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Home My WebLink AboutMinutes - Water Utility Commission - 6/18/2013 MINUTES ORO VALLEY WATER UTILITY COMMISSION REGULAR SESSION Tuesday, June 18, 2013 COUNCIL CHAMBERS 11000 N. LA CANADA DRIVE CALL TO ORDER -AT OR AFTER 6:00 P.M. ROLL CALL PRESENT: Robert Milkey, Chair Richard Davis, Commissioner John Hoffmann, Commissioner Richard Verlaque, Commissioner EXCUSED: Winston Tustison, Vice Chair Richard Reynolds, Commissioner Elizabeth Shapiro, Commissioner STAFF PRESENT: Philip C. Saletta, Water Utility Director Shirley Seng, Utility Administrator Robert Jacklitch, Project Manager Karn Boyce, Conservation Specialist CALL TO AUDIENCE - At this time, any member of the public is allowed to address the Water Utility Commission on any issue not listed on today's agenda. Pursuant to the Arizona Open Meeting Law, individual Commissioners may ask Town Staff to review the matter, ask that the matter be placed on a future agenda, or respond to criticism made by speakers. However, the Water Utility Commission may not discuss or take legal action on matters raised during "Call to Audience." In order to speak during "Call to Audience" please specify what you wish to discuss when completing the blue speaker card. There were no speakers present. 1. APPROVAL MAY 13, 2013 MINUTES MOTION: A Motion was made by Commissioner Hoffmann and Seconded by Commissioner Verlaque to approve the May 13, 2013 minutes. MOTION carried, 4-0. 6/18/2013 Water Utility Commission Minutes 1 2. PRESENTATION REGARDING THE YOUTH WATER CONSERVATION EDUCATION PROGRAM (K. Boyce) Ms. Boyce gave a presentation on the Youth Water Conservation Program and the progress being made. This program focuses on developing an outreach program for Oro Valley Schools and classes scheduled to begin in 2014. Ms. Boyce described the two main characters O.V. Big Horn and his sidekick. The activity booklets will be available to elementary schools 2nd and 3rd graders and will be completed by the end of the month. The booklet will also be accessible through the Town's website. No action was required or taken on this item. 3. DISCUSSION AND/OR POSSIBLE ACTION REGARDING THE RECLAIMED WATER INTERGOVERNMENTAL AGREEMENT (Commissioner Hoffmann, P. Saletta & D. Ruiz) Staff will be requesting that the Commission consider a motion to move forward with the drafting of the IGA. Mr. Saletta explained that the IGA was initially for five year term from the time reclaimed water was delivered October 2005 and was extended to October 31, 2013. He also gave a brief explanation of the Non-Interruptible and Interruptible Environmental rates. Once the IGA has been finalized it will be presented to the Commission and forwarded to Council for approval. Mr. Saletta also gave a power point presentation. Mr. Saletta reviewed the schedule: 6/03: Water Resources Subcommittee Meeting 9/09: Water Utility Commission Recommendation 10/02: Council Approval 10/31: Effective date of New Agreement Chair Milkey requested that the Water Resources Subcommittee meet again to review the IGA before bringing it forward to the Commission. Commissioner Hoffmann agreed to schedule another meeting. Mr. Saletta agreed that the meeting could take place early part of September. Chair Milkey indicated that a motion was required to move forward with the Tucson Water Reclaimed Water Intergovernmental Agreement negotiations. MOTION: A Motion was made by Commissioner Davis and Seconded by Commissioner Hoffmann to approve negotiations with Tucson Water for the Reclaimed Water Service Intergovernmental Agreement at the Interruptible Environmental Rate MOTION carried, 4-0. 6/18/2013 Water Utility Commission Minutes 2 4. DISCUSSION AND/OR POSSIBLE ACTION REGARDING CANCELLATION OF THE JULY AND AUGUST WATER UTILITY COMMISSION MEETINGS (Chair Milkey) The Commission unanimously agreed to cancel the July 8th and August 12th Water Utility Commission Meetings. Mr. Saletta mentioned that a Finance Subcommittee will be scheduled in August and Water Resources Subcommittee meeting in September. MOTION: A Motion was made by Commissioner Hoffmann and Seconded by Commissioner Davis to approve both July and August Water Utility Commission meetings be cancelled. MOTION carried, 4-0. 