HomeMy WebLinkAboutMinutes - Government Review Task Force - 8/27/2001 TOWN OF ORO VALLEY
GOVERNMENT REVIEW TASK FORCE
MEETING MINUTES
AUGUST 27, 2001
• The twenty-fifth Government Review Task Force meeting was called to order
by Vice-Chairman Jim Kriegh at 4:32 p.m.
• ATTENDANCE:
• Chairman Paul Loomis (excused)
• Vice Chairman Jim Kriegh
• Marilyn Cook
• Don Dvorak (excused)
• Richard Feinberg (arrived at 4:36 p.m.)
• Larry Holden
• Susan Baczkiewicz
• Kathi Cuvelier
• Dan Dudley (excused)
• APPROVAL, OF MINUTES. Marilyn Cook motioned for approval of the
August 13, 2001 meeting minutes. Seconded by Larry Holden. Motion
carried 3-0. Also, Marilyn Cook motioned for approval of the August 6, 2001
Joint Study Session minutes. Seconded by Larry Holden. Motion carried 3-0.
• SCOPE OF WORK. Vice-Chairman Kriegh reviewed the progress of the
GRTF and noted the completion of 3 of the 5 tasks charged by the Council.
The GRTF completed the review of the Vice-Mayor Selection Policy, the
Town Council Policies & Procedures (now known as the Town Council Rules
& Procedures), and the issue concerning Council Membership from 5
Members to 7 Members. The GRTF is currently addressing the issue of
Appointments to Boards/Commissions, and pending is the issue of the
Advisory Boards/Commissions Rules Review.
• APPOINTMENT TO BOARDS/COMMISSIONS.
• Discussion of the Volunteer Application Form began with a review of the
responses received from various Boards/Commissions. Overall, the
Boards/Commissions thought the Form was acceptable. The Board of
Adjustment provided a more detailed review, and Bill Adler commented at
the meeting that if a volunteer candidate is not filling out the application in
detail, then it may be a concern that the volunteer may not study the Staff
reports in detail. The GRTF decided to include the following revisions:
• ¶ 1 - added a sentence, "Application will remain on file in the Town
Clerk's Office for a term of one year of receipt of the Application."
• 2nd question — added another line and revised to read, "Please listy our
volunteer services in Oro Valley and with other organizations...."
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• 3rd question — added another line and added a second sentence to
read, "Please describe an issue at a meeting of the Board/Commission
for which you have applied."
• 6th question — removed two lines
Marilyn Cook motioned to accept the Volunteer Application Form as a final
form with revisions as discussed, and to close this item. Seconded by
Richie Feinberg. Motion carried 4-0.
• Vice-Chairman Kriegh opened the discussion of the Board/Commission
Appointment outline (see attached) as follows:
• § II(A)(9) — need to include term and term limits
• § II(B)(1) - need to include term and term limits according to Articles of
Incorporation
• § II(B)(2) - need to include term and term limits according to Articles of
Incorporation
• § III — Larry Holden suggested that the GRTF ask to be included on the
various Board/Commission agendas for discussion of their job
descriptions and goals, or invite the various Chairpersons to the next
GRTF meeting. The GRTF decided to invite the Planning and Zoning
Commission and Development Review Board Chairpersons to the next
regularly scheduled meeting to address their job descriptions and
goals. It will be decided at the next meeting, which other Boards/
Commissions need to address the same. Town Clerk Kathi Cuvelier
stated that the Planning and Zoning Commission develop a Work Plan
every year of which is approved by Council.
• § IV(A) —Town Clerk Kathi Cuvelier confirmed that all postings/
advertisements are still current practices.
• § IV(B)(1) — revised for clarification
• § IV(B)(2) — revised for clarification
• NEXT MEETING.
The next regularly scheduled meeting is set for September'>1PMOC: Ag
0..1.0j., and the agenda will address the following:
• Approval of August 27; 2001 Minutes
• Discussion from Planning & Zoning Commission Chairperson
regarding Board/Commission Appointment process
• Discussion from Development Review Board Chairperson regarding
Board/Commission Appointment process
• Review of the Board/Commission Appointment process
• New Business
• Discussion of Next Meeting/Agenda
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• ADJOURNMENT. Larry Holden moved to adjourn at 5:56 p.m. Seconded
by Marilyn Cook. Motion carried 4-0.
RESPECTFULLY SUBMITTED,
TOWN OF ORO VALLEY
Susan I. Baczkiewicz
Civil Paralegal
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