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Home My WebLink AboutPackets - Stormwater Utillity Commission (180) AGENDA STORMWATER UTILITY COMMISSION REGULAR SESSION JANUARY 20, 2022 HOPI CONFERENCE ROOM 11000 N. LA CAÑADA DRIVE REGULAR SESSION AT OR AFTER 4:00 PM CALL TO ORDER ROLL CALL CALL TO AUDIENCE - at this time, any member of the public is allowed to address the Commission on any issue not listed on today’s agenda. Pursuant to the Arizona open meeting law, individual Commission members may ask Town staff to review the matter, ask that the matter be placed on a future agenda, or respond to criticism made by speakers. However, the Commission may not discuss or take legal action on matters raised during "Call to Audience." In order to speak during "Call to Audience", please specify what you wish to discuss when completing the blue speaker card. COUNCIL LIAISON COMMENTS (INFORMATIONAL ONLY) DIRECTORS REPORT (INFORMATIONAL ONLY) REGULAR SESSION AGENDA 1.REVIEW AND APPROVAL OF THE DECEMBER 16, 2021 MEETING MINUTES 2.WELCOME TO THE NEW STORMWATER UTILITY COMMISSION MEMBER, RICHARD CROCKER 3.DISCUSSION OF MEETINGS AND EVENTS 4.NOMINATION AND ELECTION OF STORMWATER UTILITY COMMISSION CHAIR EFFECTIVE JANUARY 21, 2022 5.NOMINATION AND ELECTION OF STORMWATER UTILITY COMMISSION VICE CHAIR EFFECTIVE JANUARY 21, 2022 6.DISCUSSION OF 2021/2022 TOWN OF ORO VALLEY MS4 COMPLIANCE SCHEDULE, SECOND QUARTER REPORT 7.STORMWATER UTILITY OVERVIEW FUTURE AGENDA ITEMS ADJOURNMENT POSTED: 01/13/22 at 5:00 p.m. by pp POSTED: 01/13/22 at 5:00 p.m. by pp When possible, a packet of agenda materials as listed above is available for public inspection at least 24 hours prior to the Commission meeting in the Town Clerk's Office between the hours of 8:00 a.m. – 5:00 p.m. The Town of Oro Valley complies with the Americans with Disabilities Act (ADA). If any person with a disability needs any type of accommodation, please notify the Town Clerk’s Office at least five days prior to the Commission meeting at 229-4700. In accordance with the Pima County Health Department's most recent health advisory, the Town respectfully asks all in-person meeting attendees, regardless of vaccination status, to please wear a mask while indoors. COVID-19 remains a fluid situation, and the Town will adjust its safety guidelines in accordance with any future health advisories from the health Department. INSTRUCTIONS TO SPEAKERS Members of the public have the right to speak during any posted public hearing. However, those items not listed as a public hearing are for consideration and action by the Commission during the course of their business meeting. Members of the public may be allowed to speak on these topics at the discretion of the Chair. If you wish to address the Commission on any item(s) on this agenda, please complete a blue speaker card located on the Agenda table at the back of the room and give it to the Recording Secretary. Please indicate on the speaker card which item number and topic you wish to speak on, or if you wish to speak during “Call to Audience,” please specify what you wish to discuss when completing the blue speaker card. Please step forward to the podium when the Chair announces the item(s) on the agenda which you are interested in addressing. 1. For the record, please state your name and whether or not you are a Town resident. 2. Speak only on the issue currently being discussed by the Commission. Please organize your speech, you will only be allowed to address the Commission once regarding the topic being discussed. 3. Please limit your comments to 3 minutes. 4. During “Call to Audience”, you may address the Commission on any issue you wish. 5. Any member of the public speaking must speak in a courteous and respectful manner to those present. Thank you for your cooperation. “Notice of Possible Quorum of the Oro Valley Town Council, Boards, Commissions and Committees: In accordance with Chapter 3, Title 38, Arizona Revised Statutes and Section 2-4-4 of the Oro Valley Town Code, a majority of the Town Council, Board of Adjustment, Historic Preservation Commission, Parks and Recreation Advisory Board, Stormwater Utility Commission, and Water Utility Commission may attend the above referenced meeting as a member of the audience only.” Stormwater Utility Commission 1. Meeting Date:01/20/2022 Submitted By:Yarina Hynd, Public Works SUBJECT: REVIEW AND APPROVAL OF THE DECEMBER 16, 2021 MEETING MINUTES RECOMMENDATION: Staff recommends