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HomeMy WebLinkAboutMinutes - Stormwater Utility Commission - 3/23/2006 STORMWATER UTILITY COMMISSION (SWUC) MEETING MINUTES DATE: March 23, 2006 TIME: 4:00 PM LOCATION: Apache Room, Development Services, Town Hall Complex, 11,000 N. La Canada Oro Valley, AZ 85737 SWUC Commissioners Present: Peter Solonga, Glen Rockwell and James Dunn Oro Valley Staff Liaison(s) Present: Phil Trenary; Operations Div. Mgr., Rich Hawkinson; Storm Water Civil Engineering Tech., Julie Smiley, Sr. Office Assistant for Public Works and KC Carter; Council Member Guest: None Absent: David Parker; SW Commissioner and Thomas DuPlain; SW Commissioner 1. Call to order and roll call The meeting was called to order at 4:01 pm. Roll call was taken. 2. Acceptance of the minutes The minutes for February 23, 2006 were unanimously approved. 3. CIP Pima County Flood Control Status Rich Hawkinson started off the discussion by distributing a handout from ADEQ showing the summary of projects which includes a composite of current IGA projects and future CIP projects between the Town and the County with reference to the budget along with the five year plan, and memos on the impacts of recent national disasters and what they have done to construction costs. Rich continued by stating that Suzanne Shields from PCRFCD requested that each jurisdiction submit a feedback summary regarding the handout. Rich will compile a summary which will include observations regarding the handout and will give it to Ralph Stein, OV Representative to the FCD Advisory Committee, to forward to Craig Civalier. Rich confirmed the order of the approved funded CIP projects which are: first; Lambert Lane/Highlands Wash, second; Oro Valley Country Club and, if funding left over, third; Poinsetta Drive/Pistachio Avenue area. Phil Trenary mentioned to the group that he and Rich Hawkinson will be meeting with Jon Ahern, Engineer with Kimley-Horn and Associates, and going over possible runoff/sediment control projects for the Oro Valley Country Club. Phil Trenary, Jon, and Rich will meet on April 6, 2006 with OVCC and HOA representatives to describe/discuss the projects to reacquaint them with the projects and to initiate the concurrence process. Once buy-in from the OVCC and HOA is obtained, it will be necessary to get approval/easements to work in the area. 4. Discussion of Fee Structure Rich Hawkinson proceeded stating that the database is almost complete for the commercial impervious areas by parcels that the OV GIS Department has been working on. According to Rich who spoke with Andres Molin; OV GIS Department, he (Andreas) has requested from the SWUC any thoughts on types of summaries on the data for residential, commercial, educational and religious facilities via email. This will be beneficial to the OV GIS Department so that if data needs to be re-compiled, they will still have the manpower to complete. Per the group's request from the last meeting, Rich distributed a rough estimate of the 2006 budget. Upon final estimate from OV Finance Department on personnel services, the estimated budget comes out to $217K which includes water harvesting. 5. Discussion of SW Maintenance article The group agreed to skip this item until the next meeting when all members are present. 6. Water Harvesting Phil Trenary recapped briefly on the meeting with Craig Civalier and the process of working with OV Water Utility in implementing water harvesting on future commercial lots and the positive/negative effects on the vegetation. Rich Hawkinson mentioned an email response from Phil Saletta; OV Water Utility, to set up a meeting between the two groups. Phil Saletta requested that the groups meet in May, which would allow time for him to meet with their Chair person, Mike Caporaso. Peter Solonga addressed a concern on the West Nile Virus and what control measure is the Town taking. Phil Trenary responded stating the Town is continuing control by manually spraying pesticides in areas of ponds and standing water due to the Town does not allow retention at which the control is done underground. Rich Hawkinson passed a handout to the group for reference on a Water Harvesting Manual that shows what the City of Tucson is doing. 7. Current Stormwater Activities Rich Hawkinson distributed a draft of the Stormwater Ordinance to the group with a request to review and make any changes. Once internal review is done, the ordinance will be sent out for external reviews from other jurisdictions such as; Marana, Pima County, and ADEQ. ADEQ does not need to approve the ordinance, only provide a review with recommendations for improvement. Rich has continued working on the summary report of SWMP activities for 2005/06 for Council. This report is typically submitted to the Council in the April/May timeframe each year. Rich spoke about some incidents with Golder Ranch Fire disposing diesel fuel in a wash and a carpet company draining their waste tanks into a storm drain. ADEQ notified the Town of the incidents and Rich spoke to the violators and provided pamphlets on the proper disposal and violation fees. Peter Solonga asked what process is taken to issue a violation, at which, Rich responded stating that the Planning and Zoning Department is currently designated as the Department from which such violations would be issued. Rich went on to say the proper way to dispose non-storm water materials is to filter it or pour down a sanitary sewer, and with toxic materials it is vital to follow the proper disposal instructions for those materials. Lastly, it was asked who would be interested in participating in the Storm Water seminar in May 2006 and to notify Julie Smiley of your registration. Rich also mentioned that the CPI classes will no longer be offered,however confirmation is needed. 8. Discussion of Revised SWMP Rich Hawkinson reported that the State send a letter approving the SWMP. ADEQ will be looking for the SWMP and NOI (Notice of Intent) to be posted on the Public Works or Stormwater web-site which is a requirement. Other possible topics to add to the web-site could be Adopt-A-Wash and the SW Ordinance (once approved). Phil Trenary mentioned that the SWUC is having an "identity crisis" and was suggested that the group help get the word out about the SWUC and why/what we do. The group was asked to think about possible advertisements for the next meeting. 9. Set meeting date/time It was unanimously agreed to have the April meeting on Thursday, April 20, 2006 at 4:00pm. 10. April Proposed agenda items 1. Call to order and roll call 2. Acceptance of the minutes from 3/23/06 3. CIP Pima County Flood Control Status 4. Discussion on Fee Structure 5. Discussion of SW Maintenance article 6. Water Harvesting 7. Current Stormwater Activities 8. Discussion of Public Relation Activities 9. Set May meeting date/time 10. May proposed agenda items 11. Adjourn 11. Adjourn A motion to adjourn was made and unanimously approved. There being no further business, the meeting adjourned at 5:09 pm. Prepared By: Julie Smiley Julie Smiley Senior Office Assistant