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HomeMy WebLinkAboutPackets - Council Packets (1756)Town Council Meeting Regular and Study Session December 7, 2022 Town Council Meeting Announcements Upcoming Meetings Meetings are subject to change. Check the Town website for meeting status. Water Utility Commission Regular Session -CANCELED December 12 at 5 p.m. Hopi Conference Room Neighborhood Meeting –La Cañada/Naranja Site Plan and CUP December 12 at 6 p.m. Council Chambers or Zoom Budget and Finance Commission Regular Session December 13 at 4 p.m. Council Chambers Planning and Zoning Commission Special Session - CANCELED December 13 at 6 p.m. Council Chambers Stormwater Utility Commission Meeting –CANCELED December 15 at 4 p.m. Hopi Conference Room Board of Adjustment Special Session –CANCELED December 19 at 3 p.m. Council Chambers Town Council Regular Session -CANCELED December 21 at 6 p.m. Council Chambers 4 Town Council Meeting Regular and Study Session December 7, 2022 Children’s Museum Oro Valley More than 24,500 visitors More than 400 visitors to MyTime Inclusion Program Free vaccination clinic held in July Past year at Oracle location Town of Oro Valley support Almost 15% of visitors came on Free First & Third Tuesdays sponsored by the Town More than 3,000 people reached through community outreach: • National Night Out • Celebrate Oro Valley • Head Start and outreach kits Collaboration with Tohono Chul Free family programs Saturday mornings and evenings all summer as part of Chillin’ at the Chul. Broadened the reach for Oro Valley – different families, older children Discovered a perfect partnership! What’s next? Daily nature-themed programming Exhibits from Oracle location offer play for kids younger than 5, who are admitted free to Tohono Chul New outdoor exhibits allow us to age-up and offer multigenerational activities Tohono Chul will honor CMOV memberships through June 2023 Bubble Garden Mud Kitchen Planting Pod Painting Sculpture Clay Studio Art Studio Water Play New exhibits at CMOV@TC Come see us on January 3! Town Council Meeting Regular and Study Session December 7, 2022 Your Voice, Our Future General Plan Annual Progress Report December 7, 2022 Purpose 10-year policy document guiding Town decisions through 2026 Extensive public outreach and participation resulted in ratification by 71% of the voters Annual progress report Required per State law Commitment to fulfill promises made in the General Plan Foundation for the next General Plan Implementing the General Plan 310 measurable action items created to produce tangible results and implement the goals and policies Major actions are prioritized every two years through the Town Council adopted strategic leadership plan Implementing the General Plan Completed or maintained 256 83% In Progress 37 12% Future Items 17 5% Active Items 54 17% 2016-2021 Summary Focus for the 2022 update 2022 Progress Report 13 completed/ maintained 25 in progress 16 remaining 54 active items To date, 95% of the 310 actions are either completed, maintained or being actively worked on. Notable accomplishments and ongoing work Business attraction, retention and expansion Updates to the parking requirements and development review process Senior Programming Task Force for Parks and Recreation Work with the Oro Valley Marketplace Participation in regional transportation discussions 13 items completed or maintained Upcoming projects Comprehensive Housing Study Intergovernmental agreement with Amphi SD Updates to lighting, design and private rec standards Master Planning the Town- owned Rooney Ranch area In alignment with the SLP, 25 items are actively being worked on. Remaining items 16 larger or complex projects requiring additional resources Prioritized through upcoming Strategic Leadership Plans Community Needs Direction and Guidance Funding and Resources •Trails Master Plan •Tree Master Plan •Identification and promotion of cultural resources •Form-based code •Transit -oriented development •Mixed -use zoning •Subdivision street standards •Stormwater harvesting and recharge areas •Assistance with invasive species removal •Enhance renewable energy production and conservation •Installation of resource conservation products Conclusion Update represents a commitment to the community and provides a critical foundation for the next General Plan (must be ratified in 2026) To date, 95% of the 310 actions are completed, maintained or actively being pursued Two more strategic plans will be based off this General