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Home My WebLink AboutMinutes - Oro Valley Public Library Review Committee - 5/4/2009 MINUTES TOWN OF ORO VALLEY ORO VALLEY PUBLIC LIBRARY (OVPL) REVIEW COMMITTEE MEETING WORKING SESSION MAY 4, 2009 11000 N. LA CANADA DRIVE HOPI CONFERENCE ROOM REGULAR SESSION AT OR AFTER 5:30 PM CALL TO ORDER ROLL CALL Attendees: Mary Kim Dodson, OVPL Librarian Alistair Innes, Committee Member(left early due to illness) Jayne Kuennemeier, Committee Co-Chair Joseph "JR" Johnson, Committee Member Doug McKee, Committee Chair John Musolf, Committee Member(resigned during meeting) Kathy Pastryk, Committee Member Clarence "Gene" Riser, Committee Member Joseph Andrews, Chief Civil Deputy Town Attorney Arinda Asper, Recording Secretary Absent: Joy Nelson, Committee Member Susan Mears, Committee Member Discussion Topics • Action: April 20, 2009 meeting minutes were approved with the following correction; Tenth bullet, eighth sub-bullet, the word "not" was added, to read: "Committee clarified that collections bought by Friends would not stay in the Library." • Action: April 27, 2009 meeting minutes were approved with the following correction: First bullet, fourth sub-bullet, the words "would not"were struck out and replaced with "may" to read: "The transfer of the OVPL may change the amount of taxes that Oro Valley residents will continue to pay." • Committee members discussed the following: o Upon presentation of the HR Analysis, it was stated that the information presented may not be current, and this item was tabled to the next meeting. o Mr. Musolf gave a report on his review of the eleven City of Tucson leases. All leases are identical in language, with one exception: The Wilmot library lease sets out that the turnover for that library would be delayed until May 2008 in order to allow for the completion of the bond project. o The committee discussed the findings of the January 2008 Community Survey and Councilmember Latas' recent survey. It was suggested that if the Latas survey is referenced in the committee's final report, this reference should be prefaced with a caveat regarding the vagueness of the survey. o Co-Chair Kuennemeier presented an oral report on the impact to programs if the library is turned over, and will follow up with a written report. The committee discussed the possibility of attaching a monetary value to the potential loss of programs, while agreeing that it would be difficult to quantify. o Ms. Dodson told the committee of a conversation with Richard Elias, who informed her that Pima County did not want to take over the library unless the Town was willing to pay Pima County. Co-chair Kuennemeier commented that this was also what she understood Mr. Huckleberry's position to be. Members questioned the committee's purpose if Pima County already has decided the library's future. 05/04/09 Minutes, Oro Valley Public Library Review Committee 2 o Mr. Musolf submitted his written resignation, stating that he had been contemplating resigning but was unsure at the onset of tonight's meeting, and adding that the committee's comments about the committee's purpose was what had decided him. o Ms. Peterson gave a presentation on the impact that a turnover would have on the management of the Library's collection. She estimated the value of the OVPL inventory will be diminished at a rate of 100 items leaving the library daily, with an eventual stabilization. o Ms. Peterson elaborated on her chart showing the Library's participation in Town events and projects. A turnover would create a loss of integration of volunteers from the Library, as well as a loss of participation by Library staffers during work hours. The committee discussed the possibility of arriving at the total number of hours lost, with a multiplier of $25/hour in wages, to arrive at the monetary value. o Ms. Kuennemeier will be attending the next Friends meeting, and will bring back any relevant information to the committee, including the estimated worst case loss of Friends' financial support in the event of a turnover. o The committee discussed the Questions table, with the following highlights. • Committee members Dodson, Peterson and Riser provided written responses to questions requested by Chair McKee. • Marana contributed $250,000 towards their library's construction, and does not pay any ongoing costs. • The committee decided to not seek any additional information from Ms. Ledeboer. • Mr. Andrews explained that while the an IGA cannot "override" the provision that Oro Valley shall operate the building as a library for 25 years, an IGA could potentially be written to get around this provision. • Mr. Andrews explained that while an IGA cannot "override" the provision that Oro Valley not charge a fee, a new contract could be written. The committee questioned the wisdom of charging non-Pima residents, weighing the potential backlash of such an action against the small number of non-residents who might use the library. • Mr. Andrews suggested removal of"worse case" language in question #20, and suggested the committee come up with ranked options and supporting reasoning. o The committee discussed scheduling meetings with individual members of the County Board of Supervisors, after the committee's recommendation is presented to Town Council. Mr. Andrews suggested the committee ask the Council's direction on this before proceeding. o Co-chair Kuennemeier, reading the Scope of Work from the Feb. 2, 2009 Town Council Communication, restated the committee's function. She suggested summarizing the latest IGA, providing operational cost information, identifying potential additional funding sources, offering suggestions to balance the budget, and providing ranked recommendations. o The Chair and Co-chair will draft an outline for the ranked recommendations. Committee members will review the outline and discuss at the next meeting. Next Meeting: Monday, May 18, 2009 @ 5:30 p.m. —TOV (Hopi Conference Room) Adjournment: Meeting adjourned at 8:20 p.m. Prepared by: (1/://dee,a--,_ Arinda Asper Senior Office Specialist