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Home My WebLink AboutPackets - Stormwater Utillity Commission (182) AGENDA STORMWATER UTILITY COMMISSION REGULAR SESSION SEPTEMBER 15, 2022 HOPI CONFERENCE ROOM 11000 N. LA CAÑADA DRIVE REGULAR SESSION AT OR AFTER 4:00 PM CALL TO ORDER ROLL CALL CALL TO AUDIENCE - at this time, any member of the public is allowed to address the Commission on any issue not listed on today’s agenda. Pursuant to the Arizona open meeting law, individual Commission members may ask Town staff to review the matter, ask that the matter be placed on a future agenda, or respond to criticism made by speakers. However, the Commission may not discuss or take legal action on matters raised during "Call to Audience." In order to speak during "Call to Audience", please specify what you wish to discuss when completing the blue speaker card. COUNCIL LIAISON COMMENTS (INFORMATIONAL ONLY) DIRECTORS REPORT (INFORMATIONAL ONLY) REGULAR SESSION AGENDA 1.REVIEW AND APPROVAL OF THE AUGUST 18, 2022 MEETING MINUTES 2.DISCUSSION OF MEETINGS AND EVENTS 3.DISCUSSION OF TOWN OF ORO VALLEY'S 2022 MS4 ANNUAL REPORT 4.DISCUSSION OF THE FALL 2022 STORMWATER UTILITY COMMISSION FIELD TRIP 5.DISCUSSION AND POSSIBLE ACTION OF STORMWATER UTILITY RATE REVIEW AND FUTURE BUDGET SCENARIOS FOR A NO RATE ADJUSTMENT IN FISCAL YEAR 2023/24 RECOMMENDATION TO MAYOR AND COUNCIL 6.DISCUSSION AND POSSIBLE ACTION REGARDING THE CANCELLATION OF THE OCTOBER 20, 2022 SWUC REGULAR SESSION MEETING FUTURE AGENDA ITEMS ADJOURNMENT POSTED: 09/13/22 at 5:00 p.m. by dt POSTED: 09/13/22 at 5:00 p.m. by dt When possible, a packet of agenda materials as listed above is available for public inspection at least 24 hours prior to the Commission meeting in the Town Clerk's Office between the hours of 8:00 a.m. – 5:00 p.m. The Town of Oro Valley complies with the Americans with Disabilities Act (ADA). If any person with a disability needs any type of accommodation, please notify the Town Clerk’s Office at least five days prior to the Commission meeting at 229-4700. INSTRUCTIONS TO SPEAKERS Members of the public have the right to speak during any posted public hearing. However, those items not listed as a public hearing are for consideration and action by the Commission during the course of their business meeting. Members of the public may be allowed to speak on these topics at the discretion of the Chair. If you wish to address the Commission on any item(s) on this agenda, please complete a blue speaker card located on the Agenda table at the back of the room and give it to the Recording Secretary. Please indicate on the speaker card which item number and topic you wish to speak on, or if you wish to speak during “Call to Audience,” please specify what you wish to discuss when completing the blue speaker card. Please step forward to the podium when the Chair announces the item(s) on the agenda which you are interested in addressing. 1. For the record, please state your name and whether or not you are a Town resident. 2. Speak only on the issue currently being discussed by the Commission. Please organize your speech, you will only be allowed to address the Commission once regarding the topic being discussed. 3. Please limit your comments to 3 minutes. 4. During “Call to Audience”, you may address the Commission on any issue you wish. 5. Any member of the public speaking must speak in a courteous and respectful manner to those present. Thank you for your cooperation. “Notice of Possible Quorum of the Oro Valley Town Council, Boards, Commissions and Committees: In accordance with Chapter 3, Title 38, Arizona Revised Statutes and Section 2-4-4 of the Oro Valley Town Code, a majority of the Town Council, Board of Adjustment, Historic Preservation Commission, Parks and Recreation Advisory Board, Stormwater Utility Commission, and Water Utility Commission may attend the above referenced meeting as a member of the audience only.” AGENDA STORMWATER UTILITY COMMISSION REGULAR SESSION SEPTEMBER 15, 2022 HOPI CONFERENCE ROOM 11000 N. LA CAÑADA DRIVE REGULAR SESSION AT OR AFTER 4:00 PM CALL TO ORDER ROLL CALL CALL TO AUDIENCE - at this time, any member of the public is allowed to address the Commission on any issue not listed on today’s agenda. Pursuant to the Arizona open meeting law, individual Commission members may ask Town staff to review the matter, ask that the matter be placed on a future agenda, or respond to criticism made by speakers. However, the Commission may not discuss or take legal action on matters raised during "Call to Audience." In order to speak during "Call to Audience", please specify what you wish to discuss when completing the blue speaker card. COUNCIL LIAISON COMMENTS (INFORMATIONAL ONLY) DIRECTORS REPORT (INFORMATIONAL ONLY) REGULAR SESSION AGENDA 1.REVIEW AND APPROVAL OF THE AUGUST 18, 2022 MEETING MINUTES 2.DISCUSSION OF MEETINGS AND EVENTS 3.DISCUSSION OF TOWN OF ORO VALLEY'S 2022 MS4 ANNUAL REPORT 4.DISCUSSION OF THE FALL 2022 STORMWATER UTILITY COMMISSION FIELD TRIP 5.DISCUSSION AND POSSIBLE ACTION OF STORMWATER UTILITY RATE REVIEW AND FUTURE BUDGET SCENARIOS FOR A NO RATE ADJUSTMENT IN FISCAL YEAR 2023/24 RECOMMENDATION TO MAYOR AND COUNCIL 6.DISCUSSION AND POSSIBLE ACTION REGARDING THE CANCELLATION OF THE OCTOBER 20, 2022 SWUC REGULAR SESSION MEETING FUTURE AGENDA ITEMS ADJOURNMENT POSTED: 09/13/22 at 5:00 p.m. by dt POSTED: 09/13/22 at 5:00 p.m. by dt When possible, a packet of agenda materials as listed above is available for public inspection at least 24 hours prior to the Commission meeting in the Town Clerk's Office between the hours of 8:00 a.m. – 5:00 p.m. The Town of Oro Valley complies with the Americans with Disabilities Act (ADA). If any person with a disability needs any type of accommodation, please notify the Town Clerk’s Office at least five days prior to the Commission meeting at 229-4700. INSTRUCTIONS TO SPEAKERS Members of the public have the right to speak during any posted public hearing. However, those items not listed as a public hearing are for consideration and action by the Commission during the course of their business meeting. Members of the public may be allowed to speak on these topics at the discretion of the Chair. If you wish to address the Commission on any item(s) on this agenda, please complete a blue speaker card located on the Agenda table at the back of the room and give it to the Recording Secretary. Please indicate on the speaker card which item number and topic you wish to speak on, or if you wish to speak during “Call to Audience,” please specify what you wish to discuss when completing the blue speaker card. Please step forward to the podium when the Chair announces the item(s) on the agenda which you are interested in addressing. 1. For the record, please state your name and whether or not you are a Town resident. 2. Speak only on the issue currently being discussed by the Commission. Please organize your speech, you will only be allowed to address the Commission once regarding the topic being discussed. 