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Home My WebLink AboutMinutes - Water Utility Commission - 5/13/2013 MINUTES ORO VALLEY WATER UTILITY COMMISSION REGULAR SESSION Monday, May 13, 2013 HOPI CONFERENCE ROOM 11000 N. LA CANADA DRIVE CALL TO ORDER -AT OR AFTER 6:00 P.M. ROLL CALL PRESENT: Robert Milkey, Chair Winston Tustison, Vice Chair John Hoffmann, Commissioner Elizabeth Shapiro, Commissioner Richard Verlaque, Commissioner EXCUSED: Richard Davis, Commissioner Richard Reynolds, Commissioner STAFF PRESENT: Philip C. Saletta, Water Utility Director Shirley Seng, Utility Administrator David Ruiz, Engineering Division Manager Robert Jacklitch, Project Manager CALL TO AUDIENCE - At this time, any member of the public is allowed to address the Water Utility Commission on any issue not listed on today's agenda. Pursuant to the Arizona Open Meeting Law, individual Commissioners may ask Town Staff to review the matter, ask that the matter be placed on a future agenda, or respond to criticism made by speakers. However, the Water Utility Commission may not discuss or take legal action on matters raised during "Call to Audience." In order to speak during "Call to Audience" please specify what you wish to discuss when completing the blue speaker card. There were no speakers present. 1. APPROVAL APRIL 8,2013 MINUTES MOTION: A Motion was made by Vice Chair Tustison and Seconded by Commissioner Shapiro to approve the April 8, 2013 minutes. MOTION carried, 5-0. 2. DISCUSSION AND UPDATE ON ADVANCED METERING INFRASTRUCTURE PROJECT (S. Seng) 5/13/2013 Water Utility Commission Minutes Ms. Seng reported that the antenna was installed on the tower at the Police Department on May 1st. On May 6th KE&G Construction began the installation of the meters. The following day, staff began installation of SmartPoints. A total of 306 have been installed as of Friday, May 10th. A flyer was sent in April notifying the customers that staff would be in their vicinity in the next 2 months to replace their meters. As meters are replaced an FAQ pamphlet is left with the customer. This project will be completed by 6/30/13 bringing the total meter replacement to approximately 2400. A flyer promoting the AguaHawk web portal will be developed and will be included with the customer's door hangers. Training for customers in the Countryside area has not yet been scheduled. No Action was required or taken on this item. 3. DISCUSSION AND UPDATE ON REFUNDING OF THE 2003 BONDS (P. Saletta) Mr. Saletta reported that the Town's financial advisor made several additional recalculation and believes that a lower interest rate of 2% - 2.5% could be possible. The net present value savings could be $285,000 for the next six years. The maturity date and terms of the bond refunding will remain the same. The financial adviser adjusted our principal and interest payments to stabilize our total annual debt service. This item will be presented to Town Council May 15, 2013. A copy of the Council Communication and Resolution was emailed to the Commission. No action was required or taken to on this item. 4. DISCUSSION AND UPDATE ON CAPITAL PROJECTS PROGRAM (R. Jacklitch) Mr. Jacklitch reported that the 15 year Capital Improvement Program was included as part of the Town's budget this year and proceeded with a power point presentation. The 15-year Capital Improvement Program also includes the wheeling of an additional 500 AF through Tucson Water system. Staff will be meeting with Tucson Water May 14th to discuss this process in detail. A Water Distribution Delivery Study will be prepared. Staff will continue to review these projects every year and some of them may move forward or back as the dynamics of the Town changes. This was an informational item only. No action was required or taken on this item. 5. TOWN COUNCIL MEETINGS/COMMUNICATIONS (Councilmember Hornat) Councilmember reported on: -Annexation of Ina & Oracle -Discussion with State land Annexation of 550 acres along Tangerine & Shannon to Thornydale. -Discussion with Pinal County Assessors possibility of Annexing 3 sections western side of Oracle 79. 