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Home My WebLink AboutPackets - Council Packets (1739)Town Council Meeting Regular Session October 19, 2022 Town Council Meeting Announcements Upcoming Meetings Meetings are subject to change. Check the Town website for meeting status. Stormwater Utility Commission Meeting –CANCELED October 20 at 4 p.m. Hopi Conference Room Board of Adjustment –CANCELED October 25 at 4 p.m. Council Chambers Planning and Zoning Commission November 1 at 6 p.m. Council Chambers Town Council Regular Session November 2 at 6 p.m. Council Chambers Town Council Meeting Regular Session October 19, 2022 Spotlight on Youth Breckyn Koenig Innovation Academy 5th grade Town Council Meeting Regular Session October 19, 2022 Oro Valley Town Council Meeting Amphitheater Public Schools Update Superintendent Todd A. Jaeger, J.D. October 19, 2022 Amphitheater District at-a-Glance •Current Student Enrollment: 11,513 •22 schools, half of which serve the Oro Valley community •Nearly 2,000 full and part-time employees •Total Operating Budget: $105,850,213 •Federal and State Projects: $61,757,821 •Gifted Enrollment Total: 2,166 students •Free and Reduced Lunch Percentage: 35% •English Language Learners Count: 741 students •SPED Percentage: 18% Amphitheater Diversity DISTRICT TOTALS (all grades) Asian Black Hispanic Native Am.White Multi-racial 2021-2022 2.8%5.7%47.5%1.9%38.3%3.8% Our Programs at-a-Glance •Fully Accredited by Cognia (formerly Northwest Accredit) •All-Day Kindergarten •20 Career and Technical Education Programs •Rigorous Advanced Placement®Courses •Dual Enrollment Opportunities •International Baccalaureate (IB) Diploma Programme (CDO) •Cambridge Academy (AHS) •STEM programming throughout our District; Maker Spaces •Exceptional Education –Special Education and REACH (Gifted) •Vibrant participation in Interscholastics •Music, Art, and Physical Education –all grade levels; full certification •More than one computer device for every district student Education for our youngest learners With generous support from community partners, including the Town of Oro Valley, Amphitheater Public Schools has been able to expand its Pre-K programs to 12 school sites, with 4 in Oro Valley: CDO High School (CTE)Innovation Academy Painted Sky Elementary Copper Creek Elementary 30 teachers and staff currently serve 275 little ones CDO has 31 Early Childhood Education High School Interns Thank you for our SRO’s! •OFC. Mark Kaser-Ironwood Ridge High School •OFC. Ron Beauchamp-Innovation Academy •OFC. Greg Chmara-Painted Sky Elementary •OFC. Joey Cantu-Canyon del Oro High School •OFC. Anthony Castiglia-Wilson K-8 •OFC. Andrea Keena-Copper Creek Challenges We Face •Budget cuts and recovery •Arizona school funding levels are set by the state, not local districts •State funding failed to even keep pace with inflation for many years •90% of our capital budget was cut by the state legislature for more than a decade, dramatically impacting our ability to maintain and improve our facilities and grounds •Recent restoration of capital funds has set us on a course of working to "catch up" •Recruitment of staff •Aggregate Expenditure Limit Funding Perspective Top 5 States in Total Education Funding per student Bottom 5 States in Total Education Funding per student Of the $9,814 per student in Arizona, only approximately $4,700 comes from the state. The rest comes from other sources, including local taxpayers through budget overrides and school bonds. Source: "Making the Grade, 2021", Education Law Center Academic Performance 33% 39%41% 36% 30% 21% 13% 41% 45%46% 42% 36% 29% 21% State (All Districts)Amphitheater Unified District District B District C District D District E District F 2022 Math & ELA Percent Passing AASA Grades 3-8 ACT Grade 11 Math ELA Academic Performance 0% 10% 20% 30% 40% 50% 60% STATE (ALL DISTRICTS)AMPHITHEATER DISTRICT B DISTRICT C DISTRICT D DISTRICT E DISTRICT F Grade 11 ACT 2021-2022 Overall % Passing Proficient Highly Proficient Academic Growth 9% 23% 45% 37% 29% 40% 38% 13% 29% 46% 42% 36% 45% 41% 0%5%10%15%20%25%30%35%40%45%50% DISTRICT F DISTRICT E DISTRICT D DISTRICT C DISTRICT B AMPHITHEATER UNIFIED DISTRICT STATE (ALL DISTRICTS) ELA