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HomeMy WebLinkAboutMinutes - Water Utility Commission - 2/13/2012 MINUTES ORO VALLEY WATER UTILITY COMMISSION REGULAR SESSION Monday, February 13, 2012 HOPI CONFERENCE ROOM 11000 N. LA CANADA DRIVE CALL TO ORDER - AT OR AFTER 6:00 P.M. ROLL CALL PRESENT: Robert Milkey, Chair Winston Tustison, Vice Chair John Hoffmann, Commissioner Richard Reynolds, Commissioner Elizabeth Shapiro, Commissioner Richard Verlaque, Commissioner EXCUSED: Richard Davis, Commissioner STAFF PRESENT: Philip C. Saletta, Water Utility Director Shirley Seng, Utility Administrator Robert Jacklitch, Project Manager Karn Boyce, Conservation Specialist CALL TO AUDIENCE There were no public speakers. 1. APPROVAL JANUARY 9, 2012 MINUTES There were no corrections to the January 9, 2012 minutes. MOTION: A motion was made by Commissioner Shapiro and seconded by Vice Chair Tustison to accept the minutes as written. MOTION carried, 6-0. Chair Milkey mentioned the changes taking place in the formatting of the minutes: He explained the minutes will have little to no discussions recorded. All agenda items with a motion will be documented. 2. DISCUSSION OF WATER UTILITY COMMMISSION SUBCOMMITTEES AND APPOINTMENT OF CHAIRS AND MEMBERS (Chair Milkey) Chair Milkey explained the Water Utility's subcommittee structures and changing the Renewable Water subcommittee to Water Resources Subcommittee. The following appointments were made to the Water Utility Commission subcommittees: 2/13/2012 Water Utility Commission Minutes 1 -Water Resources: John Hoffmann, Chair Rick Reynolds, Member -Conservation: Richard Davis, Chair; Richard Verlaque, Member -Finance: Winston Tustison, Chair Elizabeth Shapiro, Member. Commissioner Hoffmann felt it was a good idea expanding the role of the Water Resources subcommittee to cover all issues of water resources such as renewable water, ground water and water quality issues. MOTION: A motion was made by Commissioner Shapiro and seconded by Commissioner Reynolds to accept the subcommittee members as designated. MOTION carried, 6-0. Chair Milkey suggested that all Commission members get an email notice of each subcommittee meeting and encouraged the members to attend. 3. DISCUSSION AND UPDATE ON THE INTERIM DELIVERY OF CENTRAL ARIZONA PROJECT WATER (P. Saletta & D. Ruiz) Mr. Saletta reported that the Water Utility was successfully delivering CAP water as of January 24, 2012 approximately 26 million gallons of water have been delivered. Essentially no problems have been detected and everything is working as expected. With CAP water and reclaimed water on line 37% percent of total water deliveries were renewable water. Mr. Saletta thanked the Commission for their support and recommendation. 4. DISCUSSION AND UPDATE REGARDING A WATER CONSERVATION EDUCATION PROGRAM FOR LOCAL SCHOOLS (K. Boyce) Ms. Boyce gave a presentation on two water conservation education programs for local area schools. She discussed the successes of the programs, annual assessments, program development, sponsorship, and program budgets. She circulated information on the "Da Drops" activity booklet currently being used by Tucson Water. MOTION: A motion was made by Commissioner Verlaque and seconded by Commissioner Shapiro to recommend support for the Oro Valley Water Utility to undertake a youth conservation education program with local elementary schools and fully explore options in the budget preparation process. MOTION carried, 6-0. 5. DISCUSSION AND UPDATE REGARDING THE POTABLE AND RECLAIMED WATER SYSTEMS (D. Ruiz) Mr. Jacklitch reported on the following: 2/13/2012 Water Utility Commission Minutes 2 Well Pumpage Monthly Report - January 2012 Annual Well Pumpage Report - January 2012 Reclaimed Water System - January 2012 Potable Water System Overall Reservoir Storage and Precipitation - January 2012 Chair Milkey recommended seeing the Well Pumpage from the past year for comparison. Commissioner Hoffmann suggested having a rolling monthly chart from the previous year carry over to the existing Reclaimed Water System 2012 chart. 6. TOWN COUNCIL MEETINGS/COMMUNICATIONS (Councilmember Gillaspie) Councilmember Gillaspie thanked the Commission and Staff for their work on the CAP water project and dedication ceremony. He was hopeful that the Commission and staff could move forward with the expansion of reclaimed water and CAP water deliveries. 7. SUBCOMMITTEE/COMMISSIONER REPORTS a. Finance Subcommittee (Commissioner Tustison) Commissioner Tustison had no report. b. Conservation Subcommittee (Commissioner Davis) Commissioner Verlaque had no report. c. Renewable Water Resources Subcommittee (Commissioner Hoffmann) Commissioner Hoffmann had no report. 8. STAFF REPORTS Ms. Seng presented several photos of the installation of the interpretive sign for the rain water harvesting project at the Town Hall Campus. a. Customer Service Report (S. Seng) Ms. Seng provided the Customer Service Report for January 2012; meter replacements and Countryside AMI project. b. Capital Projects (B. Jacklitch) Mr. Jacklitch reported on several projects: Lambert Lane water main improvements; El Conquistador booster station; Campo Bello water main replacement improvements south of Calle Concordia. Bid schedule to open March 6th. 9. DIRECTOR'S REPORT (P. Saletta) 2/13/2012 Water Utility Commission Minutes 3 a. Colorado River Streamflow and Snow Reports Mr. Saletta presented information on the following topics: Arizona Streamflow; Colorado Streamflow; Arizona Snow Water Equivalent; Colorado Current Snow Water Equivalent.; Lake Mead & Powell Colorado River water storage. b. Upcoming Meetings Mr. Saletta reported on upcoming meetings during the month of February and March. FUTURE AGENDA ITEM -CAP Water Quality issues and Tucson Water CAP water Quality; Discussion Next step for CAP water deliveries; -USGS Presentation in March; -Relative expenditures for water conservation from other water utilities. Staff will provide future agenda items to the Commission via email and also develop a tracking report. CALL TO AUDIENCE There were no public speakers. NEXT MEETING: MARCH 12, 2012 LOCATION: HOPI CONFERENCE ROOM ADJOURNMENT: 7:15 MOTION: A motion was made by Commissioner Shapiro and seconded by Vice Chair Tustison to adjourn the meeting. MOTION carried, 6-0. Prepared by: 0„7./. Iris L. Chaparro Senior Office Specialist I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the regular session of the Water Utility Commission of Oro Valley, Arizona held on the 09 day of January 2012. I further certify that the meeting was duly called and held and that a quorum was present. Dated this / 3 day of12////A,64 , 2012. 2/13/2012 Water Utility Commission Minutes 4