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HomeMy WebLinkAboutMinutes - Stormwater Utility Commission - 4/19/2007 STORMWATER UTILITY COMMISSION (SWUC) MEETING MINUTES DATE: April 19, 2007 TIME: 4:30 PM LOCATION: Hopi Room, Development Services, Town Hall Complex 11,000 N. La Canada Oro Valley, AZ 85737 SWUC Commissioners Present: Glen Rockwell,Jim Dunn, George Glos, Oro Valley Staff Liaison(s) Present: Phil Trenary; Operations Div. Mgr., Rich Hawkinson; Storm Water Civil Engineering Tech, Nancy Crouse, Sr. Office Assistant, Public Works; KC Carter; Council Member Guest(s):, None present Absent: David Parker 1. Call to order and roll call The meeting was called to order by Chair, Glen Rockwell, at 4:40 pm. Roll call was taken. 2. Acceptance of the minutes from 2/15/07 Chair, Glen Rockwell, asked for a motion to approve the 2/15/07 minutes. Motion was made by George Glos, and supported by Jim Dunn,to approve the minutes of 2/15/07. Motion carried. 3. Discussion of Fee Structure: Phil Trenary reported that he, Craig and Jerene Watson, Asst. Town Manager, met with the Mayor to review the PowerPoint presentation. The Mayor made the following suggestions: 1. It's appropriate to say "adding services"but not "new employees". 2. Emphasize deliverables (what the taxpayers will receive for their money). Simply change a few words. 3. Don't get too technical (graphs). All of the SWUC members agreed that Dave Parker has done a good job on the presentation and they would like him to be the spokesperson, before the council, for the next workshop. Phil said Craig trying is tr in to get on the calendar before the final budget approval date of May 16th . Phil prepared the budget so it would be comparable to the Level 1 - $1.20 funding. He added the position of Stormwater Mgr./Hydrologist and that extra position brings the budget closer to that level. 4. Current Stormwater Activities: Phil Trenary reported the following: A council communication and resolution is being prepared for Psomas to design the Lomas de Oro Wash hydraulic analysis and erosion repair recommendations. This effort that is largely FEMA funded was necessitated by last summer's floods. The top three firms were Castro, Psomas and Fuller. The resolution will go before Council for approval that will allow the Mayor to enter into a contract. Brian Brooks/FEMA will also look it over before it is finalized. Earth Day was held on April 7th and KC Carter was present most of the day. The new stormwater brochures and litter bags were distributed throughout the day. Dave mentioned that it would be helpful to have a Town name ID badge available for the council members. Rich suggested purchasing knit polo shirts with the Town's logo, member's name and SUC included. Nancy will check on prices for ID badges. Phil mentioned that the vacant seat on the council was still open and Robert Rubino, Sun City resident, seemed very interested in filling the position. KC recommended going through the proper channels and present him with an application to fill out. According to Phil, the Mayor is going to Washington D.C. and one of the stormwater issues he will be discussing with Rep., Gabrielle Gifford, relates to the Big Wash flood plain mapping issues in Sun City. Rich went on to explain that in 1995, the LOMR letter went out to the mayor of Oro Valley and it said that the technical work that was done was approved. However, the letter didn't say that all of the lots in the subdivision units were now out of the flood plain. The 1999 FIRMS did not map the 1995 LOMR work correctly and lots are still included in the flood plain. FEMA will have to agree that they made a mistake, or if they don't agree, then a new analysis, either a LOMR or individual LOMAS, will be necessary to remove lots from the floodplain. Rich said there are two options depending on how the new map comes out — if everything is shifted there will probably be only 15 lots to deal with. In that case it would be cheaper to do individual letters of map amendment which deals with each specific house. The complete study would cost $40,000- $60,000. Individual costs would be less than $10,000- $15,000. Phil said we are presently waiting for an answer from FEMA and will proceed from there. A county wide bond issue is set for 2008 that is comprised of four components: • Safety improvements (traffic lights) • Parks • Justice • Stormwater Phil said seven CIP projects were submitted last December. John Neis is the Town's representative who oversees bond issues. Phil is planning to meet with him regarding stormwater issues. 5. Set Meeting Date/Time The next meeting will be held on May 10, 2007 at 4:30 PM. The Hopi Conference Room has been reserved. 6. May Proposed Agenda Items 1. Call to order and roll call. 2. Acceptance of the minutes from 4/19/07 3. Discussion of Fee Structure 4. Update on Bond Committee 5. Current Stormwater Activities 6. Set June meeting date/time 7. June proposed agenda items 8. Adjourn 7. Adjourn: Chair, Glen Rockwell asked for a motion to adjourn the meeting. Motion was made by George Glos and supported by Jim Dunn. Motion carried. The meeting was adjourned at 5:30PM. Prepared By: Nancy Crouse Nancy Crouse Senior Office Assistant