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Home My WebLink AboutPackets - Water Utillity Commission (46) AGENDA WATER UTILITY COMMISSION REGULAR SESSION January 9, 2023 HOPI CONFERENCE ROOM 11000 N. LA CAÑADA DRIVE REGULAR SESSION AT OR AFTER 5:00 PM CALL TO ORDER ROLL CALL CALL TO AUDIENCE - at this time, any member of the public is allowed to address the Commission on any issue not listed on today’s agenda. Pursuant to the Arizona open meeting law, individual Commission members may ask Town staff to review the matter, ask that the matter be placed on a future agenda, or respond to criticism made by speakers. However, the Commission may not discuss or take legal action on matters raised during "Call to Audience." In order to speak during "Call to Audience", please specify what you wish to discuss when completing the blue speaker card. REGULAR SESSION AGENDA 1.REVIEW AND APPROVAL OF THE NOVEMBER 14, 2022 REGULAR SESSION MEETING MINUTES 2.WELCOME NEW COMMISSION MEMBERS AND COMMISSIONER INTRODUCTIONS 3.NOMINATION AND ELECTION OF COMMISSION CHAIR EFFECTIVE JANUARY 10, 2023 4.NOMINATION AND ELECTION OF COMMISSION VICE CHAIR EFFECTIVE JANUARY 10, 2023 5.APPOINTMENTS TO THE COMMISSION FINANCE SUBCOMMITTEE EFFECTIVE JANUARY 10, 2023 (MAXIMUM OF 3) 6.APPOINTMENTS TO THE COMMISSION WATER RESOURCES AND CONSERVATION SUBCOMMITTEE EFFECTIVE JANUARY 10, 2023 (MAXIMUM OF 3) 7.DISCUSSION AND POSSIBLE ACTION ON THE 2023 WATER UTILITY COMMISSION WORK PLAN 8.UPDATE AND DISCUSSION ON CAPITAL IMPROVEMENT PROJECTS (L. JACOBS) 9.UPDATE AND DISCUSSION ON WATER UTILITY FINANCIALS (M. RALLIS) 10.UPDATE AND DISCUSSION ON WATER OPERATIONS ACTIVITIES (D. ALLRED) 11.UPDATE AND DISCUSSION ON WATER RESOURCE USAGE (P. ABRAHAM) 12.TOWN COUNCIL MEETINGS/COMMUNICATIONS (COUNCILMEMBER BOHEN) 13.SUBCOMMITTEE/COMMISSION REPORTS A.FINANCE SUBCOMMITTEE B.WATER RESOURCES AND CONSERVATION SUBCOMMITTEE 14.DIRECTOR'S REPORT CALL TO AUDIENCE - at this time, any member of the public is allowed to address the Commission on any issue not listed on today’s agenda. Pursuant to the Arizona open meeting law, individual Commission members may ask Town staff to review the matter, ask that the matter be placed on a future agenda, or respond to criticism made by speakers. However, the Commission may not discuss or take legal action on matters raised during "Call to Audience." In order to speak during "Call to Audience", please specify what you wish to discuss when completing the blue speaker card. FUTURE AGENDA ITEMS ADJOURNMENT POSTED: 01/04/2023 AT 5 p.m. by dt When possible, a packet of agenda materials as listed above is available for public inspection at least 24 hours prior to the Commission meeting in the Town Clerk's Office between the hours of 8:00 a.m. – 5:00 p.m. The Town of Oro Valley complies with the Americans with Disabilities Act (ADA). If any person with a disability needs any type of accommodation, please notify the Town Clerk’s Office at least five days prior to the Commission meeting at 229-4700. INSTRUCTIONS TO SPEAKERS Members of the public have the right to speak during any posted public hearing. However, those items not listed as a public hearing are for consideration and action by the Commission during the course of their business meeting. Members of the public may be allowed to speak on these topics at the discretion of the Chair. If you wish to address the Commission on any item(s) on this agenda, please complete a blue speaker card located on the Agenda table at the back of the room and give it to the Recording Secretary. Please indicate on the speaker card which item number and topic you wish to speak on, or if you wish to speak during “Call to Audience,” please specify what you wish to discuss when completing the blue speaker card. Please step forward to the podium when the Chair announces the item(s) on the agenda which you are interested in addressing. 