Growth All Grades 2021-202220222021 Academic Growth 15% 23% 32% 31% 23% 32% 31% 21% 29% 41% 36% 30% 39% 33% 0%5%10%15%20%25%30%35%40%45% DISTRICT F DISTRICT E DISTRICT D DISTRICT C DISTRICT B AMPHITHEATER UNIFIED DISTRICT STATE (ALL DISTRICTS) Math Growth All Grades 2021-202220222021 School Performance –AZ Labels •Arizona Revised Statutes §15-241 requires the Arizona Department of Education, subject to final adoption by the State Board of Education, to develop an annual achievement profile ("grades") for every public school in the state based on an A through F scale •The system measures: •Year -to-year student academic growth •Proficiency in English Language Arts, Math and Science •Proficiency and academic growth of English Language Learners •Indicators of elementary student readiness for high school •Indicators of high school student readiness for college and careers •High school graduation rates School Performance –AZ Labels •Amphitheater consistently outperforms state averages •Amphitheater continues to improve its A –F profile labels •Preliminary data for last year (2021-2022) demonstrates a 500%increase in "A" labels over the last five school years •Watch for exciting news about our schools located in Oro Valley Proud to serve the Oro Valley Community Town Council Meeting Regular Session October 19, 2022 Fiscal Year 2022/23 Financial Update Through August 2022 October 19, 2022 Overview/Reminders All amounts are preliminary, unaudited and subject to change Year -end estimates may not include adjusting audit entries required at year-end Year -end estimates should not be relied upon as precise predictors of year-end balances; they are fluid, informational, and based on currently available data The Town’s financial performance throughout the fiscal year is best indicated by comparing actuals to the adopted budget Overall, revenues are performing well compared to budget, and expenditures are trending as expected GENERAL FUND REVENUES REVENUE SOURCE Budget Actuals Thru 8/2022 % of Budget Year -End Estimate Notes Local Sales Taxes $ 25,270,959 $ 4,300,092 17.0%$ 25,270,959 Higher than expected growth in contracting sales tax and restaurant and bar State Shared Revenues 17,605,693 2,583,864 14.7%17,605,693 Trending as expected Charges for Services 3,046,515 491,479 16.1%3,046,515 Trending as expected Licenses & Permits 2,223,824 219,227 9.9%2,223,824 Trending as expected; budget includes permitting for larger building projects expected later in the year Grant Revenue 455,000 46,211 10.2%455,000 Trending as expected All Other 2,137,000 159,852 7.5%2,137,000 Includes other intergovernmental revenue, interest income and miscellaneous revenue (percentage of budget reflects realized interest income loss in July) TOTAL GENERAL FUND REVENUES $ 50,738,991 $ 7,800,725 15.4%$ 50,738,991 No budget variance projected at this time GENERAL FUND EXPENDITURES EXPENDITURE CATEGORY Budget Actuals Thru 8/2022 % of Budget Year -End Estimate Notes Personnel $ 34,876,210 $ 3,469,795 9.9%$ 34,876,210 Trending as expected; percentage of budget reflects timing of payrolls as well as pension contributions pending updated actuarial reports Operations & Maintenance 11,809,548 2,237,318 18.9%11,809,548 Actuals include $885,000 claim settlement payment for the Vistoso Trails Nature Preserve Capital 1,387,725 45,241 3.3%1,387,725 Budget includes Westward Look improvements, IT needs, and various departmental equipment and capital needs Transfers Out 16,446,977 2,048,965 12.5%16,446,977 Actuals reflect the budgeted transfer for debt service TOTAL GENERAL FUND EXPENDITURES $ 64,520,460 $ 7,801,320 12.1%$ 64,520,460 No budget variance projected at this time Budgeted Use of Fund Balance: ($13.8M) Estimated Use of Fund Balance = ($13.8M) Estimated Ending Fund Balance: $16.6M 34.5% of budgeted expenditures Exceeds Council 25% Policy by $4.6M GENERAL FUND $6.0M $15.4M $7.8M $7.8M $50.7M $64.5M $M $10M $20M $30M $40M $50M $60M $70M Revenues Expenditures General Fund FY 22/23 Through August PY Actual CY Actual CY Budget HIGHWAY FUND REVENUES REVENUE SOURCE Budget Actuals Thru 8/2022 % of Budget Year -End Estimate Notes Licenses & Permits $ 25,000 $ 5,686 22.7%$ 25,000 Trending higher