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HomeMy WebLinkAboutMinutes - Oro Valley Public Library Review Committee - 6/8/2009 ACTION SUMMARY TOWN OF ORO VALLEY ORO VALLEY PUBLIC LIBRARY (OVPL) REVIEW COMMITTEE MEETING WORKING SESSION JUNE 8, 2009 11000 N. LA CANADA DRIVE KACHINA CONFERENCE ROOM REGULAR SESSION AT OR AFTER 4 PM CALL TO ORDER ROLL CALL Attendees: Mary Kim Dodson, OVPL Librarian Alistair Innes, Committee Member Jayne Kuennemeier, Committee Co-Chair Joseph "JR" Johnson, Committee Member (arrived at 5:40 p.m.) Doug McKee, Committee Chair Susan Mears, Committee Member Kathy Pastryk, Committee Member Jane Peterson, Library Clarence "Gene" Riser, Committee Member Tobin Rosen, Town Attorney Jerene Watson, Assistant Town Manager Stacey Lemos, Finance Director Arinda Asper, Recording Secretary Absent: Joy Nelson, Committee Member Discussion Topics • Action: The June 1, 2009 meeting minutes were approved unanimously with one requested correction (second page, sixth bullet) to provide more details on Mr. Rosen's clarification of primary and secondary taxes, as follows: Whether the municipal library property tax would be considered primary or secondary is not controlling. The approval of an initial property tax for a municipality requires a public vote. Because the Town of Oro Valley does not currently have a property tax in place, if a municipal library property tax were to be imposed, a vote would be necessary. The establishment of the property tax sets the baseline for any future property tax increases in accordance with the constitutional limits of 2% per year. Thus, the establishment of an initial property tax solely for library purposes would limit the Town's ability to increase property taxes in the future. • The committee discussed the following: o The figures on the number of items returned to the OVPL is probably not truly a representative figure, as approximately one third are items that came from OVPL's shelves, and the remaining two thirds come from other libraries. o Pima County library employees are said to be discouraged from paging from OVPL because they have to return items back to OVPL, and Pima County wants to cut down on those delivery-related costs. o Co-Chair Kuennemeier commented that the $544,000 funds that the Friends' brought would perhaps look more impressive on the report. Committee chose to not make the suggested change. 06/08/09 Minutes, Oro Valley Public Library Review Committee 2 • Action: The committee voted 7—0 to replace the cover photo on the front page of the report with the picture showing the front entrance of the library that more clearly shows the library name. • The committee requested the following be added to or changed on the Final Report: o Include three distinct tabs, for Executive Summary, Discussion, and Appendices. The appendices will be separated by blank colored sheets of paper, and Appendix 8 will be printed in color. o Remove the notation next to Joy Nelson's name on the front cover sheet. o Include Jan Norbury's name on the front cover sheet. o Remove the notation next to John Musolf's name on the front cover sheet. • The committee reviewed pages 2 through 19 of the Final Report, discussed the report thoroughly, and made a number of changes, which are to be modified by staff and reviewed jointly by staff and Chair McKee prior to the final printing of the report. • Action: The committee voted 6 -1 (with Chair McKee opposed)to replace the language in the second bullet in the "Recommendations" on page 7 of the report, to read as follows: "Increase General Fund revenues through a form of bridge financing based on a utility or similar tax that does not require a public vote. The term would coincide with the expiration of the IGA in 2012." • Action: The committee voted 7—0 to remove bullet three from the "Recommendations", and to move this language to the "Findings" section of the report. • Action: The committee voted 7—0 to reword the fourth bullet in the "Recommendations" to read as follows: "Improve the reimbursement rate through early discussions with the County Administrator and the Board of Supervisors, in advance of the expiration of the IGA on June 30, 2012." • Action: The committee voted 7—0 to remove the last three sentences of the final paragraph on page 8 (under Financials), with a friendly amendment(also voted 7— 0) to add the following language to this same paragraph: "It is believed that this would have a minor impact on the Town's property owners." • Committee had a lengthy discussion about the last bullet on the "Recommendations" (page 7) to explore the idea of changing the State Statutes to facilitate a Municipal Library District. Committee members voiced their opinion that while this might be a long-term recommendation, it should have considerably less prominence in the report. • Committee discussed the possibility holding an informal meeting to do a practice run of the presentation and to view Chair McKee's planned Powerpoint presentation. Adjournment: Meeting adjourned at 7:25 p.m. Prepared by: i Arinda Asper Senior Office Specialist