HomeMy WebLinkAboutMinutes - Government Review Task Force - 12/3/2001 TOWN OF ORO VALLEY
GOVERNMENT REVIEW TASK FORCE
MEETING MINUTES
December 3, 2001
• The thirtieth Government Review Task Force meeting was called to order by
Chairman Paul Loomis at 4:32 p.m.
• ATTENDANCE:
• Chairman Paul Loomis
• Vice Chairman Jim Kriegh
• Marilyn Cook
• Don Dvorak
• Richard Feinberg
• Larry Holden
• Susan Baczkiewicz
• Kathi Cuvelier (arrived 5:10 p.m.)
• Dan Dudley (excused)
• APPROVAL OF MINUTES. Marilyn Cook motioned for approval of the
November 19, 2001 meeting minutes with revisions as discussed. Seconded
by Larry Holden. Motion carried 5-0.
• APPOINTMENT TO BOARDS/COMMISSIONS. Chairman Loomis opened
the discussion of the review of the draft letter(s) to the Council concerning the
Board/Commission Appointment Process and the Board/Commission Policies
& Procedures. The GRTF decided to combine the two memos into one
comprehensive memo. Based upon the draft memo submitted by Vice-
Chairman Kriegh, the discussion continued as follows:
• 111 — the fist word was revised to read "This."
• Attachment B — revisions were made to the row, which now reads,
"Term and Term Limits," and to the row "Evaluation." The GRTF
discussed whether they wanted to recommend a type of evaluation
for Board/Commission members. Don Dvorak was in favor of self-
evaluation. Richie Feinberg suggested that each Board/
Commission should implement their own policy surrounding
evaluation. Vice-Chairman Kriegh felt that non-attendance was an
automatic criterion when evaluating a Board/Commission member.
Marilyn Cook thought that an evaluation should occur during the
Board/Commission's annual retreat. Larry Holden didn't feel that
volunteers should be evaluated.
• Attachment E - the listing of Attachment E was deleted since the
Board/Commission descriptions are a part of the Volunteer
Application Form.
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• ¶4 — Richie Feinberg felt it necessary that the GRTF should distinguish
their recommendations from the policies and procedures from the
appointment process. In order to reflect that, the first sentence was
revised to read, "...any one recommendation for how to fill an opening,
but suggests that all of the various processes and options are viable
and dependent more upon individual preference and Board/
Commission function." In addition, the last sentence was revised by
including the word "of" after "review" and before "the attachments."
• ¶9 —the first sentence was revised to read, "...annual retreat for review
and evaluation of the policies and procedures. The GRTF
recommends that the Board/Commission develop a self-evaluation
form to provide to members yearly for their personal use. This form
should be part of the policies and procedures."
Don Dvorak motioned to submit the memo and attachments, with revisions
as discussed, to the Council for consideration and action. Seconded by
Richie Feinberg. Motion carried 5-0.
. ADJOURNMENT. Vice-Chairman Kriegh motioned to adjourn the GRTF
indefinitely unless a Special Meeting was called by Chairman Loomis or the
GRTF was dissolved by the Council. Seconded by Marilyn Cook. The GRTF
adjourned at 5:20 p.m. Motion carried 5-0.
RESPECTFULLY SUBMITTED,
TOWN OF ORO VALLEY
c' el.:14-.1-4-4.e/t
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Su an I. Baczkiewicz
Civil Paralegal
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