HomeMy WebLinkAboutMinutes - Stormwater Utility Commission - 6/22/2006 STORMWATER UTILITY COMMISSION (SWUC)
MEETING MINUTES
DATE: June 22, 2006
TIME: 4:00 PM
LOCATION: Hopi Room, Development Services,
Town Hall Complex, 11,000 N. La Canada
Oro Valley, AZ 85737
SWUC Commissioners Present: Tom DuPlain, Jim Dunn, David Parker
Oro Valley Staff Liaison(s) Present: Phil Trenary; Operations Div. Mgr.,Rich Hawkinson;
Storm Water Civil Engineering Tech., Julie Smiley, Sr. Office Assistant for Public Works
and KC Carter; Council Member
Guest: George Glos
Absent: Glen Rockwell
1. Call to order and roll call
The meeting was called to order at 4:01 pm. Roll call was taken.
2. Acceptance of the minutes
The minutes for May25, 2006 were approved with one correction to Item 4, first paragraph; it
should read Corps of Engineers not Core.
3. CIP Pima County Flood Control Status
Phil Trenary mentioned that the Pigmy Owl survey for the Highlands Wash is now complete.
This study was started before the owl was de-listed and the Town decided to complete in case
the owls became endangered again. Phil also stated he is waiting for a response from the
Corps of Engineers, hopes by mid-July in regards to the Lambert Lane/Highlands Wash
permit. Once received can start the bid process for the project.
4. Discussion of Fee Structure
Jim Dunn started the discussion with a handout regarding the June 8, 2006 meeting with the
Oro Valley Water Utility. Discussion of different billing scenarios were proposed along with
any possible obstacles. OVWU was not opposed to adding the SW fee at a cost of—$14K to
reprogram their system and on-going shared postage of 40.6 cents per bill. The greater
difficulty would be to charge the residents and commercial properties outside of the OVWU
billing area but within Town boundaries.
Some possible suggestions were to have Tucson Water and Metro Water add the fee to their
billing at a proposed set-up charge of—$23K with a handling charge of $4,800 per year.
Rich Hawkinson spoke with Sheila Willis from Metro Water and had asked two questions
regarding adding the SW fee. First, could Metro Water provide an updated list on a continual
basis to the Town for the residents and commercial developments served by them but lie
within our town limits? The response was yes; however the Town would need to identify the
customers. Second, would Metro Water be willing to handle the billing? The response was
yes; however there was concern about potential phone calls from customers questioning the
fee. Overall, Metro Water provided a positive response. Rich also spoke with the City of
Tucson and their response was not so forthcoming as Metro. However they were willing to
research more and verify with their Legal Department regarding any confidentiality breaches.
Rich is waiting for a response from COT's Chief of Finance; David Cormier.
Rich discussed with Carolyn Schneider; OVWU to include the fee in the annual Pima County
tax bill. Rich also spoke with Suzanne Shields; Regional Flood District and she mentioned
that she would find a contact(s) for possibly adding the fee to the property tax. This
suggestion was discussed further with the group and seemed to be a more successful avenue
at which Phil Trenary and/or Rich Hawkinson will research further for the group.
Further on the discussion, David Parker provided a Power Point Fee Proposal handout that
broke-down the budget into categories---Staff Requirements, Equipment Requirements,
Outside Consultants and Contractors and Miscellaneous Costs, that totaled $495,500. The
group discussed in length and agreed to make minor adjustments to the proposed budget.
First, lump the cost for Vegetation Management, Water Harvesting and Detention Basin from
$80k per year to $30K per year and renaming under Manual Updates. Second, adding a line
item for a Contingency Fund of a minimum of twenty percent (20%). Third, for
Miscellaneous Costs under Brochures and Flyers, increase from $5K per year to $10K per
year and for Operating Costs increase from $9K per year to $15K per year. Fourth, under
Equipment, add line item #7 for Equipment Repair including a subsection for Fuel and
Insurance charges, Phil will research for actual amounts. Lastly, the new total for the budget
with the above modifications changed from $495,500 to roughly $561K including the
minimum contingency.
Lastly, Rich Hawkinson asked for the group to review the presentation and make any
comments or revisions and have the group schedule a study session before the next meeting.
5. Discussion of SW Maintenance article
This item was not discussed.
6. Water Harvesting
Phil Trenary mentioned he spoke with Phillip Saletta, OVWU regarding the status of the
water harvesting meetings. It was his understanding that OVWU has proceeded on the issue
without a joint meeting, and if this is the case the SWUC needs to get involved. Phil
recapped the purpose for water harvesting and that the goal is to have businesses water
harvest at 100%without effecting vegetation down stream and limiting discharge.
7. Current Stormwater Activities
Rich Hawkinson provided three handouts to the group; first, was a brochure addressing the
proper disposal of waste waster. Second, was an email from EPA regarding a video
conference scheduled for October 17, 2006 on "Stormwater Management from a Watershed
Perspective: Extreme Western Climates" at which Craig Civalier, Town Engineer would like
to reserve a conference room for this viewing. Lastly, was an email from PAG regarding a
mailing list for the Stormwater/Construction Seminar and the group was asked to review and
notify Rich by Monday, June 26, 2006, of any additional persons who should to be added to
the list.
8. Discussion of Public Relation Activities
This item was not discussed.
10. Set meeting date/time
It was unanimously agreed to have the July meeting on July 20, 2006 at 4:00 pm.
The group will schedule a study session before the next meeting.
11. July Proposed agenda items
1. Call to order and roll call
2. Acceptance of the minutes from 6/22/06
3. CLP Pima County Flood Control Status
4. Discussion on Fee Structure
5. Discussion of SW Maintenance article
6. Water Harvesting
7. Current Stormwater Activities
8. Discussion of Public Relation Activities
9. Set August meeting date/time
10. August proposed agenda items
11. Adjourn
12. Adjourn
A motion to adjourn was made and unanimously approved. There being no further business,
the meeting adjourned at 5:40 pm.
Prepared By:
Julie Smiley
Julie Smiley
Senior Office Assistant