Plan to ensure the 16 remaining items are evaluated or addressed. The Your Voice, Our Future General Plan and progress report is available online at www.orovalleyaz.gov Town Council Meeting Regular and Study Session December 7, 2022 Vacation and Short-Term Rentals Regulation Study Session December 7, 2022 Presentation Goals 1)Review 3 Ordinance Options 2)Review Non-League Template Ordinance Language 3)Receive Feedback re: TC Preferred Option 4)Finalize Optional Ordinance Language 5)Finalize Operational Language Short-Term Rental Regulations per A.R.S. §9-500.39 Current regulatory authority A. A city or town may not prohibit vacation rentals or short-term rentals. B. A city or town may not restrict (regulate) the use of or regulate vacation rentals or short-term rentals based on their classification, use or occupancy except as provided in this section for: •Health/safety •Nuisances/zoning code •Other residential rentals •Restricted against sex offenders, selling liquor or drugs, or use as adult- oriented business Vacation and Short-Term Rentals: the “Flipped Switch” for A.R.S. §9-500.39? What’s New •Civil penalty provisions •Conditional issuance of a license •Suspension of a license under defined circumstances •Liability insurance requirement by owner •Notice of intent to rent property to neighbors •Owner contact info requirement Short-Term Rental Basics •Estimated 260 -400 rentals available in OV •Varies by season, weekday, weekend •Incomplete data regarding SFR vs. MFR rental numbers •Incomplete STR revenue estimates $1,068,366 $1,118,397 $763,993 $801,245 $1,871,874 $433,954$397,660 $426,770 $270,330 $222,650 $512,456 $97,695 $0 $200,000 $400,000 $600,000 $800,000 $1,000,000 $1,200,000 $1,400,000 $1,600,000 $1,800,000 $2,000,000 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 YTD Oro Valley Bed Tax Collections Hotels Everything else (including short-term rentals) Three Possible Paths Forward Path 1: Registration Only License Required Annual Renewals Emergency POC Path 2: Path 1 and Full Notice and Enforcement Notice to Neighbors Property Posting Insurance Required Background Checks Regulatory Enforcement Possible License Suspensions Enhanced Penalties Appeals Judicial Relief Path 3: Path 1 or 2 with Non-League Adds Property Condition and Check-in Requirements Excessive Noises, Disturbances, Unruly Gatherings Police Service Fee STR Annual License Anticipated Workflow: Path 2 Pre-application Requirements TOV Application Review and Approval Enforcement Renewal Notices 30 days to acquire License for current rentals post-ordinance approval Proof of TPT License (State) Town -generated notice to neighbors*: Affidavit attesting to method Proof of insurance Applicant background checks Owner acknowledgement to comply with all applicable laws and ordinances Proper registration with Pima County Lawful U.S. presence Note: This process does not anticipate an inspection by code compliance prior to property offered for rental. Compliance issues to be addressed by complaint only. Verify requirements met 7 business days to approve/deny Collect fees Issue license The License Fee is $80.00 per rental unit but could be subject to change based on Town Council recommendations. Staff recommends an annual license. Display of License: On-site and online ads Failure to conduct renter background checks STR Code Compliance complaints Criminal complaints •Code complaints focused on owner •Criminal complaints on renter •Judicial relief available if needed Enforcement Enforcement and Penalties, Appeals Appeal to Hearing Officer Rental License suspension up to 12 months for any of the following: 3 verified violations of the ordinance 1 verified violation any of the following have occurred committed by owner or owner’s designee: •A felony committed on or near the rental property •Serious physical injury or wrongful death on the rental property by renter or owner/designee •Knowingly renting to a sex offender, adult oriented business •Knowingly using the rental for an activity that would have required a Special Event Permit by TOV •Knowingly rented for retail/restaurant uses Civil Penalties per Verified Violation •First Offense: Up to $500 or 1 Night’s Rental Value, whichever greater •Second Offense: Up to $1,000 or 2 Night’s Rental Value, whichever greater •Third Offense: Up to $3,500 or 3 Night’s Rental Value, whichever greater •Failure to obtain a license: Civil penalties as above PLUS $1,000 per month fine Staff confirmation of valid existing license Renewal notices