1. For the record, please state your name and whether or not you are a Town resident. 2. Speak only on the issue currently being discussed by the Commission. Please organize your speech, you will only be allowed to address the Commission once regarding the topic being discussed. 3. Please limit your comments to 3 minutes. 4. During “Call to Audience”, you may address the Commission on any issue you wish. 5. Any member of the public speaking must speak in a courteous and respectful manner to those present. Thank you for your cooperation. “Notice of Possible Quorum of the Oro Valley Town Council, Boards, Commissions and Committees: In accordance with Chapter 3, Title 38, Arizona Revised Statutes and Section 2-4-4 of the Oro Valley Town Code, a majority of the Town Council, Board of Adjustment, Historic Preservation Commission, Parks and Recreation Advisory Board, Stormwater Utility Commission, and Water Utility Commission may attend the above referenced meeting as a member of the audience only.” Water Utility Commission 1. Meeting Date:01/09/2023 Submitted By:Nicole Noble, Water SUBJECT: REVIEW AND APPROVAL OF THE NOVEMBER 14, 2022 REGULAR SESSION MEETING MINUTES RECOMMENDATION: Staff recommends approval. EXECUTIVE SUMMARY: N/A BACKGROUND OR DETAILED INFORMATION: N/A FISCAL IMPACT: N/A SUGGESTED MOTION: I move to approve (approve with changes) the November 14, 2022 regular session meeting minutes. Attachments Draft Minutes D R A F T MINUTES WATER UTILITY COMMISSION REGULAR SESSION November 14, 2022 HOPI CONFERENCE ROOM 11000 N. LA CAÑADA DRIVE REGULAR SESSION AT OR AFTER 5:00 PM CALL TO ORDER - Chair Marek called the meeting to order at 5:00 P.M. ROLL CALL Present: Byron McMillan, Commissioner Chuck Hollingsworth, Commissioner Robert Milkey, Commissioner Tom Marek, Chair Alan Forrest, Commissioner Greg Hitt, Vice Chair Absent: Patricia Olson, Commissioner Staff Present:Peter A. Abraham, P.E., Water Utility Director Mary Rallis, CPA, Water Utility Administrator Lee Jacobs, P.E., C.P.M., Engineering Division Manager David Allred, Water Operations Manager CALL TO AUDIENCE - There were no speaker requests. REGULAR SESSION AGENDA 1.REVIEW AND APPROVAL OF THE OCTOBER 10, 2022 REGULAR SESSION MEETING MINUTES Motion by Vice Chair Greg Hitt, seconded by Commissioner Robert Milkey Vote: 6 - 0 Carried 2.DISCUSSION REGARDING OPPORTUNITIES FOR COMMISSION INVOLVEMENT WITH THE NEXT 10-YEAR GENERAL PLAN UPDATE (M. SIMMS) Principal Planner Milini Simms reviewed an overview of the 10-year General Plan. Principal Planner Milini Simms presented on the Public Participation Plan and communicated the various ways Commissioners and the public could get involved in advisory groups. 3.'UPDATE AND DISCUSSION ON INCREASING COSTS ASSOCIATED WITH OPERATING THE 3.'UPDATE AND DISCUSSION ON INCREASING COSTS ASSOCIATED WITH OPERATING THE WATER UTILITY (P. ABRAHAM) Water Utility Director Peter Abraham went over the water rate drivers and definitions. Commissioner Robert Milkey asked about Tucson Water reclaimed delivery charge drops and Water Utility Director Peter Abraham explained that costs depended on the types of capital projects Tucson Water plans for any given fiscal year. Commissioner Robert Milkey asked about the big jump in administrative fees and Water Utility Director Peter Abraham explained that the Town Manager's department developed a methodology to calculate what the administrative fee should be. Chair Tom Marek asked if the administrative costs ended up being more than forecasted, would the water rates have to be increased to recover the cost. Water Utility Administrator Mary Rallis explained that the revenues generated from the rates would be used to recover the increasing costs in the administration fee, but an adjustment to the water rates for the administrative fee alone has never happened. 