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HomeMy WebLinkAboutMinutes - Oro Valley Public Library Review Committee - 3/9/2009 MINUTES TOWN OF ORO VALLEY ORO VALLEY PUBLIC LIBRARY (OVPL) REVIEW COMMITTEE MEETING REGULAR SESSION MARCH 9, 2009 KACHINA CONFERENCE ROOM 11000 N. LA CANADA DRIVE REGULAR SESSION AT OR AFTER 5:30 PM CALL TO ORDER ROLL CALL Attendees: Sharla Darby, Wheeler Taft Abbet Branch Library Manager Mary Kim Dodson, OVPL Librarian Alistair Innes, Committee Member Joseph "J.R." Johnson, Committee Member Jayne Kuennemeier, Committee Co-Chair Nancy Ledeboer, Pima County Library Director Doug McKee, Committee Chair Susan Mears, Committee Member John Musolf, Committee Member Kathy Pastryk, Committee Member Jane Peterson, OVPL Administrator Clarence "Gene" Riser, Committee Member Tobin Rosen, Town Attorney Arinda Asper, Recording Secretary Guest Speaker: Doug Forester, OV Friends Treasurer/Library Volunteer of the Year Public Attendees: Bill Adler Discussion Points • ACTION: February 23, 2009 meeting minutes were approved with no changes. • Materials provided by, or at the request of, committee members were distributed. • The Green Valley Friends will give a report at the next meeting. • Guest Speaker Doug Forester, OV Friends Treasurer, presented a written report to the committee, elaborated on his report, and answered committee members' questions. • OVPL has two types of volunteers. Ninety are OV Friends volunteers, who work in book sales, in the bookshop, and who facilitate the OV Friends' donation funding. The OVPL has approximately 100 volunteers who perform various tasks in the library and are managed by the Library's volunteer coordinator. • Ms. Ledeboer explained that except for the Metro Friends (who are more organized, have their own building, have a paid warehouse manager), money donated to the libraries is for programs and not for operational expenses. The Library Friends activities are not monitored or managed by Pima County or the Library District. • OVPL staff explained their collection development process, comparing purchase of books from both Amazon.com and Baker&Taylor. • OVPL does not have an adequate budget for book purchases, and the OV Friends' donations supplement that budget. • Ms. Lemos answered questions about how the OV Friends donations are accounted for in the TOV financial system, in a deposit payable account. • Mr. Rosen explained that a written agreement between the Town and a non-profit is not necessary in order to have the non-profit donate money to the OVPL. Ms. Kuennemeier • 03/09/09 Minutes, Oro Valley Public Library Review Committee 2 explained that a past TOV Resolution acknowledged the existence of the OV Friends non-profit and that they would be donating money to the Library. • Ms. Mears shared her concern about some non-objective language contained on the Oro Valley Friends website, and said that she felt it was be beneficial to look on the committee's assignment with an open mind, and based more on fact than on emotion. • In response to a question about what should be included in future IGAs, Mr. Forester said he could not answer that question. Mr. Rosen said that serious concerns could be included in an IGA. Mr. Innes offered important points that should be included in IGAs. • Mr. Rosen discussed the key features of the turnover IGA and subsequent lease agreement that was drafted to address details. Ms. Ledeboer contributed to the explanation of the process that took place when the IGA was signed. • Ms. Ledeboer offered insight of how the 2.5% reduction in the County's budget has affected the libraries, and explained how the future IT upgrade would affect the OVPL. • Mr. Rosen explained the Library District's powers and responsibilities and referred to the copies of relevant State statutes, including the statute that allows cities or towns to assess a tax to help maintain a library. • The Pima County Board of Supervisors acts as the Library District Board and sets the budget, the tax rate and approves policies. The next Board meeting is on March 16th, and OVPL Review Committee members are invited to attend. The Library District Board is not to be confused with the Library Advisory Board, which is a different entity. invited to attend. • Library bonds can be issued, but it is usual County strategy to package bonds. • Pima County has the right to rename libraries; this could be an issue with the OVPL. Ms. Ledeboer said that renaming of libraries, a sensitive issue, has been done jointly with the affected jurisdiction. An IGA could include a provision that the library not be renamed. • Ms. Ledeboer gave an explanation of the purpose and history of the 12-person board Pima County Foundation, which is separate from the Friends' non-profits. • Mr. McKee reported on what other counties are doing, and offered spreadsheets to explain his research. • The OVPL cannot charge a fee to Pima County residents who use the OVPL. • Future Agenda Items: o Internet Filtering System —A suggestion was made to have J. Peterson ask K. Verville to address this issue. o Change of items from March 23 and April 6 dates to accommodate staff who have a meeting conflict on April 6. Next Meeting • Monday, March 23, 2009 @ 5:30 p.m. —Town Of Oro Valley (Kachina CR) Adjournment • A motion was made, and seconded, to adjourn. Meeting adjourned at 8:03 p.m. Pr red by: / cit. Arinda Asper / Senior Office Specialist