approval. EXECUTIVE SUMMARY: N/A BACKGROUND OR DETAILED INFORMATION: N/A FISCAL IMPACT: N/A SUGGESTED MOTION: I MOVE to approve (approve with changes), the December 16, 2021 meeting minutes. Attachments 12-16-21 Draft Minutes D R A F T MINUTES STORMWATER UTILITY COMMISSION REGULAR SESSION DECEMBER 16, 2021 HOPI CONFERENCE ROOM 11000 N. LA CAÑADA DRIVE REGULAR SESSION AT OR AFTER 4:00 PM CALL TO ORDER Chair Cuffari called the meeting to order at 4:01 P.M. ROLL CALL Present: David Parker, Vice Chair William Thomas, Commissioner Joseph Cuffari, Chair Absent: Joan Brown, Commissioner Gary Mattson, Commissioner Staff Present:John Spiker, Stormwater Division Manager Attendees: Harry Greene, Town Council Liaison Commissioner Brown asked to be excused. CALL TO AUDIENCE There were no speaker requests or raised hands during the Call to Audience. COUNCIL LIAISON COMMENTS (INFORMATIONAL ONLY) Councilmember Greene noted that he has been reassigned as the Liaison for the Stormwater Utility Commission (SWUC). DIRECTORS REPORT (INFORMATIONAL ONLY) Division Manager John Spiker reported on the following: There will be a new Commissioner, Richard Crocker, joining us in January 2022. Reminder of the SWUC Officer Elections in January 2022. Happy Holidays to the Commissioners and their families. REGULAR SESSION AGENDA 1.REVIEW AND APPROVAL OF THE NOVEMBER 18, 2021 MEETING MINUTES 12/16/21 Minutes, Stormwater Utility Commission Regular Session 1 1.REVIEW AND APPROVAL OF THE NOVEMBER 18, 2021 MEETING MINUTES Motion by Vice Chair David Parker, seconded by Chair Joseph Cuffari to approve the November 18, 2021 regular session minutes as written. Vote: 3 - 0 Carried 2.DISCUSSION REGARDING THE STORMWATER UTILITY REGULAR SESSION MEETING SCHEDULE FOR CALENDAR YEAR 2022 Discussion ensued regarding the 2022 Stormwater Utility Commission meeting schedule. 3.DISCUSS POSSIBLE MEETING SCHEDULE FOR STUDY SESSIONS TO DISCUSS CAPITAL IMPROVEMENT PROJECTS AND RATE ADJUSTMENT SCENARIOS FOR FUTURE FISCAL YEARS Discussion ensued among Commissioners and staff. Mr. Spiker advised that the possible study session meeting schedule would be working toward a recommendation to be put before Town Council in early 2023 for the FY 23/24. Vice Chair Parker commented that the year-long study session schedule as provided would benefit the newer commissioners. More than two Commissioners requested a study session be scheduled in January 2022 for a possible subject discussion of "Potential discussion of the Municipal Separate Stormwater Sewer Systems program, audit and response. Introduction and review of budgets for new Commissioners. FUTURE AGENDA ITEMS Future Agenda Items to be determined by staff as needed. ADJOURNMENT Motion by Vice Chair David Parker, seconded by Commissioner William Thomas to adjourn the meeting. Vote: 3 - 0 Carried I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the regular session of the Town of Oro Valley Stormwater Utility Commission of Oro Valley, Arizona held on the 16th day of December, 2021. I further certify that the meeting was duly called and held and that a quorum was present. ___________________________ Yarina Hynd Office Specialist 12/16/21 Minutes, Stormwater Utility Commission Regular Session 2 Stormwater Utility Commission 2. Meeting Date:01/20/2022 Submitted By:Yarina Hynd, Public Works SUBJECT: WELCOME TO THE NEW STORMWATER UTILITY COMMISSION MEMBER, RICHARD CROCKER RECOMMENDATION: N/A EXECUTIVE SUMMARY: Welcome new Commissioner Mr. Richard Crocker Mr. Crocker joins the Oro Valley Stormwater Utility Commission having been a resident in the town since 2013. Richard brings with him more than 20 years of experience with the United States Army Corps of Engineers where he resided as Facilities Engineer, Resident Engineer, Director of Public Works and finally Commander. Upon retiring from the ACOE as Commander of the Colorado Springs Area Office, Richard teamed up with the El Paso County, Colorado Department of Transportation as their Highway Manager where he was responsible for the maintenance of 1200 miles of county roads and drainage. Richard and his wife are active members of the community and continue to give back in many ways. Currently, Mr. Crocker is serving as a Board Member of his Homeowners Association and previously served on the El Paso County Highway Advisory Board as well as the Forest View Acres Water District Board. Please join me in welcoming Mr. Richard Crocker to the Oro Valley Stormwater Utility