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Home My WebLink AboutPackets - Council Packets (1735)Town Council Meeting Regular and Study Session September 21, 2022 Town Council Meeting Announcements Upcoming Meetings Meetings are subject to change. Check the Town website for meeting status. Neighborhood Meeting -Avilla at Rancho Vistoso West September 22 at 6 p.m. Council Chambers or via Zoom Board of Adjustment –CANCELED September 27 at 4 p.m. Council Chambers Neighborhood Meeting -General Plan Amend, Rezoning and Site Plan in Stone Canyon September 29 at 6 p.m. Council Chambers or via Zoom Neighborhood Meeting -General Plan Amend and Rezoning, Moore Loop/Rancho Vistoso area October 3 at 6 p.m. Council Chambers or via Zoom Planning and Zoning Commission October 4 at 6 p.m. Council Chambers Town Council Regular Session October 5 at 6 p.m. Council Chambers Town Council Meeting Regular and Study Session September 21, 2022 Greyson Golder 5th grade student Painted Sky Elementary Spotlight on Youth Town Council Meeting Regular and Study Session September 21, 2022 Fiscal Year 2021/22 Financial Update Through June 2022 September 21, 2022 GENERAL FUND REVENUES REVENUE SOURCE Budget Actuals Thru 6/2022 % of Budget Year -End Estimate Notes Local Sales Taxes $ 21,157,707 $ 27,804,802 131.4%$ 27,804,802 Higher than expected growth; recovery in categories impacted by COVID; inflation State Shared Revenues 13,729,923 15,317,760 111.6%15,317,760 Higher than expected; new Smart & Safe funds received this year Charges for Services 2,387,776 2,660,066 111.4%2,660,066 Higher than expected; strong recreation revenue Licenses & Permits 1,849,000 2,390,080 129.3%2,390,080 Higher than expected; strong commercial activity and healthy residential revenue Grant Revenue 6,065,290 6,005,913 99.0%6,005,913 Includes amount of American Rescue Plan Act (ARPA) funds recognized this year All Other 1,883,500 1,298,134 68.9%1,298,134 Includes other intergovernmental revenue, interest income and miscellaneous revenue TOTAL GENERAL FUND REVENUES $ 47,073,196 $ 55,476,755 117.9%$ 55,476,755 Outperformed budget by $8.4M or nearly 18% GENERAL FUND EXPENDITURES EXPENDITURE CATEGORY Budget Actuals Thru 6/2022 % of Budget Year -End Estimate Notes Personnel $ 30,775,632 $ 30,011,952 97.5%$ 30,011,952 Slightly below budget due to personnel vacancies throughout the year Operations & Maintenance 21,981,773 21,515,210 97.9%21,515,210 Slightly below budget due primarily to building repair & maintenance, insurance, funding of outside sources and outside professional services Capital 1,095,175 611,606 55.8%611,606 Westward Look improvements rolled over to FY 22/23 Transfers Out 7,408,264 6,262,832 84.5%6,262,832 Transfers to debt service and Capital Fund. No principal payment in FY 21/22 for pension obligation bonds TOTAL GENERAL FUND EXPENDITURES $ 61,260,844 $ 58,401,599 95.3%$ 58,401,599 Under budget by $2.9M or 4.7% Budgeted Use of Fund Balance: ($14.2M) Estimated Use of Fund Balance = ($2.9M) Estimated Ending Fund Balance: $29.5M 54.7% of budgeted expenditures Exceeds Council 25% Policy by $16.0M GENERAL FUND $53.6M $42.1M $55.5M $58.4M $47.1M $61.3M $M $10M $20M $30M $40M $50M $60M $70M Revenues Expenditures General Fund FY 21/22 Through June PY Actual CY Actual CY Budget HIGHWAY FUND REVENUES REVENUE SOURCE Budget Actuals Thru 6/2022 % of Budget Year -End Estimate Notes Licenses & Permits $ 25,000 $ 28,838 115.4%$ 28,838 Higher than expected permit activity State Shared Revenues 3,614,922 3,979,751 110.1%3,979,751 7% growth over previous fiscal year All Other 8,000 (9,043)-113.0%(9,043)Due to fair market valuation of investments at year-end TOTAL HIGHWAY FUND REVENUES $ 3,647,922 $ 3,999,546 109.6%$ 3,999,546 Outperformed budget by $350K or 9.6% HIGHWAY FUND EXPENDITURES EXPENDITURE CATEGORY Budget Actuals Thru 6/2022 % of Budget Year -End Estimate Notes Personnel $ 1,208,870 $ 1,175,502 97.2%$ 1,175,502 Under budget due to personnel vacancies/refills and overtime savings Operations & Maintenance 616,655 604,387 98.0%604,387 Savings in various Transportation Engineering line-items Capital 2,265,000 2,255,650 99.6%2,255,650 Actuals as expected TOTAL HIGHWAY FUND EXPENDITURES $ 4,090,525 $ 4,035,539 98.7%$ 4,035,539 Under budget by $55K or 1.3% Budgeted Use of Fund Balance: ($443,000) Estimated Use of Fund Balance = ($36,000) Estimated Ending Fund Balance: $1.2M HIGHWAY FUND $3.8M $3.4M $4.0M $4.0M $3.6M $4.1M $.0M $.5M $1.0M $1.5M $2.0M $2.5M $3.0M $3.5M $4.0M $4.5M $5.0M Revenues Expenditures Highway Fund FY 21/22 Through June PY Actual CY Actual CY Budget COMMUNITY CENTER FUND REVENUES REVENUE SOURCE Budget Actuals Thru 6/2022 % of Budget Year -End Estimate Notes Contracted Operating Revenues $ 3,622,385 $ 4,726,343 130.5%$ 4,726,343 All revenues sources significantly higher than expected Town Operating Revenues 697,480 1,220,648 175.0%1,220,648 Significant outperformance to budget for recreation program revenue and member dues Other Revenues 3,078,400 3,547,986 115.3%3,547,986 Includes 1/2 cent sales tax revenues, HOA contributions, interest income and other miscellaneous revenues. Higher than expected local sales tax TOTAL COMM. CENTER FUND REVENUES $ 7,398,265 $ 9,494,977 128.3%$ 9,494,977 Outperformed budget by $2.1M or 28.3% COMMUNITY