HomeMy WebLinkAboutMinutes - Government Review Task Force - 10/22/2001 TOWN OF ORO VALLEY
GOVERNMENT REVIEW TASK FORCE
MEETING MINUTES
October 22, 2001
• The twenty-seventh Government Review Task Force meeting was called to
order by Vice-Chairman Jim Kriegh at 4:31 p.m.
• ATTENDANCE:
• Chairman Paul Loomis (arrived 4:58 p.m.)
• Vice Chairman Jim Kriegh
• Marilyn Cook (excused)
• Don Dvorak
• Richard Feinberg (arrived 4:36 p.m.)
• Larry Holden
• Susan Baczkiewicz
• Kathi Cuvelier
• Dan Dudley
• APPROVAL OF MINUTES. Don Dvorak motioned for approval of the October
8, 2001 meeting minutes with revisions. Seconded by Larry Holden. Motion
carried 4-0.
• APPOINTMENT TO BOARDS/COMMISSIONS. Vice-Chairman Kriegh
opened the discussion with an introduction of Doug White, Chairman of the
Parks & Recreation Advisory Board, who served in a similar capacity for the
City of Payson, Arizona. Mr. White likes the outline provided by the GRTF
and feels it should be used as a guideline, but believes the Parks/Rec should
have an opportunity for creativity in creating their own Policies/Procedures.
He addressed the items contained in the outline referencing the
Board/Commission appointment process as follows:
• §11(C): important in order to avoid stale membership because it
provides opportunity for fresh ideas. Before seeking re-appointment
after three successive terms have expired, Mr. White suggests a one-
year `waiting' period
• §11(B): likes the idea of a Board retreat in order to bring priorities forth
from each Board member
• §11(D): also important to stagger membership to allow for adequate
time to find interested volunteers and educate the volunteers.
• §III(C)(1): would prefer not impose such restriction regarding
residency, though sees both strengths and weaknesses to do so
• §III(C)(2): opinion that requirement to complete CPI is not necessary
as a requirement for membership
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• §III(C)(3)(b): feels that a minimum of 4 hours per week is appropriate
since watching/participating in ball games at the parks and gathering
feedback from members of the community concerning the parks and
recreation in the Town is crucial
• §IV(A): even though the position is posted/advertised, it still is difficult
to find volunteer candidates especially when looking at demographics
• §IV(B): used the new `condensed' application form - liked the new
format but had made a few adjustments
• §IV(C): feels a three-member interview team is comfortable, and
should include the Town Manager, Chairman or Vice-Chairman, and
Council Liaison. Mr. White feels it necessary to include the Council
Liaison who acts as an advocate at Council Meetings. Further, Mr.
White explained that he would prefer not to include a Parks/Rec Board
Member in the selection process.
• §IV(C)(2): Mr. White looks for a person who has a lot of energy, is
creative, attentive, answers questions to the point, and actually uses
the parks within the Town
• §IV(C)(3)(a)(ii): personally telephones new volunteers to welcome
them to the Board
• §IV(C)(3)(b)(ii): feels that if a volunteer candidate is not selected, then
the Town owes the volunteer an explanation (not too much detail
required) because although this volunteer was not selected at that
time, that same volunteer may be needed in the future.
• §IV(E)(1): believes it is not important to include a probation period as it
is to conduct a thorough interview
• §IV(E)(3): if a volunteer does not participate, then a majority vote to
remove that volunteer is in place
• §V(A): feels that attendance must clearly be discussed as a new
volunteer joins the Board
• APPOINTMENT TO BOARDS/COMMISSIONS - continued. The GRTF
reviewed the draft recommendation memo/packet to the Council concerning
the appointment process and policies, and offered a few revisions. See draft
memo attached. Also, Chairman Loomis asked that a chart be developed to
address the overall views of the Council Members and surrounding
municipalities. See chart attached.
• NEW BUSINESS. Chairman Loomis stated that the extension of the GRTF
was approved. The extension will extend the Task Force through to the end
of the year which may entail Special meeting dates in order to complete all of
the tasks charged to the GRTF.
• NEXT MEETING.
The next regularly scheduled meeting is set for November 5 2OO1 at 4O
Ni ., and a meeting is set for November 19, 2001, at 4:30 p.m. to review the
draft letter concerning the Town Council Rules & Procedures as a guideline
for the Advisory Boards. The upcoming agenda will address the following:
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• Approval of October 22, 2001 Minutes
• Review of Discussion with Parks & Recreation Advisory Board Chair
concerning Board/Commission Appointment process
• Review draft cover letter with attachments concerning the
Boards/Commissions Appointment process
• New Business
• Discussion of Next Meeting/Agenda
. ADJOURNMENT. Don Dvorak moved to adjourn at 5:54 p.m. Seconded by
Richie Feinberg. Motion carried 4-0.
RESPECTFULLY SUBMITTED,
TOWN OF ORO VALLEY
C
Sun I. Bacz iewicz 1 :14Artff
Civil Paralegal
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