Commission. BACKGROUND OR DETAILED INFORMATION: N/A FISCAL IMPACT: N/A SUGGESTED MOTION: N/A Stormwater Utility Commission 3. Meeting Date:01/20/2022 Requested by: John Spiker, Public Works Submitted By:John Spiker, Public Works SUBJECT: DISCUSSION OF MEETINGS AND EVENTS RECOMMENDATION: N/A EXECUTIVE SUMMARY: The following is a list of immediate past, and future, stormwater meetings and events. December 13, 2021 - Pima Association of Governments Stormwater Pollution Prevention - Low Impact Development Working Group Meeting December 15, 2021 - Pima County Flood Control District Advisory Committee Meeting December 16, 2021 - Stormwater Utility Commission Regular Session Meeting January 10, 2022 - Pima Association of Governments Stormwater Pollution Prevention - Low Impact Development Working Group Meeting January 14, 2022 - Regional Flood Hazard Mitigation Plan Updates January 14, 2022 - Town Clerks Office Presentation on Roles and Responsibilities for Committees and Commissions 3:30-4:30 pm January 19, 2022 - Pima County Flood Control District Advisory Committee Meeting January 20, 2022 - Stormwater Utility Commission Regular Session Meeting BACKGROUND OR DETAILED INFORMATION: For informational purposes only. FISCAL IMPACT: N/A SUGGESTED MOTION: N/A Stormwater Utility Commission 4. Meeting Date:01/20/2022 Submitted By:Yarina Hynd, Public Works SUBJECT: NOMINATION AND ELECTION OF STORMWATER UTILITY COMMISSION CHAIR EFFECTIVE JANUARY 21, 2022 RECOMMENDATION: N/A EXECUTIVE SUMMARY: Section 3-6-4 of the Oro Valley Town Code states, "The board shall elect its own officers annually...". BACKGROUND OR DETAILED INFORMATION: Chair Cuffari will open and close nominations. All Commissioners are eligible for consideration. FISCAL IMPACT: N/A SUGGESTED MOTION: I MOVE to elect ________________ as Stormwater Utility Commission Chair. Stormwater Utility Commission 5. Meeting Date:01/20/2022 Submitted By:Yarina Hynd, Public Works SUBJECT: NOMINATION AND ELECTION OF STORMWATER UTILITY COMMISSION VICE CHAIR EFFECTIVE JANUARY 21, 2022 RECOMMENDATION: N/A EXECUTIVE SUMMARY: Section 3-6-4 of the Oro Valley Town Code states, "The board shall elect its own officers annually...". BACKGROUND OR DETAILED INFORMATION: Chair Cuffari will open and close nominations. All Commissioners are eligible for consideration. FISCAL IMPACT: N/A SUGGESTED MOTION: I MOVE to elect _______________ as Stormwater Utility Commission Vice Chair. Stormwater Utility Commission 6. Meeting Date:01/20/2022 Submitted By:Yarina Hynd, Public Works SUBJECT: DISCUSSION OF 2021/2022 TOWN OF ORO VALLEY MS4 COMPLIANCE SCHEDULE, SECOND QUARTER REPORT RECOMMENDATION: This report is for informational purposes only. EXECUTIVE SUMMARY: The Town of Oro Valley's (Town) Stormwater Management Program and Annual Report to ADEQ identify Minimum Control Measures (MCM’s) used to manage and control quality of stormwater runoff from the MS4. Each MCM has been given specific implementation dates and frequencies, measurable goals, and responsible departments. This memorandum is a report on the Town’s Stormwater Management Program for the second quarter of the Annual Reporting Period for 2021-2022 (July 1st through June 30th). It has been prepared to keep stakeholders informed of the status of project implementation in terms of completed tasks that are either (A) ongoing or continuous, or (B) to be done a minimum of once each year. Accompanying this Memorandum is a summary Table listing each of the six (6) required MCM’s along with their specific subset of Best Management Practices (BMP’s). This summary Table shows that the Stormwater Utility is up to date, and has met this quarter’s goals for implementing BMP’s that are ongoing and continuous. BACKGROUND OR DETAILED INFORMATION: The Town manages stormwater quality in accordance with the Arizona Pollutant Discharge Elimination System (AZPDES) Permit AZG2021-002 that authorizes the discharge of stormwater from the municipal separate storm sewer system (MS4) to receiving waters, including Waters of the United States (WOTUS). The MS4 generally consists of roads, storm drains, and infrastructure carrying runoff into drainage ways or ephemeral stream channels. The Town has a Stormwater Management Program (SWMP) that describes the control measures it uses to manage the quality of discharges from the MS4. These Best Management Practices (BMPs) are: MCM-1. Public Education and Outreach MCM-2. Public Participation and Involvement MCM-3. Illicit Discharge