3. Please limit your comments to 3 minutes. 4. During “Call to Audience”, you may address the Commission on any issue you wish. 5. Any member of the public speaking must speak in a courteous and respectful manner to those present. Thank you for your cooperation. “Notice of Possible Quorum of the Oro Valley Town Council, Boards, Commissions and Committees: In accordance with Chapter 3, Title 38, Arizona Revised Statutes and Section 2-4-4 of the Oro Valley Town Code, a majority of the Town Council, Board of Adjustment, Historic Preservation Commission, Parks and Recreation Advisory Board, Stormwater Utility Commission, and Water Utility Commission may attend the above referenced meeting as a member of the audience only.” Stormwater Utility Commission 1. Meeting Date:09/15/2022 Submitted By:Yarina Hynd, Public Works SUBJECT: REVIEW AND APPROVAL OF THE AUGUST 18, 2022 MEETING MINUTES RECOMMENDATION: Staff recommends approval. EXECUTIVE SUMMARY: N/A BACKGROUND OR DETAILED INFORMATION: N/A FISCAL IMPACT: N/A SUGGESTED MOTION: I MOVE to approve (approve with changes), the August 18, 2022 meeting minutes. Attachments 08-18-22 Draft Minutes D R A F T MINUTES STORMWATER UTILITY COMMISSION REGULAR SESSION AUGUST 18, 2022 HOPI CONFERENCE ROOM 11000 N. LA CAÑADA DRIVE REGULAR SESSION AT OR AFTER 4:00 PM CALL TO ORDER Chair Cuffari called the meeting to order at 3.59 P.M. ROLL CALL Present: Gary Mattson, Commissioner David Parker, Commissioner William Thomas, Commissioner Joseph Cuffari, Chair Absent: Richard Crocker, Vice Chair Staff Present:John Spiker, Stormwater Division Manager Attendees: Harry Greene, Town Council Liaison Vice Chair Richard Crocker asked to be excused. CALL TO AUDIENCE There were no speakers at this time. COUNCIL LIAISON COMMENTS (INFORMATIONAL ONLY) Councilmember Greene commented that Chair Cuffari made an appearance on television and did an excellent job explaining the issues relating to flooding of private property. DIRECTORS REPORT (INFORMATIONAL ONLY) Stormwater Division Manager John Spiker commented on the following: Reminder to the Commissioners that shirts are being ordered for Stormwater Utility and if they were interested to contact staff. The Stormwater Utility Commission (SWUC) Field Trip is coming up in October 2022. The date is unknown at this time. The stops will focus on Gravel Pit Wash. Budget Scenarios will be available for the September 2022 SWUC meeting. Sandbag distribution center was relocated 500' north of the original location in Naranja Park during construction. August 29, 2022 will be the 'GO LIVE' date for the new Water Utility and Stormwater Utility software billing 8/18/22 Minutes, Stormwater Utility Commission Regular Session 1 system and the Customer Portal. Commissioner Parker asked the clarifying question of whether Tucson and Metro Water customers that live in Oro Valley and have Stormwater Utility accounts will have access to the Portal? Tucson and Metro Water customers that live in Oro Valley will have access to the Portal to view and pay their Stormwater Utility bill but not to access their Tucson or Metro Water accounts. We are in monsoon season and rainfall has been consistent since early July. We are not seeing any catastrophic failures. Some rain totals are: PC Rain gauge at 680 is at 6.5" this monsoon season Mt. Lemmon has seen almost 24" this monsoon season REGULAR SESSION AGENDA 1.REVIEW AND APPROVAL OF THE JULY 21, 2022 MEETING MINUTES Motion by Commissioner William Thomas, seconded by Commissioner Gary Mattson to approve the July 21, 2022 meeting minutes. Vote: 4 - 0 Carried 2.DISCUSSION OF MEETINGS AND EVENTS Mr. Spiker reported on recent meetings and events. 3.PRESENTATION AND DISCUSSION OF PIMA COUNTY AND THE TOWN OF ORO VALLEY WATERCOURSE MAINTENANCE INTER-GOVERNMENTAL AGREEMENT (IGA) Mr. Spiker gave a presentation on the Intergovernmental Agreement (IGA) the Town of Oro Valley (Town) and Pima County entered into in 1984 in regard to watercourse management in the Town. Due to substantial flooding in Pima County in 1979 and 1983 there was a need to develop a floodplain management ordinance. Geared along the Canada del Oro Wash and the Big Wash areas, the agreement was an attempt to define who performs what maintenance activities and where it is performed. Mr. Spiker has been working on this agreement to update it into this current period of time. Also, since there has been significant expansion of the Chuck Huckelberry Loop within the Town over the last 40 years, the IGA update seeks to identify responsibilities and locations for Loop maintenance. FUTURE AGENDA ITEMS Presentation by Chair Cuffari about the Pima County Regional Flood Control Floodprone Land Acquisition Program Stormwater Utility Future Budget Scenarios Audit SWUC Fall 2022 Field Trip ADJOURNMENT Motion by Commissioner Gary Mattson, seconded by Commissioner William Thomas to adjourn the meeting. Chair Cuffari adjourned the meeting at 4:58 P.M. Vote: 4 - 0 Carried 8/18/22 Minutes, Stormwater Utility Commission Regular Session 2 Vote: 4 - 0 Carried I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the regular session of the Town of Oro Valley Stormwater Utility Commission of Oro Valley, Arizona held on the 21st day of July 2022. I further certify that the meeting was duly called and held and that a quorum was present. ___________________________ Yarina Hynd Office Specialist 8/18/22 Minutes, Stormwater Utility Commission Regular Session 3 Stormwater Utility Commission 2. Meeting Date:09/15/2022 Requested by: John Spiker, Public Works Submitted By:John Spiker, Public Works SUBJECT: DISCUSSION OF MEETINGS AND EVENTS RECOMMENDATION: N/A EXECUTIVE SUMMARY: The following is a list of immediate past, and future, stormwater meetings and events. August 18, 2022 - Oro Valley Stormwater Utility Commission Regular Session Meeting September 8, 2022 - Pima Association of Governments - Watershed Low Impact Development Working Group September 15, 2022 - Oro Valley Stormwater Utility Commission Regular Session Meeting September 21, 2022 - Pima County Regional Flood Control District Advisory Committee Meeting September 22, 2022 - Oro Valley Stormwater Utility Commission Regular Session Meeting October 10, 2022 - Pima Association of Governments - Watershed Low Impact Development Working Group October 19, 2022 - Pima County Regional Flood Control District Advisory Committee Meeting October 27, 2022 - Oro Valley State of the Town Luncheon October 2022 - Oro Valley Stormwater Utility Commission Field Trip BACKGROUND OR DETAILED INFORMATION: For informational purposes only. FISCAL IMPACT: N/A SUGGESTED MOTION: N/A Stormwater Utility Commission 3. Meeting Date:09/15/2022 Requested by: John Spiker, Public Works Submitted By:John Spiker, Public Works SUBJECT: DISCUSSION OF TOWN OF ORO VALLEY'S 2022 MS4 ANNUAL REPORT RECOMMENDATION: This status report is for informational purposes