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HomeMy WebLinkAboutMinutes - Water Utility Commission - 11/14/2011 MINUTES ORO VALLEY WATER UTILITY COMMISSION REGULAR SESSION MONDAY, NOVEMBER 14, 2011 TOWN COUNCIL CHAMBERS 11000 N. LA CANADA DRIVE CALL TO ORDER - AT OR AFTER 7:04 P.M. ROLL CALL PRESENT: Richard Davis, Vice Chair John Hoffmann, Commissioner Robert Milkey, Commissioner Elizabeth Shapiro, Commissioner Winston Tustison, Commissioner EXCUSED: David Powell, Chair Richard Reynolds, Commissioner STAFF PRESENT: Philip C. Saletta, Water Utility Director Shirley Seng, Utility Administrator David Ruiz, Engineering Division Manager Robert Jacklitch, Project Manager CALL TO AUDIENCE -At this time, any member of the public is allowed to address the Water Utility Commission on any issue not listed on today's agenda. Pursuant to the Arizona Open Meeting Law, individual Commissioners may ask Town Staff to review the matter, ask that the matter be placed on a future agenda, or respond to criticism made by speakers. However, the Water Utility Commission may not discuss or take legal action on matters raised during "Call to Audience." In order to speak during "Call to Audience" please specify what you wish to discuss when completing the blue speaker card. There were no public speakers. 1. APPROVAL OCTOBER 10, 2011 MINUTES MOTION: A Motion was made by Commissioner Tustison and Seconded by Commissioner Shapiro to approve the October 10, 2011 minutes. MOTION carried, 5-0. 11/14/2011 Water Utility Commission Minutes 1 2. DISCUSSION AND UPDATE ON THE INTERIM DELIVERY OF CENTRAL ARIZONA PROJECT WATER (P. Saletta) Mr. Saletta thanked all the Commissioners and Staff members for being present at the Oro Valley CAP Open House. He expressed his appreciation and support from Council and the Commission in moving forward with the CAP project. He also thanked staff for working closely with Tucson Water to get things accomplished. Two of the easements are in place and the one remaining easement will be presented to Council November 16, 2011. Staff is currently working with Tucson Water and wrapping up the final design which will be forwarded to Tucson Water. Construction will begin in December. We have our water storage permits in place, but our recovery well permits to store and withdraw our CAP water in AVRA Valley are still pending. Mr. Saletta ended his report. Mr. Robert Jacklitch reported that Staff is meeting with the contractor to finalize the cost for the pipeline installation. Oro Valley's CAP water wheeling through Tucson's Water system is expected the first or second week in January 2012. Mr. Jacklitch ended his report. Vice Chair, Davis thanked Staff and the City of Tucson for their representation at Oro Valley's CAP Open House. He mentioned that Staff did a great job keeping the public informed and was also very pleased with the public's participation. 3. DISCUSSION AND UPDATE ON COUNTRYSIDE ADVANCED METERING INFRASTRUCTURE PROJECT (S. Seng) Ms. Seng reported that the contractors began replacing meters on November 1st and have replaced a total of 445 meters as of November 12, 2011 and have about 1,531 to go. They are working 6 days a week to meet the deadline with the exception of Thanksgiving week. Estimated completion date is 12/23/11. There were 2 rain events setting the project back by two days. We were informed that Sensus the manufacturer of the AMI equipment is finalizing their customer web portal. We will compare its capabilities and costs with that of Kortech Consulting before we make a final decision as to who we will contract with. We are looking at February or March before a contract is awarded. Ms. Seng gave an explanation about the meter installation progress and shared the information obtained from Google Earth. The meters transmit data every hour on the hour. Since November 1st we have received over 49,000 transmissions. She provided the Commission copies of the information. Ms. Seng ended her report. 11/14/2011 Water Utility Commission Minutes 2 Ms. Shapiro asked if the Countryside customers will be able to go on line and see their water usage. Ms. Seng reported that there was a delay with the contract but by the end of this fiscal year the customers should be able to access their information on a customer web portal. There were no further questions, Ms. Seng ended her report. 4. DISCUSSION AND REPORT ON THE POTABLE WATER SYSTEM AND THE RECLAIMED WATER SYSTEM (D. Ruiz) Mr. Ruiz reported on various reports and Graphs: 2011 Well Pumpage Monthly Report - October 2011 Exceeded Sustainable rate of 5,500 AFY - October usage 6,800 AFY. Annual Well Pumpage Report - October 2011 Exceeded Sustainable rate of 5,500 AFY, October Usage = 6,500 AFY. It is estimated that the Annual Pumpage could reach 7,500 - 8,000 AFY for the year. Reclaimed Water System - October 2011 Daily Demand Total: 96.829 million gallons Yearly total: 691.926 million gallons Annual Reclaimed Water Use - October 2011 Yearly total: 2,000 AFY Potable Water System Overall Reservoir Storage and Precipitation - October 2011 Total reservoir storage: Maintaining 9.0 to 10.0 million gallons of storage Daily Demand: 6.0 to 7.0 million gallons Precipitation: 1 rain event Mr. Ruiz ended his report. 