4.DISCUSSION AND POSSIBLE ACTION ON CANCELLATION OF THE DECEMBER WATER UTILITY COMMISSION MEETING Motion by Commissioner Chuck Hollingsworth, seconded by Chair Tom Marek Vote: 6 - 0 Carried 5.TOWN COUNCIL MEETINGS/COMMUNICATIONS (COUNCILMEMBER BOHEN) Councilmember Bohen reported that the Council held three meetings in November - two regular sessions and one special session. The reason for the special session was to resolve the work on the Oro Valley Marketplace. Councilmember Bohen stated that: - Approximately 500-600 apartments on Tangerine are entitled with the condition that there will be a hotel on Oracle and that there won't be any apartments on Oracle until the hotel is granted a certificate of authenticity. -The apartments on Tangerine will be 4 stories and must include retail. Commissioner Hollingsworth inquired about the height restrictions of the new buildings and Councilmember Bohen explained that on Oracle and most parts of Tangerine the buildings would be 3 stories and that there are a few areas along Tangerine where the land is lower than the road so 4 story buildings may be constructed in those areas. 6.SUBCOMMITTEE/COMMISSION REPORTS A.FINANCE SUBCOMMITTEE - No report. B.WATER RESOURCES AND CONSERVATION SUBCOMMITTEE - No report. 7.DIRECTOR'S REPORT 7.DIRECTOR'S REPORT Water Utility Director Peter Abraham provided the Director's Report which included upcoming meeting and event dates. Water Utility Director Peter Abraham stated that three commissioners were coming to the end of their terms and recognized and thanked Commissioner Robert Milkey, Commissioner Chuck Hollingsworth and Commissioner Byron McMillan for their hard work and service to the Water Utility Commission. Water Utility Director Peter Abraham reported that there were five applicants for the upcoming three vacancies on the Commission and that interviews were in the process of being scheduled. CALL TO AUDIENCE - There were no speaker requests. FUTURE AGENDA ITEMS - There were no suggested future agenda items. ADJOURNMENT Motion by Commissioner Greg Hitt, seconded by Chair Marek to adjourn the meeting at 5:45 P.M. Vote: 6 - 0 Carried I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the regular session of the Town of Oro Valley Water Utility Commission of Oro Valley, Arizona held on the 14th day of November, 2022. I further certify that the meeting was duly called and held and that a quorum was present. ___________________________ Nicole Noble Senior Office Specialist Water Utility Commission 7. Meeting Date:01/09/2023 Submitted By:Nicole Noble, Water SUBJECT: DISCUSSION AND POSSIBLE ACTION ON THE 2023 WATER UTILITY COMMISSION WORK PLAN RECOMMENDATION: N/A EXECUTIVE SUMMARY: N/A BACKGROUND OR DETAILED INFORMATION: N/A FISCAL IMPACT: N/A SUGGESTED MOTION: N/A Attachments 2023 Work Plan ORO VALLEY WATER UTILITY COMMISSION 2023 WORK PLAN 1 DATE ITEM January 9, 2023 Hopi • Election of Water Utility Commission Chair • Election of Water Utility Commission Vice Chair • Appointments to Water Utility Commission Subcommittees • Discussion & possible action on 2023 WUC Work Plan • Update and discussion on Water Utility Financials • Update and discussion on Water Operations • Update and discussion on Capital Improvement Projects • Update and discussion on Water Resource Usage • Director’s Report February 13, 2023 Hopi • Discussion on draft Water Utility Annual Report • Discussion & possible action on proposed Water Rates • Director’s Report March 13, 2023 Hopi • Update, discussion & action on Water Utility Annual Report • Update & discussion on wellfield and aquifer condition • Update & discussion on partnered NWRRDS • Update & discussion on independent NWRRDS • Director’s Report April 10, 2023 • Field Trip (date and time TBD) or Guest Speaker (TBD) May 8, 2023 Hopi • Update & discussion on Water Conservation Program • Update