HomeMy WebLinkAboutMinutes - Capital Improvement Program Technical Advisory Committee - 2/13/2009 s
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MINUTES
CAPITAL IMPROVEMENT
TECHNICAL ADVISORY COMMITTEE
REGULAR MEETING
KACHINA CONFERENCE ROOM
11000 N. LA CANADA DRIVE
ORO VALLEY, ARIZONA 85737
FRIDAY, FEBRUARY 13, 2009
REGULAR SESSION AT OR AFTER 2:00 PM
CALL TO ORDER
ROLL CALL
Attendees: Art Cuaron, Financial Analyst, Finance Dept.
ept.
Jerene Watson, Assistant Town Manager
Barry Gillaspie, Council Member Liaison
Tobin Rosen, Town Attorney
Aaron LeSuer, Commander, OVPD
Craig Civalier, Town Engineer
Ainsley Legner, Parks & Recreation Director
Susannah Myerson, Parks & Recs. Advisory Board Member
Peter Lamm, Finance and Bond Committee Member
Scott Merry, Planning and Zoning Commission Member
James Gardner, Parks Maintenance Supervisor, Parks and Recreation
Dave Parker, Stormwater Engineer, Public Works
Scott Nelson, Special Projects Coordinator, Planning & Zoning
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Kevin Verville, Information Technology Director
Mary Davis, Communications Administrator, Town Manager's Office
Alice Taylor, Senior Office Specialist, Finance Department
Discussion Points:
• Introductions were made of Committee members and staff.
• Mr. Cuaron reviewed the Capital Improvement
rocess and presented a
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brief overview and fund summary of the budget to the Committee.
• Mr. Cuaron presented the cycle and timeline of the Capital Improvement
process.
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• Mr. Cuaron informed the Committee that onlyprojects to be funded
by the
General Fund would be ranked.
• Ms. Watson told the Committee she would provide a summaryof the 18
projects the Town had listed on our Economic Stimulus list that was sent
to Congresswoman Giffords.
> Ainsley Legner, Parks and Recreation Director, presented the following
•
projects to the Committee for consideration:
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02/13/2009 Capital Improvement Tech. AdvisoryCommittee
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• James D. Kreigh Park— Field Lights Replacement
g p ement
• James D. Kreigh Park— One Additional Ramada
> Kevin Verville, Information Technology Director, presented the
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following projects to the Committee for consideration:
• Telephone System Replacement with VOIP
• Disaster Recovery of data and backup storage
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• Questions were asked by the Committee regarding operating costs for
the
new telephone system and backup storage. Councilman Gillaspie
questioned how much of the $800,000 cost was for wiring and Mr. Verville
replied that none was for wiring. Councilman Gillaspie also asked if this
project could be done incrementally and Mr. Verville replied plied no. Mr.
Verville was also asked if there was any considerationiven to retaining
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the PBX and he answered yes. Mr. Lamm also inquired as to whythe
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operating costs of the proposed system were higher than for the current
system and Mr. Verville replied the higher costs were due to software
maintenance and updates.
ACTION: Mr. Cuaron was asked by the committee top rovide a 5
year financial breakdown of leasing the equipment and the cost
per department.
ACTION: Ms. Watson asked Aaron LeSuer to check on possible
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funding for these two projects through a Homeland Securitygrant
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and/or a GITA (Government Information TechnologyAgency)
grant.
> Craig Civalier, Public Works Director, presented the followingprojects
j
p ects
to the Committee for consideration:
• Highway Fund Projects
o Oro Valley Surface Treatment
o New Sidewalk Installation
o Purchase new Cat Backhoe
o Purchase a Skidsteer Tractor
o Lease/Purchase Distributor Truck and Tank for Fog Seal Oil
•
o Lambert Lane Widening- LaCanada to 1st Avenue
o Magee Rd.-Oracle to N. 1st Avenue
o Naranja- Shannon to La Canada
o Pedestrian Bridge at CDO Wash
o Hardy Rd. Northern Intersection Round About
➢ Stormwater Projects
o 10 Ton Dump Truck— Lease purchase over 3 years
. . .
o Lomas De Oro Subdivision — FEMA Project
o Oro Valley Estates Drainage
•
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➢ Transit Services
o Oro Valley Transit Coyote Run — Purchase 2 Vans with State
Lottery Funds and Federal Funds
➢ Master Planned Project
o Rancho Vistoso Municipal Center
o Steam Pump Ranch
o Naranja Town Site
• Mr. Cuaron reviewed the following selection criteria with the Committee for
the ranking of the projects:
1. Public Health, Safety and Welfare
2. Supports Stated Community Goals
3. Fiscal Impact
4. Impact on Service Levels
5. Impact on Operations and Maintenance Costs
6. Legal Ramifications
7. Relationships to Other Projects
8. Avoidance of Future Capital Expenditures
Next Meeting
• The next meeting of the Capitol Improvement Technical Advisory
' 6th
Committee is tentatively scheduled for Friday, March at 9:00 a.m. in the
Kachina Room with a second meeting being held in late March.
Prepared by:
Alice Taylor
Senior Office Specialist