5. TOWN COUNCIL MEETINGS/COMMUNICATIONS (Councilmember Gillaspie) Councilmember Hornat had no comments. 6. SUBCOMMITTEE/COMMISSIONER REPORTS a. Finance Subcommittee (Commissioner Tustison) Commissioner Tustison reported since Council's approval of the no rate increase scenario the Finance Subcommittee has not met. b. Conservation Subcommittee (Commissioner Davis) Vice Chair Davis had no report. c. Renewable Water Resources Subcommittee (Commissioner Hoffmann) Commissioner Hoffmann had no report. 11/14/2011 Water Utility Commission Minutes 3 7. STAFF REPORTS a. Customer Service Report (S. Seng) Ms. Seng reported the following: Customer Service Report October 31, 2011: Total Metered Connections = 18,530 Actual New Meter Installations as of 10/31/11: Current Month: 2 Projected Meter Installations for FY 11-12: 35 Actual New Meter Installations as of 10/31/11: 28 Projected EDU's for FY 11-12: 44 Actual EDU's as of 10/31/11: 35 Meter Replacements Meter replacements for FY 11-12: 102 Meter replacements for October 30, 2011: 19 Ms. Seng ended report. b. Capital Projects (B. Jacklitch) Mr. Jacklitch reported the following: Lambert Lane: The contractor has installed about 3,000 feet of pipeline the design plan covers over 7,000 feet of pipeline installation. The Water Utility's portion of the project will be completed next fiscal year. El Conquistador Booster Station: The existing infrastructure has been completely demolished. A temporary booster has been in operation for over a month. The contractor has been delayed because the motor control center has not been delivered however this part should be delivered in January. This project will be completed in February 2012. N. La Canada 3.0MG concrete buried Reservoir: This reservoir has been on line and in service since September. Recently the contractor completed paving at the site and King Air Drive. The contractor is proceeding with landscaping and painting. A walk through with staff and the contractor is scheduled in the next two weeks. This project should be completed December 2011. 8. DIRECTOR'S REPORT (P. Saletta) a. Colorado River Streamflow and Snow Reports Mr. Saletta reported the following: Arizona Streamflow: Pointed out normal and above normal stream flows in the southwest Colorado, Utah, Arizona and New Mexico regions due to recent precipitation. 11/14/2011 Water Utility Commission Minutes 4 , . Colorado Streamflow: Pointed out normal and above normal stream flows due to recent precipitation. Arizona Snow Water Equivalent: Pointed out northeast areas draining into the Colorado River and southwest areas into the Gila River. Arizona water areas at about 194%. Colorado Current Snow Water Equivalent: Over 100% snow water equivalent. Slightly lower in the southwest area. We are beginning with a good year in terms of snow pack and water equivalent. b. Upcoming WUC Interviews Chair Powell last term will be ending December 31, 2011. We are in the process of interviewing five candidates on Thursday, November 17th. Staff will be making a recommendation to Council and they should make their decision December 7th. In addition, we have Commissioner Milkey and Commissioner Shapiro letters requesting reappointments. Mr. Saletta explained that WIFA is partly funded by the Cleaned Water Act and Safe Drinking Water funds, these are state revolving funds. This state revolving fund helps WIFA borrow money at lower interest rates and helps in subsidizing those loans. The funding of the subsidize portion is presently being held up in Congress. WIFA will still be able to make loans but probably not at lower rates. The Water Utility has been able to benefit significantly from these loans. Staff will be writing a letter of support for WIFA to our congressional representatives supporting the funding of the state revolving fund. c. Upcoming Meetings -11/16: Town Council meeting -12/7: Town Council meeting -12/8: Volunteer Appreciation Reception Mr. Saletta ended his report. FUTURE AGENDA ITEMS: There were no agenda item suggestions at this time. CALL TO AUDIENCE - At this time, any member of the public is allowed to address the Water Utility Commission on any issue not listed on today's agenda. Pursuant to the Arizona Open Meeting Law, individual Commissioners may ask Town Staff to review the matter, ask that the matter be placed on a future agenda, or respond to criticism made by speakers. However, the Water Utility Commission may not discuss or take legal action on matters raised during "Call to Audience." In order to speak during "Call to Audience" please specify what you wish to discuss when completing the blue speaker card. There were no public speakers. 11/14/2011 Water Utility Commission Minutes 5 NEXT MEETING: DECEMBER 12, 2011 LOCATION: HOPI CONFERENCE ROOM ADJOURNMENT: 7:26 P.M. MOTION: A Motion was made by Commissioner Shapiro and Seconded by Commissioner Tustison to adjourn the meeting. MOTION carried, 5-0. Prepared by: ,4; ae„. Iris L. Chaparto Senior Office Specialist I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the regular session of the Water Utility Commission of Oro Valley, Arizona held on the 12th day of September 2011. I further certify that the meeting was duly called and held and that a quorum was present. Dated this /3 day of , 2011. 11/14/2011 Water Utility Commission Minutes 6