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HomeMy WebLinkAboutMinutes - Stormwater Utility Commission - 10/11/2006 STORMWATER UTILITY COMMISSION (SWUC) MEETING MINUTES DATE: October 11, 2006 TIME: 4:00 PM LOCATION: Hopi Room, Development Services, Town Hall Complex, 11,000 N. La Canada Oro Valley, AZ 85737 SWUC Commissioners Present: Glen Rockwell, Jim Dunn, David Parker, Tom DuPlain and George Glos Oro Valley Staff Liaison(s) Present: Phil Trenary; Operations Div. Mgr. and Rich Hawkinson; Storm Water Civil Engineering Tech, KC Carter; Council Member, Julie Smiley; Sr. Office Assistant for Public Works Guest: Doug McGee Absent: None 1. Call to order and roll call The meeting was called to order at 4:01 pm. Roll call was taken. 2. Acceptance of the minutes The waiver of minutes for September 18, 2006 was unanimously approved. 3. Discussion of Fee Structure Glen Rockwell began the discussion by asking Councilman KC Carter his thoughts on the presentation to the Mayor & Council and if the fee structure is a program worth pursuing. Councilman Carter responded with yes, definitely worth pursing however, it is important for the next presentation to answer all of the Mayor & Council questions and for Phil Trenary and Rich Hawkinson to meet with all of the Council members individually with Councilman Carter. The group reviewed some of the questions that Glen Rockwell recorded. Some questions discussed are as follows: 1. Do we have a breakdown of the costs? Phil Trenary answered yes, however the budget is being refined with help from Rich Hawkinson. Rich also suggested that the current 06/07 budget line items be added to the proposed budget for more detail for the Council and Mayor. Phil took this time to go into detail about some minor changes made to the proposed budget such as: adding an additional part-time inspector with monies coming out of the Stormwater Projects, adding additional money for Equipment Maintenance from $4k to $15K, renaming Flood Damage Cleanup to Flood Maintenance Projects and including sub-headings for more detailed information. Sub-heading items would include, Stormwater Projects that was renamed from CIP Projects, Vegetation Management and In-house drain repair. Next, adding additional 40K for the first year and $30K each year after for Billing Set-up and Services and lastly, move Manual Upgrades from the Supplies heading to Contracts/Services. 2. Does the budget reflect paying for all of the SWU costs including space for office and equipment? YES, this is listed under Contracts & Services in the proposed budget. 3. Can't the PCRFCD pay for more things that are in the SWU budget? Rich Hawkinson stated that the PCRFCD pays for major CIP projects, levee certifications & maintenance. PCRFCD pays for water quantity and not water quality. Doug McGee asked the question as to why the Flood Control District is responsible for two cities; Sahuarita and South Tucson and not COT, Marana or the Town. Rich stated that Sahuarita is not a Phase I or II community and has no water regulations as of yet. Doug suggested it would be beneficial to talk about other town's Federal funding, as the Council may not be aware of different operations. 4. How does Pima County handle and pay for it's obligations under the ADEQ requirements —through the PCRFCD? Rich Hawkinson and Phil Trenary both gave input that the General Fund and General Fund support of other involved departments help pay. 5. Are the intended tasks listed by priority? Phil Trenary is currently preparing for the SWUC. 6. What budget is required for next year for a minimum program? Phil Trenary and Rich Hawkinson will revise including adding funds for a new vehicle. David Parker mentioned that having the budget in priority order will be helpful in projecting the program to the Council. 7. How many dollars would have been saved in this year's flooding and resultant cleanup if the SWUC had the proactive program described? Phil Trenary mentioned that the cost would have been roughly 30-40 percent. It would be beneficial to be proactive in maintaining and updating the roads and washes due to safety aspects. Phil gave an example, if a wash that flooded beyond its limits, and homes and/or lives were destroyed or lost, the Town would be responsible for the liability and any lawsuits. Further discussion continued, and Rich Hawkinson provided some handouts for reference that included information on a Stormwater Survey Summary, that showed water quality and quantity between several jurisdictions, an internal Summary of U.S. EPA Audit that Rich included some possible audit points if the Town was an audit candidate, also a copy of the Council Communication on the SWUC Annual Report for 05/06, and lastly an article of A Stormwater Enterprise for reference. Upon reviewing the remaining questions from the Mayor & Council, Phil suggested that he and Rich work on the budget and will email the group by the following week so that another study session can be scheduled. This will allow the group to prepare and elaborate on all of the questions and to be organized for the next Council meeting. It was also recommended to provide all Council members a handout of the questions & answers as well as a "score card" of accomplishments. The recording secretary will email a date and time for the next study session to the SWUC at a later date. 4. Current Stormwater Activities Phil Trenary mentioned Highlands Wash is nearing the bid process and the Oro Valley County Club is in the process for negotiating a price to finish the project. 5. Set meeting date/time The group unanimously agreed to have a study session in October and a meeting in November. The study session was later scheduled for October 24, 2006 at 4:00 pm and the meeting was later scheduled for November 15, 2006 at 4:00 pm, both to be held in the Hopi Room. 6. November Proposed agenda items 1. Call to order and roll call 2. Acceptance of the minutes from 10/11/06 3. Discussion on Fee Structure 4. Current Stormwater Activities 5. Set December meeting date/time 6. December proposed agenda items 7. Adjourn 7. Adjourn A motion to adjourn was made and unanimously approved. There being no further business, the meeting adjourned at 5:27 pm. Prepared By: Julie Smiley Julie Smiley Senior Office Assistant