only. EXECUTIVE SUMMARY: Each year, the Town of Oro Valley must submit an annual report to the Arizona Department of Environmental Quality (ADEQ) describing the progress and success of the Town’s stormwater management program, including an assessment of the effectiveness of stormwater management practices in reducing the discharge of pollutants to, and from, the municipal separate storm sewer system. The Town’s 2021-2022 Annual Report will be submitted to ADEQ on, or before, September 30, 2022, and it shows that Oro Valley’s MS4 program is in substantial compliance with ADEQ permit number AZG2021-002. BACKGROUND OR DETAILED INFORMATION: The Town’s 2021-2022 Annual Report briefly identifies its success in completing all six minimum control measures (MCMs) as follows: (1) Public Education and Outreach (2) Public Involvement/Participation (3) Illicit Discharge Detection and Elimination (4) Construction Site Stormwater Runoff Control (5) Post-Construction Stormwater Management (6) Pollution Prevention/Good Housekeeping for Municipal Operations. Information in this year’s MS4 Annual Report is paperless, and will be submitted to the myDEQ web portal using a new digital-reporting format. ADEQ also asks MS4 permittees to provide new information about their stormwater plan, and this new information to be submitted in an updated Notice of Intent (NOI) with specific Best Management Practices (BMP's) and measurable goals unique to the Town of Oro Valley. This year's Annual Report shows that the Town’s MS4 program is in substantial compliance with the permit. This report will be submitted to the state by September 30, and in the meantime, Commissioners are welcome to review a draft copy. FISCAL IMPACT: N/A SUGGESTED MOTION: N/A Attachments Annual report draft illicit discharge summary AZPDES SMALL MS4 ANNUAL REPORT DRAFT COPY This draft copy can be used for the purpose of reviewing an application, compliance report or revisions that are inprogress in myDEQ, but not officially submitted to ADEQ. To officially submit this information to ADEQ, you will need to log in to your myDEQ account, resume the application, compliance report or revisions, and then follow all on-screen instructions, until you reach the submittal confirmation page. Application ID #: 71376 Page 1 of 9 Phoenix Office 1110 W.Washington Street . Phoenix, AZ 85007 (602)771-2300 Southern Regional Office 400 W.Congress Street . Suite 433 . Tucson, AZ 85701 (520)628-6733 www.azdeq.gov AZPDES SMALL MS4 ANNUAL REPORT - SUMMARY Company: Name:TOWN OF ORO VALLEY STORMWATER UTILITY Question:Which permit/registration/certificate is this report for? Answer:11/09/2021 - 06/30/2022 Question:Did you assess and evaluate the Stormwater Management Program (SWMP) as part of preparing the Annual Report, per permit Section 4.0? Answer:Yes Question:Did you have another entity implement control measures on behalf of the MS4 per permit Section 6.0(2)? If Yes, identify the entity and give a brief explanation of their involvement. Answer:No Question:Did you provide outreach and education to the public on the stormwater program issues and requirements, per permit Section 6.1(1)? Answer:Yes Identify the target group for outreach and education: General Public Identify the topic(s) for the target group: Illicit discharges and illegal dumping, proper management of non-stormwater discharges, and to provide information on reporting spills, dumping, and illicit discharges Spill prevention, proper handling and disposal of toxic and hazardous materials, and measures to contain and minimize discharges to the storm sewer system Stormwater runoff issues and residential stormwater management practices Page 2 of 9 Phoenix Office 1110 W.Washington Street . Phoenix, AZ 85007 (602)771-2300 Southern Regional Office 400 W.Congress Street . Suite 433 . Tucson, AZ 85701 (520)628-6733 www.azdeq.gov Describe how the message was conveyed to the target group: During reporting year 2021/2022 The Stormwater Utility bulk mailed a brochure on water quality to all residents within the Town of Oro Valley. This mail insert included information on pool and spa discharge, the Town's MS4 program, and illicit discharge reporting. These brochures were mailed by Stormwater Utility staff to the 20,805 water utility customers in April of 2022. Describe measures/methods used to assess the effectiveness of the message conveyed to the target group: The measure used to assess the efficacy of this BMP, is the number of impressions/interactions (20,805) made through this public outreach mailing. Identify the target group for outreach and education: Residential Community Identify the topic(s) for the target group: Illicit discharges and illegal dumping, proper management of non-stormwater discharges, and to provide information on reporting spills, dumping, and illicit discharges Describe how the message was conveyed to the target group: Upon inspection of the drainageways and common areas within multiple communities in the Town of Oro Valley, letters of correction were issued, as well as flyers and verbal communication to homeowners, HOA managers and HOA board members, when water quality issues were discovered by the inspectors. Describe measures/methods used to assess the effectiveness of the message conveyed to the target group: We handle this in 2 ways. We reinspect the areas that have received notices of correction and monitor them for continued compliance, and we also compare numbers of violations from year to year, verifying that the water quality and stormwater management educational messages being delivered are leading to a reduction in these occurrences. Question:Did you provide outreach and education to the public on the stormwater program issues and requirements, per permit Section 6.1(2)? Answer:Yes Identify the target group for outreach and education: Targeted Sources or Types of Businesses (industrial or commercial) Identify the topic(s) for the target group: Illicit discharges and proper management of non-stormwater discharges Page 3 of 9 Phoenix Office 1110 W.Washington Street . Phoenix, AZ 85007 (602)771-2300 Southern Regional Office 400 W.Congress Street . Suite 433 . Tucson, AZ 85701 (520)628-6733 www.azdeq.gov Spill prevention, proper handling of toxic and hazardous materials, and measures to contain and minimize discharges to the storm sewer system Describe how the message was conveyed to the target group: On May 5, 2022, 45 companies that conduct swimming pool maintenance and service within the Town of Oro Valley were mailed the Town of Oro Valley flyer on best management practices as they relate to swimming pool and spa discharge and chemical use. Describe measures/methods used to assess the effectiveness of the message conveyed to the target group: The year to year comparison in violations and notices of correction is used to gauge the effectiveness of this program. Question:Did you post the SWMP and the current Annual Report on your website, per permit Section 