Detection and Elimination MCM-4. Construction Site Runoff Control MCM-5. Post-Construction Runoff Control MCM-6. Pollution Prevention/Good Housekeeping for Municipal Operations The Town’s Stormwater Management Program describes specific practices it uses to achieve compliance with Part 6.4 of the AZPDES Permit related to Minimum Control Measures, including specific implementation dates and frequencies, measurable goals, and responsible departments. Our staff keeps track of these thirty-three (33) targeted responsibilities, and has prepared the attached summary table showing project implementation in terms of completed tasks that are either (A) ongoing or continuous, or (B) to be done a minimum of once each year. This attached summary Table shows that the Stormwater Utility is fully up to date, except for BMP 1.5, and has met this quarter’s goals for implementing BMP’s that are ongoing and continuous The next scheduled update will be prepared and distributed sometime after the 3rd quarter ends on March 31st, 2022. FISCAL IMPACT: N/A SUGGESTED MOTION: N/A Attachments 21-22 Q2 MS4 Compliance Schedule 2021/2022 Town of Oro Valley MS4 Compliance Schedule July - Sept Oct - Dec Jan - Mar Apr - June MCM-1 Public Education and Outreach BMP 1.1 Create and update informational brochures (A)x x BMP 1.2 Distribution of informational brochures to the general public (A)x x BMP 1.3 Distribution of brochures to businesses that potentially affect stormwater quality (B) BMP 1.4 Stormwater content in the Oro Valley Vista Newsletter (B)x BMP 1.5 Outreach events at Town of Oro Valley schools (B) BMP 1.6 Display of outreach materials on Town owned Sun Shuttle buses. (A)x x BMP 1.7 Stormwater content on the Town of Oro Valley website (A)x x BMP 1.8 Effective response to public inquiries (A)x x MCM-2 Public Participation and Involvement BMP 2.1 Public participation through the Stormwater Utility Commission (SWUC) (A)x x BMP 2.2 Public involvement through notification of monthly SWUC meetings (A)x x BMP 2.3 Public interaction with SWU Staff (A)x x BMP 2.4 Solicitation of public comments regarding key components of utility operations (A)x x BMP 2.5 Encouragement of public participation via volunteer groups sponsored by the TOV (A)x x BMP 3.1 Implementation of an IDDE program (A)x x BMP 3.2 Identification and Mapping of the MS4 (A)x x BMP 3.3 Identification and mapping of the Town's Municipal Outfall Inventory (A)x x BMP 3.4 Annual Municipal Employee Illicit Discharge Training Program (B) BMP 3.5 Training of Town volunteers (A)x x BMP 3.6 Written IDDE Procedures (A)x x BMP 4.1 Comprehensive pre-construction site plan review (A)x x BMP 4.2 Erosion and sediment control for capital improvement projects (A)x x BMP 4.3 Establishment and review of Town ordinances regarding disposal of hazardous construction site waste, sediment control, and erosion control (A)x x BMP 4.4 Documentation of procedures (A)x x BMP 4.5 Personnel Qualifications and Education of Private Contractors/Developers (A)x x BMP 4.6 Establish Procedures for Receipt and Consideration of Constituent Submittals (A)x x BMP 5.1 Creation, review and enforcement of post-construction stormwater pollution prevention regulatory mechanisms and standard operating procedures (A)x x BMP 5.2 Comprehensive GIS Inventory of Active and Finished Construction Projects (A)x x BMP 5.3 Implement Standard Operating Procedure on Post-Construction Inspections (A)x x BMP 5.4 Site Plan Reviews (A)x x BMP 6.1 Inspection of Town of Oro Valley Municipal Operations, Storage, and Maintenance Facilities (A)x x BMP 6.2 Street Sweeping (A)x x BMP 6.3 Implementation of SPCC and Operation and Maintenance Plans for Town Maintenance Facilities (A)x x BMP 6.4 Municipal Employee Training Program (B) BMP 6.5 Town of Oro Valley Municipal Vehicle and Heavy Equipment Washing Procedures (A)x x BMP 6.6 Town of Oro Valley Fleet Maintenance Schedule (A)x x BMP 6.7 Facility Safety Data Sheet Inventory (A)x x (A) Ongoing and Continuous (B) Done Only Once Per Fiscal Year x means task completed during indicated quarter S. Bennett 1/3/2022 Quarter MCM-5 Post-Construction Runoff Control MCM-6 Pollution Prevention and Good Housekeeping for Municipal Operations MCM-4 Construction Site Stormwater Run-Off Control MCM-3 Illicit Discharge Detection and Elimination Stormwater Utility Commission 7. Meeting Date:01/20/2022 Requested by: John Spiker, Public Works Submitted By:John Spiker, Public Works SUBJECT: STORMWATER UTILITY OVERVIEW