than expected, year-end estimate may be revised as fiscal year progresses State Shared Revenues 4,127,100 662,735 16.1%4,127,100 Trending as expected All Other 11,000 6,535 59.4%15,000 Favorable budget variance of $4,000 due to a vendor refund TOTAL HIGHWAY FUND REVENUES $ 4,163,100 $ 674,956 16.2%$ 4,167,100 Favorable budget variance of $4,000 or 0.1% due to a vendor refund HIGHWAY FUND EXPENDITURES EXPENDITURE CATEGORY Budget Actuals Thru 8/2022 % of Budget Year -End Estimate Notes Personnel $ 1,202,574 $ 128,103 10.7%$ 1,202,574 Trending as expected; percentage of budget reflects timing of payrolls Operations & Maintenance 823,615 149,995 18.2%823,615 Trending as expected Capital 2,619,000 -0.0%2,619,000 Pavement preservation program to begin in October TOTAL HIGHWAY FUND EXPENDITURES $ 4,645,189 $ 278,098 6.0%$ 4,645,189 No budget variance projected at this time Budgeted Use of Fund Balance: ($489,000) Estimated Use of Fund Balance = ($485,000) Estimated Ending Fund Balance: $722,000 HIGHWAY FUND $.6M $.3M $.7M $.3M $4.2M $4.7M $.0M $.5M $1.0M $1.5M $2.0M $2.5M $3.0M $3.5M $4.0M $4.5M $5.0M Revenues Expenditures Highway Fund FY 22/23 Through August PY Actual CY Actual CY Budget COMMUNITY CENTER FUND REVENUES REVENUE SOURCE Budget Actuals Thru 8/2022 % of Budget Year -End Estimate Notes Contracted Operating Revenues $ 3,980,149 $ 473,828 11.9%$ 3,980,149 Trending as expected Town Operating Revenues 887,800 121,791 13.7%887,800 Recreation program revenue is seasonal; member dues slightly below budget and less than prior year actuals Other Revenues 3,639,386 499,232 13.7%3,639,386 Includes 1/2 cent sales tax revenues, HOA contributions, interest income and other miscellaneous revenues. TOTAL COMM. CENTER FUND REVENUES $ 8,507,335 $ 1,094,851 12.9%$ 8,507,335 No budget variance projected at this time COMMUNITY CENTER FUND EXPENDITURES EXPENDITURE CATEGORY Budget Actuals Thru 8/2022 % of Budget Year -End Estimate Notes Contracted Operating Expenditures $ 4,723,618 $ 635,043 13.4%$ 4,723,618 Trending as expected Town Operating Expenditures 1,695,573 213,521 12.6%1,695,573 Trending as expected Capital Outlay 2,666,700 177,845 6.7%2,666,700 Projected on budget at this time Transfers Out 4,085,380 2,028,066 49.6%4,281,901 Actuals reflect the budgeted transfer for debt service; year-end estimate includes transfer out of all estimated fund balance in excess of $1 million to Capital Fund for golf irrigation project TOTAL COMM. CENTER FUND EXPENDITURES $ 13,171,271 $ 3,054,475 23.2%$ 13,367,792 Budget variance of $196,521 or 1.5% due to transfer out for golf irrigation project COMMUNITY CENTER FUND Budgeted Use of Fund Balance: ($4.7M) Estimated Use of Fund Balance: ($4.9M) Estimated Ending Fund Balance: $1M $1.3M $1.0M$1.1M $3.1M $8.5M $13.2M $M $1M $2M $3M $4M $5M $6M $7M $8M $9M $10M $11M $12M $13M $14M Revenues Expenditures Community Center Fund FY 22/23 Through August PY Actual CY Actual CY Budget MONTHLY FINANCIAL UPDATE QUESTIONS? Town Council Meeting Regular Session October 19, 2022 Resolution No. (R)22-46, Authorizing the Town Manager to Negotiate and Acquire the Necessary Property Rights from the Applicable Property Owners to Complete the Greenock Trail October 19, 2022 Location Property Background 2019: Residents along potential Greenock Trail path approached Town Concerns regarding safety, liability, theft and trespassing Country Club owner and Desert Greens HOA subsequent discussions May 2021 -Parks Master Plan 2022 –Have written interest/commitments from majority of property owners Parks Master Plan –Potential Connection to JDK Property Rights Acquisition Justification Helps address current concerns of residents Allows for potential future MUP expansion to JDK or Greenock trailhead Keeps pathway open for public use while shielding neighbors Part of Parks Master Plan’s MUP concept (JDK) Majority owners willing to move forward now Tonight’s Action Looking for Town Council’s policy direction Allows staff to proceed and execute agreements with property owners Town will assume responsibility for maintaining pathway parcels If approved, Town staff will complete remainder of process Questions? Town Council Meeting Regular Session October 19, 2022