6.2(1)? Answer:Yes Upload the SWMP. File Name:SWMP-October-2021-Update-Final.pdf Question:Did you provide and publicize a reporting system to facilitate and track public reporting of spills, discharges and/or dumping to the MS4 on a continuous basis, per permit Section 6.2(4)? Answer:Yes Question:Provide a narrative description of the status of the storm sewer mapping, per permit Section 6.3(1). Answer:For the purposes of investigation and asset management, the Town of Oro Valley has mapped both municipal and private stormwater infrastructure into the GIS/Cartegraph database. This process assists the Town with investigation of illicit discharges, as well as potential flood control solutions. The Town of Oro Valley stormwater sewer system at the time of this report, is complete to the maximum Page 4 of 9 Phoenix Office 1110 W.Washington Street . Phoenix, AZ 85007 (602)771-2300 Southern Regional Office 400 W.Congress Street . Suite 433 . Tucson, AZ 85701 (520)628-6733 www.azdeq.gov extent practicable. This mapping process is an ongoing and continuous process due in large part to two factors which preclude 100 percent completion of this mapping in any given year. Through the new development and redevelopment process as well as the Town of Oro Valley asset inspection process, new assets are being created, discovered and ultimately mapped into the stormwater GIS/Cartegraph database throughout each year. Currently the Town of Oro Valley stormwater infrastructure inventory includes 2257 inlets, 738 culverts, 1692 conveyance pipes, 1160 channels, and 275 detention basins. This asset inventory increased by 1046 assets mapped into the GIS/Cartegraph database during reporting year 21/22. Question:Did you establish an ordinance or other regulatory mechanism for enforcement procedures of the Illicit Discharge Detection & Elimination (IDDE) Program, per permit Section 6.3(2)? Answer:Yes What is the citation of the ordinance or other regulatory mechanism to prohibit non-stormwater discharges into the MS4? Oro Valley Town Code: Chapter 15 Article 24 (1-14) Question:Did you establish or update the Statement of IDDE Program Responsibilities, per permit Section 6.3(3)? Answer:Yes Provide IDDE activities in a tabular format, per permit Section 6.3(4). File Name:Town-of-Oro-Valley-IDDE-Report-2021-2022.xlsx Question:Did you visually monitor at least 20% of all outfalls during the permit year, per permit Section 6.3(7)? Answer:Yes Page 5 of 9 Phoenix Office 1110 W.Washington Street . Phoenix, AZ 85007 (602)771-2300 Southern Regional Office 400 W.Congress Street . Suite 433 . Tucson, AZ 85701 (520)628-6733 www.azdeq.gov Question:Did you identify indicators of IDDE Program progress or success, per permit Section 6.3(8)? Answer:Yes Question:Did you provide annual staff training, per permit Section 6.3(9)? Answer:Yes How many staff attended?:13 What was the topic?:Illicit Discharge Detection and Elimination, and Municipal Good Housekeeping best management practices Question:Did you establish an ordinance or other regulatory mechanism for enforcement procedures of the Construction Activity Stormwater Runoff Control Program, per permit Section 6.4(2)(a)? Answer:Yes What is the citation of the ordinance or other regulatory mechanism to prohibit non-stormwater discharges into the MS4? Oro Valley Town Code: Chapter 15 Article 24 (1-14) Question:Did you implement a construction site inventory, per permit Section 6.4(2)(b)? Answer:Yes Question:Did you develop written procedures for site plan review, per permit Section 6.4(2)(c)? Answer:Yes Question:Did you implement written procedures for site inspections and enforcement control measures, per permit Section 6.4(2)(f)? Page 6 of 9 Phoenix Office 1110 W.Washington Street . Phoenix, AZ 85007 (602)771-2300 Southern Regional Office 400 W.Congress Street . Suite 433 . Tucson, AZ 85701 (520)628-6733 www.azdeq.gov Answer:Yes How many construction site inspections were done?:455 How many follow-up actions were necessary (re-inspection, enforcement actions)?:25 Question:Did you develop and implement an educational program focused on erosion and sediment control for construction operators, per permit Section 6.4(2)(h)? Answer:Yes Question:Did you develop and implement a program requiring construction operators to control wastes from their sites, per permit Section 6.4(2)(i)? Answer:Yes Question:Did you implement procedures to receive and act on information submitted by the public (complaints), per permit Section 6.4(4)? Answer:Yes Question:Did you implement a program that includes a combination of structural and non-structural BMPs, per permit Section 6.5(1)? Answer:Yes Question:Did you establish an ordinance or other regulatory mechanism for enforcement procedures of the Post-Construction Stormwater Management, per permit Section 6.5(2)? Answer:Yes What is the citation for the ordinance or other regulatory mechanism to address post-construction runoff from new development and redevelopment projects? Oro Valley Town Code: Chapter 15 Article 24 (1-14) Page 7 of 9 Phoenix Office 1110 W.Washington Street . Phoenix, AZ 85007 (602)771-2300 Southern Regional Office 400 W.Congress Street . Suite 433 . Tucson, AZ 85701 (520)628-6733 www.azdeq.gov Question:Did you implement a program to prevent or minimize impacts to water quality from stormwater runoff of new development and redevelopment sites, per permit Section 6.5(2)? Answer:Yes Question:Did you implement procedures for site plan review, per permit Section 6.5(3)? Answer:Yes Question:Did you implement an inventory of post construction site structural stormwater control measures installed within the MS4, per permit Section 6.5(4)? Answer:Yes Question:Did you implement a program to ensure the long-term operation and maintenance of post construction BMPs, per permit Section 6.5(5)? Answer:Yes Question:Did you implement a program to reduce or eliminate discharges of pollutants from municipal streets, facilities, yards, etc., per permit Section 6.6(1)? Answer:Yes Question:Did you implement a program to ensure the long-term operation and maintenance of stormwater BMPs, per permit Section 6.6(2)? Answer:Yes Question:Did you develop an inventory of facilities, prioritized based on their risk of discharging non-stormwater, per permit Section 6.6(2)(a)? Page 8 of 9 Phoenix Office 1110 W.Washington Street . Phoenix, AZ 85007 (602)771-2300 Southern Regional Office 400 W.Congress Street . Suite 433 . Tucson, AZ 85701 (520)628-6733 www.azdeq.gov Answer:Yes Question:Did you implement an inspection schedule for prioritized facilities, per permit Section 6.6(2)(c)? Answer:Yes Question:Did you implement an annual training program for staff that incorporates pollution prevention and good housekeeping techniques, per permit Section 6.6(2)(f)? Answer:Yes How many staff attended?:13 What was the topic?:Illicit Discharge Detection and Elimination and Good House Keeping For Municipal Operations Question:Did you develop maintenance activities, schedules and long-term inspections to reduce floatables, trash and other pollutants from the MS4, per permit Section 6.6(2)(g)? Answer:Yes Question:Does the MS4 discharge to a not-attaining water, impaired water, or an Outstanding Arizona Water (OAW)? Answer:No Page 9 of 9 Phoenix Office 1110 W.Washington Street . Phoenix, AZ 85007 (602)771-2300 Southern Regional Office 400 W.Congress Street . Suite 433 . Tucson, AZ 85701 (520)628-6733 www.azdeq.gov MS4 Name Incident Incident Date Response Begin Date Response End Date Did Discharge Reach Protected Water (yes/No) Incident Location Pollutants Source Correction MethodTown of Oro Valley DV21‐7 Pool repair, plaster/concrete washout at a residence. 