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MINUTES
STORMWATER UTILITY COMMISSION (SWUC)
NOVEMBER 15, 2007
CONCORDIA CONFERENCE ROOM
680 WEST CALLE CONCORDIA
ORO VALLEY, ARIZONA 85704
REGULAR SESSION AT OR AFTER 4:30 p.m.
1. Call to order—4:31 p.m.
ROLL CALL
PRESENT: Jim Dunn, Chair
David Parker, Vice Chair
Glen Rockwell, Commissioner
George Glos, Commissioner
VISITOR: Michael Gardner (future Commission member)
COUNCIL
LIAISON: Kenneth Carter, Council Member
STAFF: Phil Trenary, Division Operation Manager
Rich Hawkinson, Stormwater Civil Engineering Tech.
2. APPROVAL OF THE AUGUST 23, 2007 AND NOVEMBER 1, 2007
MINUTES
MOTION: Commissioner Glos moved to approve the minutes taken on August 23, 2007
and November 1, 2007. Commissioner Rockwell seconded the motion. Motion carried,
4-0.
3. CALL TO THE AUDIENCE
No speakers.
4. DISCUSSION AND POSSIBLE ACTION REGARDING THE
IMPLEMENTATION OF THE STORMWATER UTILITY FEE
Chair Dunn complimented Vice Chair Parker for his work in presenting the proposed
Stormwater Utility Fee at the public hearing held on November 7, 2007. He said that the
concept was presented very well.
Discussion followed regarding:
• The list of Oro Valley residences that are served by the Tucson Water and Metro
Water. This list will have to be obtained from them added to the Oro Valley
Water Utility current database.
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Summary Minutes
• Phil Trenary and Rich Hawkinson have met with the Town's staff Information
Technology (IT) division and Oro Valley Water Utility(OVWU) staff to develop
the commercial areas database for fees. The information provides a breakdown of
commercial and non-profit areas to identify each account and corresponding
meter account. Staff will begin the process when the software is in place.
• The interfacing with OVWU has begun and Rich distributed a list reflecting the
water utility commercial accounts, the GIS impervious area list and a list of parcel
and business addresses from GIS. He explained that staff and IT will create a
separate spreadsheet that will incorporate the exact number of businesses and
water meters, which will be identified in map form. He stated that this database
will provide actual addresses of all the businesses and parcel numbers and the
water meters that serve each business, which can be developed into a spreadsheet.
Phil reiterated that the "impervious areas" and parcel numbers should be
identified on the spreadsheet as well.
• Implement a method to deal with commercial accounts-should we meet with them
individually? Prepare a concise document that outlining their involvement and
related fees.
• To develop a process-fact sheet(s)to handle questions from customers regarding
the applications process and credits for commercial and non-profits. Vice Chair
Parker has started the work on the document and asked that the Commission
forward to him any comments or questions.
• To develop different features that can be used to obtain credits. Make inventory
of places or programs needing help from the non-profits: wash clean-up, etc. Phil
reported that a flyer regarding the fee will be included in the January bill sent for
the Oro Valley customers. (Information would be sent to Oro Valley customers
and non-customers.) This will explain the new Stormwater Utility Fee as well.
The following is a draft of Vice Chair Parker's wording for the flyer that will be
mailed to the customer:
"On November 7, 2007 the Oro Valley Town Council approved a$2.90
per month per residence Stormwater Utility Service Fee beginning on
January 1, 2008. The fee for commercial and non-profit organizations will
be a multiple of the residential fee and will be individually calculated for
each business. The fee is required to address unfunded Federal and State
stormwater management requirements and to ensure that the Town
adequately addresses the impact and cleanup of stormwater runoff both
use and after all rainfall events. The fee will be included in your water bill
beginning with your February 2008 statement. Please call the Stormwater
Manager in the Department of Public Works at XXX-XXXX for
additional information."
Phil Trenary, Operations Division Manager, explained that the flyer needed to be
available to give to the OVWC for mailing by January 2"d. He added that an
application needs to be created. Chair Dunn volunteered to work on the application.
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Summary Minutes
There was discussion regarding the customer credit application requirements such as
renewal requirements, educational credits and other alternatives that would allow the
customer to build up credit points.
The following topics were identified and discussed:
► The retrieval of the minutes from the November 8, 2007 Study Session
meeting with Town Council.
► Developing a procedure for credit appeals.
► Provide an update of the Stormwater Utility activity on a weekly basis to
the Stormwater Utility Commission Liaison Kenneth Carter.
► The announcement for the new Stormwater Manager position will be
advertised the beginning of next year.
► Phil Trenary gave an update regarding the maps from FEMA Flood Plain
District for the Canyon Shadow Subdivision. He reported that the flood
control district has negotiated a contract with Tetra Tech, Inc., and the
procurement has been approved and it is anticipated that a kick-off meeting
will take place next week.
► Rich Hawkinson reported that the flood control district draft maps for the
Canyon Shadow Subdivision will be available the end of November 2007.
However, he said that the official maps would become available in November
2008.
► Rich Hawkinson, Stormwater Civil Engineer Technician, distributed a draft
copy of the Town's "Stormwater Quality Management and Discharge
Control" Ordinance revised October 15, 2007 and gave a brief overview of the
document.
Phil Trenary commended the Commission for all of their hard work and expressed
sincere appreciation for their teamwork and individual efforts.
No action was taken.
5. SET NOVEMBER MEETING DATE/TIME
The Commission agreed that a meeting would be held on December 13th at 4:30 p.m. in
the Calle Concordia Conference Room.
6. NOVEMBER PROPOSED AGENDA ITEMS
• Future Stormwater Fee Implementation
• Review Stormwater Ordinance
• Discussion of the Stormwater Activities
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7. ADJOURN
MOTION: Commissioner Rockwell moved to adjourn the meeting at 5:27 p.m.
Commissioner Glos seconded the motion. Motion carried, 4-0.
Prepared by:
.
inda Hersha, Senior Office Assistant