HomeMy WebLinkAboutMinutes - Capital Improvement Program Technical Advisory Committee - 2/29/2008 Town of Oro Valley
Capital Improvement Program Technical Advisory Committee
Regular Meeting
Kachina Conference Room
11000 N. La Canada Drive
Oro Valley, Arizona
Friday, February 29, 2008
9:00 a.m.
REGULAR MEETING
CALL TO ORDER AT 9:00 a.m.
ROLL CALL
PRESENT: Paul Loomis, Mayor
David Andrews, Town Manager
Stacey Lemos, Finance Director
Tobin Rosen, Town Attorney
Craig Civalier, Town Engineer
Daniel Sharp — Police Chief
Lyra Done — Parks and Recreation Advisory Board Member
Dan Toth, Finance and Bond Committee Member
Doug McKee, Planning and Zoning Commissioner
STAFF PRESENT: Sandra Abbey, Human Resources Director
Brian Garrity, Procurement Administrator
Art Cuaron, Finance Analyst
James Gardner, Parks and Recreation
PRESENT GENERAL FUND PROJECT SCORES AND RANKINGS
Ms. Lemos noted that everyone submitted their rankings and summed up the rankings.
1. Coyote Run Replacement Vehicle
2. Vestar Tenant Improvements
3. Town Hall Parking Overlay and Striping
4. Spillman Mapping Upgrade
5. Digital Information Management System
6. Employee Facility Security Phase Two Project
7. Town-wide Phone System Replacement
8. Dump Truck for Parks and Recreation
Budget is $600 - $700K range. This amount will fund projects 1 through 5 as ranked by
the Committee.
After discussion it was decided to fund the Digital Information Management System
contingent upon securing outside funding and to move the Town Hall Parking Overlay
and Striping to the 07/08 FY. This change allows the Employee Facility Security Phase
Two Project to receive funding in FY 08/09.
2/29/2008 Minutes, CIPTAC 2
PRESENT DRAFT CIP DOCUMENT
CIP document will be re-drafted according to the changes noted and presented to the
Committee at the next meeting.
HIGHWAY FUND PROJECTS
Ms. Lemos noted that the Highway Fund budget is approximately $800K for next year.
Mr. Civalier created a Memorandum prioritizing projects for use of the funds.
Town will investigate the merits of issuing a bond for $10 - $12M dedicated to roadway
improvements to bring roads up to 70-80 Condition Index Level. Once the roads are up
to that level, the remaining budget years our funding could be used to pay off the debt
service on those bonds and to pay for fog seal to keep roads in good condition. Debt
service for 20 years would be approximately $1M a year and approximately $500K a
year for fog seals. Would use HURF Fund revenues to pay back bonds.
STORMWATER UTILITY FUND PROJECT
Ms. Lemos opened discussion on accelerating the purchase of a street sweeper with a
Lease-purchase option and fund over 3-5 years. Rates for lease under 4% interest on
the lease and right now we are earning a little over 4% on investments. $190K for the
street sweeper will be moved from 2011 into 2009. As we would have sufficient funding
from the Stormwater Utility fee to pay for that debt service. Prefer 3 year debt service.
There are sufficient funds in the Stormwater Utility Fund for this. $56K-$68K a year
payments. Committee agreed to move the purchase into 2008/09 and pursue the
lease-purchase agreement.
TRANSIT FUND
Ms. Lemos opened discussion on the Park and Ride Facility if the budget amount would
still remain in the fiscal year identified in or if there will be a delay. Per Mr. Andrews
there is a Study Session is set for March 12, 2008 on this subject. Leave budget as is
for now and if something changes then we can modify the budget.
NEXT MEETING scheduled for March 14, 2008.
MEETING WAS ADJOURNED AT 10:00 a.m.
Prepared by:
Susann BeDell
Senior Office Specialist