10/12/2021 10/12/2021 10/26/2021 No 13280 N Hammerstone Ln Oro Valley AZ 85755 Plaster/concretePlaster and concrete associated with pool repair at homeowners residence.Letter sent to homeowner, and conversation with homeowner.Town of Oro Valley DV21‐10‐Oro Valley Market Place first flush maintenance 9/7/2021 9/7/2021 10/13/2021 No12155 N Oracle Rd, Oro Valley AZ 85737First flush infrastructure was dislodged and discharged into the wash. (7 Triton 2 Top Hat Filters)Deferred maintenance on infrastructure leading to a discharge of first flush devices into the wash.Phone call to the property management company, which led to the necessary repairs.Town of Oro Valley DV21‐11 Pool discharge9/14/2021 9/14/2021 9/20/2021 No 11317 N Copper Springs Trail Oro Valley AZ 85737 Chlorinated pool water Residential swimming poolLetter of correction sent to property owner.Town of Oro Valley DV21‐12 Herbicide discharge10/12/2021 10/12/2021 10/26/2021 No 8512 N RANCHO CATALINA DR Oro Valley AZ 85704 Herbicide spray WeedCo. Tucson Weed Control ServicesLetter sent to the company with specific instructions to call the Stormwater Utility Division Manager upon receipt of the letterTown of Oro Valley DV21‐13 Illegal dumping of vegetation into a drainageway 12/6/2021 12/6/2021 12/13/2021 No 11674 N. Quandry Dr Oro Valley AZ 85737 Vegetation clippings Resident adjacient to the washLetter sent to homeowner, and conversation with homeowner.Town of Oro Valley DV22‐01 Illegal dumping of trash and vegetation into a drainageway 2/2/2022 2/2/2022 4/7/2022 No La Reserve Subdivision HOA drainageway 32.396610, ‐110.951574 Vegetation clippings and trash Unknown sourceThe homeowners association received a letter and a phone call from the division manager with a timeframe for cleanup. Town of Oro Valley DV22‐02‐Dumpster located on top of the storm drain system 2/10/2022 2/10/2022 2/14/2022 No Oro Vista Apartments 32.393277, ‐110.994789 Trash and dumpster fluid Dumpster placed on top of storm drain by WasPhone call and letter sent to property management company. Dumpster was relocated 4 days later.Town of Oro Valley DV22‐03‐Illicit connection to storm drain 2/17/2022 2/17/2022 3/9/2022 No 10545 N. Pistachio Ave Oro Valley AZ. 85737 Roof drain and backyard drainage by homeowner Resident adjacient to the washLetter sent requesting removal of connection, which was verified on 3/9/2022Town of Oro Valley DV22‐04 Chlorinated pool water 2/25/2022 2/25/2022 3/10/2022 No 13374 N VISTOSO BLUFF PL Oro Valley AZ 85755 Chlorinated pool water Pool Maintenance CompanyThis was a flip house. Letters were sent to the property owner, pool company and the HOA. Town of Oro Valley DV22‐05 Chlorinated pool water 6/7/2022 6/7/2022 6/21/2022 No 13374 N VISTOSO BLUFF PL Oro Valley AZ 85755 Chlorinated pool water Pool Maintenance CompanyLetter sent to new peoperty owner and the pool company in question. Town of Oro Valley DV22‐07 Paint Washout Into the Street 6/23/2022 6/23/2022 7/7/2022 No 1361 E. Royal Ridge Drive Oro Valley AZ 85755 Paint washout Butierez Painting LLC Letter sent to the paint company directing them to clean the discharge up. Stormwater Utility Commission 4. Meeting Date:09/15/2022 Requested by: John Spiker, Public Works Submitted By:John Spiker, Public Works SUBJECT: DISCUSSION OF THE FALL 2022 STORMWATER UTILITY COMMISSION FIELD TRIP RECOMMENDATION: N/A EXECUTIVE SUMMARY: The goal of this year's field trip is to visit places in Oro Valley that will give the Commissioners a better understanding of the broad range of activities typically performed by the Stormwater Utility. Possible sites to be visited may include places where the following activities occur. •Public Drainage Infrastructure Inspection (MS4), Maintenance & Repair •Private Drainage Infrastructure Inspection, Maintenance & Repair •SWPPP Inspections (current construction projects) •SWPPP Inspections (verification of post-construction control measures) •Illicit Discharge Detection and Elimination (IDDE): Enforcement Action •Drainage Complaints: Evaluation and Response •Capital Improvement Projects: Selection, Design and Construction Oversight •Coordination with Pima Co. Regional Flood Control District: LOMR’s, Studies, and Watercourse Maintenance •Verification of Municipal Operation’s Good-Housekeeping Practices The last visit in 2021 took us to seven locations mainly focusing on the Sierra Wash Watercourse as it winds its way through the west side of Oro Valley. Beforehand we took a group photograph, and this year we would like to do the same. Staff is anticipating holding the field trip in the month of October as we wind down the monsoon season. Some available dates include October 14th, 21st, 28th, or the 31st. Public notification will be made after a date is selected and as before, no Town business will be conducted at this function. BACKGROUND OR DETAILED INFORMATION: N/A FISCAL IMPACT: N/A SUGGESTED MOTION: N/A Stormwater Utility Commission 5. Meeting Date:09/15/2022 Requested by: John Spiker, Public Works Submitted By:Yarina Hynd, Public Works SUBJECT: DISCUSSION AND POSSIBLE ACTION OF STORMWATER UTILITY RATE REVIEW AND FUTURE BUDGET SCENARIOS FOR A NO RATE ADJUSTMENT IN FISCAL YEAR 2023/24 RECOMMENDATION TO MAYOR AND COUNCIL RECOMMENDATION: Staff recommends no stormwater utility fee rate adjustment in fiscal year 2023/24 EXECUTIVE SUMMARY: As part of our ongoing Stormwater Utility responsibilities and activities discussion we are presenting a rate review and budget scenarios to meet regulatory and capital improvement program needs. Town Code 15-24-13 Section H says the Stormwater Utility Commission shall annually review the Stormwater Utility revenue requirements and recommend to the Town Council rate adjustments as necessary. Staff is presenting for discussion financial scenarios to address State and Federal compliance with stormwater quality and floodplain management requirements. In addition to these requirements, the Stormwater Utility has identified capital improvement program project needs in the future to address aging infrastructure. Three scenarios have been developed to show how the Stormwater Utility might address requirements and project needs. Scenario 1 represents the current Stormwater Utility Fee at $4.50 per Equivalent Residential