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HomeMy WebLinkAboutMinutes - Government Review Task Force - 8/13/2001 TOWN OF ORO VALLEY GOVERNMENT REVIEW TASK FORCE MEETING MINUTES AUGUST 13, 2001 • The twenty-fifth Government Review Task Force meeting was called to order by Vice-Chairman Jim Kriegh at 4:35 p.m. • ATTENDANCE: • Chairman Paul Loomis (arrived at 4:58 p.m.) • Vice Chairman Jim Kriegh • Marilyn Cook • Don Dvorak (excused) • Richard Feinberg • Larry Holden • Susan Baczkiewicz • Kathi Cuvelier • Dan Dudley • APPROVAL OF MINUTES. Marilyn Cook motioned for approval of the July 30, 2001 meeting minutes. Seconded by Richie Feinberg. Motion carried 4-0. • COUNCIL RULES/PROCEDURES. Vice-Chairman Kriegh opened the discussion regarding the revisions as were proposed by the Council at the August 6, 2001 Joint Study Session. Richie Feinberg motioned to forward the revised Council Rules/Procedures document, based upon the following list of revisions, with a cover letter to the Council. Seconded by Larry Holden. Motion carried 4-0. • §2.2 — the added definition of"Council" is acceptable • §3.2 — the first sentence is accepted as revised, "The Council may suspend the operation of any or all of these Rules & Procedures, and any or all applicable provision of Robert's Rules of Order upon motion, second, and two-thirds vote of the Council. • §4.3(A) —the first sentence is accepted as revised, "...Special meetings may be called by the Mayor or two (2) Council Members, and notice shall be posted by the Town Clerk at least twenty-four (24) hours prior to the meeting." • §4.4(A) —the third sentence is accepted as revised, "Such meetings may be called as provided for in Section 4.3(A)." • §4.8(C) — the first sentence is accepted by deleting "closed" • §6.1(B) —the third and fourth sentences are accepted as revised, "In the determination of unruly behavior of any member of the public by the Mayor, (or by the Council upon a majority vote), the Sergeant-at-Arms shall be directed to remove the person from the meeting room. Until such time as the person agrees and publicly acknowledges to the Mayor that F:\Susan\Govt Task Force\Minutes 081301 1 there will be no further disturbances, then they may be allowed to return to the meeting." • §7.1 — the second and third sentences are accepted as revised, "A vacancy of office of a Council Member shall be...three (3) consecutive months, and/or may be deemed vacant from and after the occurrence of any events described in ARS § 38-291. The measured time for an absence starts as of the first unexcused absence from a Council Study Session or meeting missed." • §9.1(H) — this Section is accepted as revised, "The Council may ask one person who spoke from the audience to rebut a proponent's final summation. Such person may be chosen in one of the following manners: (1) The Council may ask that, if more than one person spoke on an issue, they decide among themselves to have one person present a rebuttal to the proponent's summation. If the group can not agree on one spokesperson, then there will be no rebuttal from the public on that issue. (2) At the discretion of the Mayor and Council." • §10.8 — this Section is revised with an addition of a footnote providing an example/explanation of the effects of a "nay" vote. The footnote indicator will be placed after the third sentence and will read as follows: "1 If the Council vote is 2-2-1 with a Council Member abstaining, then the matter would not pass for lack of a majority. If the Council vote is 2-1-1 with a Council Member abstaining, then the matter would also not pass for lack of a majority." • §11.1(B) — this Section shall remain unchanged • §11.1(C) — the second sentence should be moved to create a new subsection 11.1(D) • §11.1(D) — this new Section shall read, "If the motion to reconsider was successful, the Council will continue that item to a specific date in the future." • §11.5 — the Section is accepted as revised, "A main motion is a motion to consider action, and shall be phrased in the positive." • APPOINTMENT TO BOARDS/COMMISSIONS. • Larry Holden motioned to continue Item #3 until the next regularly scheduled meeting. Seconded by Marilyn Cook. Motion carried 4-0. • A brief update was discussed concerning the response from the Parks & Recreation Advisory Board in reference to the Volunteer Application form. It was also noted that the Budget & Bond Committee had no suggested revisions. Once the deadline has passed in regard to the Volunteer Application form from the various Boards/Commissions, the GRTF may consider inviting the various Chairpersons to elaborate on their Board/ Commission goals and job descriptions. F:\Susan\Govt Task Force\Minutes 081301 2 • NEXT MEETING. The next regularly arl scheduled ed u led meeting is set for Aggpot.in.i.i[iipptiiiiov4.14piio#1, and the agenda will address the following: • Approval of August 6, 2001 and August 13, 2001 Minutes • Discussion regarding Volunteer Application form • Review of the Board/Commission Appointment process • New Business • Discussion of Next Meeting/Agenda • ADJOURNMENT. Larry Holden moved to adjourn at 5:50 p.m. Seconded by Marilyn Cook. Motion carried 4-0. RESPECTFULLY SUBMITTED, TOWN OF ORO VALLEY /-01.--ex? Sus_n I. Baczkiewicz Civil Paralegal F:\Susan\Govt Task Force\Minutes 081301 3