and discussion on Water Utility Financials • Update and discussion on Capital Improvement Projects • Update and discussion on Water Resource Usage • Discussion & possible action on cancellation of June & July WUC mtg. • Director’s Report June 12, 2023 • Tentatively Cancelled – Summer Break July 10, 2023 • Tentatively Cancelled – Summer Break August 14, 2023 Hopi • Update & discussion on Water Quality • Update and discussion on Water Utility Financials • Update and discussion on Capital Improvement Projects • Update and discussion on Water Resource Usage • Director’s Report ORO VALLEY WATER UTILITY COMMISSION 2023 WORK PLAN 2 September 11, 2023 Hopi • Field Trip (date and time TBD) or Guest Speaker (TBD) October 9, 2023 Hopi • Discussion on Water Rates Analysis schedule • Update & discussion on partnered NWRRDS • Update & discussion on independent NWRRDS • Update and discussion on Water Utility Financials • Update and discussion on Capital Improvement Projects • Update and discussion on Water Resource Usage • Director’s Report November 13, 2023 Hopi • Discussion on Water Rates Analysis • Discussion on CAP water supply • Discussion & possible action on cancellation of the December WUC meeting December 11, 2023 • Tentatively Cancelled - Winter Break Water Utility Commission 8. Meeting Date:01/09/2023 Submitted By:Nicole Noble, Water SUBJECT: UPDATE AND DISCUSSION ON CAPITAL IMPROVEMENT PROJECTS (L. JACOBS) RECOMMENDATION: N/A EXECUTIVE SUMMARY: N/A BACKGROUND OR DETAILED INFORMATION: N/A FISCAL IMPACT: N/A SUGGESTED MOTION: N/A Attachments Presentation Oro Valley Water Utility Update and Discussion on Capital Improvement Projects Lee Jacobs, P.E., C.P.M. Engineering Division Manager Water Utility Commission January 9, 2023 Rehabilitation of well casing, pump, well head & motor Proposed rehabilitation work for this FY has begun with brush, bail, and well casing swab Evaluation and selection and installation of new pump assembly Assessment of motor. Possible motor reconditioning New well discharge heads will be modified or updated to accommodate sounders and level sensors Well Rehabilitation of Wells D-1 & C-6 Civil and Control Panel Design updates Supplementing well field within the 10-164 system (TOV limits) Civil Design is 100% complete Control panel design 30% complete Continue to work with all stake holders to bring electricity to site Nakoma Sky Production Well Well site design and equipping Supplementing well field within the 10-164 system (TOV limits) Drill production well to 780 feet below surface 16” diameter casing Supplement “D” Zone water Remaining work: Well design is approximately 75% complete and electrical design, control panel as well as integration is 2 qtr. 2023 Steam Pump Production Well Catalina Shadows and Palisades Area Design of Redundancy Water Line Benefits: •Redundancy •Elimination of dead ends •Improved water quality •Reduced maintenance •Design has begun El Conquistador Subdivision Design of Redundancy Water Line Benefits: •Redundancy •Elimination of dead ends •Improved water quality •Reduced maintenance •Emergency Preparedness Increased wheeling capacity to Countryside Service Area Countryside Wheeling Station Upgrades Benefits: •Redundancy •Additional Capacity •Use of telemetry •Monitoring •Ability to operate remote Rancho Vistoso Booster Station assessment complete Replacement of booster pumps, motors, Control Panels, Security and associated piping Per OVWU Standard Details New ASME certified pressure vessel -installed Improve safety for operators High efficiency vertical multistage centrifugal pumps (energy savings) Rancho Vistoso Booster Station Rehabilitation Sun City Booster rehabilitation (HP) Tank Replacement “H” & “G” Zones Design new header piping, motors, pumps and control panel Install in (FY 2023-24) Sun City “H” & “G” Zone Booster Pressure Tank Replacement CIP