HomeMy WebLinkAboutMinutes - Stormwater Utility Commission - 6/22/2009 MINUTES
STORM WATER UTILITY COMMISSION (SWUC)
Monday, June 22, 2009
Hopi Room
11000 N. LA CANADA DRIVE
ORO VALLEY, ARIZONA 85737
1. REGULAR SESSION AT OR AFTER 5:00 P.M.
Chairman Dunn called the meeting to order at 5:00 p.m.
2. ROLL CALL
PRESENT: James Dunn, Chair
Michael Gardner, Vice Chair
Ralph Stein, Commissioner
Leo Leonhart, Commissioner
ABSENT: George Glos, Commissioner
Also present:
Kenneth Carter, Council Member
Phil Trenary, Operations Division Manager
David Parker, Stormwater Utility Manager
John Buette, Town Resident
Jim Coffey, Town Resident
3. CALL TO THE AUDIENCE
Opened and closed without comment.
4. APPROVAL OF THE MAY 21, 2009 MINUTES
MOTION: A motion was made by Commissioner Stein and seconded by Vice
Chair Gardner to approve the minutes from the May 21, 2009, Storm Water Utility
Commission.
Motion carried, 4-0.
5. UPCOMING MEETINGS AND EVENTS
There are no upcoming Stormwater events currently scheduled, but Utility is
working to schedule setting up a booth at the Oro Valley Farmers Market at Town
Hall during the Fall. Once a schedule is developed an email will be sent out to
the Commissioners if they would like to volunteer to help at the booth.
6. STORM WATER CREDIT APPLICATION REVIEW
There were no Stormwater Credit applications submitted for the month of June.
7.
DISCUSSION AND POSSIBLE ACTION FOR RE-ALIGNMENT OF
PERSONNEL IN STORMWATER
It was the consensus of the Commission to move forward with a formal
recommendation to Town Manager, Division Director and the Town Council. The
recommendation will be to re-align a person from the Engineering Division
or Development Services over to the Stormwater Utility Division. This person will
be hired to help with the design work for culverts and spillways.
MOTION: A motion was made by Chair Dunn and seconded by Vice Chair
Gardner to recommend the Town Engineer recommend to the Town Manager
and Council that the engineer currently working on stormwater issues within
the Development Services Division be re-assigned to the Stormwater Utility
Division and funded by the Stormwater Utility.
Motion carried, 4-0.
8. WATERCOURSE VEGETATION MANAGEMENT PRESENTATION
Staff gave a brief Power Point presentation of the Watercourse Vegetation
Guidelines currently being developed for both private and public, natural and
construction, drainage ways throughout the Town.
Staff with an environmental consultant is developing a maintenance guide and
procedures that identifies how to calculate how much vegetation is allowed to
ensure that the drainage way can convey the 100 year flood. Staff is also
updating the Drainage Criteria Manual and will update the Floodplain Use
Ordinance to incorporate the vegetation management guide requirements into
public and private maintenance requirements where applicable.
A draft will be submitted to the Commission when it becomes available.
9. REVIEW ANNUAL REPORT COMMENTS
Staff distributed draft copies of the 2008 Stormwater Utility Commission Annual
Report Executive Summary and the Stormwater Fee Billing Procedures for
review and feedback. He requested that the Commission return the document
within the next 2 weeks to allow for any necessary changes to be made prior to
the next Commission meeting.
10. DISCUSSION REGARDING STORM WATER FEE AND BUDGET
Staff gave the Fiscal Year 08/09 Stormwater Budget overview for Revenue and
Expenses.
11. DISCUSSION REGARDING ON-GOING STORM WATER PROJECTS
Staff reviewed the following project areas:
-Financial Sustainability
-Capital Improvement Projects
-Non-Capital Projects
-In House Maintenance Projects
-Stormwater Management
-Floodplain Management
12. SET JULY MEETING DATE/TIME
The next meeting is scheduled for July 16, 2009 at 4:00 p.m. and will be located
at the Municipal Operations Center (MOC).
13. JULY PROPOSED AGENDA ITEMS
-Approval of June 22, 2009 meeting
-Upcoming events
-Stormwater credit application review
-Review billing procedures comments
-Review annual report comments
-Stormwater fee and budget
-On-going Stormwater projects
14. ADJOURN
MOTION: A motion was made by Commissioner Stein and seconded by
Commissioner Leonhart to adjourn the meeting at 5:58 p.m.
Motion carried, 4-0.
Prepared by:
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Julie Smiley
Office Specialist