5. TOWN COUNCIL MEETINGS/COMMUNICATIONS (Councilmember Hornat) Councilmember Hornat reported on: -Conditional Use Permit for the U- Haul Ace Hardware -Conservation Easement for home construction -Second July Town Council meeting canceled -August T.C. meeting canceled -Discuss Police Chief reporting directly to Town Manager 6. SUBCOMMITTEE/COMMISSIONER REPORTS a. Finance Subcommittee (Commissioner Tustison) There was no report. b. Conservation Subcommittee (Commissioner Davis) Commissioner Davis thanked Ms. Boyce for the Youth Water Conservation Education Program. Conservation Subcommittee had no other report. c. Water Resources Subcommittee (Commissioner Hoffmann) Commissioner Hoffmann had no report. 7. STAFF REPORTS a. Customer Service Report (S. Seng) Ms. Seng reported on Customer Service Report - May 2013 -Actual New Meter Installations as of 5/31/2013: Current: 14 FY 12-13: 205 -Actual EDU's as of 5/31/13: Current: 31 FY 12-13: 271 -Meter Replacements: Current: 1022 FY 12-13: 1338 6/18/2013 Water Utility Commission Minutes 3 Water Audits -Current: 10 FY 12-13: 105 Advanced Meter Infrastructure & Meter Replacement Project - As of 6/18/2013: 1610 meters installed in Oro Valley and additional 781 meters will finish out Phase I of this project. The project will be completed by end of June. Upon completion of cycle 5 a total of 4600 AMI meters will have been installed out of a total of 18,800. The next phase will include about 4100 meters. Once completed, it will eliminate 1 entire billing cycle from manual reading. Ms. Seng also reported on the antenna relocation, AquaHawk web portal billing insert and the future customer training seminars. b. Capital Projects (B. Jacklitch) Mr. Jacklitch reported on Capital Projects: -Tangerine Hills/Tangerine Meadows project will be complete by end of June -High Mesa Reservoir Facility installation of vault, flow meter and isolation valve -CAP water Phase II engineering study -Design Phase II Blending of Groundwater and CAP water Booster Station additional 1500 a/f Location: Naranja & La Cholla -Schedule: FY 2014/15 -Additional 400 a/f of CAP water -Location: North Oracle Road corridor -Additional 100 a/f of CAP water Countryside area Schedule: FY 2013/14 c. Potable and Reclaimed Water System Report (D. Ruiz) Mr. Jacklitch reported on the following May 2013 reports: -Total Annual Water Production -2012/13 Monthly Water Production Report -Daily Demand and Precipitation -No rain event -Reclaimed Water Deliveries -Reclaimed Water System 8. DIRECTOR'S REPORT (P. Saletta) a. Colorado River Streamflow and Snowpack Reports Mr. Saletta reported the following: -Refunding of 2003 Bonds: Interest rate at 1.45% for a net savings over a 6 year term of about $465,000. -Streamflow reports for Arizona & Colorado - May 2013 -Colorado River Water Supply Report - Total System Content -USGS Colorado River near Colorado Utah State Line Report b. Upcoming Meetings 6/18/2013 Water Utility Commission Minutes 4 FUTURE AGENDA ITEMS -Update on USGS Aquifer Storage and Monitoring Results (Commissioner Hoffmann) CALL TO AUDIENCE - At this time, any member of the public is allowed to address the Water Utility Commission on any issue not listed on today's agenda. Pursuant to the Arizona Open Meeting Law, individual Commissioners may ask Town Staff to review the matter, ask that the matter be placed on a future agenda, or respond to criticism made by speakers. However, the Water Utility Commission may not discuss or take legal action on matters raised during "Call to Audience." In order to speak during "Call to Audience" please specify what you wish to discuss when completing the blue speaker card. Resident Art Weise commented on conservation watering methods and residential meter boxes in Oro Valley. ADJOURNMENT: 7:25 P.M. MOTION: A Motion was made by Commissioner Shapiro and Seconded by Commissioner Hoffmann to adjourn the meeting. MOTION carried, 4-0. Prepared by: Iris L. Chaparro Senior Office Specialist I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the regular sessionof the Water Utility Commission of Oro Valley, Arizona held on the $ day of , 2013. I further certify that the meeting was duly called and held and that a quorum was present. Dated this /04 day of AO.frdiee. , 2013. 2/11/2013 Water Utility Commission Minutes 4