HomeMy WebLinkAboutMinutes - Government Review Task Force - 7/23/2001 TOWN OF ORO VALLEY
GOVERNMENT REVIEW TASK FORCE
MEETING MINUTES
JULY 23, 2001
• The twenty-fourth Government Review Task Force meeting was called to
order by Chairman Paul Loomis at 4:36 p.m.
• ATTENDANCE:
• Chairman Paul Loomis
• Vice Chairman Jim Kriegh
• Marilyn Cook
• Don Dvorak
• Richard Feinberg
• Larry Holden
• Susan Baczkiewicz
• Kathi Cuvelier
• Dan Dudley [absent]
• APPROVAL OF MINUTES. Richie Feinberg motioned for approval of the
July 2, 2001 meeting minutes. Seconded by Larry Holden. Motion carried
5-0.
• COUNCIL RULES/PROCEDURES. In review of the final draft, Vice-
Chairman Kriegh noted a few revisions:
• §3.1 — the first and second sentence should read, "The Mayor, or in the
Mayor's absence, the Vice-Mayor is the Presiding Officer of all meetings
of the Council. In an anticipated absence of the Mayor and Vice-Mayor, a
Mayor Pro Tempore shall be appointed by the Mayor,..." The third
sentence should read, "In the absence of both the Mayor and the Vice-
Mayor and a Mayor Pro Tempore has not been appointed,..."
• §9.1(F) — missing period at close of second sentence.
• §12.11(B) — the second sentence should read, "...even though that person
was not aware of the conflict."
Vice-Chairman Kriegh motioned to accept the Council Rules/Procedures with
revisions as the final document. Seconded by Don Dvorak. Motion carried
5-0.
• APPOINTMENT TO BOARDS/COMMISSIONS.
• It was the consensus of the GRTF that there is somewhat of a lack of
information in order to proceed due to the time lapsed in addressing this
issue as well as a lack of attention by the various Chairpersons
concerning the Volunteer Application, etc. Chairman Loomis asked that
the Minutes be reviewed and a timeline and/or briefing be provided to the
GRTF Members in order to provide direction as to where the GRTF has
been and where the GRTF needs to go in relation to this task. Chairman
Loomis posed some questions for the GRTF to consider: 1) Should the
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Boards/Commission conducted internal training in regards to the standard
operation of that Board/Commission?; 2) Should the Town provide training
to the Boards/Commissions?; 3) Should each Board/ Commission
maintain a separate policy and procedure manual?; 4) -:Should the Council
Rules/Procedures be a guide for each Board/Commission in which to
create their own policies and procedures?; 5) Should there be a limit to the
number of professionals/tradesman on a Board/Commission?; 6) What
resources does the Town have access to?; and 7) In establishing policies
and procedures for the Boards/Commissions, should the GRTF determine
minimum guidelines for agendas? Further, Chairman Loomis asked that
the GRTF consider the goals of each Board/ Commission in reference to
the selection process of volunteer candidates in regard to enforcement of
Codes, or design reviews, etc.
• Don Dvorak thought it necessary to suggest standard goals to each
Board/Commission. Further, Don Dvorak hoped that each Chairperson
was able to create/maintain a balance within that Board/Commission.
• Vice-Chairman Kriegh felt that standard goals are good, however each
Chairperson is not created equally nor do they operate the meeting in the
same manner.
• Town Clerk Kathi Cuvelier mentioned that she and Town Attorney Dan
Dudley will be preparing a curriculum for all new Chairpersons and Vice-
Chairpersons, and Chairman Loomis asked that such curriculum be
reviewed by the GRTF.
• Richie Feinberg described three distinct volunteer candidates: 1)
"Developers" or related to Developers (pro-growth); 2) "Tradesmen" or
related to Tradesman (pro-growth); and 3) neutral citizen. Richie Feinberg
wants to see that at the time of interviewing volunteer candidates, the
interviewer is aware of a proper balance between those for growth and
those who are not for growth.
• Larry Holden asked that there may be an opportunity for each GRTF
Member to approach the Board/Commission Chairpersons directly in order
to get their responses/comments regarding the Volunteer Application and
their goals or job descriptions.
• NEW BUSINESS.
• Chairman Loomis discussed the upcoming Joint Study Session with the
Town Council in regards to the presentation of the Council Rules/
Procedures, which will be presented by Vice-Chairman Kriegh. Chairman
Loomis explained that the GRTF should be prepared to provide the
Council with the background surrounding this "major task," specifically the
evolution of the document. In addition, the GRTF should highlight the
objective surrounding the document and the areas of concern, as well as
point out the market changes from the original document (dated January
5, 1996). An initial meeting with Chairman Loomis, Vice-Chairman Kriegh,
Don Dvorak, Roxana Garrity, and Susan Baczkiewicz will be conducted
prior to the Special Meeting to arrange an outline and to develop
PowerPoint slides.
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• Once the Council Rules/Procedures are presented and accepted by the
Council, then the Town could consider organizing a "Town Institute."
• Richie Feinberg mentioned that the descriptions and/or clarifications
provided under each Town Council or Board/Commissipn agenda is still
unclear. Town Clerk Kathi Cuvelier stated that the descriptions are
usually prepared by Staff, however, Don Dvorak noted that although the
Town may be satisfying the legal aspects of compiling an agenda, the
items still are not clear to those outside of the Town administration.
• NEXT MEETING(s).
• Special. Chairman Loomis scheduled a Special meeting in order to
prepare for the upcoming Joint Study Session. The Special "pre-meeting"
to include the GRTF Presenter and Staff only is scheduled for July 27,
2001, at 10:00 a.m.
• Special. In order to prepare for the upcoming Joint Study Session in
regards to the Council Rules/Procedures, Chairman Loomis scheduled a
Special meeting for July 30, 2001, at 4:30 p.m.
• Joint Study Session. August 6, 2001, at 7:00 p.m. in the Council
Chambers.
• Regular. The next regularly scheduled meeting is set for August 13,
2001, at 4:30 p.m. That agenda will address the following:
• Approval of Minutes
• Discussion concerning the Joint Study Session and Council
Rules/Procedures
• Review of the Board/Commission Appointment process
• New Business
• Discussion of Next Meeting/Agenda
ADJOURNMENT. Don Dvorak moved to adjourn at 5:49 p.m. Seconded
by Richie Feinberg. Motion carried 5-0.
RESPECTFULLY SUBMITTED,
TOWN OF ORO VALLEY
' • an I. Baczkiewicz
Civil Paralegal
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