by the OV Water, square footage for commercial parcel size not impervious area size. It was requested that the group review the minutes and forward any feedback regarding needs/database elements to be added in order to create a more complete database the first time around with the help of the GIS Department. c:\documents and settings\lhersha\local settings\temporary internet files\olk8\swuc meeting minutes jan.26.06.doc 2 of 3 5. Current Stormwater Activities No Discussion 6a. Discussion of Revised SWMP Rich Hawkinson stated that the plan was to be presented to Council on February 15th, now the meeting has been moved to the first part of March which is to be announced. Rich went on to ask the group if they had any questions regarding the ADEQ revisions. David Parker stated he mistakenly reviewed the wrong report and would email Rich with any questions once he looked over the corrected report with the changes in red. At this time Rich Hawkinson handed out a copy of the Town Code for the group's reference on the water code. 6. Set meeting date/time It was unanimously agreed to have the next meeting on Thursday, February 23, 2006 at 4:00 pm in the Apache Room. Rich Hawkinson will notify if unable to attend due to the report of jury duty. 7. February Proposed agenda items 1. Call to order and roll call 2. Acceptance of the minutes from 1/26/06 3. CIP Pima County Flood Control Status 4. Discussion on Fee Structure 5. Current Stormwater Activities 6. Discussion of Revised SWMP 7. Set March meeting date/time 8. March Proposed agenda items 9. Adjourn 8. Set meeting date/time for study session Study session is pending at this time. 9. Adjourn A motion to adjourn was made and unanimously approved. There being no further business, the meeting adjourned at 5:25 pm. Minutes Prepared By: Julie Smiley Julie Smiley,Senior Office Assistant c:\documents and settings\lhersha\local settings\temporary internet files\olk8\swuc meeting minutes jan.26.06.doc 3 of 3