RECOMMENDATION: N/A EXECUTIVE SUMMARY: The Stormwater Utility Commission (SWUC) is an advisory board to the Town Council on matters related to the stormwater and floodplain management activities intended to meet state and federal requirements. The SWUC plays an important role in this endeavor by studying staff reports regarding ongoing activities performed by the Stormwater Utility (SWU). In order to help the Commissioners and Council Liaison, the remainder of this staff report briefly describes the general regulatory function of the Stormwater Utility, as well as the specific duties of the Commission. BACKGROUND OR DETAILED INFORMATION: Among its numerous municipal duties and functions, the Town of Oro Valley (Town) manages stormwater quality in accordance with the Arizona Pollutant Discharge Elimination System (AZPDES) Permit AZG2016-002 that authorizes the discharge of stormwater from the municipal separate storm sewer system (MS4) to receiving waters, including Waters of the United States (WOTUS). In order to help meet regulatory obligations, the Town adopted its first Stormwater Ordinance in 2001, and amended it 2007 and 2010 (Town Code Article 15-24). The Stormwater Utility is responsible for meeting all quality and quantity regulations and issues including the Town's Stormwater Management Plan, Floodplain and Erosion Hazard Management, and supporting all other Town programs that are impacted by stormwater runoff. The SWU also coordinates with Federal, State and local government agencies related to the Town's Stormwater program. Typical Stormwater Utility Activities Include: Implementation of all MS4, Arizona Department of Environmental Quality (ADEQ) and Environmental Protection Agency (EPA) requirements including Illicit Discharge Detection and Elimination, Stormwater Pollution Prevention Plan (SWPPP) review, SWPPP field inspections, and Public Education and Outreach (Quality) Storm System Inspections, Maintenance and Repair, including post-storm maintenance, of culverts, basins, grade control structures, storm sewer inlets/outlets and drainage channels (Quantity) Technical Support for other divisions within the Town (Quality/Quantity) In-House Hydrologic and Hydraulic Studies and Designs (Quantity) Floodplain Permit Review for compliance with National Flood Insurance Program (NFIP) rules (Quantity/Quality) Development Review (Quantity/Quality) Coordination with other local jurisdictions including the Pima County Regional Flood Control District Preparing and Revising/Updating Town Ordinances and Manuals (Quality/Quantity) Stormwater Utility administration including Equivalent Residential Unit (ERU) billing Budget development and management Management of the Stormwater Management Program Management of an Illicit Discharge and Elimination Program As an advisory commission to the Town Council, the SWUC meets to give guidance and support to the Stormwater Utility as it relates to the stormwater and floodplain management activities. The intent is for the Stormwater Utility to implement programs and practices meeting the requirements of the EPA and ADEQ permits. Please see Town of Oro Valley Code Chapter 15.24 (Stormwater), Code Chapter 17 (Floodplain Management), Stormwater Management Plan, Arizona Construction General Permit, Arizona Municipal Separate Storm Sewer System Permit, and other pertinent stormwater and floodplain management documents for more information. FISCAL IMPACT: N/A SUGGESTED MOTION: N/A Attachments SWU Overview Topics of Discussion Town of Oro Valley Public Works Department Oro Valley, it’s in our nature. 11000 N. La Cañada Drive, Oro Valley, Arizona 85737 www.orovalleyaz.gov | phone: (520) 229-4850 | fax: (520) 742-1022 Stormwater Utility Overview Proposed Future Meeting Topics Introduction and Overview of the Oro Valley Stormwater Utility Stormwater Quality Town Code Chapter 15.24 - Stormwater Stormwater Management Plan Municipal Separate Strom Sewer System Permit Stormwater Pollution Prevention Arizona Construction General Permit Stormwater Quantity Town Code Chapter 17 – Floodplain Management Drainage Criteria Manual National Flood Insurance Program Stormwater Utility Fee Structure Equivalent Residential Unit Billing Process Account Quality Control Peer Review of Other Jurisdictional Stormwater Groups Equivalent Residential Unit Billing Process Account Quality Control Capital Improvement Program, Maintenance, and Operations Repair Projects Routine Maintenance Equipment Studies Funding