Unit per month and outside funding secured for capital improvement program needs. The analysis shows reserve funds of 15% can be met into the 5-year forecast with fiscal year 27/28 dipping below the 15% requirement established by Town Code. Scenario 2 represents no outside funding secured and the funding shortfall made up by an increase of the Stormwater Utility Fee. This scenario proposes to deliver the Capital Improvement Program projects within a 5-year time period with an increase of the Stormwater Utility Fee by 26% to $5.65. Reserve funds are shown under this scenario to meet the 15% reserve requirement. Scenario 3 no outside funding secured and the funding shortfall made up by an increase of the Stormwater Utility Fee. This scenario proposes to deliver the Capital Improvement Program projects within a 10-year time period with an increase of the Stormwater Utility Fee by 12% to $5.05. Reserve funds are shown under this scenario to meet the 15% reserve requirement. These scenarios show that the current Stormwater Utility Fee of $4.50 is sufficient for the Utility to meet State and Federal stormwater quality and floodplain management requirements, but without funding generated outside the Town, the capital improvement program needs cannot be realized. The scenarios also show the needs to repair aging infrastructure within the Town would cause such an extreme increase in Stormwater Utility Fees it may not be palatable to the public with a near tripling of the fee in fiscal year 24/25. In addition, the current level of workload and output currently meets the staffing levels of the Stormwater Utility Division. Historically the Stormwater Utility has had to rely on outside funding to address unmet drainage needs not covered by the Stormwater Utility Fee. Some of the potential funding sources have been addressed in previous Stormwater Utility Commission meetings. These outside funding source opportunities are currently being requested and applied for. The Stormwater Utility intends to continue to seek outside funding to meet the drainage needs of the Town regardless of the Stormwater Utility Fee Rate adjustment. BACKGROUND OR DETAILED INFORMATION: N/A FISCAL IMPACT: N/A SUGGESTED MOTION: I MOVE TO approve (or deny) a recommendation to Mayor and Council for a no rate adjustment to the Stormwater Utility Fee for Fiscal Year 2023/24 Attachments Rate Review and Budget Scenarios Scenario 1 Scenario 2 Scenario 3 Town of Oro Valley 2023/24 Stormwater Rate Review & Budget Scenarios September 15, 2022 Stormwater Utility Mission We are here to provide safe and efficient management of stormwater within the Town of Oro Valley. Thereby ensuring the promotion and protection of life, safety, water quality and the Town's working and natural environments. Adopted 2022/23 Stormwater Utility Budget June 16, 2022 The Oro Valley Town Council approved the 2023 budget Adopted 2022/23 Stormwater Utility Budget The Oro Valley Stormwater Utility 10-year Capital Improvement Program Adopted 2022/23Stormwater Utility Budget The Oro Valley Public Works Roadway and Drainage 10-year Capital Improvement Program Adopted 2022/23 Stormwater Utility Budget The Oro Valley Stormwater Utility Outside Funding Requests 10-year Capital Improvement Program Adopted 2023 Stormwater Utility Budget Scenario 1 SWU Fee Remains Constant and Outside Funding Comes in Adopted 2023 Stormwater Utility Budget Scenario 2 No Outside Funding Realized and Increase (26%) of SWU Fee to Cover Requests Over a 5-Year Period Adopted 2023 Stormwater Utility Budget Scenario 3 No Outside Funding Realized and Increase (12%) of SWU Fee to Cover Requests Over a 10- Year Period Questions? Stormwater Fund 5 Year Forecast Revised: 9/9/2022 FY 2020/21 FY 2021/22 FY 2022/23 FY 2023/24 FY 2024/25 FY 2025/26 FY 2026/27 FY 2027/28 Final Final Fiscal # of Units: Residential 18,214 18,460 19,173 19,284 19,406 19,510 19,594 19,636 NEW:projected Residential 225 275 222 243 209 168 84 102 Commercial 8,154 8,154 8,250 8,250 8,250 8,250 8,250 8,250 NEW:projected Commercial - - - - - - - - - - - - - - - - - - - - - - - - Total Units:26,593 26,667 27,645 27,777 27,865 27,928 27,928 27,988 Carry forward Fund Balance 529,949$ 774,137$ 1,127,729$ 516,605$ 547,479$ 314,093$ 328,376$ 260,620$ Includes vehicle cash reserve Revenue: Monthly Stormwater Utility Fee/Unit 4.50$ 4.50$ 4.50$ 4.50$ 4.50$ 4.50$ 4.50$ 4.50$ Gross Revenues 1,473,177$ 1,490,574$ 1,492,900$ 1,500,000$ 1,504,700$ 1,508,200$ 1,508,200$ 1,511,400$ Grant Funds 152,152$ 16,906$ Other 8,734 29 - - - - - - Late Fees 635 1,155 1,500 1,500 1,500 1,500 1,500 1,500 Interest (385) 2,942 1,500 1,500 1,500 1,500 1,500 1,500 1,634,313$ 1,511,606$ 1,495,900$ 1,503,000$ 1,507,700$ 1,511,200$ 1,511,200$ 1,514,400$ Expenses: Personnel Total Personnel: 808,588$ 844,505$ 826,266$ 848,575$ 871,487$ 895,017$ 919,182$ 942,162$ Contracts/Services Outside Professional Services*99,836 66,436 108,500 38,600 37,700 37,800 37,900 38,850 Vehicle Repair & Maintenance a 7,771 2,845 10,000 10,250 10,550 10,850 11,150 11,450 Equipment Repair & Maintenance a 26,107 30,769 17,000 17,450 17,900 18,350 18,850 19,350 Rentals a 999 - 1,000 1,000 1,050 1,100 1,150 1,200 Tellecommuniations 123 300 Postage a 167 - - - - - - - Printing & Binding a 1,490 1,749 1,500 1,550 1,600 1,650 1,700 1,750 Travel & Training a 1,213 3,724 9,600 9,850 10,100 10,400 10,700 11,000 Membership a 1,025 1,260 2,675 2,750 2,850 2,950 3,050 3,150 Office Supplies a 3,219 4,022 4,000 4,100 4,250 4,400 4,550 4,700 Gasoline a 10,534 21,760 39,000 40,000 41,000 42,050 43,150 44,250 Non-Capitalized Equipment 285 205 - - - - - - Uniforms*a 882 1,003 3,100 3,200 3,300 3,400 3,500 3,600 Bad Debt Expense a 1,482 2,570 1,500 1,550 1,600 1,650 1,700 1,750 Field Supplies a 5,110 2,315 25,000 25,650 26,300 27,000 27,700 28,400 Depreciation - - 177,000 179,000 181,000 183,000 185,000 187,000 Regulatory 5,000 5,000 5,000 5,150 5,300 5,450 5,600 5,750 Safety a - 1,100 1,150 1,200 1,250 1,300 1,350 Administration & Financial Serv 200,642 169,728 166,970 171,150 175,450 179,800 184,300 188,950 Softwate Maintenance & Lic - Stormwater Maintenance (OPS) - Total Operations/Maintenance: 365,762$ 313,509$ 573,245$ 683,550$ 696,600$ 710,900$ 725,650$ 741,450$ Capital Outlay/Projects Other - - - - - - - - Minor Assets - - 4,000 4,000 4,000 4,000 4,000 4,000 Grant Capacity - - - - - - - - Vehicle 37,749 - - - - - - - Building (Gate) - - - - - - - Equipment 6,154 - - - 280,000 - 45,000 - Equipment - - - - - - - - Townwide Drainage Projects 171,872 - 880,513 115,000 70,000 70,000 70,123 70,000 General Infrastructure Maintenance - - 220,000 50,000 50,000 50,000 50,000 50,000 Mutterer's Construction - - - *500000 - - - - Cat Ridge Alt - Erosion Repair 2 - - 149,513 - - - - - Gravel Pit Wash - - PC 515,001 - - - - - Sierra Wash Construction (3-Phases) - - 511,000 - *442750 - - *500500 General Culvert Cleaning - Contractor - - - 20,000 20,000 20,000 20,000 20,000 Pomegranate - - - - *156000 - - - Highland Wash - - - - - - - - Rancho Vistoso Culvert Repair - - - 20,000 - - - - Naranja @ Ironwood RHS Spillway Repair - - - 25,000 - - - - Other 13,109 - - - - - 123 - Lamber Lane II - - - - - - - - Saddlehorn Place 45,315 - - - - - - - Camino Bajio & Paseo Cordona 44,817 - - - - - - - MUP Market Place 38,932 - - - - - - - El Con Golf Path 29,699 - - - - - - - CAPITAL LEASE PRINCIPAL-43937 - - - - - - - - CAPITAL LEASE INTEREST - - - - - - - - Total Capital Outlay 215,775$ -$ 884,513$ 119,000$ 354,000$ 74,000$ 119,123$ 74,000$ Total Expenses: 1,390,125$ 1,158,014$ 2,284,024$ 1,651,125$ 1,922,087$ 1,679,917$ 1,763,955$ 1,757,612$ Surplus /(Deficit)244,188 353,591 (788,124) (148,125) (414,387) (168,717) (252,755) (243,212) Total Cash Balance 774,137$ 1,127,729$ 516,605$ 547,479$ 314,093$ 328,376$ 260,620$ 204,409$ Contigency - - -$ -$ -$ -$ -$ Vehicle Cash Reserve 215,073$ 259,840$ 304,607$ 354,774$ 124,940$ 175,107$ 180,274$ 230,440$ Cash Balance 559,064$ 867,889$ 211,998$ 192,706$ 189,152$ 153,269$ 80,347$ (26,032)$ 37.9% 58.2% 14.2% 12.8% 12.6% 10.2% 5.3% -1.7% Total 774,137 1,127,729 516,605 547,479 314,093 328,376 260,620 204,409 Reserves 52.5% 75.7% 34.6% 36.5% 20.9% 21.8% 17.3% 13.5% Status Quo - No Rate Adjustment Projected2023 C:\Users\jspiker\Downloads\STORMWATER UTILITY 5Year_Senario_AR_08152022 Stormwater Fund 5 Year Forecast Revised: 9/9/2022 FY 2020/21 FY 2021/22 FY 2022/23 FY 2023/24 FY 2024/25 FY 2025/26 FY 2026/27 FY 2027/28 Final Budget Fiscal # of Units: Residential 18,214 18,460 18,735 18,846 18,968 19,072 19,156 19,156 NEW:projected Residential 225 275 222 243 209 168 - - Commercial 8,154 8,154 8,154 8,154 8,154 8,154 8,154 8,154 NEW:projected Commercial - - - - - - - - - - - - - - - - - - - - - - - - Total Units:26,593 26,667 27,111 27,243 27,331 27,394 27,310 27,310 Carry forward Fund Balance 529,949$ 774,137$ 579,410$ 513,560$ 949,201$ 468,239$ 451,413$ 837,343$ Includes vehicle cash reserve Revenue: Monthly Stormwater Utility Fee/Unit 4.50$ 4.50$ 4.50$ 5.65$ 5.65$ 5.65$ 5.65$ 5.65$ Gross Revenues 1,473,177$ 1,440,100$ 1,464,000$ 1,847,100$ 1,853,100$ 1,857,400$ 1,851,700$ 1,851,700$ Grant Funds 152,152$ 16,906$ Other 8,734 - - - - - - - Late Fees 635 1,500 750 750 750 750 750 750 Interest (385) 1,500 1,500 1,500 1,500 1,500 1,500 1,500 1,634,313$ 1,460,006$ 1,466,250$ 1,849,350$ 1,855,350$ 1,859,650$ 1,853,950$ 1,853,950$ Expenses: Personnel Total Personnel: 808,588$ 862,098$ 883,650$ 907,509$ 932,012$ 957,176$ 983,020$ 1,007,595$ Contracts/Services Outside Professional Services*99,836 120,200 133,500 83,600 82,700 82,800 37,900 38,850 Vehicle Repair & Maintenance a 7,771 15,000 15,400 15,800 16,200 16,650 17,100 17,550 Equipment Repair & Maintenance a 26,107 25,000 25,650 26,300 27,000 27,700 28,400 29,150 Rentals a 999 1,000 1,000 1,000 1,050 1,100 1,150 1,200 Telecommuniations Postage a 167 300 350 400 450 500 550 600 Printing & Binding a 1,490 1,500 1,550 1,600 1,650 1,700 1,750 1,800 Travel & Training a 1,213 9,600 9,850 10,100 10,400 10,700 11,000 11,300 Membership a 1,025 2,675 2,750 2,850 2,950 3,050 3,150 3,250 Office Supplies a 3,219 4,000 4,100 4,250 4,400 4,550 4,700 4,850 Gasoline a 10,534 22,000 22,550 23,150 23,750 24,350 25,000 25,650 Non-Capitalized Equipment 285 - - - - - - - Uniforms*a 882 3,100 3,200 3,300 3,400 3,500 3,600 3,700 Bad Debt Expense a 1,482 1,500 1,550 1,600 1,650 1,700 1,750 1,800 Field Supplies a 5,110 30,000 30,000 30,750 31,550 32,350 33,200 34,050 Depreciation - - - - - - - - Regulatory 5,000 5,000 7,000 7,200 7,400 7,600 7,800 8,000 Safety a - 1,100 1,150 1,200 1,250 1,300 1,350 1,400 Administration & Financial Serv 200,642 165,660 169,850 174,100 178,500 183,000 187,600 192,300 Softwate Maintenance & Lic Stormwater Maintenance (OPS) Total Operations/Maintenance: 365,762$ 407,635$ 429,450$ 387,200$ 394,300$ 402,550$ 366,000$ 375,450$ Capital Outlay/Projects Other - - - - - - - - Minor Assets - - 4,000 4,000 4,000 4,000 4,000 4,000 Grant Capacity - - - - - - - - Vehicle 37,749 - - - - - - - Building (Gate) - - - - - - - Equipment 6,154 - 45,000 - 280,000 - 45,000 - Equipment - - - - - - - - Townwide Drainage Projects 171,872 385,000 170,000 115,000 726,000 512,750 70,000 570,500 General Infrastructure Maintenance - 50,000 50,000 50,000 50,000 50,000 50,000 50,000 Mutterer's Construction - - - - 500,000 - - - Cat Ridge Alt - Erosion Repair 2 - - 100,000 - - - - - Gravel Pit Wash - PC 515,000 - - - - - - Sierra Wash Construction (3-Phases) - 385,000 - - - 442,750 - 500,500 General Culvert Cleaning - Contractor - - 20,000 20,000 20,000 20,000 20,000 20,000 Pomegranate - - - - 156,000 - - - Rancho Vistoso Culvert Repair - - - 20,000 - - - - Naranja @ Ironwood RHS spillway Repair - - - 25,000 - - - - Other 13,109 - - - - - - - Lamber Lane II - - - - - - - - Saddlehorn Place 45,315 - - - - - - - Camino Bajio & Paseo Cordona 44,817 - - - - - - - MUP Market Place 38,932 - - - - - - - El Con Golf Path 29,699 - - - - - - - CAPITAL LEASE PRINCIPAL-43937 - - - - - - - - CAPITAL LEASE INTEREST - - - - - - - - Total Capital Outlay 215,775$ 385,000$ 219,000$ 119,000$ 1,010,000$ 516,750$ 119,000$ 574,500$ Total Expenses: 1,390,125$ 1,654,733$ 1,532,100$ 1,413,709$ 2,336,312$ 1,876,476$ 1,468,020$ 1,957,545$ Surplus /(Deficit)244,188 (194,727) (65,850) 435,641 (480,962) (16,826) 385,930 (103,595) Total Cash Balance 774,137$ 579,410$ 513,560$ 949,201$ 468,239$ 451,413$ 837,343$ 733,748$ Contigency - -$ 317,400$ 65,400$ -$ 379,400$ 225,600 Vehicle Cash Reserve 215,073$ 259,840$ 304,607$ 354,774$ 124,940$ 175,107$ 180,274$ 230,440$ Cash Balance 559,064$ 319,570$ 208,953$ 594,427$ 343,298$ 276,306$ 657,069$ 503,307$ 37.9% 22.2% 14.3% 32.2% 18.5% 14.9% 35.5% 27.2% Total 774,137 579,410 513,560 949,201 468,239 451,413 837,343 733,748 Reserves 52.5% 40.2% 35.1% 51.4% 25.3% 24.3% 45.2% 39.6% Stormwater Fee - $5.65 (26% Increase) 2023 Projected Stormwater Fund 10 Year Forecast Revised: 9/9/2022 0.55$ FY 2020/21 FY 2021/22 FY 2022/23 FY 2023/24 FY 2024/25 FY 2025/26 FY 2026/27 FY 2027/28 FY 2028/29 FY 2029/30 FY 2030/31 FY 2031/32 FY 2032/33 12% Final Budget Fiscal # of Units: Residential 18,214 18,460 18,735 18,846 18,968 19,072 19,156 19,181 19,206 19,231 19,256 19,281 19,306 NEW:projected Residential 225 275 222 243 209 168 50 50 50 50 50 50 50 Commercial 8,154 8,154 8,154 8,154 8,154 8,154 8,154 8,154 8,154 8,154 8,154 8,154 8,154 NEW:projected Commercial - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - Total Units:26,593 26,667 27,111 27,243 27,331 27,394 27,360 27,385 27,410 27,435 27,460 27,485 27,510 Carry forward Fund Balance 529,949$ 774,137$ 579,410$ 558,560$ 844,868$ 670,733$ 449,938$ 604,903$ 615,534$ 551,020$ 417,087$ 527,095$ 512,187$ Includes vehicle cash reserve Revenue: Monthly Stormwater Utility Fee/Unit 4.50$ 4.50$ 4.50$ 5.05$ 5.05$ 5.05$ 5.05$ 5.05$ 5.05$ 5.05$ 5.05$ 5.05$ 5.05$ Gross Revenues 1,473,177$ 1,440,100$ 1,464,000$ 1,651,000$ 1,656,300$ 1,660,100$ 1,658,100$ 1,659,600$ 