Booster Replacement Program Sun City Suction and Discharge HP Tank Replacement New HP Tanks will both be ASME or Board Certified to operate as a pressure vessel Improve safety for operators Improved preventative maintenance and assessment of assets Sun City Booster Station Evaluation and Design Discussion Water Utility Commission 9. Meeting Date:01/09/2023 Submitted By:Nicole Noble, Water SUBJECT: UPDATE AND DISCUSSION ON WATER UTILITY FINANCIALS (M. RALLIS) RECOMMENDATION: N/A EXECUTIVE SUMMARY: N/A BACKGROUND OR DETAILED INFORMATION: N/A FISCAL IMPACT: N/A SUGGESTED MOTION: N/A Attachments Presentation Water Utility Commission Meeting January 9, 2023 Oro Valley Water Utility Update & Discussion on Water Utility Financials Mary Rallis, C.P.A. Water Utility Administrator Financial Update –Fiscal Year 2022/23 -Revenues REVENUES Actuals Thru 12/31/22 Budget Notes Potable Water Sales $6,817,000 $14,009,000 Projected to meet budget. Reclaimed Water Sales $756,000 $1,374,000 Projected to meet budget. Groundwater Preservation Fees $1,220,000 $2,400,000 Projected to meet budget. Service Fees $392,000 $824,000 Projected to meet budget. TOTAL REVENUES $9,185,000 $18,607,000 Revenues are projected to meet budget at fiscal year end. Financial Update –Fiscal Year 2022/23 -Expenses EXPENSES Actuals Thru 12/31/22 Budget Notes Personnel $1,596,271 $3,653,064 Projected to be below budget due to vacancy savings. Operations & Maintenance $4,229,985 $10,609,551 Projected to meet budget Capital $26,770 $1,150,000 Projected to meet budget. Debt Service $4,645,695 $4,645,695 Debt service paid on 7/1/22. TOTAL EXPENSES $10,498,721 $20,058,310 Total expenses are projected to meet budget at fiscal year end. Customer Service Update –Thru 12/31/22 FY 2021/22 Thru 12/31/22 New meters installed 148 128 Customer base 21,114 21,242 Water audits performed 37 24 Water Smart Registered Accounts 7,095 7,200 Customer Portal (Start 8/29/22)-5,700 Discussion Water Utility Commission 10. Meeting Date:01/09/2023 Submitted By:Nicole Noble, Water SUBJECT: UPDATE AND DISCUSSION ON WATER OPERATIONS ACTIVITIES (D. ALLRED) RECOMMENDATION: N/A EXECUTIVE SUMMARY: N/A BACKGROUND OR DETAILED INFORMATION: N/A FISCAL IMPACT: N/A SUGGESTED MOTION: N/A Attachments Presentation David E. Allred Water Operations Manager Water Utility Commission January 9, 2023 Oro Valley Water Utility Update and Discussion on Water Operations Activities OVWU Water Operations 24 ADEQ certified operators are responsible for the O&M of the OV & CS potable water service areas: 46 active sites (wells, reservoirs, booster stations & CAP wheeling stations) 375 miles of water mains 2,394 fire hydrants 8,605 valves 36 PRV stations Over 21,000 metered service connections with AMI technology 149 water sampling stations Operations is responsible for the reclaimed water system: 7 active sites (reservoir, booster, lake feeds, & park irrigation) 15 miles of reclaimed water main OVWU Water Operations Additional core functions: Operate and monitor the SCADA system for potable and reclaimed systems Manage AZ811 locate request (11,461 for 2022) Complete customer service work order request (new meter installs, re-reads customer inquiries and other request from CSC) Maintain drinking water compliance sampling and reporting in accordance with SDWA Work closely with other OVWU groups (engineering and admin) and Town departments Water Operations Administration SCADA Upgrade to Ignition Software Update: 30% meeting January 4, 2023 Operations has a firm go live date for April 2023 with completed project before June 1, 2023 Project cost not to exceed $300K IT has purchased and installed the required servers and redundant servers Major Changes Faster login time Graphics easier to read and interact with True historian-customizable reports Reduced licensing costs Director’s view Water Operations Administration