HomeMy WebLinkAboutMinutes - Government Review Task Force - 9/24/2001 TOWN OF ORO VALLEY
GOVERNMENT REVIEW TASK FORCE
MEETING MINUTES
September 24, 2001
• The twenty-sixth Government Review Task Force meeting was called to order
by Chairman Paul Loomis at 4:33 p.m.
• ATTENDANCE:
• Chairman Paul Loomis (arrived 4:38 p.m.)
• Vice Chairman Jim Kriegh
• Marilyn Cook
• Don Dvorak
• Richard Feinberg
• Larry Holden
• Susan Baczkiewicz
• Kathi Cuvelier (arrived 4:38 p.m.)
• Dan Dudley (arrived 4:40 p.m.)
• APPROVAL OF MINUTES. Marilyn Cook motioned for approval of the
September 10, 2001 meeting minutes. Seconded by Larry Holden. Motion
carried 5-0.
• APPOINTMENT TO BOARDS/COMMISSIONS.
• Chairman Loomis opened the discussion with a review of the meeting with
Planning & Zoning Commission Vice-Chair Martha Briggs and
Development Review Board Vice-Chair Nancy Mager. Some of the GRTF
members felt that Ms. Briggs and Ms. Mager had a defensive posture but
assumed that the Boards/Commissions may be more receptive to the
GRTF's proposal of Policies/Procedures if GRTF presented to each
Board/Commission an "outline" as a guide and not as a final document.
Chairman Loomis reiterated that the GRTF should recommend an outline
format and designate those Policies/Procedures that are mandatory and
those that are open for interpretation and/or modification by the
Board/Commission.
• Don Dvorak agreed that if the Board/Commission had a hand in preparing
their Policies/Procedures, then they may be more receptive to the GRTF's
recommendations.
• Larry Holden felt that each Board/Commission should have an annual
work plan as does the Planning and Zoning Commission.
• The GRTF felt that they need not speak with all Boards/Commissions in
order to complete the Boards/Commission Outline, but Marilyn Cook felt it
necessary to speak with the Parks & Recreation Advisory Board. Town
Clerk Kathi Cuvelier will invite the Chairman and/or Vice-Chairman to the
next regularly scheduled meeting.
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• Chairman Loomis suggested providing each Board/Commission with a
copy of the Town Council Parliamentary Rules & Procedures and Code of
Conduct along with a cover letter to review the document and adapt or
modify the document to suit the scheme of their Board/Commission. The
GRTF felt that each Board/Commission should establish their own rules
while using the approved Town Council Parliamentary Rules &
Procedures and Code of Conduct document as a guideline.
• NEW BUSINESS. An excerpt from the International Institute of Municipal
Clerks News Digest, which provided a bullet summary of"Tips for Handling
Public Input" was presented for discussion. Richie Feinberg addressed the
GRTF with his findings based upon discussions with the City of Scottsdale
Mayor and City of Scottsdale Council Member (and architect) David Ortega.
Both felt that the position of the podium to the left of the dais was a better
design since it maintained the image of the speaker addressing the Council
while extending a courtesy to the audience. In addition, Town Clerk Kathi
Cuvelier spoke of a field trip to view the City of Gilbert Council Chambers and
discovered a very sophisticated layout. Among many impressive design
traits, the Gilbert Chambers includes a two-way presentation screen (directed
toward Council and the public), seating for the staff in front of the Council, and
the podium off to the left of the dais for a more public-friendly environment.
Town Clerk Kathi Cuvelier suggested that remodeling of our Chambers is a
consideration and will be incorporated in the Capital Improvement Plan
budget for the following fiscal year.
• NEXT MEETING.
The h next regularly scheduled meetings are set for MtAkftitit0:22E2PPIOt
4ppiii.!00. T h e upcoming agenda will address the following:
• Approval of September 24, 2001 Minutes
• Possible discussion with Parks & Recreation Advisory Board Chair
concerning Board/Commission Appointment process
• Review draft cover letter concerning the Town Council Rules &
Procedures and Code of Conduct document as a guideline for
Boards/Commissions
• Ongoing review of the Boards/Commission Appointment Process
• New Business
• Discussion of Next Meeting/Agenda
. ADJOURNMENT. Don Dvorak moved to adjourn at 5:55 p.m. Seconded by
Marilyn Cook. Motion carried 5-0.
RESPECTFULLY SUBMITTED,
TOWN OF ORO VALLEY
S an I. Baczkiewicz
Civil Paralegal
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