1,661,100$ 1,662,600$ 1,664,100$ 1,665,600$ 1,667,200$ Grant Funds 152,152$ 16,906$ Other 8,734 - - - - - - - - - - - - Late Fees 635 1,500 750 750 750 750 750 750 750 750 750 750 750 Interest (385) 1,500 1,500 1,500 1,500 1,500 1,500 1,500 1,500 1,500 1,500 1,500 1,500 1,634,313$ 1,460,006$ 1,466,250$ 1,653,250$ 1,658,550$ 1,662,350$ 1,660,350$ 1,661,850$ 1,663,350$ 1,664,850$ 1,666,350$ 1,667,850$ 1,669,450$ Expenses: Personnel Total Personnel: 808,588$ 862,098$ 883,650$ 905,742$ 928,385$ 951,595$ 975,385$ 999,769$ 1,024,764$ 1,050,383$ 1,076,642$ 1,103,558$ 1,131,147$ Contracts/Services Outside Professional Services*99,836 120,200 88,500 38,600 82,700 37,800 82,900 38,850 39,100 38,250 38,400 83,550 39,550 Vehicle Repair & Maintenance a 7,771 15,000 15,400 15,800 16,200 16,650 17,100 17,550 18,000 18,450 18,950 19,450 19,950 Equipment Repair & Maintenance a 26,107 25,000 25,650 26,300 27,000 27,700 28,400 29,150 29,900 30,650 31,450 32,250 33,100 Rentals a 999 1,000 1,000 1,000 1,050 1,100 1,150 1,200 1,200 1,250 1,300 1,350 1,400 Tellecommuniations Postage a 167 300 350 400 450 500 550 600 650 700 750 800 850 Printing & Binding a 1,490 1,500 1,550 1,600 1,650 1,700 1,750 1,800 1,850 1,900 1,950 2,000 2,050 Travel & Training a 1,213 9,600 9,850 10,100 10,400 10,700 11,000 11,300 11,600 11,900 12,200 12,550 12,900 Membership a 1,025 2,675 2,750 2,850 2,950 3,050 3,150 3,250 3,350 3,450 3,550 3,650 3,750 Office Supplies a 3,219 4,000 4,100 4,250 4,400 4,550 4,700 4,850 5,000 5,150 5,300 5,450 5,600 Gasoline a 10,534 22,000 22,550 23,150 23,750 24,350 25,000 25,650 26,300 27,000 27,700 28,400 29,150 Non-Capitalized Equipment 285 - - - - - - - - - - - - Uniforms*a 882 3,100 3,200 3,300 3,400 3,500 3,600 3,700 3,800 3,900 4,000 4,100 4,250 Bad Debt Expense a 1,482 1,500 1,550 1,600 1,650 1,700 1,750 1,800 1,850 1,900 1,950 2,000 2,050 Field Supplies a 5,110 30,000 30,000 30,750 31,550 32,350 33,200 34,050 34,950 35,850 36,750 37,700 38,650 Depreciation - - - - - - - - - - - - - Regulatory 5,000 5,000 7,000 7,200 7,400 7,600 7,800 8,000 8,200 8,450 8,700 8,950 9,200 Safety a - 1,100 1,150 1,200 1,250 1,300 1,350 1,400 1,450 1,500 1,550 1,600 1,650 Administration & Financial Serv 200,642 165,660 169,850 174,100 178,500 183,000 187,600 192,300 197,150 202,100 207,200 212,400 217,750 Softwate Maintenance & Lic Stormwater Maintenance (OPS) Total Operations/Maintenance: 365,762$ 407,635$ 384,450$ 342,200$ 394,300$ 357,550$ 411,000$ 375,450$ 384,350$ 392,400$ 401,700$ 456,200$ 421,850$ Capital Outlay/Projects Other - - - - - - - - - - - - - Minor Assets - - 4,000 4,000 4,000 4,000 4,000 6,000 6,000 6,000 8,000 8,000 8,000 Grant Capacity - - - - - - - - - - - - - Vehicle 37,749 - - - - - - - - - - - - Building (Gate) - - - - - - - - - - - - Equipment 6,154 - 45,000 - 280,000 - 45,000 - - 280,000 - 45,000 - Equipment - - - - - - - - - - - - - Townwide Drainage Projects 171,872 385,000 170,000 115,000 226,000 570,000 70,000 270,000 312,750 70,000 70,000 70,000 570,550 General Infrastructure Maintenance - 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 Mutterer's Construction - - - - - 500,000 - - - - - - - Cat Ridge Alt - Erosion Repair 2 - - 150,000 - - - - - - - - - - Gravel Pit Wash - PC 515000 - - - - - - - - - - - Sierra Wash Construction (3-Phases) - 385,000 - - - - - 200,000 242,750 - - - 500,550 General Culvert Cleaning - Contractor - - 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 Pomegranate - - - - 156,000 - - - - - - - - Rancho Vistoso Culvert Repair - - - 20,000 - - - - - - - - - Naranja @ Ironwood RHS spillway Repair - - - 25,000 - - - - - - - - - Other 13,109 - - - - - - - - - - - - Lambert Lane II - - - - - - - - - - - - - Saddlehorn Place 45,315 - - - - - - - - - - - - Camino Bajio & Paseo Cordona 44,817 - - - - - - - - - - - - MUP Market Place 38,932 - - - - - - - - - - - - El Con Golf Path 29,699 - - - - - - - - - - - - CAPITAL LEASE PRINCIPAL-43937 - - - - - - - - - - - - - CAPITAL LEASE INTEREST - - - - - - - - - - - - - Total Capital Outlay 215,775$ 385,000$ 219,000$ 119,000$ 510,000$ 574,000$ 119,000$ 276,000$ 318,750$ 356,000$ 78,000$ 123,000$ 578,550$ Total Expenses: 1,390,125$ 1,654,733$ 1,487,100$ 1,366,942$ 1,832,685$ 1,883,145$ 1,505,385$ 1,651,219$ 1,727,864$ 1,798,783$ 1,556,342$ 1,682,758$ 2,131,547$ Surplus /(Deficit)244,188 (194,727) (20,850) 286,308 (174,135) (220,795) 154,965 10,631 (64,514) (133,933) 110,008 (14,908) (462,097) Total Cash Balance 774,137$ 579,410$ 558,560$ 844,868$ 670,733$ 449,938$ 604,903$ 615,534$ 551,020$ 417,087$ 527,095$ 512,187$ 50,089$ Contigency - -$ 242,500$ 297,400$ -$ 176,000$ 136,200 -$ 117,000$ 176,600$ 156,300$ - Vehicle Cash Reserve 215,073$ 259,840$ 304,607$ 354,774$ 124,940$ 175,107$ 180,274$ 230,440$ 280,607$ 50,774$ 100,940$ 106,107$ 156,274$ Cash Balance 559,064$ 319,570$ 253,953$ 490,094$ 545,792$ 274,831$ 424,629$ 385,093$ 270,413$ 366,314$ 426,155$ 406,080$ (106,184)$ 37.9% 22.2% 17.3% 29.7% 33.0% 16.6% 25.6% 23.2% 16.3% 22.0% 25.6% 24.4% -6.4% Total 774,137 579,410 558,560 844,868 670,733 449,938 604,903 615,534 551,020 417,087 527,095 512,187 50,089 Reserves 52.5% 40.2% 38.2% 51.2% 40.5% 27.1% 36.5% 37.1% 33.2% 25.1% 31.7% 30.8% 3.0% Projected Stormwater Fee - $5.05 (12% Increase) 2023 Projected Stormwater Utility Commission 6. Meeting Date:09/15/2022 Submitted By:Yarina Hynd, Public Works SUBJECT: DISCUSSION AND POSSIBLE ACTION REGARDING THE CANCELLATION OF THE OCTOBER 20, 2022 SWUC REGULAR SESSION MEETING RECOMMENDATION: N/A EXECUTIVE SUMMARY: N/A BACKGROUND OR DETAILED INFORMATION: N/A FISCAL IMPACT: N/A SUGGESTED MOTION: I MOVE to approve (or deny) cancellation of the October 20, 2022 SWUC Regular Session Meeting. Town of Oro Valley 2023/24 Stormwater Rate Review & Budget Scenarios September 15, 2022 Stormwater Utility Mission We are here to provide safe and efficient management of stormwater within the Town of Oro Valley. Thereby ensuring the promotion and protection of life, safety, water quality and the Town's working and natural environments. Adopted 2022/23 Stormwater Utility Budget June 16, 2022 The Oro Valley Town Council approved the 2023 budget Adopted 2022/23 Stormwater Utility Budget The Oro Valley Stormwater Utility 10-year Capital Improvement Program Adopted 2022/23Stormwater Utility Budget The Oro Valley Public Works Roadway and Drainage 10-year Capital Improvement Program Adopted 2022/23 Stormwater Utility Budget The Oro Valley Stormwater Utility Outside Funding Requests 10-year Capital Improvement Program Adopted 2023 Stormwater Utility Budget Scenario 1 SWU Fee Remains Constant and Outside Funding Comes in Adopted 2023 Stormwater Utility Budget Scenario 2 No Outside Funding Realized and Increase (26%) of SWU Fee to Cover Requests Over a 5-Year Period Adopted 2023 Stormwater Utility Budget Scenario 3 No Outside Funding Realized and Increase (12%) of SWU Fee to Cover Requests Over a 10- Year Period Questions? 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