CENTER FUND EXPENDITURES EXPENDITURE CATEGORY Budget Actuals Thru 6/2022 % of Budget Year -End Estimate Notes Contracted Operating Expenditures $ 4,701,528 $ 4,705,882 100.1%$ 4,705,882 Actuals as expected. Food & beverage and O&M costs were over budget by $185,000 and $25,000 respectively due to cost of sales from greater than expected sales Town Operating Expenditures 1,086,581 1,180,511 108.6%1,180,511 Overage due to contract personnel services and additional grounds maintenance costs Capital Outlay 132,500 139,003 104.9%139,003 Slightly over budget due to needs at both the Community Center and Pusch facility Transfers Out 1,868,519 296,346 15.9%296,346 Actuals reflect transfers for debt service. Interest only payment on Parks & Rec bonds for FY 21/22 TOTAL COMM. CENTER FUND EXPENDITURES $ 7,789,128 $ 6,321,742 81.2%$ 6,321,742 Under budget by nearly $1.5M or 18.8% COMMUNITY CENTER FUND Budgeted Use of Fund Balance: ($0.4M) Estimated Surplus: $3.2M Estimated Ending Fund Balance: $5.9M $7.6M $5.8M $9.5M $6.3M $7.4M $7.8M $M $1M $2M $3M $4M $5M $6M $7M $8M $9M $10M Revenues Expenditures Community Center Fund FY 21/22 Through June PY Actual CY Actual CY Budget MONTHLY FINANCIAL UPDATE QUESTIONS? Town Council Meeting Regular and Study Session September 21, 2022 Proposed Housing Study Scope of Work September 21, 2022 Purpose and Timing Proposed scope Represents national, regional and local best practices Satisfies actions from the Your Voice, Our Future General Plan (2016) and Town Council Strategic Leadership Plan Importance of the study Fact -based findings for decision-making and recommendations for policy development Housing is integral to most aspects of the next General Plan •State required housing element in the next General Plan •Component of Background Studies on key General Plan elements - must be completed by Fall 2023 •Basis for community dialogue and policy development Process for developing the Housing Study scope Review of guiding policies and State law Your Voice, Our Future General Plan –identify housing needs for current and future residents Strategic Leadership Plan –identify the types of housing to support a thriving economy State law requirement –policies to provide variety, affordable and adequate sites for housing Review of national resources and other jurisdictions’ housing studies American Planning Association Urban Land Institute Attainable Housing National Community of Practice on Local Housing Policies Tempe Housing Inventory and Affordability Analysis Tempe Urban Core Market Study Tucson/Pima County MAP Town of Sahuarita and Green Valley Housing Feasibility Tucson Comprehensive Housing Market Analysis Sedona Housing Needs Assessment and Five-year Action Plan Flagstaff 10-year Housing Plan Input from Town Council and Planning & Zoning Commission Existing Guidance and Inventory •Existing community housing values •Amount and type of existing housing •Economic base information Factors in Housing Demand •Demographics •Consumer Preferences •Housing and Economic Trends Housing Needs and Supportable Retail Demand •Gaps, if any, between projected stock and housing needs •Retail supportable by existing and projected housing Recommended Actions and Analysis •Recommend goals, policies and actions to meet housing needs •Analysis of potential impacts Proposed Scope Part I Part II Part III Part IV Timeline and Next Steps 2022-2023 Compile data Analyze results Recommendations Present findings to the Commission and Council (no action) 2023-2026 Gather community input on findings through the extensive General Plan community outreach process Surveys Forums Open houses Discussion boards Webinars Community Events Online Polls Committees And More! Fact Gathering Community Conversations for next General Plan Response to Commission and Council Feedback Part I Part II Part III Part IV Next Steps Town Council Study Session Dec. 2021 Examine the intended or unintended impacts the proposed housing recommendations may have on the environment, roadways, water, etc. Analyze balance of residential and non-residential land uses Planning and Zoning Commission Study Session August 2022 Understand the affordability needs of different age groups and abilities Consider transportation and other factors to locate housing Collect data on workforce housing needs Consider various code and process changes to increase housing production Present findings to public Town Council Report August 2022 Provide context of the larger region Analyze impacts of housing development rate to the environment, water, roadways, sewer, etc. Gather input from residents on preferences for housing types and locations Summary and Next Steps Proposed scope Represents best practices for national, regional and local studies Incorporates feedback received to date Importance of housing study Fulfills General Plan actions and Strategic Leadership Plan objectives Findings will assist with future land use decisions Use for policy development in the next General Plan Next steps Contract a consultant to assist staff with study Present fact-based study to the Commission and Council next year Gather community input on findings to create housing goals, policies and actions for the next General Plan Town Council Meeting Regular and Study Session September 21, 2022