Screen shots: Current vs Proposed Water Production Activities Maintaining productions sites: Staff changing out 150 HP well motor Staff upgrading air compressor Staff upgrading 8” booster meter Water Production Activities-ADC Inmate Work Program Overview of Program: Program officially kicked off August 2022 ADC trailer purchased and outfitted Water Production Activities-ADC Inmate Work Program Overview of Program: Site cleanup at La Canada Reservoir Water Production Activities-ADC Inmate Work Program Overview of Program: Tree trim and brush removal at La Canada Reservoir Water Production Activities-ADC Inmate Work Program Overview of Program: Tree trim and brush removal at Water Plant 15 Water Production Activities-ADC Inmate Work Program Overview of Program: High Mesa fence repainted Water Control Systems Activities Countryside ATS upgrade: Project is needed to replace the manual transfer switch to an automatic transfer switch for operator safety Project is scheduled to be completed by May 2023 Water Distribution Activities Valve exercising truck: Purchased November 2021 Truck upgraded with extended Wi-Fi to improve connectivity Staff worked with IT to manage program in Cartegraph 6.9% of valves have been exercised, goal was 5% for 2022 (Initial run planned to be slow due to establish standard operating procedures) Long-term goal is to exercise each valve annually Water Meter Operations Activities Water meter warranty changeout and upgrade to AMI system: Staff in partnership with vendor identified 384+ meters that failed but are under warranty. These meters have been replaced at no cost for material to town Staff upgraded AMI communication equipment at the 3 main communication towers Staff installed 250+ new service meters Responded to over 11,461 AZ811 locate request in 2022 Water Quality Activities Potable water sampling and analysis: 4,280 potable water samples taken in 2022 Field analysis = Chlorine, TDS, pH and Hardness Laboratory analysis = compliance and non-compliance samples Purchase of SAMS Water Compliance software for 2023 Manage 1468 backflow prevention assemblies: 145 of these are town owned Managed through SAMS Crossconection software Permit new construction BPAs Manage construction water metering OVWU Water Operations Discussion Water Utility Commission 11. Meeting Date:01/09/2023 Submitted By:Nicole Noble, Water SUBJECT: UPDATE AND DISCUSSION ON WATER RESOURCE USAGE (P. ABRAHAM) RECOMMENDATION: N/A EXECUTIVE SUMMARY: N/A BACKGROUND OR DETAILED INFORMATION: N/A FISCAL IMPACT: N/A SUGGESTED MOTION: N/A Attachments Presentation Peter A. Abraham, P.E. Water Utility Director Water Utility Commission January 9, 2023 Oro Valley Water Utility Update & Discussion on Water Resource Usage Oro Valley Main Service Area Jan –Dec 2022 Water Use by Type Countryside Service Area Jan –Dec 2022 Water Use by Type Discussion Discussion Water Utility Commission 14. Meeting Date:01/09/2023 Submitted By:Nicole Noble, Water SUBJECT: DIRECTOR'S REPORT RECOMMENDATION: N/A EXECUTIVE SUMMARY: N/A BACKGROUND OR DETAILED INFORMATION: N/A FISCAL IMPACT: N/A SUGGESTED MOTION: N/A Attachments Presentation Peter A. Abraham, P.E. Water Utility Director Water Utility Commission Meeting January 9, 2023 Oro Valley Water Utility Director’s Report Announcements Customer Communications: Behind the Meter: •Winter edition –December 2022 ADWR lost and unaccounted (L&U) for water loss certification: Must not exceed water loss of 10%/Yr. •OVWU 2021 L&U was 1.71% •3-year average is 0.80% Upcoming Meetings January 18, 2023 Town Council Regular session Council Chambers @ 6 p.m. February 1, 2023 Town Council Regular Session Council Chambers @ 6 p.m. February 13, 2023 Water Utility Commission Meeting Hopi Room @ 5 p.m. Water News –Upper Colorado Basin Snowpack Comparisons Water News -2023 Colorado Snow Water Equivalent Thank You