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HomeMy WebLinkAboutMinutes - Oro Valley Public Library Review Committee - 3/23/2009 i 4, MINUTES TOWN OF ORO VALLEY ORO VALLEY PUBLIC LIBRARY (OVPL) REVIEW COMMITTEE MEETING REGULAR SESSION MARCH 23, 2009 HOPI CONFERENCE ROOM 11000 N. LA CANADA DRIVE REGULAR SESSION AT OR AFTER 5:30 PM CALL TO ORDER ROLL CALL Attendees: Sharla Darby, Wheeler Taft Abbet Branch Library Manager Mary Kim Dodson, OVPL Librarian Alisdair Innes, Committee Member Joseph "J.R." Johnson, Committee Member Jayne Kuennemeier, Committee Co-Chair Nancy Ledeboer, Pima County Library Director Doug McKee, Committee Chair Joy Nelson, Committee Member Susan Mears, Committee Member John Musolf, Committee Member Kathy Pastryk, Committee Member (arrived at 6:15 p.m.) Jane Peterson, OVPL Administrator Clarence "Gene" Riser, Committee Member Jerene Watson, Assistant Town Manager Stacey Lemos, Finance Director Tobin Rosen, Town Attorney Arinda Asper, Recording Secretary Guest Speakers: Marjorie Gerdes, Pima County Library Advisory Board Cat Strong, OVPL Technology Librarian Kevin Verville, Information Technology Director Public Attendees: Bill Adler, Bob Delaney Discussion Points o ACTION: March 9, 2009 meeting minutes were approved with the following correction: the Pima County Board of Supervisors acts as the Library District Board, and sets the budget, the tax rate and approves policies. The Library District Board is not to be confused with the Library Advisory Board, which is a different entity. o Ms. Gerdes, who has been with the OVPL Friends since their inception, gave an overview of the Pima County Library Advisory Board, explained the Board's purpose, composition and philosophy, and answered questions. o Mr. Verville gave a PowerPoint presentation titled OVPL Library Technology Snapshot, identifying minor areas of distinction technologically between PCPL and OVPL, and answered questions. o Ms. Strong gave a PowerPoint presentation on Web 2.0 and Library 2.0 concepts, identifying minor areas of different usages between PCPL and OVPL, and answered questions. 03/23/09 Minutes, Oro Valley Public Library Review Committee 2 o Ms. Nelson gave an overview of the Green Valley Friends of Library, explained their programs, processes, and history, and answered questions. o Ms. Lemos gave a presentation (with accompanying materials) on the following topics: ■ Cost to OV residents of the County Library District ■ Cost savings measures that can be taken to reduce the Net cost to OV under the current IGA ■ Other revenue possibilities o Mr. Adler, who had requested to address the committee, offered his viewpoint on the potential transfer of the library to Pima County. He agrees with Mr. Doug Forester (Treasurer for Friends of the OVPL who spoke at the last meeting) in that the community likes things as they are, but differs with some in the community in that he is willing to pay for it and is in favor of the increased utility tax. He further recommended the utility tax be doubled, with the increased revenues earmarked for the library. o Ms. Peterson elaborated on the cost savings measures recently taken by the Library which were outlined in an email distributed to the committee. She reported that a suggestion had been received to ask Pima County for 100% reimbursement of costs to operate OVPL, more than covered by the library tax, and also suggested that the County give OVPL more leeway to maintain the sense of community. o Ms. Watson explained the suggestion to go to the entire Board of Supervisors was for the purpose of asking decision makers who have the authority to act to respond to their constituency. She also reminded the committee that the status report to Town Council was soon approaching. o Mr. Musolf identified 10-12 things that he has financial questions about, and agreed to meet independently with Ms. Peterson and Ms. Lemos. o The following Future Agenda Items were discussed: ■ HR evaluation ■ Economic Development goals ■ Guiding Principles ■ Performance measures from comparably-sized towns and larger municipalities ■ Budget in guiding principles ■ Exact questions that Town Council asked Next Meeting • Monday, April 6, 2009 @ 5:30 p.m. —Town Of Oro Valley (Hopi CR) Adjournment • A motion was made, and seconded, to adjourn. Meeting adjourned at 8:17 p.m. Prepared by: Arinda Asper Senior Office Specialist