5/13/2013 Water Utility Commission Minutes 2 -5/15: Town Council Budget Approval -Review Building Codes energy codes 6. SUBCOMMITTEE/COMMISSIONER REPORTS a. Finance Subcommittee (Commissioner Tustison) Commissioner Tustison had no report. b. Conservation Subcommittee (Commissioner Davis) Commissioner Verlaque had no report. c. Water Resources Subcommittee (Commissioner Hoffmann) Commissioner Hoffmann had no report. 7. STAFF REPORTS a. Customer Service Report (S. Seng) Ms. Seng reported on Customer Service Report -April 2013 The following information is for FY 2012-13: -Total Metered Installations as of 4/30/13: 18,782 -New Meter Installations as of 4/30/13: 191 Current month: 8 -EDU's as of 4/30/13: 240 Current month: 11 -Meter Replacements as of 4/30/13: 316 Current month: 36 -Water Audits as of 4/30/13: 95 Current month: 9 b. Potable and Reclaimed Water System Report (D. Ruiz) Mr. Ruiz reported the following: -Total Annual Water Production -2012/13 Monthly Water Production Report -Daily Demand and Precipitation -April 2013 Rainfall:1 Event -Reclaimed Water Deliveries -April 2013 -Reclaimed Water System 8. DIRECTOR'S REPORT (P. Saletta) a. Colorado River Streamflow and Snow Reports Mr. Saletta reported the following: -Streamflow reports for Arizona & Colorado -April 2013 -Arkansas Colorado Rio Grande Snowpack - May 1st. -Colorado, Utah, Wyoming and Western U.S. Snow Water Equivalent - May 13th -Packet Information: Consumer Confidence reports -April 2013 -Assured Water Supply: Received designation from Arizona Department of Water Resources and will be signed end of May and renewed until 2023. 5/13/2013 Water Utility Commission Minutes 3 b. Upcoming Meetings 5/15: Town Council 6/05: Town Council 6/18: Water Utility Commission FUTURE AGENDA ITEMS -Update USGS - J. Hoffmann -Presentation on Youth Education Program - K. Boyce -Discussion IGA for Reclaim Water - 7.8.2013 meeting -Schedule Water Resources Subcommittee meeting -Cost of Service Study - September 2013 -Possible cancellation of WUC meeting in August CALL TO AUDIENCE - At this time, any member of the public is allowed to address the Water Utility Commission on any issue not listed on today's agenda. Pursuant to the Arizona Open Meeting Law, individual Commissioners may ask Town Staff to review the matter, ask that the matter be placed on a future agenda, or respond to criticism made by speakers. However, the Water Utility Commission may not discuss or take legal action on matters raised during "Call to Audience." In order to speak during "Call to Audience" please specify what you wish to discuss when completing the blue speaker card. There were no speakers present. NEXT MEETING: Tuesday, June 18, 2013 Location: Kachina Conference Room Time: 6:00 p.m. ADJOURNMENT: 7:05 p.m. MOTION: A Motion was made by Commissioner Shapiro and Seconded by Vice Chair Tustison adjourn the meeting. MOTION carried, 5-0. CALL TO AUDIENCE - At this time, any member of the public is allowed to address the Water Utility Commission on any issue not listed on today's agenda. Pursuant to the Arizona Open Meeting Law, individual Commissioners may ask Town Staff to review the matter, ask that the matter be placed on a future agenda, or respond to criticism made by speakers. However, the Water Utility Commission may not discuss or take legal action on matters raised during "Call to Audience." In order to speak during "Call to Audience" please specify what you wish to discuss when completing the blue speaker card. 5/13/2013 Water Utility Commission Minutes 4 There were no speakers present. ADJOURNMENT: 7:00 p.m. MOTION: A Motion was made by Commissioner Shapiro and Seconded by Commissioner Reynolds to adjourn the meeting. MOTION carried, 7-0. Prepared by: dip61,60 Iris L. Chaparro Senior Office Specialist I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the regular session of the Water Utility Commission of Oro Valley, Arizona held on the 1-3 day of 71/14,,\ , 2013. I further certify that the meeting was duly called and held and that a quorum 4as present. Dated this A0 day of_., _, 2013. 5/13/2013 Water Utility Commission Minutes 5