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HomeMy WebLinkAboutMinutes - Oro Valley Public Library Review Committee - 4/20/2009 . w MINUTES TOWN OF ORO VALLEY ORO VALLEY PUBLIC LIBRARY (OVPL) REVIEW COMMITTEE MEETING REGULAR SESSION APRIL 20, 2009 11000 N. LA CANADA DRIVE HOPI CONFERENCE ROOM REGULAR SESSION AT OR AFTER 5:30 PM CALL TO ORDER ROLL CALL Attendees: Mary Kim Dodson, OVPL Librarian Alisdair Innes, Committee Member Joseph "J.R." Johnson, Committee Member Jayne Kuennemeier, Committee Co-Chair Doug McKee, Committee Chair Susan Mears, Committee Member John Musolf, Committee Member Kathy Pastryk, Committee Member(arrived after start of meeting) Jane Peterson, OVPL Administrator (arrived after start of meeting) Clarence "Gene" Riser, Committee Member Joe Andrews, Chief Civil Deputy Town Attorney Arinda Asper, Recording Secretary Absent: Joy Nelson, Committee Member Public Attendees: Bill Adler Discussion Points o ACTION: April 6, 2009 meeting minutes were approved with the following corrections. • In two places on page two, the minutes refer to "two" subcommittees. There were a total of three subcommittees formed. • Committee Member Gene Riser was part of the group that met on April 7th to prepare for the Chair's presentation to Town Council. • On page two, fourth bullet point, the following was struck from the first sentence: "...based on the established Guiding Principles." o Chair McKee reported on his presentation to Town Council on April 8, 2009. o Co-Chair Kuennemeier asked for clarification on the reference to regional data on the Town Council Communication that established the committee. It was suggested that the question be directed to Assistant Town Manager Jerene Watson. o Item 6 (HR Evaluation of Tucson's Employee to County Terms in Their IGA) will be continued to the May 4th meeting, once copies of relevant emails and reports are distributed to the committee members. ti 0 04/20/09 Minutes, Oro Valley Public Library Review Committee 2 o The committee had a short discussion on a library's impact on the community's economic development, and concluded that the data supplied to them by staff referred mostly to small businesses, and did not include much detail. o The committee discussed the distinction between academic research and community libraries. o The committee commented on Pima County staff's decision to not attend any future committee meetings. Committee members discussed the option of requesting that Oro Valley Library staff also not attend future meetings, but no decision was made. o Ms. Peterson reported on the status of the Library's budget discussions, including her report to Town Council. o The committee discussed the comparison between the Pima County and Oro Valley Libraries, noting that while the County's annual budgets have been increasing, Oro Valley's budget is decreasing. o Mr. Musolf, representing his subcommittee, presented a position paper, gave a PowerPoint presentation and reported his recommendations to turn the library over to Pima County. Committee members had questions and discussion on the following topics. • Return of new (express) books to original library • County will not let branches micromanage their operation • Oro Valley will still have to fund the County, even if library is turned over to County (Mr. Andrews noted that these details will be in the negotiations). • Mr. Johnson noted his problem with the recommendation is that it gives the appearance that Oro Valley is operating from a position of strength, which is clearly not the case. • Chair McKee offered the following critique and said that the report needs to: • Show the best opinion on what is going to change (worse case, best case, most likely to occur case) • Show the net, rather than the gross, effect on General Fund • Show how the change will affect the ends users, the Town's budget, and the property owners • Sell itself by giving reasons why the recommendation makes sense o Ms. Mears said that she has concerns about the way the committee has been split into two separate teams, how this separation was not discussed at formation of the committee, and how it has divided the group. It was explained that this was an item to be brought forth under"Future Agenda Items" o Job differentials will be outlined in Sandra Abbey's report. 04/20/09 Minutes, Oro Valley Public Library Review Committee 3 o Committee clarified that collections bought by Friends would not stay in the Library. It was suggested that an accounting distinction be made showing what is paid by Friends o Co-Chair Kuennemeier, representing her subcommittee, presented a position paper and reported her recommendations on why the library should remain a satellite. • Mr. Innes added his financial recommendations, which were outlined in writing, and which he explained were a three-year "bridge" until the economy improves. His recommendation included an increased utility tax • Chair McKee offered the following critique and said that the report needs to: • Identify changes if the library is turned over to the County • Identify what the "loss of control" would mean to the average user • Firm up any "may or may not" statements in the report o Chair McKee presented his report to "Go it Alone", which would entail withdrawal from the Library District and the establishment of a municipal library district (and library tax). o The committee discussed how to begin the final report to Town Council. Mr. Andrews suggested the formation of a subcommittee to hold a "working session" and report back to the committee. Co-Chair Kuennemeier suggested that committee members draft a two-page report on their recommendation. o Future Agenda Items • Sub-committee will hold a "working session" on April 27, 2009 and will email their outline to the committee members (for discussion at the May 4th meeting) Next Committee Working Meeting: Monday, April 27, 2009 @ 5:30 p.m. —TOV (Hopi CR) Next Regular Meeting: Monday, May 4, 2009 @ 5:30 p.m. —TOV (Hopi CR) Adjournment: Motion was made, and seconded, to adjourn. Meeting adjourned at 7:59 p.m. Prepared by4: • Arinda Asper Senior Office Specialist