HomeMy WebLinkAboutMinutes - Stormwater Utility Commission - 11/15/2007 . MINUTES STORMWATER UTILITY COMMISSION (SWUC) NOVEMBER 15, 2007 CONCORDIA CONFERENCE ROOM 680 WEST CALLE CONCORDIA ORO VALLEY, ARIZONA 85704 REGULAR SESSION AT OR AFTER 4:30 p.m. 1. Call to order—4:31 p.m. ROLL CALL PRESENT: Jim Dunn, Chair David Parker, Vice Chair Glen Rockwell, Commissioner George Glos, Commissioner VISITOR: Michael Gardner (future Commission member) COUNCIL LIAISON: Kenneth Carter, Council Member STAFF: Phil Trenary, Division Operation Manager Rich Hawkinson, Stormwater Civil Engineering Tech. 2. APPROVAL OF THE AUGUST 23, 2007 AND NOVEMBER 1, 2007 MINUTES MOTION: Commissioner Glos moved to approve the minutes taken on August 23, 2007 and November 1, 2007. Commissioner Rockwell seconded the motion. Motion carried, 4-0. 3. CALL TO THE AUDIENCE No speakers. 4. DISCUSSION AND POSSIBLE ACTION REGARDING THE IMPLEMENTATION OF THE STORMWATER UTILITY FEE Chair Dunn complimented Vice Chair Parker for his work in presenting the proposed Stormwater Utility Fee at the public hearing held on November 7, 2007. He said that the concept was presented very well. Discussion followed regarding: • The list of Oro Valley residences that are served by the Tucson Water and Metro Water. This list will have to be obtained from them added to the Oro Valley Water Utility current database. 11/15/07 Stormwater Utility Commission(SWUC) 2 Summary Minutes • Phil Trenary and Rich Hawkinson have met with the Town's staff Information Technology (IT) division and Oro Valley Water Utility(OVWU) staff to develop the commercial areas database for fees. The information provides a breakdown of commercial and non-profit areas to identify each account and corresponding meter account. Staff will begin the process when the software is in place. • The interfacing with OVWU has begun and Rich distributed a list reflecting the water utility commercial accounts, the GIS impervious area list and a list of parcel and business addresses from GIS. He explained that staff and IT will create a separate spreadsheet that will incorporate the exact number of businesses and water meters, which will be identified in map form. He stated that this database will provide actual addresses of all the businesses and parcel numbers and the water meters that serve each business, which can be developed into a spreadsheet. Phil reiterated that the "impervious areas" and parcel numbers should be identified on the spreadsheet as well. • Implement a method to deal with commercial accounts-should we meet with them individually? Prepare a concise document that outlining their involvement and related fees. • To develop a process-fact sheet(s)to handle questions from customers regarding the applications process and credits for commercial and non-profits. Vice Chair Parker has started the work on the document and asked that the Commission forward to him any comments or questions. • To develop different features that can be used to obtain credits. Make inventory of places or programs needing help from the non-profits: wash clean-up, etc. Phil reported that a flyer regarding the fee will be included in the January bill sent for the Oro Valley customers. (Information would be sent to Oro Valley customers and non-customers.) This will explain the new Stormwater Utility Fee as well. The following is a draft of Vice Chair Parker's wording for the flyer that will be mailed to the customer: "On November 7, 2007 the Oro Valley Town Council approved a$2.90 per month per residence Stormwater Utility Service Fee beginning on January 1, 2008. The fee for commercial and non-profit organizations will be a multiple of the residential fee and will be individually calculated for each business. The fee is required to address unfunded Federal and State stormwater management requirements and to ensure that the Town adequately addresses the impact and cleanup of stormwater runoff both use and after all rainfall events. The fee will be included in your water bill beginning with your February 2008 statement. Please call the Stormwater Manager in the Department of Public Works at XXX-XXXX for additional information." Phil Trenary, Operations Division Manager, explained that the flyer needed to be available to give to the OVWC for mailing by January 2"d. He added that an application needs to be created. Chair Dunn volunteered to work on the application. 11/15/07 Stormwater Utility Commission (SWUC) 3 Summary Minutes There was discussion regarding the customer credit application requirements such as renewal requirements, educational credits and other alternatives that would allow the customer to build up credit points. The following topics were identified and discussed: ► The retrieval of the minutes from the November 8, 2007 Study Session meeting with Town Council. ► Developing a procedure for credit appeals. ► Provide an update of the Stormwater Utility activity on a weekly basis to the Stormwater Utility Commission Liaison Kenneth Carter. ► The announcement for the new Stormwater Manager position will be advertised the beginning of next year. ► Phil Trenary gave an update regarding the maps from FEMA Flood Plain District for the Canyon Shadow Subdivision. He reported that the flood control district has negotiated a contract with Tetra Tech, Inc., and the procurement has been approved and it is anticipated that a kick-off meeting will take place next week. ► Rich Hawkinson reported that the flood control district draft maps for the Canyon Shadow Subdivision will be available the end of November 2007. However, he said that the official maps would become available in November 2008. ► Rich Hawkinson, Stormwater Civil Engineer Technician, distributed a draft copy of the Town's "Stormwater Quality Management and Discharge Control" Ordinance revised October 15, 2007 and gave a brief overview of the document. Phil Trenary commended the Commission for all of their hard work and expressed sincere appreciation for their teamwork and individual efforts. No action was taken. 5. SET NOVEMBER MEETING DATE/TIME The Commission agreed that a meeting would be held on December 13th at 4:30 p.m. in the Calle Concordia Conference Room. 6. NOVEMBER PROPOSED AGENDA ITEMS • Future Stormwater Fee Implementation • Review Stormwater Ordinance • Discussion of the Stormwater Activities 11/15/07 Stormwater Utility Commission (SWUC) 4 Summary Minutes 7. ADJOURN MOTION: Commissioner Rockwell moved to adjourn the meeting at 5:27 p.m. Commissioner Glos seconded the motion. Motion carried, 4-0. Prepared by: . inda Hersha, Senior Office Assistant