sent out 30-60 days out Provide same information as original application Staff recommends an annual renewal similar to businesses Renewal Process Resources for neighbors Resources for property owners Draft ordinance STR FAQs Community Information and Outreach Next Steps 1)Finalize a draft ordinance based on TC recommendations 2)Establish expected adoption date 3)Finalize STR website and “go-live” 4)Work with Communications to develop an informational strategy 5)Distribute draft to SAHBA, HOA’s and Tucson Association of Realtors 6)Develop all the necessary documents prior to ordinance adoption Questions? Town Council Meeting Regular and Study Session December 7, 2022 Town of Oro Valley Employee Benefits Trust December 7, 2022 Town of Oro Valley Employee Benefits Trust Legal –Tobin Sidles Financial –David Gephart Administrative –Andy Votava Technical –Oscar Diaz Trust Agreement based upon Town of Marana model, CBIZ, and advice of Gust Rosenfeld, PLLC (Legal counsel) Timing –expected implementation late spring, early summer Changes from last meeting Legal A.R.S. 11-981 Designate risk management consultant who must be licensed Trust Board composition –Must be at least a 5-member board Trust Board members must be bonded Stop Loss provision required in the agreement Annual audit by an external auditor and a copy kept on file Financial Trust Board Fiduciary Responsibilities Establish total premiums due Monitor financial performance (premiums, aggregate claims history) Review investment results Determine reserve policy and adequacy Authorize premium holidays Review audits and results Upon termination of the Trust, administer wrap up of Trust assets and return of funds to the Town’s general fund Administrative Responsibilities of Trustees -General Adopt policies, rules and procedures for the administration of the Trust consistent with the Trust Agreement Authorize the Plan Administrator or designee on behalf of the Trust to retain services of experts to carry out the purpose of the Trust and administer the day-to-day affairs of the Trust Ensure adequate service providers are under contract Recommend modifications of the terms and conditions of the Trust Agreement to Council Ensure requirements of the trust agreement are met. It is not the role of the trustee to review confidential employee information (PHI) or approve plan design CBIZ’s Employee Benefits Trust Services and Support CBIZ’s Responsibilities Advise the Town on Trust matters based upon experience with other local governments Assist the Town with the creation and implementation of the Trust Provide Trustees with “Self-funding 101” training on the various components involved in the Town’s self-funded medical plan Work collaboratively with the Town and the Trustees on all aspects of the Trust CBIZ’s Employee Benefits Trust Services and Support CBIZ’s Responsibilities Provide the Trust with relevant information related to cost and benefit trends and upcoming legislative changes which could impact the Town and the Trust Regularly monitor and manage the medical plan’s performance and recommend future funding requirements necessary to maintain the Town’s employee benefit programs Produce quarterly, self-funded medical plan claims reporting and performance summaries and present these reports, relevant trends, and any other findings at quarterly Trust meetings Communicate the Town’s multi-year strategies to remain competitive with the regional labor market CBIZ’s Employee Benefits Trust Services and Support CBIZ’s Responsibilities Create annual renewal Funding Projections, contribution modeling, reserve funding assumptions and Incurred But Not Reported (IBNR) calculations, and work collaboratively with the Town to ensure that those projections work within the Town’s and the Trust’s budgetary parameters and present those at Trust meetings Create post-renewal Premium Adequacy Reports validating the renewal Funding Projections and making any recommendations to changes in funding levels if needed and present those at Trust meetings Provide the Trust with information or research on relevant topics as requested Considerations From Prior Council Meeting Composition of the Trust One Employee One Councilmember Three Citizens of Oro Valley Process for selection of Trustees Interview process Subcommittee of Council to select Not a member of other Town Board or Commission Plan Administrator or designee will be responsible for minutes Removal of a Trustee Town Council Meeting Regular and Study Session December 7, 2022